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1989-04-14 Regular MeetingKodiak Island Borough M E E T I N G Architectural Review Board/Kodiak Island Borough Assembly/Hospital Advisory Board April 14, 1989 7:30 p.m. in Borough Conference Room ARB Members Present: Ron Chase James Wheeler Cliff Ford James Helfinstine Robert Heinrich William Beaty Sue Workman Facilities Staff: Robert MacFarlane, Facilities Coordinator Donna Smith, Facilities Secretary Hospital Advisory Board Members: Wilton White Don Wee, Hospital Administrator KIB Assembly: Lonnie White Jack McFarland Wayne Stevens Tom Merriman Alan Austerman John Parker (ARB Rep) Jerome Selby, Mayor Gaye Vaughan, Clerk MR. WHITE asked MR. MACFARLANE to report on the status of the New Kodiak Island Hospital drawings. MR. MACFARLANE referred to the memorandum the Assembly had received. Since that memo was written, I had a conversation with Mr. Rigdon of Mills, John and Rigdon this week in which he tells me he is still not finished with the architectural portion of the drawings and, further, will not deliver them until we make a payment of $15,000. Several months ago, I questioned the percent of completion, and since then he has also agreed he wasn't 97% complete as alleged earlier. He said that right now, in order to give us architectural drawings, he will need another $15,000 progress payment. It is part of the price that was agreed upon in the contract. He is presently billing for 95% complete, and I think that is optimistic. In his memo, I did see that his consultants are refusing to complete work until we approve an extra to the contract in the amount of $60,000. Some of those ARB/KIB Assembly/Hospital Advisory Board Meeting Page 1 of 4 r (. F extras may be something to be questioned, for instance, providing a split bid package. They are refusing to bring their drawings up to as -built site work drawings. Their drawing show original site work. There is work from another list, which is generated by hospital staff and my office, which I feel are bogus claims for them to take drawings from present status to wishes of everyone involved presently. I did call Joel Bolger, the Borough Attorney, and his reaction is we should get best set of drawings that we can get completed so we can evaluate those drawings, and perhaps there would be some recovery if those drawings aren't usable to put out to bid. He advised we pay $15,000 and extend contract another $60,000. I don't agree. MR. MERRIMAN: What are some reasons why you don't agree with Mr. Bolger? MR. MACFARLANE: It's not a reasonable response from a professional team. I think the drawings are of very little value. MAYOR SELBY: His whole organization has come unraveled twice. I think this engineering firm has come to clean up mess and wants more money. We are saying to Mr. Rigdon that it is his problem, not ours. Mr. Bolger is looking at side where if we want engineer drawings, we will need to litigate Mr. Rigdon. If you litigate, you can't do anything with the building of the hospital for a couple of years, and Mr. Rigdon knows we need the drawings. MR. MERRIMAN: What happens if we get the drawings and then litigate? MR. MACFARLANE: Mr. Bolger said we should pay under protest. The $15,000 is a progress payment, but I feel he isn't far enough in the work to warrant that. He did hire an Alaskan estimating firm. He has paid him only half his fee and he refuses to pay him any more until we pay him. MAYOR SELBY: Mr. Rigdon has drawings and refuses to release them to us because he doesn't have the $60,000. MR. MACFARLANE: I think he has a cash problem. MR. PARKER: Please reiterate the ARB comments about this man's work. MR. MACFARLANE: (Showed notebook he had used during his meetings with Mr. Rigdon in January). The quality of drawings is very poor. Mr. Rigdon said the drawings were 97% complete, and everyone else who checked them felt the drawings were 90% complete. I think it is a necessary step to hire another architect to go over the drawings. We aren't geared up for a review of this size. MR. MERRIMAN: Doesn't it seem logical to get our hands on the plans and recover later? MR. CHASE: Plans do not meet our present code and cannot be used the way they are. ARB/KIB Assembly/Hospital Advisory Board Meeting Page 2 of 4 C MR. MACFARLANE: This is part of the $600,000 figure --bringing it up to code. MR. CHASE: I have a feeling we should get plans and pay it under protest and turn around and hire another firm. If you built the hospital with this set of plans, the change orders would eat you alive. MR. AUSTERMAN: I agree, let's spend 60,000. MR. CHASE: It will cost you $100,000 to get a review by another firm, but it would give you a document you can sue with. MR. AUSTERMAN: As I said, go ahead and then let the courts settle. MR. MCFARLAND: I agree and do it under protest. MR. PARKER: Agree. MR. WHITE: What is possibility of pay $75,000 and still not be there? MAYOR SELBY: We will hold back paying $75,000 until we get a complete set of documents. When we get through, we still won't have a top -of -the -line set of drawings. MR. MACFARLANE: They still will not reflect current needs, codes, emergency generator, electric boilers, crawl space, and many of the things the hospital staff are now asking for. MAYOR SELBY: At the time we started, we knew of time lag. We knew we would need one up -date of medical and codes. MR. AUSTERMAN: I think if we want to recover any money, we will have to pay him and get a complete set of plans. If we cut him off now, in court he would say we never paid him. MR. MACFARLANE: If we do that, we need to have a peer review. It might be the same firm that does construction. MR. MERRIMAN: We should do what Mr. Bolger says to do. He is the one going into the courtroom, so he has his reasons. MR. WILTON WHITE: There is no immediate funding so it can take time. I hope that we stay with same general requirements with minor modifications. There have been changes such as communicable diseases that changes needs of rooms. I am not sure if the crawl space is better than an overhead. MR. CHASE: Reason is, if you have a crawl space, it is easier to remodel and make changes later. It is easier to get to to work on. Cost -wise it will save money to put it under floor. Costs may not be saved in beginning, but you will save it later. Another thing wrong is you can't change core area as it's designed now. ARB/KIB Assembly/Hospital Advisory Board Meeting Page 3 of 4 C MR. WHITE: We want to be able to change. MR. WILTON WHITE: Regarding space requirement for equipment, Commissioner of Health Munson said she would not recommend building because it has too much core area compared to room area. The personal feelings of the board are with change in medicine in outpatient services, the core area is alright in layout of building. I agree, if we can't increase core area, we should be able to. Anything the board can provide in information or assistance to keep it moving, we will provide it. We do have time before we get funding to get this thing right. MR. DON WEE: I concur. If we need to do it, it needs to be done right. I think there are changes, but the basic stuff needs to be done right. MR. MACFARLANE: On the core area in relationship to the other, I think she is quite right in what she is saying, but our core functions are at a minimum for this facility. MR. HEINRICH: I feel we need to do what it takes to get the drawings and then recover. I think we need to look at what to do after lawsuit is "cooking" and get hospital built. Part of the reason for the problem is because there hasn't been an on -going review for study plans so we are hit with 90% complete documents and don't realize it. I wonder if we could just hire an architect and draftsman for a year to fix those plans up for use and have communication with Mr. MacFarlane and Hospital Advisory Board. I think we could do it for substantially less. F,VYiiY;l R11ilhYYiiY;; af;RY.`1 �uI:7Na"1:1.Y YIi)�rriZ�➢Y;I�I.a Yiby I�I�XY By: Bill Beaty, Chairman Minutes prepared by: Donna Smith, Facilities Secretary ARB/KIB Assembly/Hospital Advisory Board Meeting Page 4 of 4