1987-10-13 Regular MeetingKodiak IslandBorough
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
October 13, 1987 Regular Meeting
MINUTES
Chairman Scott Arndt called the meeting to order at 7:40 p.m. in the Borough
Conference Room with the following members present: Scott Arndt, Jim Fisk,
Tony Perez, Okey Chandler, and Ed Van Fleet. Earl Smith and Pat Szabo were
absent.
Also present were Martha Randolph, newly elected Board member; Dave Crowe and
Dan Millard of the Borough staff; and Kenwyn George, URS Corporation.
Item No. 1: Approval of Minutes
Jim Fisk moved to approve the minutes of the July 21, 1987 regular meeting as
presented. Ed Van Fleet seconded the motion, and it passed on a unanimous voice
vote.
IN
for
Dave Crowe introduced Kenwyn George of URS who is responsible for Project No.
86-1 design, and asked him to present the options prepared for review:
Option 1 - Mostly gravity sewer with pump station at low area on Perenosa
Drive;
Option 2 - Entirely gravity system with fairly deep ditches for installation of
sewer.
Following Mr. George's presentation, Dave Crowe presented the information contained
in his memo of October 13, and asked the Board to select one of the options, or a
modification of one option, so that URS could proceed with preparation of the
preliminary construction plans. He also explained that Option 2 was estimated to
cost only $9,379 more than Option 1, but less operation and maintenance cost would
result in payoff in less than four and one-half years. Considerable discussion followed,
during which:
A. Mr. Arndt expressed his desire to adopt Option 2 but to extend the sewer
lines to provide more frontage to lots along Perenosa Drive because the
lots were larger than in any area previously served.
Dave Crowe responded that the options had been prepared along the guide-
lines previously established by the Board to provide minimum service to
each lot in order to provide service to the maximum number of lots.
B. Mr. Perez expressed his desire to shift the sewer line in Carroll Way to
the proposed Perez Way.
Kodiak Island Borough
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Service District No. 1 Board of Supervisors
October 13, 1987 Regular Meeting - Page 2
Dave Crowe then explained that making this change would result in the
sewer depth along Sharatin increasing from 13 feet to 26 feet if Option 2
were adopted.
C. Mr. Fisk then expressed his desire to provide gravity sewer, but only in
the Perenosa Drive right-of-way, and Dave Crowe explained that the
extra distance travelled would increase the depth of the sewers
drastically. In addition, the highest point along Perenosa is close to
the Sharatin intersection, and would require approximately a 36-foot-deep
ditch to install the sewer (actually 37.5 feet). It would also increase the
depth along Sharatin from 13 feet to 26.5 feet and from 23 to 28 feet.
After additional discussion, Ed Van Fleet moved to adopt Option 2 with the gravity
sewers shown on Option 1 for Perenosa Drive being included to provide better service
to lots along the west and north side of Perenosa. The motion died for lack of a
second.
After additional discussion during which Mr. Arndt again expressed his desire, and
Mr. Perez pointed out that all the lots were to receive service, Ed Van Fleet moved
to adopt Option 2, and Tony Perez seconded the motion.
Mr. Arndt then asked if there was more discussion, and Mr. Perez called for the
question but was not recognized by the chairman.
Mr. Arndt then announced that he felt that the Board was making a mistake and
doing a disservice to the property owners in that all lots will not be adequately
served under Option Z. Mr. Perez asked Mr. Arndt whether all lots were receiving
service, and Mr. Arndt admitted that they were, but not adequately.
Mr. Fisk then asked why Mr. Arndt had not requested Borough staff to revise the
plans prior to the meeting, and Dave Crowe responded that the question dealt with
a policy matter which staff did not have the authority to change. Mr. Crowe then
explained further his memo of October 13 to the point that only Lot 6, Block 1, was
receiving less service under Option 2 and that all lots in Block 2 were receiving
better service under Option 2.
Mr. Perez then called for the question again, and Mr. Arndt asked for a roll call
vote. The motion passed on a 3 - 2 vote as follows:
Mr. Van Fleet - No; Mr. Fisk - Yes; Mr. Perez - Yes; Mr. Chandler - Yes;
and Mr. Arndt - No.
Item No. 3:
and
Dave Crowe presented his memo dated October 13, 1987 and recommended that the
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Kodiak Island Borough
.%rvice District No. 1 Board of Supervisors
October 13, 1987 Regular Meeting - Page
Board recommend that the Borough Assembly award the contract to Brechan
Enterprises, Inc. in the amount of $724,555. Mr. Perez moved to recommend that
the Borough Assembly award the contract for construction of Lilly Drive/Mallard
Way Roadway Improvements and Service District No. 1 Sewer and Water Improve-
ments Project No. 85-3(A) to Brechan Enterprises, Inc. in the amount of $724,555.
The motion was seconded by Ed Van Fleet, and passed on a 4 - 1 voice vote, with
Mr. Fisk objecting to the award of the roadway portion because he felt that long-
term development plans for Lot 2, Block 6, Miller Point Alaska Subdivision were not
addressed satisfactorily by the design.
Item No. 4: Project No. 85-2 Utility Hook-up Deadline
Scott Arndt explained that the lift stations probably would not be operable until after
the first of the year because KEA has not completed upgrade of the distribution
lines to three-phase as required by the lift stations. He recommended that
September 30, 1988 be established as the utility hook-up deadline.
Jim Fisk moved to set September 30, 1988 as the deadline for mandatory utility
hook-ups on Project No. 85-2. The motion was seconded by Tony Perez, and passed
on a unanimous voice vote.
Item No. 5: Mission Subdivision Utilities Upgrade - Project No. 86-2
Dave Crowe presented the proposed plan for the upgrade and explained that due to
the terrain and KEA's plans for upgrading electrical service to the area, it was going
to be necessary to acquire a 25-foot-wide permanent easement from the Baptist
Mission. Due to the press of other work, a revised easement has not been prepared
for submission to the Mission.
Scott Arndt requested that the easement be obtained prior to the next meeting.
At the end of the meeting, Mr. Arndt welcomed Martha Randolph to the Board, and
announced that Gordon Gould would be the other new member — replacing Ed Van
Fleet and Pat Szabo.
Jim Fisk requested that letters of appreciation be sent to Pat Szabo and Ed Van
Fleet. Scott Arndt asked that Borough certificates of appreciation be obtained and
sent to Mrs. Szabo and Mr. Van Fleet.
December 1, 1987 was set for the next Service District No. 1 Board of Supervisors
meeting, and proposals for road maintenance are to be considered at that time.
The meeting was adjourned at 9:04 p.m.
Chairman