2024-10-30 Regular MeetingKODIAK ISLAND BOROUGH
Architectural and Engineering Review Board Regular Meeting
October 30, 2024
Held in the Conference Room 121 of the Kodiak Island Borough Building.
CALL TO ORDER
ROLL CALL
Jascha Zbitnoff called the regular meeting to order at 1:30 p.m. Board Members
present were Jascha Zbitnoff, Jerrol Friend, Jon Melin, Ty Swanson, and Doug
Mathers. Dan Rohrer was absent. A quorum was established. Also present were
Kodiak Island Borough Manager Aimee Williams, Kodiak Island Borough Engineering
& Facilities Director David Conrad, Kodiak Island Borough Projects Manager Codi
Allen, Kodiak Island Borough Assembly Member Ryan Sharratt, Kodiak Island
Borough School District Superintendent Cyndy Mika.
APPROVAL OF AGENDA
FRIEND MOVED to approve the agenda as written. MELIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
FRIEND MOVED to approve the minutes from June 18, 2024. MELIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
NEW BUSINESS
a. Architectural & Engineering Request for Proposals Evaluation Discussion
Patricia Valerio reviewed the process to date. Three proposals were received. Eight of
eleven evaluations were conducted. Cumulative average scores were provided to the
board for discussion. The Board shared opinions on how the firms scored and were in
support of moving forward with successful bidder.
Ryan Sharratt asked the board if they were satisfied with the process of evaluating the
proposals and if they desire to have it solidified as the usual procedure. The Board
responded favorably to the question, that they though the process was streamlined and
including all the stakeholders was valuable.
MELIN MOVED to recommend Jensen Yorba Wall to the Borough Assembly as the
successful proposer for the Architectural and Engineering Services Contract.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
Kodiak Island Borough
October 30, 2024
Architectural and Engineering Review Board
Regular Meeting Minutes
Page 1 of 2
BOARD MEMBERS' COMMENTS
Ryan Sharratt — Thank you all for your input. I am trying to push for all contracts to be
updated and consistent with each other.
Jerrol Friend - None.
Ty Swanson — North Star and Peterson walk-arounds? David Conrad responded that
they can go out and view on their own but it is a liability to hold a meeting, especially
on roofs. Codi Allen suggested doing walk-arounds at or before the end of
construction on a project, it will have less impact on location.
Doug Mathers - None.
Jon Melin — None.
Jascha Zbitnoff - None.
ADJOURNMENT
FRIEND MOVED to adjourn the meeting at 1:49 pm. Melin seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
RESPECTIVELY SUBMITTED:
PR J CTS ASSISTANT: Patricia Valerio
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PERSON: JaschaZbitnoff
Architectural/Engineering Review Board
DATE:
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BOROUGH CLERK'S OFFICE
KODIAK, ALASKA
Kodiak Island Borough Architectural and Engineering Review Board
October 30, 2024 Regular Meeting Minutes
Page 2 of 2