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1988-12-06 Regular MeetingKodiak Island Borough SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS Regular Meeting - December 6, 1988 MINUTES 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:36 p.m. in the Borough Conference Room by Mr. Jim Fisk, Chairman. Members Present Jim Fisk, Chairman Scott Arndt James Berg Okey Chandler Tony Perez (arrived 7:41 p.m.) Earl A. Smith Norman Wooten Members Absent - None. Staff Present Dave Crowe, Borough Engineer Dan Millard, Constr. Inspector Ann Moen, Secretary Mr. Fisk welcomed Mr. Berg as the new member of the Board. The following persons were present as members of the audience and/or to participate in the Project No. 86-1 Neighborhood Meeting: Paul and Marolyn Pedersen; Andy Nault; Rudy and Betty Lorenson; Jack L. McFarland; Greg Spalinger; Louis G. and Eric Schneider; and Board Member Norm Wooten's daughter, Kathy Wooten. 2. AUDIENCE COMMENTS AND REQUESTS Mr. Andy Nault asked the Board what its policy was for snow removal, stating that Gull Drive had apparently been pretty far down on the priority list since it was not kept sanded and driveable during recent days of freeze -thaw weather. Mr. Greg Spalinger (Shahafka Circle) complained that the snow plows left a berm too high in his driveway which he couldn't get through even with his four -wheel -drive vehicle with studs on, and said gates should be provided for access into the driveways. Mr. Crowe explained that putting gates in was not part of the road maintenance contracts, and Mr. Millard suggested that people need to remember that this is Alaska and slick tires without tire chains are not appropriate for winter in Kodiak. Mr. Millard reminded the people that there would be a public hearing on the proposed Service District No. 1 budget at the Board's March 7, 1989 regular meeting, when priorities are discussed and set, and District residents should come to that meeting to express their preferences for maintenance priorities in light of the budget to be adopted. Mr. Fisk replied to the matter of priorities for road sanding and plowing by showing on the wall map the network of roads. Cliffside Drive and Antone Way, for example, are treated as high -priority roads because they enter Rezanof Drive East at a down- ward slope and cars entering Rezanof from either road would be unable to stop at the stop sign if these roads weren't sanded immediately when the need arose, creating a serious hazard. Mr. Arndt expressed his view that the road crews should go out . earlier than 7:30 or 8:00 a.m. following an overnight snowfall. KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors December 6, 1988 Minutes - Page 2 3. APPROVAL OF MINUTES Mr. Perez moved, and Mr. Arndt seconded the motion, that the November 1, 1988 Minutes be approved as presented. The motion passed by unanimous voice vote. - Proposed Water and Sewer Mr. Crowe presented the area to be served with water and sewer - Kadiak First Addition, Perenosa Drive/Sharatine Road/Carroll Way to Spruce Cape Road, by means of design drawings on the wall, for the Board and members of the audience. Chairman Fisk ruled that conflicts of interest exist in that both Mr. Arndt and Mr. Perez own properties which would be served by this project and therefore each "has a direct or substantial indirect financial interest in the matter being discussed" (KIBC 2.39.140). Mr. Crowe continued that he would like to Board to approve the changes set forth in his December 6, 1988 memo to the Board, which are changes to Option No. 2 adopted by the Board October 13, 1987 — to correct oversights. Chairman Fisk opened the public hearing. Mr. Arndt (speaking as a land owner and not as a Board member) expressed his opinion that there is too much distance between the ends of the sewer lines, at 550 to 600 feet, and thinks they should be closer to 300-350 feet. The 800-foot length along Sharatine is excessive, he stated. He believes the design should be the same as that for one -acre -lot subdivisions, especially because this area is zoned RR-3 (not Rural -Residential). As planned, he believes, this project will not serve this area adequately. He believes distances between ends should be cut in half. Mr. Crowe stated that this could be done, but that some of the lines would have to be lowered, adding to the cost. Mr. Chandler asked how much more Mr. Arndt's additions would cost. Mr. Crowe replied with, "perhaps $80,000 (on a $3,000,000 project including utilities and roads)." Mr. Fisk polled the audience for any questions or problems about the design of the project, and with general agreement of all present, he then closed the public hearing. Mr. Arndt then questioned the Chairman's ruling that there is a conflict of interest just because he owns property to be served by the project. Mr. Perez stated that he feels, that as an owner of property to be served by the project, there is a definite conflict of interest. The Chair's decision will stand. Mr. Wooten read Mr. Crowe's December 6, 1988 memo, "Project No. 86-1 Plan Review," requesting changes, into the Minutes. Mr. Berg moved, and Mr. Smith seconded the motion that the Borough Engineer's requested changes to Option No. as set forth in his December 6, 1988 memo, be adopted. Mr. Smith stated his belief that the Board does have the responsibility to serve the area adequately, and KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors December 6, 1988 Minutes - Page 3 moved to amend the motion to shorten the distances in three locations as noted on the plans. Mr. Wooten seconded the amendment, which passed on a 5-0 roll call vote (Mr. Arndt and Mr. Perez not voting). The main motion passed on a 5-0 roll call vote (Mr. Arndt and Mr. Perez not voting). Borough Engineer Dave Crowe will work up the changes for consideration by the Board. 5. REQUESTS FOR SPEED LIMIT SIGNS AND/OR "CAUTION -CHILDREN" SIGNS The Board had received requests from Debi Munro (Woodland Drive) and Kristin Stahl Johnson (Antone Way/Lilly Drive) that speed limit and/or cautionary signs be posted along the roads. Mr. Crowe pointed out that the Borough does not have police powers, and has no authority to establish or post signs of speed limits. No ordinances exist to permit this kind of action. Mr. Wooten cautioned that should an entity post a sign, it then assumes liability. Following a discussion, Mr. Wooten moved, and Mr. Chandler seconded the motion, that "Caution: Children at Play" signs be posted at two locations within Service District No. 1. The motion passed 5-2 on a roll call vote, with Mr. Arndt and Mr. Smith voting "nay." 6. FINANCIAL STATEMENTS Mr. Millard presented financial statement information for the periods ending October 31 and November 30, 1988. Mr. Arndt moved to acknowledge receipt, and Mr. Smith seconded the motion, which passed on a unanimous voice vote. 7. ROAD MAINTENANCE CONTRACT AWARD RECOMMENDATION Following a brief discussion of road maintenance proposals reveived from Brechan Enterprises, Inc. and Island Sand & Gravel, Inc., Mr. Arndt moved, and Mr. Perez seconded the motion, to recommend to the Borough Assembly that the road maintenance contract be awarded to Island Sand do Gravel, Inc. for the period January 1 through December 31, 1989. The motion passed by unanimous voice vote. 8. DEVELOPER ROAD MAINTENANCE Mr. Millard had included in the Board members' packets packets of materials he had received from the Fairbanks North Star Borough concerning road maintenance and information for service area commissioners. Mr. Arndt moved, and Mr. Perez seconded the motion, to acknowledge receipt of these manuals. The motion passed by unanimous voice vote. 9. TAPE RECORDING OF SERVICE DISTRICT NO. 1 MEETINGS Chairman Fisk requested that the Secretary tape record meetings of the Service District Board of Supervisors. Mr. Chandler moved, and Mr. Perez seconded the KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors December 6, 1988 Minutes - Page 4 motion, that meetings be taped. The Secretary, Ann Moen, explained that the only Borough meetings which are routinely taped are Assembly meetings and Planning and Zoning Commission meetings for code and appeals reasons and that those meetings are held in the Assembly Chambers which is set up for taping of meetings; that all Borough recording and transcription equipment is half -speed equipment and simply not available to other departments for use (half -speed tapes cannot be transcribed by using conventional equipment). Nevertheless, the motion passed by 5-2 voice vote, Mr. Arndt and Mr. Wooten voting "nay." 10. ELECTION OF OFFICERS Mr. Perez nominated Mr. Fisk as Chairman for the coming year. Mr. Smith nominated Mr. Arndt as Chairman. There were no further nominations. Election was by ballot, and Mr. Fisk won by a vote of 5-2. Mr. Chandler nominated Mr. Perez for Vice Chairman. Mr. Arndt nominated Mr. Wooten for Vice Chairman, who declined the nomination. Mr. Arndt then nominated Mr. Berg for Vice Chairman, who also declined the nomination. There being no further nominations, Mr. Perez was declared to be Vice Chairman by consensus of the Board. 11. OLD BUSINESS (a) Road Maintenance Guidelines: Plowing and Sanding Priorities: Mr. Fisk showed on a drawing the location and nature of various short-range problems: Balika Lane, Eider Street, Peninsula (Oskolkoff), Mallard, Mill area (school site?), Mission area, Chandler/Steelman area. Mr. Arndt described the equipment required to clean entrances to driveways, and moved to clear out four inches to six inches of snow from each driveway entrance when the road is plowed. Mr. Berg seconded the motion, which passed 6-1 on a roll call vote, Mr. Chandler voting "nay." Mr. Arndt also explained that sometimes sanding becomes a judgment call in that the Service District has to sand parts of some state -maintained roads just to get to Service District roads to sand them. (b) Drainage Plan Update: Mr. Millard explained that the various government entities may not be ready to deal right now with development of a Borough -wide drainage plan, and has suggested that a logical and reasonable first step would be recommending that a topographical map be developed for Service District No. 1 and the Mill Bay area. No accurate, current, overall data exist. KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors December 6, 1988 Minutes - Page 5 12. STAFF REPORTS (a) Mr. Millard reported that on Tuesday, January 10, 1989, there will be an orientation meeting at 7:30 p.m. with the Assembly, Borough Clerk, and members of all Boards and commissions, in the Assembly Chambers. (b) Operational Guidelines: Mr. Millard suggested that Board members consider adopting something similar to the Fairbanks -North Star Borough manuals in the packet. (c) Service Requests: Mr. Millard reminded the Board that, because if we contract services to be performed on behalf of customers, we have to charge a ten percent administrative fee on top of the actual invoice costs, Borough staff tries to encourage customers to contract privately. However, problems arise when customers contract directly with contractors without coordinating the work with the Borough — and cited work on Toby Cook's development on Lot 3, Block 4, Miller Point First Addition, where the road was closed today. A discussion ensued about who is responsible for obtaining the required state permits for installing utilities and disturbing state rights -of -way. Mr. Berg reminded members of Mr. Wooten's comments last month: that the Base requires at least one week's notice, with the exact nature of the work to be specified. The Board's instruction to Mr. Millard was that he should get it worked out however he must. 13. ADJOURNMENT With no further business before the Board, the Chairman declared the meeting adjourned at 10:28 p.m., without objection. .. . . �V1W; _C 7r1., cPs Secretary 12/ /s8B L7 lNrb Tull �t��u7� Kodiak Island Borocr h OF � 5&A2 / JC6 n157VX GT WO. I g BOd2D OF SOPF-03,A—S 1 �f T�►-�C- , v M E M O R A N D U M DATE: December 6, 1988 TO: Service District No. 1 Board of Supervisors FROM: David C. Crowe, Borough Engineer i@ RE: Project No. 86-1 Plan Review Staff review of the preliminary plans indicates that the following changes should be made: Sheet 1: Move the fire hydrant at mid block of Carroll Way to the southwest side of intersection of Carroll and Sharatin since there is a hydrant at Carroll Way and Spruce Cape Road. Change USS 3512 to Kadiak 1st Addition. Change sheet reference note from 3 to 4. Sheet 2: Eliminate the fire hydrant near DMH 11-3. Eliminate the butterfly valve on the northeast side of the tee at both Sharatin and Perenosa intersections. Change USS 3512 to Kadiak 1st Addition. Eliminate lots around Wilton White Way and show Lots 1 and 2, Block 4, Kadiak 1st Addition. Change sheet reference notes: 3 to 4 4 to 5 5 to 3 Change USS 3100 to Kadiak 1st Addition. Sheet 3: Eliminate the fire hydrant near MH 11-2AA and substitute an air vacuum relief assembly. Move the fire hydrant near MH 16-3 to opposite the lot corner between Lots 2 and 3, Block 3, Kadiak 1st Addition. Change Block 3, USS 3101 to Block 3, Kadiak 1st Addition. Remove Tract D-1, USS 1682. Show Lots 7 and 8 on extreme right as USS 3101. Service District No. 1 Board of Supervisors Project No. 86-1 Plan Review December 6, 1988 Page 2 Sheet 4: Change USS 3512 to Kadiak 1st Addition. Change sheet reference note from 4 to 5. Sheet 5: Change USS 3512 to Kadiak 1st Addition. Change sheet reference note from 3 to 4.