1988-10-11 Regular MeetingKodiak Island Borough
,•` SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
v
Regular Meeting - October 11, 1988
MINUTES
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:41 p.m. in the Borough Conference Room by
Mr. Jim Fisk, Chairman.
Members Present
Jim Fisk, Chairman
Earl Smith
Tony Perez
Martha Randolph
Scott Arndt (arrived 8:47 p.m.)
Member Absent
Okey Chandler (excused)
A quorum of the Board was determined to be present.
Staff members present were Daniel P. Millard, Construction Inspector; and Ann M.
Moen, Secretary, both of the Borough Engineering Department. Others present
were Mr. and Mrs. Charles (Tom) Simpler; and Ms. Lorna Steelman.
2. Audience Comments
Mr. and Mrs. Charles Simpler were present in support of their October 2, 1988
letter asking that the Service District provide a sewer stub -out to their property
on Mill Bay Road, Tract K of U. S. Survey 3218, utilizing existing utility easements
on Lots 1B and 2A, Block 1, Holland Acres First Addition. A ball -park cost figure,
according to Mr. Arndt's guess, would be approximately $1,500 for the 30 feet
of line required. Mr. Perez moved, and Mr. Arndt seconded the motion, that
Service District No. 1 provide the sewer stub -out to Tract K of U. S. Survey 3218,
as requested by Mr. and Mrs. Simpler. The motion passed by unanimous roll call
vote.
3. Approval of Minutes
(a) May 3, 1988 Regular Meeting. Mr. Gould's Secretary had furnished
these to Engineering Department staff today. Corrections were made
to Page 1 (Plat 75-4) and Page 3, sixth line, to Staff - A.
Mr. Arndt moved, and Mr. Perez seconded the motion, to approve the
May 3, 1988 Minutes as corrected. The motion passed by unanimous
voice vote.
(b) September 13, 1988 Regular Meeting. The Secretary has so far been
unable to complete these Minutes, apologized, promised to have them
for the next meeting, and this item was stricken from the agenda by
the Chairman.
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KODIAK ISLAND BOROUGH
/ SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
1/ October 11, 1988 Minutes - Page 2
4. Finance Report
Mr. Millard presented a six -page report of revenues and expenditures for the
various Service District No. 1 funds, for the period ending September 30, 1988.
He explained that the Sewer 052-162 fund includes some expenses that are
emergency generator building -related (mainly labor), and flushing lines. Mac will
flush out the wet wells when he returns from China.
Mr. Arndt moved, and Mr. Smith seconded the motion, to acknowledge receipt of
the Finance Report. The motion passed by unanimous voice vote.
5. Old Business
(a) Chandler/Steelman (Water and Sewer). Following a discussion about
parliamentary procedure, the effect of motions to "lay on the table"
versus "postponing," and Ms. Randolph's objection to this item being
on the agenda because it was laid on the table at the last meeting
as well as objecting to any discussion or action on this matter at a
meeting Mr. Chandler, recuperating from surgery, cannot attend
(an objection agreed to by Ms. Steelman in the audience), Mr. Arndt
moved, and Mr. Perez seconded the motion, to take from the table
the motion to rescind the Board's action May 3, 1988, approving the
installation of water and sewer services for Lots 2A and 2B, U. S.
Survey 3099 at the edge of the Spruce Cape Road right-of-way at the
beginning of the utility easement shown on the plat of the subdivision
of Lot 2, U. S. Survey 3099. The motion passed by unanimous voice vote.
The consensus of the Board was that it did not have before it the larger
area design plan, to come; the Project 86-2 information from Dave
Crowe, Borough Engineer (still out of town on personal leave because
of illness and death in his family); and the Jackson estate is not settled
yet —so larger -area identification of problems and consideration of
solutions isn't something the Board feels fully equipped to tackle just
yet.
Mr. Arndt moved, and Mr. Perez seconded the motion, to lay on the
table the motion to rescind the Board's May 3, 1988 action on the
Chandler/Steelman case. The motion passed by unanimous roll call
vote.
(b) Oskolkoff Drainage Problem. Another letter had been sent to the Board
following notification of the Board's September 13 action in their case.
The Oskolkoffs believe that the installation of the sewer line by
Service District No. 1 is 100 percent of the cause of the problem, so they
are asking that 100 percent of the cost of correcting the problem be
borne by the Service District. Following a brief discussion, Mr. Smith
moved to rescind the Board's action at the September 13, 1988 meeting,
i.e., that the Service District pay half the cost to correct the problem.
Mr. Arndt seconded the motion, which passed by unanimous voice vote.
Mr. Arndt then moved, and Mr. Smith seconded the motion, to authorize
100 percent payment by the Service District to correct the problem.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
October 11, 1988 Minutes - Page 3
Mr. Smith inquired of Mr. Millard if he believes staff caused this
drainage problem. Mr. Millard said he believes so; that the water
comes from the easement and is subsurface drainage. The motion
to authorize 100 percent payment to correct this problem passed by
unanimous roll call vote.
(c) Lawrence Keegan/Melnitsa Lane Maintenance. Mr. Millard discussed
the letters sent out about the torn -up condition of Melnitsa Lane. He and
the Board then discussed the general road problems in the area: Dane
Larsen/Briggs Circle; Puffin Drive (for which Mike Anderson is taking
responsibility and said he has instructed Dean Deater to restore it); Teal
Way; Sean Circle. Mr. Fisk reported that he receives about four calls a
month from one family regarding the condition of Sean Circle.
The consensus of the Board was to take no action, but to put all these
problem streets "on hold' temporarily.
6. New Business
(a) Hook-up Deadline Customers in Noncompliance. Following a spirited
discussion, Mr. Perez moved, and Mr. Arndt seconded the motion, to
grant hook-up extensions to September 1, 1989 to all persons listed
under Agenda Item 6(a), plus Tony Bravo. Mr. Millard asked if the
Borough should begin billing these customers, and the consensus of
the Board was "No." The motion passed on a voice vote, with
Mr. Arndt, Mr. Perez, Mr. Fisk, and Ms. Randolph voting "yea," and
Mr. Smith voting "nay."
(b) Charles Simpler Request - Item 2, Page 1.
(c) Scott Thompson Fence Encroachment. Scott Thompson is asking
the Planning and Zoning Commission for a variance to permit him to
construct a fence around property he owns on Cliffside Drive. His
proposed fence will encroach about one foot into the Cliffside Road
right-of-way, and before the Commission will consider Mr. Thompson's
variance request, the Commission wants to know that the Board has no
objection to this encroachment. The Board, by consensus, voiced its
non -objection to this one -foot encroachment.
(d) David Ure Letter - Sewage. Mr. Millard explained Mr. Ure's problem
as briefly outlined in the Ure's October 5 letter to the Board. The
Ure's have a gravity system, but there is hydrogen sulfide gas coming
back up the vent, and it rises to the "danger zone" level on the gas
detector when other people's grinder pumps come on. Mr. Millard
stated that there are two other points in the Service District,
besides Ure's, with this same problem: Dark Lake/Island Lake neck
(with no residents right there) near Paschke's, Sid Pruitt's, and
Smokey's; and Duncan Fields' place on Von Scheele at Dark Lake.
Several possible solutions were discussed, and discarded.
Mr. Millard suggested that the problem has been identified, and
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
October 11, 1988 Minutes - Page 4
possible flushing of the line regularly with water might be the
solution. Ure's line has been flushed, as stated in their letter,
but the entire line hasn't been flushed yet. Mr. Arndt moved, and
Ms. Randolph seconded the motion, that the water/sewer maintenance
contractor (Brechan) flush the entire line with water once each month.
The motion passed by unanimous voice vote.
(e) Road Maintenance Policy vs. Private Access Easements, Subdivisions.
Mr. Millard described problems encountered in a recent subdivision
case where access exists only in an easement, and potential safety
problems exist because of the steepness of driveways into the ease-
ment, and asked for a Board policy decision regarding whether or
not access easements across private lands —as contrasted to
dedicated public rights -of -way —are to be maintained by the Service
District. The consensus of the Board was that the Service District
will not maintain access easements.
(f) Borough/City Drainage Plan. Mr. Millard stated the need for an over-all
drainage plan, citing problems such as Sean Circle collecting water from
clearing of the new hospital site, and increasing filling in of wetlands in
order to subdivide. Both the Borough Assembly and the City Council,
City of Kodiak informally endorsed the development of such a plan,
although the City Engineering Department can't participate at this time
because of other work priorities. Mr. Millard asked if the Service District
Board endorses the development of an over-all drainage plan.
The Board, by consensus, agreed that the need exists, but feels that it
should be funded by Borough, or Borough/City, funds — not Service District
No. 1 funds. Mr. Perez moved, and Ms. Randolph seconded the motion,
that the Service District No. 1 Board of Supervisors supports the drafting
of a Borough -wide (road -system -wide?) drainage plan. The motion
passed by unanimous voice vote.
(g) Project Update: Von Scheele/Selief Paving. Mr. Millard reported that
roadway paving was completed last week, and, weather permitting, the
pathway would be paved next week.
(h) Capital Improvement Program List - Resolution No. 88-67-R; and
(i) U. S. Navy Home Port Support - Resolution No. 88-69-R. These items
were presented for the Board's information only; no action is required.
7. Staff Reports
The Chairman, Mr. Fisk, announced that the next regular meeting would be held
Tuesday night, November 1, 1988.
The Secretary, Mrs. Moen, promised that she would have Minutes of both the
September 13, 1988 meeting and this meeting typed up for review and approval
at the November 1 meeting.
KODIAK ISLAND BOROUGH
SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS
October 11, 1988 Minutes - Page 5
Mr. Millard reported that election results showed that Jim Berg and Norm Wooten
had been elected to the Board, and that Mr. Smith may have been elected (with
four write-in votes; the election hasn't been certified yet).
Ms. Randolph announced that this is her last meeting, and said she had enjoyed the
experience of working with Board members and staff. The other Board members
thanked her for her work.
8. Adjournment
With no further business before the Board, the Chairman, without objection,
declared the meeting to be adjourned at 10:13 p.m.
d.e�
Secretary