Loading...
1988-11-01 Regular MeetingKodiak Island Borough SERVICE DISTRICT NO. 1 BOARD OF SUPERVISORS Regular Meeting - November 1, 1988 MINUTES 1. Call to Order and Roll Call The meeting was called to order at 7:47 p.m. in the Borough Conference Room by Mr. Jim Fisk, Chairman. Members Present Jim Fisk, Chairman Scott Arndt Tony Perez Norm Wooten Earl Smith Staff Present David C. Crowe, P.E., Borough Engineer Daniel P. Millard, Construction Inspector Ann M. Moen, CPS, Secretary Members Absent Jim Berg - excused, out of town Okey Chandler - excused, ill Also present was Gayle Millard (Mrs. Dan Millard). A quorum of the Board was determined to be present. By consensus, absent members Jim Berg and Okey Chandler were excused from attendance at this meeting. Mr. Fisk asked that Agenda Item No. 4, Election of Officers, be deferred until at least one of the absent members could attend. Board members present agreed, by consensus. 2. Audience Comments and Requests - None. 3. Approval of Minutes (a) September 13, 1988 Regular Meeting: Page 3, Item 4, third paragraph was corrected to read: "Mr. Smith said the Bayside Fire Department will check for fire hydrant faults. Mr. Millard reported knowing of one below Smokey Stover's residence, with high ground water. This should be pumped this fall." (b) October 11, 1988 Regular Meeting: Page 1, Item 2, fifth line was corrected to read: "...approximately $1,500 for the 30 feet of line required..." Mr. Arndt moved, and Mr. Perez seconded the motion, to approve the September 13 and October 11, 1988 Minutes as corrected. The motion passed by unanimous voice vote. 4. Election of Officers - Deferred. KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors \( November 1, 1988 Minutes - Page 2 5. Proposed Code Changes (a) 13.02.010: Mr. Millard discussed problems encountered by unauthorized turn on/turn off of fire hydrants, and what staff sees as a necessary addition of the words "fire hydrant" to this portion of the Code. Mr. Arndt would like to see this change, but would also like to see "Fire Chief or his designee" added as persons who could authorize turn on/turn off. Following further discussion, Mr. Fisk suggested that Mr. Smith, Mr. Wooten, and Mr. Arndt comprise a committee to work with staff to get the bugs worked out of this proposed change. (b) 13.02.050: Mr. Millard reported problems encountered with shut -downs of the water system without notice for non -emergency work by various contractors, and what staff sees as the necessity to require advance notice for such shut -downs. Mr. Arndt would like to see 48 hours' notice required for district -wide shut -downs, rather than the proposed one -week notice Mr. Smith has a problem with contractors going around shutting valves down, especially dead-end valves like in Woodland Acres. Mr. Wooten reported that the policy at the Coast Guard Base is that the contractor must give them one week's notice for shutting down any utility, and he must show in print specifically which valves would be shut down for how long. Mr. Fisk suggested that this proposed change be referred to the committee he named above. (c) 15.12.050: Mr. Millard explained that this proposed change would incorporate only those materials in the Uniform Plumbing Code which are currently recognized by the City of Kodiak and Borough Construction Specifications. Mr. Smith moved to accept all three proposed changes as presented. His motion died for lack of a second. Mr. Perez then moved, and Mr. Arndt seconded the motion, that the three proposed Code changes be referred to a committee composed of Mr. Smith, Mr. Wooten, and Mr. Arndt to work with staff about the proposed changes. The motion passed by unanimous voice vote. 6. Operations and Procedures Guidelines Mr. Millard explained the need for the Board to adopt guidelines and procedures, in addition to and separate from the Code, for the operation and administration of the Service District No. 1 water, sewer, and road systems. The proposed document would define the level of maintenance; establish general procedures and policies for the uniform administration and maintenance of Service District No. 1 utilities and roads on a day-to-day and year-to-year basis; and outline the line of authority and the responsibilities associated with the administration of Service District No. 1. Mr. Smith agreed, stating that as new people get elected to the Board, they would know who has what responsibility. He further suggested that KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors November 1, 1988 Minutes - Page 3 these would be good tools for day-to-day operation. Mr. Fisk agreed, stating that this is a continuation of what Mr. Gordon Gould had tried to get implemented during his service on the Board. Mr. Arndt suggested that the Board acknowledge receipt and look at developing this during the winter months. Mr. Millard suggested that this is an opportunity for the Board to set down in black and white what it expects (from staff), and it would alleviate bureaucratic red tape and expense in the future so the wheel won't have to be reinvented. Mr. Arndt moved, and Mr. Perez seconded the motion, to acknowledge receipt of Mr. Millard's request for Operations and Procedures Guidelines, with his example, as set forth in his memo dated November 1, 1988. The motion passed by unanimous voice vote. 7. Finance Report - Not provided by Finance Department. 8. Informational Items (a) David Ure Complaint, Noxious Odors: Mr. Millard reported that flushing the line was not successful and that the noxious odor is still present, especially when the pumps come on. Following discussion, the Board directed staff to contact URS Engineers for their advice. . (b) Oskolkoff Drive Drainage Problem Resolution: The problem still exists, Mr. Millard reported, and the drainage appears to be higher. We will probably have to put in another drain tile. Mr. Arndt suggested going down the ditch line and install pipe in the actual ditch to pick up all the drainage. (c) Charles Simpler Sewer Service: Mr. Millard reported that the installation will be completed tomorrow. (d) Update, Elementary School Site Selection: Mr. Millard reported that it appears the School Board has narrowed the site selection down to the area from Mill Bay out to Mallard/KCI pit area or the City/Borough Elks lease area — the Otmeloi area. (e) Status Report: East Elementary Pathway/Von Scheele/Selief Paving: Mr. Millard reported that the pathway is complete along Benny Benson and Von Scheele Way, with guardrail still to be installed. The Selief paving is completed, but work on the shoulders will have to wait until spring. (f) ISO Evaluation: Mr. Millard and Mr. Smith reported that Fire Protection District No. 1 just went through an Insurance Service Office evaluation, which will determine cost of insurance to Service District residents. Mr. Smith reported that we won't know what the insurance rating will be for about six months, but "we did O.K. on the water part of the evaluation." KODIAK ISLAND BOROUGH Service District No. 1 Board of Supervisors November 1, 1988 Minutes - Page 4 (g) Written Communications: Mr. Millard provided copies of correspondence resulting from previous Board action in re Scott Thompson, Ralph Collins, Oskolkoff (lost letter found), Brechan Work Order/Covey, Tona Lane/ Arlene Way; he reported that KEA has installed underground power to Dark Lake Road and is now getting used to the idea that they must restore roads they dig up. He furnished a copy of his October 12 memo to the Planning and Zoning Commission concerning the necessity for an Areawide Drainage Plan; and a copy of his memo dated October 24 to the Board concerning road maintenance — which generated some heated discussion. No action was taken by the Board on any of these items. 9. Staff Reports - None. 10. Board Member Comments Mr. Smith reported having received a preliminary plat for review and comments, creating an alley in Block 3, Lakeside Subdivision, and being unable to locate the proposed alley. Mr. Millard suggested that he look where it intersects Selief Lane; it is marked. Mr. Fisk announced that the neat meeting will be held Tuesday night, December 6, at 7:30 p.m. 11. Adjournment - without objection, at 9:24 p.m. Date approved: ,/'ie,;Chairman .�� Secretary