Loading...
1989-07-31 Regular Meeting�LI Kodiak Island Borough REVIEW BOARD MEETING July 31, 1989 at 7:30 p.m The meeting was called to order at 7:45 p.m. by Vice -Chairman 4Wheeler. I. ROLL CALL Members Present Members Absent Staff Present Ronald Chase Bill Beaty, Ch. Robert MacFarlane Cliff Ford Bill Parsons Lydia Tobin -Harris James Wheeler, Ch. Susan Workman Robin Heinrichs KIBSD Designee John Parker A quorum was established. II. AGENDA - A motion was made by Mr. Heinrichs and seconded to accept the agenda. Motion was carried by unanimous voice vote. III. APPROVAL OF MINUTES A motion was made by Mr. Heinrichs and seconded to approve the minutes of May 9, 1989. Motion carried by unanimous voice vote. A. Status Report Mr. MacFarlane presented his status report. The Bayside Fire Station Fire Protection Sprinkler System, which had been presented previously, had received its bids. The apparent low bidder was Big Sky Fire Protection of Billings, Montana with a bid under $26,000. The Borough building is undergoing some changes with office relocations. There is a need to upgrade the lighting in the building and to do some painting, which will have to wait until the offices are switched around. Chiniak Tsunami Shelter was awarded to Titan Construction. They are waiting for their materials to be delivered to start construction. The awarded bid was for a 24 x 48 structure rather than the original ARB Minutes - July 31, 1989 Page 1 of 6 r r 36 x 48 and will be a shell. The interior and electric remain to be done. Mr. Chase questioned if the building had been downgraded in size. Mr. Heinrichs stated that it was redesigned. Mr. MacFarlane stated that part were redesigned, that the reading room and mezzanine could not be accommodated and that there is no water and sewer to the building. Mr. Chase asked if there would be heat. Mr. MacFarlane replied that there will be heat. Mr. Wheeler asked if funding was the consideration of the bid award. Mr. MacFarlane stated that the award was slightly larger than the funds allotted. The Assembly will have to act to get the building completed. The final plans on the Kodiak Island Hospital were received today as promised by the company. Mr. MacFarlane had not yet reviewed them but if they were adjusted as expected, the staff desires would not be included and the building still would not be up to code. Mr. Chase asked if a cost estimate had accompanied the plans. Mr. MacFarlane said it had. East Elementary School's fencing and grading contract has been completed. The lighting plan could not be completed for the $5000.00 allotted for it. Mr. MacFarlane stated that they will be upgrading the lights on the backside near the basketball courts where the children stand in the winter time and the remainder of the money would be used to do preliminary design work on the lighting. Kodiak High School lockers are at a standstill. The delivery date on the lockers exceeded twelve weeks so they plan for just after the first of the year so that the work can be done in the summer. C. KODIAK ISLAND BOROUGH FACILITIES STUDY The Facilities Analysis has had plans developed and the demographics are being worked on including identifying the usage of spaces and making an analysis of them. The present condition of each space is being evaluated with regard to light levels, heating and ventilation, background noises, finishes, hardware and equipment -- a general assessment. The study is approximately 30% completed. Mr. Parker asked when was the target date for completion of the study. Mr. MacFarlane responded that the study will be completed in two weeks but it will all be raw data. The study itself should be completed about October - November. In the process of the study, the department had asked for suggestions regarding the short-term and the long-term requirements of the school. Three areas had been identified: special education program, art program and cafeteria space. Currently, the department is switching the special education and art room spaces and have ordered mobile tables and chairs for the cafeteria space. The money for these improvements come from the funds allotted for correction of acoustics in the vocational education space. The school district has written a letter to the Assembly stating that they approve this usage of the funds. ARB Minutes - July 31, 1989 Page 2 of 6 The board discussed the changes to be made at Kodiak High School. Mr. MacFarlane stated that it was not feasible to change the lockers E( over the Christmas holiday. Questions were raised regarding the warranty work. Mr. MacFarlane stated that the gymnasium floor is with the insurance company now. Mr. Chase inquired as to the seriousness of the problem. Mr. MacFarlane stated that there are dead spots in the floor and damage from the roof leak, that the floor had cupped and shrunk and there are 1/4" wide cracks. Also he said that they had put down tape to revise the lines on the floor and when they pulled up the tape, the finish on the floor came with it. Mr. MacFarlane stated that the floor would probably have to be refinished completely within a year and would cost approximately $15,000. After some further discussion, Mr. MacFarlane also stated that the dead spots would improve with time. Mr. Hickok explained why they would improve. Mr. Heinrichs inquired about the bleachers. Mr. MacFarlane stated that the damage had been through misuse and has been repaired. The KEA electric boiler had its final inspection today. There are a few details to take care of but otherwise everything looks fine. At Kodiak Junior High, hold-downs are being installed for the gymnastic equipment. Mr. MacFarlane explained that there had been an earlier hesitancy on installing the hold-downs due to prior expansion/contraction problems with the gymnasium floor but now, with the new membrane, believes the installation will be successful. Mr. Hickok expanded on the construction details of the project. At Larsen Bay School, the sprinkler has been replaced and the damaged finishes are being replaced. The Main Elementary School painting contract was awarded and the project is in progress. Mr. MacFarlane commented on the value of maintenance by comparing the $28,000 painting contract at Main with the paint bids of over $50,000 for Kodiak Borough Apartments, though the buildings are approximately the same size. The Old Harbor School looks great. Mr. MacFarlane went to Old Harbor over the weekend and review the project. The old building is down, the old gymnasium exterior is painted and the new building is being finished. The final inspection is set for August 15th. Peterson Elementary School was reviewed by federal representatives. Mr. MacFarlane commented on the changes in their position with regard to aesthetics, function and district standards. He said there is a possibility of a cost analysis that, with consideration of the life cycle cost of the present building, may make building a new school more feasible and for the first time, the federal representatives were amenable to considering that idea. There was discussion of what this might mean and of a possible new site for a school being on Aviation Hill. ARB Minutes - July 31, 1989 Page 3 of 6 In Port Lions, Mr. MacFarlane continued, there are funds available to complete the ballfield and playground, however there have no labor and the equipment is in poor condition. This project must be done through the city crews when they become available. There is some warranty work which will be done. There was discussion of the problems with the gymnasium floor of the Port Lions School. D. 86-2/SHARATIN ROAD/CARROLL WAY Mr. MacFarlane reviewed the plans that were originally developed on this project and the changes he had made since. He explained the fire hydrant relocates, the water and sewer installation problems and the various tie-ins. Mr. MacFarlane stated that there was a need to design this project with the utilities as part of the road installation, accomplishing as much as funds will allow. Mr. Heinrichs agreed. Mr. MacFarlane stated that he was originally told that the project was ready to go to bid. He contends that the project is not ready and should be built such that the service stubs are included. This would necessitate more analysis and design. He is consulting with Rolland Jones, Engineer, regarding this project. Mr. Parker agreed that this proposed plan makes more sense since otherwise the road would have to be torn up later to install the services. Mr. Heinrichs pointed out that the original plan figured the large tracts of land would not remain so, that development would occur and putting the utilities could be put off until that development occurred. Also the developer would bear the cost burden. If development occurs as predicted, we could not predict where the stubs should be placed. Another option he suggested was just installing the mains. Mr. MacFarlane contested that the stubs should be installed to the existing plots. Mr. Parker stated it made sense to put the utilities in to the existing plots and then let the sub -divider bear any additional cost. Mr. Chase asked if they would be able to complete the whole project. Mr. MacFarlane stated he did not know but would like to do as much as the funds would allow. Mr. MacFarlane continued explaining some of the problems with the present design that he is trying to correct and stated that he would like to continue to investigate a better way to do this project. Mr. Heinrichs agreed that the current plans do not show an appropriate design. He asked what would be the priority if the entire project could not be completed. Mr. MacFarlane stated that Spruce Cape Road to Rezanof up Carroll Way would be top priority. Discussion continued regarding this project. Mr. MacFarlane stated that there were also no specifications made on this project. He had brought with him the standard specification used in water, sewer, road, and construction projects. He stated that the differences in the boilerplate documents could be worked out and a standard ARB Minutes - July 31, 1989 Page 4 of 6 developed for the department with regard to standard specifications and details. Mr. Wheeler agreed that a standardized set of documents should be used, however they would not be blankly accepted by the board. Mr. MacFarlane explained that one of the tasks of the merged engineering and facilities department was to quit designing and therefore doing the civil engineer's work for them. However, certain things are standard with the Borough, i.e., driveway construction in certain instances or water and sewer installations. If the particular project fits the standard detail, there is no reason the department could not just accept it rather than send the customer to a civil engineer. Further discussion ensued. The Board agreed with Mr. MacFarlane's premises regarding standard specifications and standard details. Mr. Chase asked if there was any need for the ARB to take action. Mr. Wheeler and Mr. Parker stated that any action belongs with Service District No. 1 with regard to 86-2/Sharatin Road/Carroll Way project. B. REHABILITATION OF THE KODIAK BOROUGH APARTMENTS Mr. MacFarlane and Mr. Hickok presented the project, including the base bid and all of the alternates. The Board held a discussion regarding the options, the need for more work, available funding, prioritizing the alternates. It was stated that all of the work would necessitate in excess of $450,000 and that the doors and windows alone would cost approximately $200,000. Mr. Chase made a motion for recommendation of the bid award and it was seconded. The motion was carried by unanimous voice vote. A brief discussion occurred on the status of the heliport. Mr. MacFarlane stated that the project was completed but there is evidence that the VASI system is too close to the pad and will be moved. The signs for the heliport were ordered and will be completed shortly. The dumpster location will need to be readjusted. Discussion continued regarding options on the dumpster location. V. OLD BUSINESS There was no old business. 1A1 3oil [Q11:1ZI'uia� Y� 1 Mr. Chase made a motion to adjourn and it was seconded. The motion carried by unanimous voice vote. The meeting was adjourned at 9:30 p.m. ARB Minutes - July 31, 1989 Page 5 of 6 C r BY., J eS . Wheel , Vice -Chairman Minutes prepared by: Lydia E. Tobin -Harris(, Secretary ARB Minutes - July 31, 1989 Page 6 of 6