1988-09-13 Regular MeetingKodiak Island Borough
[ ; SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
Regular Meeting - September 13, 1988
MINUTES
1. Call to Order and Roll Call
The meeting was called to order at 7:45 p.m. in the Borough Conference Room by
Jim Fisk, Chairman.
Members Present Members Absent
Jim Fisk, Chairman Martha Randolph
Earl Smith Gordon Gould
Tony Perez Scott Arndt (arrived 9:01 p.m.)
Okey Chandler
Staff Present
Dan Millard, Construction Inspector
Ann Moen, Secretary
A quorum of the Board was determined to be present.
Mr. Perez moved, and Mr. Smith seconded the motion, that Martha Randolph's absence
be excused because of her illness. The motion passed by unanimous voice vote.
Audience present were Ms. Jeannie Volker (Executive Director) and Paul Krauser of
the Kodiak Baptist Mission staff; John Reft, and Doug Dawson, members of the Mission
Board; Joel Hayes; Lorna Steelman; and Jim Berg, Supervisor, City of Kodiak Waste-
water Treatment Plant.
2. Audience Comments and Requests
A. Kodiak Baptist Mission - Request for Financial Assistance, Water Main.
Ms. Jeannie Volker, Executive Director of the Kodiak Baptist Mission, presented
the Mission's September 13, 1988 letter request to the Board for financial
assistance to complete the installation of an eight -inch water main and two fire
hydrants to provide fire protection to three group homes, two staff homes, four
auxiliary buildings, and a remodeling project to accommodate the "Wings"
project of youth alcohol and drug rehabilitation. The Mission's cost to date
has been $12,779.83, with a contractor's estimate of $30,960 required to
complete the work.
Following Ms. Volker's presentation and considerable discussion by members, the
Board stated its support of the Mission project, but by consensus agreed that the
funds for this work should not come out of Service District No. 1 funds. The
Board encouraged Mission representatives to seek alternative sources of funding
and, by consensus, directed staff to ask the Mayor to explore funding sources
elsewhere in the Borough budget, for Assembly action.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
[\ September 13, 1988 Minutes - Page 2
B. Joel Hayes - Request for Extension, Water/Sewer Hook-up.
Mr. Hayes appeared in response to the Borough's June 13 letter requiring that his
water/sewer hook-up to Lot 3B, Block 1, Miller Point Alaska Subdivision be
completed within 30 days, to request an extension to September 1, 1989.
(There was no Board meeting either in July or August, at which he could appear
and request an extension, due to the inability of the Board to muster a quorum
for those previously -scheduled meetings.)
Mr. Hayes discussed his August 30 letter to the Board, explaining the addition,
by vacation and replat, to the lot and the amount of rock removal and filling
required to complete the hook-ups to Lots 313-1 and 4A, and his tentative schedule
for completing the work. Mr. Chandler then moved, and Mr. Perez seconded the
motion, to grant Mr. Hayes an extension to September 1, 1989 to complete the
required hook-ups. The motion passed by unanimous voice vote.
C. Lorna Steelman - Request for Service District Board to Install Services.
Mrs. Steelman's appearance and request relate directly to Agenda Item No. 6,
Chandler/Steelman Sewer Line, and the Assembly's June 30 work session request
that the Board review its decision (May 3, 1988, to approve the installation of
water and sewer services for Lots 2A and 213, U. S. Survey 3099, at the edge of
the Spruce Cape Road right-of-way at the beginning of the utility easement
shown on the plat of the subdivision of Lot 2, U. S. Survey 3099, Plat 75-4 —
rather than to Lots 2A and 2B). Therefore, the Board decided by consensus to
deal with Agenda Item No. 6 at this time.
(Mr. Arndt arrived at 8:48 p.m., left, and returned at 9:01 p.m. for the remainder
of the meeting.)
A lengthy discussion ensued, mainly centered on the fact that the utilities were
not installed in the easement by the subdivider; that this installation is not a
main line but is, rather, a service; that the Service District cannot install or
upgrade a service; that the Service District has no jurisdiction outside an ease-
ment area of a lot or lots. Mr. Arndt explained that the existing services are
located in the wrong place, that the original property owner/subdivider cheated
in making the installation, and that it is not the Board's or the District's
responsibility to correct what was the subdivider's responsibility to do. Mr. Smith
emphasized that the Service District does not replace a service.
Mr. Arndt moved to rescind the Board's action May 3, 1988, under Agenda Item
4B, approving the installation of water and sewer services for Lots 2A and 2B,
U. S. Survey 3099 at the edge of the Spruce Cape Road right-of-way at the
beginning of the utility easement shown on the plat of the subdivision of Lot 2,
U. S. Survey 3099. The motion to rescind was seconded by Mr. Perez. A
discussion followed about where the line is drawn between designating a system
a "main line" versus a "service." The consensus of the Board was that if this is
a main line, the Service District should install it. The Board indicated their
desire for more information from staff, specifically with respect to the
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
September 13, 1988 Minutes - Page 3
"Magnussen plat, easement, and date" and for the receipt of Project 86-2
information from Dave Crowe, Borough Engineer (currently out of town on
personal leave). Mr. Arndt moved to lay on the table the motion to rescind,
and Mr. Smith seconded the motion. The motion to lay on the table passed
by 4 - 0 voice vote, Mr. Chandler being required to abstain. The
Secretary was instructed to notify Mrs. Steelman of the meeting at which
the requested information would be provided, so that she could attend.
3. Approval of Minutes
(a) May 3, 1988 Regular Meeting. These Minutes have not yet been
furnished to the Board by Mr. Gould, except that Page 1 was
provided for tonight's meeting, showing Item 4B action (Steelman).
(b) June 7, 1988 Regular Meeting. The following corrections were noted,
to be made to Page 3, Item 6(A):
Paul Hansen - has not hooked up to either sewer or water;
Mrs. Deater - may need extension. House is to come down. Has
not hooked up to sewer;
Jay Rasmussen - has not hooked up to either sewer or water;
Church/Ray Boutwell - sewer is not hooked up yet;
Jose Bravo - has water; needs to tie in to new system and sewer.
Mr. Arndt moved that the June 7, 1988 Minutes be approved as
corrected. Mr. Smith seconded the motion, which passed by unanimous
voice vote.
4. Finance Report, September 13, 1988 Meetin
Mr. Millard reported that sewer and water maintenance has been completed as
planned at the front side of Island Lake, and the manhole is up to grade. Sheathing
insulation inside of Service District shop is included. The fire hydrant near the
Mission is repaired (shaft), but the billing is not yet complete.
Mr. Perez inquired if all lift pumps had been standardized electronically? Mr. Millard
replied that the inner workings of Lift Station No. 3, which was single-phase, is now
three-phase, but that expenditure was in last FY's report.
Mr. Smith said the Bayside Fire Department will check for fire hydrant faults.
Mr. Millard reported knowing of one below Smokey Stover's residence, with high
ground water. This should be pumped this fall.
(Mr. Chandler left the meeting at 10:00 p.m., with a four -member quorum remaining.)
Mr. Arndt moved to acknowledge receipt of the Finance Report as presented by the
Construction Inspector. Mr. Smith seconded the motion, which passed by unanimous
voice vote.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
September 13, 1988 Minutes - Page 4
5. Resignation from Board, Gordon J. Gould
Mr. Gould submitted his letter of resignation from the Service District No. 1 Board,
dated July 5, 1988, effective immediately, due to the requirement that his being
appointed Kodiak City Manager requires that he live within the City limits.
Mr. Arndt moved that the Board not accept Mr. Gould's resignation, and Mr. Smith
seconded the motion —which passed by unanimous voice vote. The Secretary was
directed to write a letter notifying Mr. Gould of the Board's action, stating that
his resignation would not be accepted until completion of his responsibililties, i.e.,
the completion and submission of the May 3, 1988 Minutes.
6. Chandler/Steelman Sewer Line (Borough Assembly) - Item 2C, Page 2.
7. Ken Covey Property, Spruce Cape, Water Flow (Randall Covey)
Mr. Millard reported that at Borough Mayor Jerome Selby's direction, Brechan
Enterprises, Inc. had plugged up the line. Mr. Arndt estimated the cost to the
Service District for one-half day backhoe and labor at approximately $400. No
action is required.
8. Gas Detection Monitor Agreement (City of Kodiak)
Mr. Millard had drafted a letter of agreement for signature by Jerome Selby and
Gordon Gould, Borough Mayor and City Manager respectively, regarding joint usage
and maintenance of the gas detection monitor. Mr. Arndt moved, and Mr. Perez
seconded the motion, to adopt the draft letter for submittal to the City. The
motion passed by unanimous voice vote.
9. Requests for Extension of Hook-up Deadlines (Jim Fisk)
The following individuals had requested extensions of hook-up deadlines for water
and/or sewer: Mr. Jeremy E. Jack, Mr. Tony Perez, Mr. Heinz Paschke (installation
subsequently completed), Mr. Norm Hickok, Mr. Joel Hayes (granted, Item 2B), and
Mr. Mike Laudert. Persons non -responsive to hook-up deadline requests include
Mr. Robert Brooks and Ms. Sally Baer.
Mr. Millard discussed these cases with the Board, and recommended that, in the case
of the Lauderts' request, no extension be granted because their infiltration problem
poses a definite health hazard since their system ties into the main line. The line is
located within an easement.
Following a discussion during which the Board members agreed with Mr. Millard, and
stated that the Board could not tolerate a situation where health and safety could be
at risk, Mr. Arndt moved, and Mr. Smith seconded the motion, to deny the Lauderts
any extension of time to complete the required correction to their system; that if
Lauderts have not corrected this situation within 48 hours of receipt of notification
to do so, Brechan Enterprises, Inc. will be instructed to correct the infiltration
problem, with the Borough to bill the Lauderts; also, that hook-up extensions be
rued for 90 days from today to Mr. Jack, Mr. Perez, Mr. Hickok, Mr. Brooks, and
Ms. Baer. The motion passed by 3 - 0 voice vote, with Mr. Perez abstaining.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
September 13, 1988 Minutes - Page 5
10. Woodland Drive Culvert Work Order (Jim Fisk)
Mr.Fisk reported the culvert work required, and the Board, by consensus, instructed
him to authorize the contractor to perform the work.
11. Culvert and Ditch Work, Service District No. 1 (Jim Fisk)
Mr. Fisk described problems at the Woodland Drive roadway near Barkers' neighbors',
and the glaciating across the driveway and on Bay Circle. The Board, by consensus,
directed Mr. Millard to order a grader and Telephone Utillities of the Northland, Inc.
to correct the problems.
12. Kodiak Baptist Mission - Mission Road Water - Item 2A, Page 1.
13. Alex Oskolkoff - Water Drainaee Problem
Mr. Oskolkoff wrote to the Board September 7, 1988, complaining about a water
drainage problem in his driveway at 3300 Peninsula Road, Lot 9, U. S. Survey 3103.
The Oskolkoffs believe this water, and winter glaciation, problem was caused by
the contractor's blasting at the time the Borough utilities were installed, and are
asking that the Service District correct the problem.
Following Board and staff discussion, Mr. Arndt moved, and Mr. Perez seconded the
motion, that Service District No. 1 pay one-half the cost to correct the Oskolkoff s
water drainage (driveway) problem, including one-half the cost to resurface the
driveway. The motion passed by unanimous voice vote.
14. Correspondence Replies
Mr. Millard submitted copies of correspondence he had written to customers concerning
various Service District -related problems, for the Board's information and direction to
staff regarding follow-up.
Mr. and Mrs. James (Rusty) Landers - Utility Repair: Mr. Arndt reported
that Rusty Landers is working at Felton's pit and can be reached at 487-4072.
Mr. Anthony Perez - Arlene Way/Tona Lane Road Maintenance: The
consensus of the Board was that the letter requiring restoration of Arlene
Way/Tona Lane should be sent to Kodiak Electric Association, Inc; and to
Island Sand & Gravel, Inc. as contractor; and to lot purchasers Gerry Wilson,
Keith Hediger, and Toby Cook.
Mr. Lawrence P. Keegan - Melnitsa Lane Road Maintenance: Mr. Arndt, who
drives this road several times each day, sees no problem with surfacing —but
rather with ditching.
Mr. Dane Larsen - Briggs' Circle Road Maintenance: The consensus of the Board
is that the culvert was installed incorrectly, without his having used D-1 topping.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
September 13, 1988 Minutes - Page 6
15. Capital Improvements Projects
Mr. Millard presented the Borough's draft list of Capital Improvements Projects,
for informational purposes only. No action was required.
16. Borough Assembly: Beaver Lake Drive/Von Scheele Way Light
In response to Mr. Millard's report that the Assembly is requesting Board approval
(and Service District No. 1 funding) for the installation of a light at the Beaver Lake
Drive/Von Scheele Way intersection, the Board unanimously and vigorously opposed
the Service District's installing or maintaining this or any other lights on the basis
that the Service District's powers do not include such installations or maintenance.
The Board emphasized that the Service District has road maintenance powers, and
water and sewer operation and maintenance powers.
The Board discussed sending a letter to the Borough Assembly stating that providing
street lighting was not part of the scope of the formation of the Service District.
At an estimated $100,000 installation cost and an estimated $20,000 annual operational
costs for a minimum number of lights within the Service District, no monies exist in
the Service District No. 1 budget to accommodate such installations or operation. But
the Board feels most strongly that providing street lighting is neither the Service
District's responsibility, nor does it have the powers to do so.
[Secretary's note: This information was relayed verbally to the Borough Mayor the
following morning, by both the Secretary and by Dan Millard.]
Mr. Millard reported the award of this contract to Brechan Enterprises, Inc. on
September 1, and that work would be beginning very soon. No Board action was
required.
18. Alaska Department of Environmental Conservation. Grant Stipulation Audit
Mr. Millard reported that Linda Taylor of ADEC was here the last part of July,
and discussed grant stipulation audit procedures. No Board action was required.
of
Waste Water
Mr. Millard reported having received copies of ADEC's new draft guidelines, and that
copies are available in the Boroough offices for review.
20. Preliminary Subdivision Comments (Jim Fisk) - No discussion.
21. Step Van Hitch for Emergency Generator Trailer
Mr. Millard reported to the Board the necessity for obtaining a hitch. The Board,
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
September 13, 1988 Minutes - Page 7
by consensus, directed staff to seek two proposals and "go with the lower."
22. Staff ReDort
Mr. Millard reported informationally on the Service District No. 1 Shop, on Sewer
Line Maintenance, and reminded the Board of the September 30, 1988 hook-up
deadline for Projects 85-2 and 85-3(A). He also reported that the probable site
for the new elementary school is on the periphery of Service District No. 1
planned utility sites.
23. Adjournment
With no further business to conduct, the Chairman, without objection, declared the
meeting adjourned at 11:25 p.m.
Date approved:/��ag`c� IF I9e)e5
Secretary