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1984-08-02 Regular Meetingr n BELL'S FLATS-RUSSIAN CREEK ROAD/FIRE SERVICE DISTRICT Regular meeting: August 2, 1984, @ 7:30 P.M. Present: Reiland, Cobis, Mathes,Reyes, and Kortlever; Rippey and Green excused absences. Minutes: Minutes of July 12 meeting read and approved. Visitors: Wally Valen from KEA was here in response to our letter concerning repairs to roads needed after new customer hook-ups. He stated that his crew will stay more on top of the situation in the future. It was noted that KEA immediately came out and repaired the situation that precipitated the letter. We thanked Wally and we feel thatKEA is trying to be cooperative. Still no response from Glacier State. Earl Smith from Bayside came by to fill us in on their plans to purchase a radio for the new tanker truck. Tony Smaker was present to explain how this new type of radio set-up will enable us to streamline our communications gear. The type of radio discussed will have 8 channels instead of 4, and we concurred with Earl's idea of using the radio from our present truck for the tanker, and putting the newer radio in our present truck, which will be our Command vehicle. The new radio set-up will be more simple to operate for our Volunteers, who are sometimes confused by the current rig. Also discussed was the fact that Samson is providing free shipment of the tankers. Earl also talked about State Training Grants, and and an upcoming area -wide seminar in town under these auspices. We are to supply Earl with a list of topics we would like to see addressed by Sept 1. Estimated cost of new Radio system is approx $3,000.00. August 2 meeting(continued) Old Business: 1) Contractor status - Kodiak Contractors, Inc is currently fulfilling the terms of the Road Service contract, and the Chairman has been out with their representative to show them the CMP emplacements and ditchwork we lined up for the summer. Chairman will look into whether they can provide a water truck during dusty periods, especially for the gravel haul road. 2) Turnout gear- still mising helmets, gloves, suspenders and flashlights from new order. Chairman will talk to supplier. 3) Truck repairs- Chairman talked to McPherson about lack of action, and he promised to jump on it. Will require more attention. Chairman will inquire about getting work done at local Ford garage, instead of local man Mc Pherson lined up to do this kind of work. 4) Communications problems- specifically problems with our beepers don't work well in some locations. Chairman and Fire Chief had a meeting with Gary Gibbons in town and arranged for another test run with the high -gain antenna, which test subsequently appeared to improve reception. Chief and Bill Williams will perform some experiments later this month to map out areas of weak reception. 5) Otter Drive- Mathes inquired of Dave Crowe about this matter, and Crowe says that no action is planned at this point. The steadily worsening condition of this road is a matter which will need some action in the future. The Chairman will pursue this matter . 6) Gravel source letter approved for sending to Borough Mana- ger and Borough Assembly. 7) Insurance for Firefighters covering Stock Car Races was being pursued by Mathes, but since he is leaving town for several months, Chairman will pursue this matter. New Business: 1) Reiland moves to adopt Constitution and By -Laws of Volun- teer Fire Departmentm Cobis seconds, vote unanimous. Copies of both will accompany these minutes. 2) Bingo- above action clears final hurdle for applying for "Games of Chance" permit from State. Chairman will submit application. 3) Barricades and warning lights are needed bt both Road Ser- vice and Fire Department. Chairman will order several of both. August 2 meeting (continued) New Business: (continued) 4) Spare tires will be looked into for Fire Truck, but no emergency situation. 5) Reiland will research prices on Video gear for training purposes, and Chairman and Chief are planning to make further use of gear by starting Monday night Football/ Training sessions. Feeling is that increased social activity at Firehouse will aid in recruitment. 6) Chairman will advertise locally for Road/Fire Service elections that are coming up. Next meeting set for September 6, 1984, @ 7:30 P.M. Cobis moves to adjourn, Reiland seconds, vote unanimous. Meeting adjourned @ 10:00 P.M. SECTION I SECTION II CONSTITUTION ARTICLE I NAME The name shall be the Womens Bay Volunteer Fire Department. The name shall be recognized as official in all associations and activities of the afore- mentioned fire department. ARTICLE II OBJECTIVE SECTION I The department shall be organized in accor- dance with accepted good practice, and shall operate in concert with the Bell's Flats - Russian Creek Fire Service District. SECTION II The department shall be under the direct super- vision of one Fire Chief, who will be appoint- ed by the Fire Service District board, and one Assistant Fire Chief to be appointed by same. Terms of both offices will be indefinite, de- pending upon good conduct and efficiency. SECTION III It shall be the duty of the Chief to have charge of all apparatus and equipment of the Fire Department and to see that same is kept in proper operating condition. Shall preside at all meetings of the Department and may call such special meetings or drills as he may deem necessary. Shall have complete charge of the department at all fires or other emergencies involving the department. Shall be responsible for the maintenance of adequate records of all fires and other emergencies. Shall have charge of the department in any other areas of activity not specifically mentioned above. May appoint such company officers as he may deem necessary to assist with the work of the de- partment. SECTION IV The Assistant Chief shall assist the Chief in his/her duties and take his/her place in case of absence. Shall further serve as department training officer with responsibility for de- veloping and implementing a department -wide training program, supervision of it's opera- tion, and maintenance of adequate records pertaining thereto. SECTION V It shall be the duty of the Secretary to keep a record of all department proceedings, to include attendance at meetings, fires and drills. r C ARTICLE III MEMBERSHIP SECTION I Any resident of the community of Womens Bay shall be eligible for membership in the Fire Department providing they be of legal age, of good charachter, and be able to meet the physical standards of Firefighting. All app- lications, submitted in writing, shall be read by the Secretary at a regular meeting of the department. The application will accepted/ rejected by a majority vote of the membership. Persons not elected to membership may reapply after six months has elapsed. SECTION II Members no longer able to function as regular Firemen for reasons other than advanced age or physical disability, may request to be placed on Honorable Reserve. Reserves may be recalled to service for emergencies or when the Chief deems it necessary for the good of the Department. Reserve firemen may request reinstatement at any time up to three years after they go on reserve status. ARTICLE IV AMENDMENTS SECTION I This Constitution shall become effective immediately upon adoption by a majority of the membership. SECTION II This Constitution may be amended by a major- ity vote of the members present at any regu- lar meeting of the department, providing such Amendment, in writing, has been proposed and read at a previous meeting. SECTION III This Constitution shall be brought up for review at least every five years. SECTION IV BY -LAWS -shall be developed by the members of the department, with final approval in the hands of the Fire Service District board. 16 P(Zb7zS�Q�,�i CONSTITUTION APPROVED BY MEMBERSHIP CONSTITUTION APPROVED BY SERVICE DISTRICT rrman, Bell's Flats/ Russian Creek Fire Service District WOMENS BAY VOLUNTEER FIRE DEPARTMENT BY-LAWS SECTION I DUTIES- Duties of Company Officers shall be as- signed by the Chief. Members are responsible for upkeep and mainten- ance of non -electronic gear issued to them, and will present Electronic/Communication gear for regular maintenance. Chief, or his representa- tive will facillatate regular maintenance of electronic/communications gear. SECTION II MEMBERSHIP- full members must be local residents, 18 years of age, and physically able to fight fires and handle equipment. Auxilliary members must only be local residents and desire to help in accomplishing the objec- tives of the department. They will not take an active role in fighting fires. Youth membership will limited to ages 16 yrs or older, and will be closely suervised at all times in order to safeguard them and valuable equipment. Youth members will be limited to hand tools, and will not drive trucks until of legal age. SECTION III ATTENDANCE- due to the large number of fisher- men in our Community, attendance will vary, and allowances will be made. Any member who will be gone for long periods will be asked to store his Turn -out gear at the Firehouse. Any member who is not present for three consecutive months will be asked to turn in his/her gear. SECTION IV RESPONSE TO FIRES- Chief will develop Standard Operating Procedures on this subject, and all members will be responsible for knowing these S.O.P.'s. SECTION V FUND RAISING- our permanent source of funding (and major source) is the Bell's Flats/Russian Creek Fire Service District, and is the highest local authority on how the monies will be spent. The Womens Bay Community holds regular fund raisers to purchase equipment and materials for the department. Members will assist as much as possible in these activities. SECTION VI MEETINGS- meetings will be held the first Sat- urday morning of each month, and Robert's Rules of Order will be the arbitrator. SECTION VII ADMITIONAL BY-LAWS- will be added as needed by a majority vote of the membership. The Fire Ser- vice board will excercise final approval.