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1989-01-11 Regular MeetingKODIAK ISLAND BOROUGH ARCHITECTURAL REVIEW BOARD January 11, 1989 7:30 p.m. - School District Conference Room I. The Architectural Review Board Meeting of January 11, 1989 was called to order at 7:40 p.m. by Chairman Robin Heinrichs. II. Roll Call Members Present: Robin Heinrichs, Chairman James Wheeler Ronald Chase Cliff Ford Bill Beaty John Parker Absent: Jim Helfinstine Brian Parsons A quorum was established. III. Approval of Agenda Others Present: Robert MacFarlane Facilities Coordinator Donald Wee Kodiak Island Hospital Stan Thompson Kodiak Island Hospital Donna Smith Facilities Secretary Karen McDaniel Secretary -Facilities A motion was made by Mr. Ford and seconded to approve the agenda. MOTION CARRIED by unanimous voice vote. IV. Approval of Minutes a. A motion was made by Mr. Ford and seconded to approve the minutes of the Architectural Review Board Meeting of December 14, 1988. MOTION CARRIED by unanimous voice vote. b. A motion was made by Mr. Ford and seconded to approve the minutes of the Building Code Board of Appeal minutes of December 20, 1988, that was heard by the Architectural Review Board. MOTION CARRIED by unanimous voice vote. V. New Business Architectural Review Board Page 1 of 6 January 11, 1989 Minutes r a. Election of officers Chairman Heinrichs called for nominations for Chairman. Robin Heinrichs was nominated but declined. Bill Beaty was nominated. A motion was made by Mr. Ford and seconded to close nominations for Chairman. MOTION CARRIED by unanimous voice vote. Bill Beaty elected Chairman by acclamation. Chairman Heinrichs called for nominations for Vice -Chairman. James Wheeler was nominated. A motion was made by Mr. Ford and seconded to close nominations for Vice -Chairman. MOTION CARRIED by unanimous voice vote. James Wheeler elected Vice -Chairman by acclamation. After elections, Chairman Heinrichs turned the meeting over to the new Chairman, Bill Beaty. b. The Board was asked to review Ordinance No. 89-02-0. It is an ordinance amending KIB Code 15.36.101, Building Code Board of Appeals, composition. Mr. Parker, KIB Assembly Representative to the Board explained the ordinance is to clean up the present Board of Appeals and make it simpler. The Board then discussed the ordinance. Chairman Beaty said the ordinance needs something that establishes a quorum. The consensus was to ask the Borough Clerk to research this. The Board decided that the members should sit with the "powers that be", e.g. attorney, mayor, and building official, to find out what the Board of Appeals guidelines are. They felt that at the previous Board of Appeals meeting, they weren't informed fully of their responsibilities. They also asked the question if is possible to combine the City and the Borough boards since they are both administered the same way. It was suggested to table the ordinance and write another ordinance combining the two. A motion was made and seconded by Mr. Heinrichs to recommend to the Borough Assembly the possibility of having one Board of Appeals for the City of Kodiak and the Kodiak Island Borough. MOTION CARRIED by unanimous voice vote. C. Facilities Coordinator Robert MacFarlane gave a brief status report. He had spent Monday and Tuesday in Port Lions and Old Harbor inspecting the projects there. He reported that the roof on the Old Harbor School New Building is Architectural Review Board Page 2 of 6 January 11, 1989 Minutes li incomplete. The job is a good job but is progressing slowly. There have been no problems. It is the cleanest job he has administered. The Port Lions School Addition and Remodel project contract will be closing out completely. Monies will be held to complete the site work after the weather clears in the spring. The elevator at the Kodiak High School is in, and an inspection has been done by the state inspector. The project will be closing soon. Anderson Construction is halfway finished with the East Elementary School Playground project. (Mr. Heinrichs left at 8:00 p.m.) Mr. Parker asked about the potential for the new school and how soon would it come before the Architectural Review Board. Mr. MacFarlane explained that it would be after the ed specs were written and the general scope of the project developed. Early in the design process it is looked at to how to use the site. The Board would also be involved in the hiring of the architect. IV. Old Business C A continued review of the New Kodiak Island Hospital plans and specifications ensued. Additions to the workbook were passed out. Comments had been received from Mr. Ford and Mr. Heinrichs. Mr. Wee had met with each of the present hospitals department heads and solicited their comments. Most of their comments were with functional problems, with a few being major. The hospital staff feels there is a lack of storage area, and this is a major consideration. It is felt that one 750 KW generator would run the entire hospital. An automatic computer building management system would include some load spreading. It would be good to examine KEA's emergency system as the backup. There would be reason for automatic synchronization. Another option would be to use the present hospital's 150s in the new hospital as a backup. It would be for emergency use if the emergency generator is out of operation and there is a power failure or down for maintenance. There also should be just a manual transfer switch. KW is not 1.5 as shown on the drawings but about .75 with diversity factors. Operational costs are a big concern. Architectural Review Board Page 3 of 6 January 11, 1989 Minutes C Mr. Chase said he has talked with generator representatives. Jimmy is recommended instead of Cummings. Caterpillar is also a good unit. There are not Cummings representatives in the state, and parts are hard to get. Jimmy and Caterpillar have representatives in Alaska, and parts are easy to get. The laundry is over designed. A hospital this size will generate 900 pounds of wash a day. It is specified for four 100 pound dryers and two 125 pound washers. With one washer and one dryer, the hospital would have no laundry problems. Steam boilers for dryers were discussed. It was felt the dryer should be slightly larger than the washer. A small washer and dryer could be used for backup and different type loads. Mr. Beaty explained dump power is a result of water going over the dam at Terror Lake. The valve would be closed there and the water rerouted to Kodiak for use in the generators. Steam is can also be used for the humidifiers. There is justification for looking at putting in a steam boiler for sanitation for washing machines and for humidification. High pressure steam boilers require more maintenance to low power is requested. The dollar rationale should be analyzed. There is some question about the steam boilers and also the need for three boilers. Not installing the third boiler and putting in an electrical boiler for dump power seems feasible. The laundry and heating load could be connected to the dump power. Energy saving is obviously lacking in the specs. No heat recovery is specified. There is heat in the laundry room, exhaust air, and kitchen fan that could be recovered. The HP and BTUs of the boilers must be added to the specs. The Mayor told Mr. MacFarlane he remembers in an initial interview with the architect that it was stated there is to be a crawl space, not slab on grade. He remembers three items the architect was specifically told: no flat roof, design with a crawl space, and not a steam heating system. The way the hospital is designed now, there is good access through ceiling but none through the floor. It is easier to maintain and make changes to the structure if there is a crawl space. Six months construction time can be saved by constructing a crawl space. It was suggested adding feet to the crawl space for storage. The most critical problem with the present hospital is lack of storage space. Bar joist versus pan joist were discussed. The handicapped bathrooms were discussed. The plans are going through a handicapped check. Some handicapped baths do not appear large enough. Architectural Review Board Page 4 of 6 January 11, 1989 Minutes C Wheelchair access through semi -private rooms is restricted. The design needs to be brought up to 1988 code according to the KIB ordinance. The costs of operation were discussed. An analysis would be helpful to make decisions on energy savings and management. Insulation and the vapor barrier aren't well defined. The architect was not asked to do life cycle cost analysis. Size of some of the departments were discussed. Mr. Thompson said some of the department heads stated they felt their department area was too large. The laboratory area is one of them. Drains for air conditioning units are not well specified. There must be a correct overlay of plans to coordinate between trades. The 800 series is usually in Division 1, but there is so much in these documents that is scattered, incomplete, and conflicting with our General Conditions. The pros and cons of heated walks were discussed. The consensus of the board is the getting rid of the water from the heated walks so there is no ice buildup is very important. The hospital and emergency personnel feel the automatic open doors at the emergency entrance and the main doors are important. The doors should not be swing doors but should be wide sliding doors. The wide sliding doors are necessary for two emergency personnel and a gurney to access at the same time. The swing doors are just not feasible. It was agreed that the incinerator is over designed. Mr. Thompson said the actual amount burned is 100 pounds. Presently, the hospital burner is eight cubic feet, and it is touched off three times a week. Fifty percent of the waste is glass and needle tips --there is a tremendous volume of unburned wastes. The possibility of all items to be burned being sent to the landfill area for burning was discussed. Mr. Wee mentioned the design has no chapel (quiet room) facility. Chairman Beaty said industry standard breaker panels should be specified. Stainless steel hot water heaters instead of glass lined hot water heaters was recommended. Architectural Review Board Page 5 of 6 January 11, 1989 Minutes The pros and cons of private and semi -private rooms were discussed. Chairman Beaty mentioned power factor corrections. It can be done at main panel or motor. Power factor is what is brought into facility and then lost. KEA is looking at penalizing large users for this loss. It really makes the motors more efficient. The board does not approve of galvanized domestic water pipes as specified. All water on Kodiak is surface water which is dream for iron eating bacteria that eats out steel and galvanized pipes. Mr. Thompson said he had spoken with Mr. John Wallace in Anchorage who has worked for water treatment organizations. He indicated the consuming bacteria is a problem and is present in ground water. The solution is not to use galvanized pipe. The board felt it is important to look at simplicity of communication system versus that which is designed. Hot water heaters could be heat exchangers. It would eliminate the hot water heaters and the stacks through the roof. IIV. The meeting was adjourned at 10:10 p.m. By: 0 -� Bill Beaty, Chairman Minutes prepared by: Donna Smith, Facilities Architectural Review Board Page 6 of 6 January 11, 1989 Minutes