1990-12-18 Regular MeetingARCHITECTURAL REVIEW BOARD MEETING
MINUTES
December 18, 1990 - Borough Conference Room
1. The meeting was called to order at approximately 7:10 p.m.
Attending the meeting were: Ray Camardella, Bill Beaty (departed
at 8:30 p.m.), Cliff Ford, Ron Chase, Mike Milligan, Dennis
Nicholson, Jim Wheeler, Dave Herrnsteen and Robin Heinrichs
(arrived at 7:40 p.m.)
2. The September 10, 1990 meeting minutes were reviewed and
approved.
3. INFORMATION ITEMS:
a. Ray reviewed the Old Harbor School Structural Repair
Project with the Board and discussed how Engineering
Evaluation & Investigation Services was selected to do the
initial study. It was explained that Rick Button was
recommended to perform the inspection work on Main
Elementary Roof by Tom Smith of the National Contractors
Roofing Association. A wind storm damaged the siding at Old
Harbor and Rick was asked to look at the project on the same
trip as the Main Elementary Inspection.
Specific elements of the project were discussed including
the stream berm, crawl space water penetration, site
eroding, siding alternatives and flashing. The selection
process was briefly discussed, including the need for a
meeting the first or second week in January to short-list
the proposals and the need for a follow on meeting to
interview the proposers.
b. Ray reviewed the Main Elementary Roof problem and
explained that the Architectural Firm and Contractor had
been notified of potential liability in correcting the
problem. CTA had indicated that if they made a mistake they
would not try to duck the responsibility to fix it. They
had also contacted their insurance carrier regarding the
problem.
It was questioned how problems such as the roof at Main
could be identified better. Ray explained that it would
help to require inspections and a maintenance management
system that provided basic building information for review.
Part of the problem was that even though ceiling tiles were
stained, there was not sufficient follow-up in pursuing the
cause of the problem. It was assumed that it was a roof
leak that couldn't be found.
C. The High School Alteration projects were reviewed. Ray
explained that a "Request for Proposal" was advertising for
the projects and that an expedited selection of an
Architectural/Engineering firm would be required to enable
construction to occur for Phase I this summer.
4. The Rezanof Drive Sidewalk plans were reviewed. Ray
explained that a handicapped ramp had been added by addendum to
the project where the crosswalk intersected the new sidewalk.
Robin brought up a concern about the opposite side of the street
having enough space to allow the children to wait for the
crosswalk guard while on the corner. It was decided that not
much could be done about the potential problem and that the guard
would probably have to cross smaller groups of children at one
time. There was considerable discussion about the need for an
overall pedestrian path Master Plan for the Borough. It was felt
that a need for such a plan exists to alleviate
traffic/pedestrian conflicts, especially around the school sites
and in the denser populated subdivisions. Dave brought up the
point that if a Master Plan was developed, then when excess rock
was encountered on projects such as in the New Elementary School
project, it would be utilized for construction of the paths. It
was decided that the Parks Board would be appropriate to take the
lead role in developing the Master Plan. Mike Milligan indicated
that he would address the subject at the next Assembly meeting.
Robin questioned whether asphalt would be cheaper than concrete,
it was explained that it would probably be a trade off but could
be explored with the contractor. Ron Chase moved to approve the
Rezanof Drive Sidewalk plans, seconded by Mike Milligan. The
motion passed by unanimous vote.
5. Ray reviewed the two site development plans for North Star
Elementary. It was explained that the intent was to allow one of
the land owners to quarry the rock on the site to a designated
elevation for use in resale. Considerable discussion was held
regarding the split level two-story concept versus the one story
concept. Ray explained that the split level two story concept
had advantages over the one story concept for the following
reasons:
■ Better site adaptability and saves on ground space;
■ More energy efficient having a higher volume/perimeter
ratio and less out side surface area for heat loss;
■ Construction was less costly; and
■ The split level design allows for better traffic flow with
minimum pedestrian/traffic conflicts.
Ray explained that it may require an elevator but the costs for
installation and maintenance were not prohibitive compared to the
benefits. (installation cost of approximately $80,000, 0 & M
costs $1,000/year) Dave expressed concern about the elevation
differences on the site and preferred that it be leveled as much
as possible. Considerable discussion occurred about the
elevation differences with the consensus of the group agreeing
that it would be beneficial to minimize the differences. Robin
pointed out that we need to be careful about the site development
so that we don't limit future growth as was done on the existing
Hospital site. Ray explained that we were not making final
design decisions with tonights review, and the one or two story
option would be pursued during the Schematic drawing phase of the
project. The split level two story concept would be used for the
procurement agreement since it removed less material overall.
Jim asked why the large elevation difference between the parking
lot, receiving and the main entry on the split level concept?
Ray said he would check with the Architect and report back at the
next meeting. Ron Chase moved to accept the split level two-
story concept in lieu of the one story concept due to the
preference it displayed for life cycle costs, development costs
and efficient use of the land area on the site. Seconded by
Mike. The motion passed with 5 ayes and 2 nays.
6. BOARD COMMENTS:
Dennis Nicholson commented that he agrees that the split
level two-story concept for the new school is a good idea, but
wants to wait for the Schematic design before locking into any
design concepts.
Robin Heinrichs commented that he would like to see the
maintenance function formalized so that we won't get caught being
blindsided by unforeseen projects.
Jim Wheeler commented that he would like to see the same
elevation access to the school on the parking to building
entrance and the receiving entrance and the school to playground
elevation difference minimized.
Dave Herrnsteen commented that he agreed with Dennis'
comments on the new school and he felt we should pursue using the
rock from the site in pedestrian path projects. He also
concurred with Jim's comments on the access elevations.
The meeting adjourned at 10:30 p.m.
Signed,
B 11 Beaty,
Chairman
IN
Submitted by,
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Ray Camardella
Director, Engineering/Facilities