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1990-03-13 Regular MeetingARCHITECTURAL REVIEW BOARD MINUTES March 13, 1990 I. CALL TO ORDER The meeting was called to order by Chairman Bill Beaty at 7:40 p.m., March 13, 1990, in the Borough Conference Room. II. ROLL CALL Members Present Members Absent Staff Present Bill Beaty Ron Chase Ray Camardella Cliff Ford Robin Heinrichs Donna Smith Harold Hannon Brian Parsons James Wheeler Susan Workman Bob Shuttlesworth Dennis Nicholson No quorum established. It was the consensus of the Board to continue with the meeting since they had not met since July, 1989. III. APPROVAL OF MINUTES A motion was made by Mr. Ford and seconded by Mr. Wheeler to accept the minutes of the July 31, 1989 meeting. Motion carried by unanimous voice vote. IV. NEW BUSINESS A. Status Report Mr. Camardella introduced himself as the new Director of the Engineering/Facilities Department. He was here previously as the Facilities Coordinator at the beginning of the village schools construction projects. There are a lot of small projects that are going to be worked up, and it is very important to have local input. For the benefit of the new members, he gave some history of the board's function, such as selection of architects and engineers for various projects. Presently, advertising is being done for Monashka Bay/Womens Bay Wastewater and Water Systems Facilities Plans. ARB Minutes - 3/13/90 Page 1 of 4 A proposal is being put together for an open-end architecture/engineering contract to allow selection for school projects rather than go through a selection process on each. With the selection already made, it will allow negotiation of a fee and going to the Assembly for approval. This will save time in getting smaller projects rolling. This will also save money. Mr. Camardella explained how the process works in getting to the point of choosing one. Mr. Camardella expressed his eagerness in working with the Board to give the Assembly the best possible aspects of the projects. The KIB Apartment Rehabilitation Project is being finished up. The Kodiak High School locker bid package to replace the existing lockers is being put together for a project to be done this coming summer. The Board discussed this with Mr. Nicholson as a possible in-house project. Mr. Nicholson said he did not think the maintenance crew could take on a project this size; expert installation is needed. The location of the lockers, time period, and asbestos flooring were discussed. The conclusion on the asbestos flooring was that it is a manageable problem and was not really being disturbed during the locker installation. Chairman Beaty brought up the PCB issue. He said it should be removed before it becomes a problem. Mr. Camardella continued discussing up -coming projects. East Elementary School needs perimeter lighting. East Elementary School also needs reroofing on the old part of the school building. Water damage is starting to show, and the integrity of the membrane is being lost. Snow guards are needed on the metal roof. Mr. Nicholson gave background information on House Bill 37 and how it affects the schools. Peterson Elementary is a Section 10 school which means it is a Federal School operated and maintained by the school district. The government has been trying to give us the school since 1981 or 82. Recently there was another series of inspections. A document came out to remove the asbestos but only addressed pipe insulation. Another code deficiency review was done, and it does not address building needs. Mr. Camardella has written a letter saying the documents do not address the needs. The AHERA project, in relationship to Peterson Elementary, was discussed. Educational specifications for Peterson Elementary School and the new "Far East" elementary school were discussed. It is thought that one could cover both Peterson and Far East. An educational specification is a written narrative of the educational programs the schools would be providing. It is a requirement in the State of Alaska. There are three engineering projects on water/sewer projects the ARB Minutes - 3/13/90 Page 2 of 4 Board will need to look at after more engineering work is done. They are Sharatin Road/Carroll Way, Benny Benson/Cutoff, and Otmeloi. Since they are in the Service District No. 1 area, the Board will only be looking at them from a technical standpoint. Port Lions School still needs the playground work done. The Chiniak Emergency Building is just a shell and needs to be finished. Adequate funding for all future projects is needed. The Board discussed this. The Board discussed the waste management program at the Landfill and the recycling program. B. Election of Officers Postponed for lack of quorum. (Mr. Nicholson Left at 8:20 p.m.) C. Request for Proposals for the Facilities Plans for Monashka Bay and Womens Bay Wastewater and Water Systems Review The proposal packets were handed out to each member of the Board. Each item in the packet was discussed. Mr. Camardella explained the projects were funded as two different projects but only one consultant would be hired to do both. This would allow more for the dollars being spent. After the study is complete, the Board expressed their interest in reviewing the plans and the need for a public hearing being held. It was the consensus of the Board to add a time frame since grant monies are being dealt with. D. Kodiak Island Hospital CT Scanner Installation Mr. Camardella passed out some information. After discussion, it was the consensus of the Board to go to the Assembly for approval to have Kumin Associates prepare a design for an addition to the hospital to house the CT Scan instead of using a modular building. Also, the feasibility of a separate storage building was discussed. Mr. Camardella was asked to research the options for the Board. V. OLD BUSINESS A. New Kodiak Island Hospital Mr. Camardella gave a history of the project for the new Board members and Assembly member. He told about meeting with the architect, Jonathan Rigdon, recently and giving him basic directions. Mr. Camardella plans on meeting with the architect and engineers the third week in March. Mr. Camardella said one of the results of his previous meeting was solving the waiting area problem. He continued ARB Minutes - 3/13/90 Page 3 of 4 C with the fact that some of the program changes are needed now in order to look at alternatives in square footage for the Certificate of Need. Chairman Beaty asked Mr. Camardella not to accept the drawings until overlays are done. Mr. Camardella said if the program and code requirements have changed from what we told the architect, there is no culpability; but because it took so long for the architect to design, there may be some culpability. Mr. Camardella said he will be seeing if they will be responsive to us to see if we want to continue with them. It is a salvageable project, depending on the response of the architect. VII. ADJOURNMENT The next meeting was scheduled for April 2, 1990 at 10:10 p.m. Minutes approved by: it Beaty, Ghairman Architectural Review Board Minutes prepared by: Donna,, Secretary Engineering/Facilities Department The meeting adjourned ARB Minutes - 3/13/90 Page 4 of 4