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1982-04-06 Regular Meeting (2)r C Architectural Review Bo3id - Minutes - April 6, 1982 Chairman Wayne. Coleman Called the Architectural Review Board to order on Tuesday, April 6, 1982 at 7:30 p.m. in order discuss the Service District #1 Water & Sewer project as well as a number of pending contracts initiated by the Borough. The following persons were in attendance: Phil Shealy Norman Wooten Dave Crowe Ronald M. Chase Jim Poulos Scott Arndt Per Zimmerlund Noel Miller Tony Perez David Waldron Louis G. Schneider Art Bors Wayne Coleman John Witteveen Jack Leet Jim Olson Ed Kozak Larry Monroe Larry Chickering Lloyd Benton Per Zimmerlund of URS Company, project manager for the Service District #I Water and Sewer project explained the preliminary alignment being proposed. Jack Leet reviewed in detail the locations of some 29,000 feet of water line and 33,500 feet of sewer line, 10,000 of which is low pressure force main. After considerable discussion, the general consensus was that the preliminary work to date appeared acceptable and URS was encouraged to continue with more detailed work based upon the preliminary alignment. Dave Waldron presented a request for approval to execute a change order with Design Lab, Inc./Orion Consultants, JV to do an analysis of walls and roof of the Borough building at an estimated cost of $7,400 to be funded by the current energy planning grant. Mr. Waldron -noted that this firm has done the previous energy studies on the Borough building and this project would be to develop the contract documents to increase the wall and roof insulation. Motion by Larry Chickering and seconded by Ron Chase to move to proceed with Design Lab to prepare contract documents at an estimated cost of $7,400. Motion unanimously approved. Mr. Waldon then presented a request to award a contract to Design Lab for $4,300 to design the move of the pharmacy at the hospital. After some discussion Lou Schnedier moved to recommend ARB concurrence with Design Lab in the design work connected with the pharmacy move at the hospital subject to plans and construction estimates coming back to the ARB before proceeding with actual construction. Motion seconded by Jim Olson and unanimously approved. Mr. Waldon then discussed the request by the hospital to construct a patio and handicapped access at the hospital from entrance. He noted that Haeg-Bettis had quoted a price of $13,147 while Design Lab had quoted $5,405. After some additional discussion Ron Chase moved to award a contract to Design Lab at an estimated price of $5,405 with plans to come back to the ARB before construction. Motion was seconded by Larry Chickering and was unanimously approved. Mr. Waldron then discussed the Junior High remodeling project and recommended that the A & E firm be selected by mid-May in order that the firm could work with the ed spec writer prior to completion of the ed specs. Mr. Waldron then presented a draft of a public notice which was approved upon a motion by Larry Chickering and seconded by Ron Chase. Motion was unanimously approved. Mr. Waldron discussed the request of the hospital to construct a hospital supply building. Staff recommendation was fora metal prefab insulated building with one overhead door and two personnel doors with heat and lights but no plumbing. After some discussion the ARB suggested looking at making this building slightly larger thereby eliminating the existing temporary building. They noted that the building could be constructed with a fire wall and contain approximately 1,600 feet. Jim Olson moved to approve the concept of a hospital supply building with the additional recommendation that the size be increased to include the existing maintenance building subject to conformance with the long-range hospital plan. Motion seconded by Larry Chickering and unanimously approved. Mr. Waldron presented staff's recommendation for the two fire stations to be constructed in Bells Flats and Service District #1 noting that the staff was recommending that the well be drilled and septic tank system installed prior to going out for a design built proposal for a metal building. He also noted that it was not staff's intention to contract the design to an A&E firm. After discussion Jim Olson moved to authorize staff to proceed with the proposal as presented. Motion seconded by John Witteveen was unanimously approved. Discussion followed on the Chiniak water supply and Mr. Waldron reviewed the proposal to install a gallery in the alluvial soil by the creek and then transmit approximately .4 of a mile to the school by a buried water line. He noted that URS was developing a proposal which would be presented to the ARB. Motion by Jim Olson instructing staff to proceed to develop a proposal for the Chiniak water supply was seconded by Larry Chickering and unanimously approved. Mr. Waldron reviewed the progress on the hospital roof project noting that he felt it was important to advise the ARB on work in progress. He then commented on the perform- ance by Haeg-Bettis indicating his general dissatisfaction in responsiveness and details concerning the job. Mr. Waldron then reported on the Old Harbor school project noting that in his opinion the building would have to be resided. After some discussion Lou Schneider suggested considering using an energy grant to install an insul board or similar material to cover the existing siding. Staff agreed that they would pursue this matter and report back to the ARB. Mr. Waldron then presented four firms that had submitted proposals in response to the A&E selection to develop specs to upgrade the Peterson School facility including preliminary design and cost estimates as well as guide specs to bring this building and other Borough buildings up to code, esthetic standards and energy standards at a cost not to exceed $20,000. He then briefly reviewed the four (4) proposals from Simpson, KCM, Selberg, and Sundberg. After some general discussion John Witteveen moved to award the Peterson School A&E selection to Sundberg. Motion seconded by Jim Olson and unanimously approved. The ARB then briefly discussed the Board of Appeals and concurred in the recommendation that six (6) ARB non-political type members as well as one member from the community would act as the Board of Appeal for the Uniform Building Code. There being no further business, the meeting adjourned at 11:00 p.m. Respectfully submitted, 210 Wayne Coleman, -Chai man Architectural Review Board mdd