2015-03-10 Regular MeetingService Area No. 1 Board
Regular Meeting
March 10, 2015 7:00 p.m.
Kodiak Island Borough Conference Room
1. CALL TO ORDER
Chair Scott Arndt called the meeting to order at 7:01 p.m.
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Paul Hansen, Curtis Howell, Dennis Symmons and Mike Sirofchuk. A quorum was
established. Board members Natasha Hayden and Bill Mann arrived late.
3. APPROVAL OF AGENDA
HANSEN MOVED to approve agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES —Regular Meeting May 29, 2014
HANSEN MOVED to approve the minutes of May 29, 2014.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
Chair Arndt pointed out specific line items in the Financial Report to the board for clarification.
SYMMONS MOVED to Acknowledge Receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS
Jeremy Williamson of AIMS Maintenance spoke that they did not clear right a ways after July of
last year until this winter.
7. CHAIR'S REPORT
None
8. OLD BUSINESS
A. Update On continued clearing of Road Right A Way
Chair Arndt reported to the Board the various streets in which they did some ditching, cleared
the right of ways, and replaced culverts. They are 80% complete with the project throughout the
Service Area No. 1. He presented letters from KEA and Bob Himes of Fire Protection 1
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Service Area No. 1 March 10, 2015
commending Service Area No.I and Chair Arndt for the clearing of the right a ways. Safety was
one of many reasons this was a necessary task.
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=9. NEW BUSINESS
A. Purchase of Calcium Chloride
Chair Arndt explained to the board that this used for dust control on the roads in the summer.
Round Butte Products was the only bidder who responded with a quote of $12,350.
SYMMONS MOVED to approve the purchase of 20 Tons of Calcium Chloride for $12,350.
Board Discussion ensued.
ROLL CALL VOTE ON MOTION CARRIED 7 to 0.
B. Survey Purchase Order Addition of $12,000 to finish the fiscal year
Chair Arndt explained the billing on St. Denny Surveying regarding the original Purchase Order
#2015-2 in the amount of $23,000. The survey work exceeded the purchase order plus there was
additional survey work to be completed by June 30, 2015. He requested an additional $12,000 to
complete project. Board discussion ensued.
SYMMONS MOVED to approve a purchase order to St. Denny Surveying for $12,000 to finish
the fiscal year. Board discussion ensued.
ROLL CALL VOTE ON MOTION CARRIED 7 TO 0.
C. Review Draft FY2016 Budget for Public Hearing on March 24, 2015
Chair Arndt discussed FY2016 Budget Worksheet Report items with the board.
SYMMONS MOTIONED to move the budget forward to the Public Hearing on March 24, 2015.
ROLL CALL VOTE ON MOTION CARRIED 7 TO 0.
D. Spruce Haven Request for Road Service
Dr. Bob Johnson requested that Spruce Haven Lane be maintained by Service Area No. 1. Chair
Arndt informed Dr. Bob the road had to be upgraded to Borough standards. Dr. Bob asked for
the request to be brought before the Service Area 1 Board. Chair Arndt requested Community
Development investigate and provide information to be given to Dr. Bob and other property
owners of Spruce Haven Lane. Craig Johnson of the Homeowners Association was contacted
and made aware of the requirements in order for the Service Area 1 to maintain the road. Craig
Johnson asked to have the request withdrawn.
E. Election of Officers
Chair Arndt opened nominations for Chair of Service Area No. 1.
SYMMONS MOTIONED to nominated Scott Arndt for Service Area No. 1 Chair. There were
no other nominations and Chair Arndt closed the nominations.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
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Service Area No. 1 March 10, 2015
Chair Arndt opened nominations for Vice Chair.
SIROFCHUK MOTIONED to nominate Dennis Symmons for Vice Chair. There were no other
nominations and Chair Arndt closed nominations.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
10. VISITOR COMMENTS
None
11. BOARD COMMENTS
C. Howell — None
M. Sirofchuk — It was nice to be on the board and thanked Chair Arndt for the explanation on the
budget.
B. Mann — He reiterated what Sirofchuk said and would review the budget to get caught up on
things.
D. Symmons — Thanked Sirofchuk and Mann for stepping up to make Service Area No. 1 a
complete board.
N. Hayden — She tried to communicate with the board in the past couple of months by e-mail and
received only one reply from Sirofchuk. She would like a better exchange of information which
would be appropriate and appreciated.
P. Hansen — Welcomed Sirofchuk and Mann to the board. He did receive a phone call from a
resident on Woodland Drive concerned about whether their tree would be cut down.
S. Arndt - Received a call from a resident on Kraft Way, a new subdivision, needed a driveway
permit which means a culvert would need to be put in. Street was so narrow a grader could not
get in there. He would bring to attention of Community Development Department. He also
planned work on Mallard Way putting in culverts and Woodland Drive for cutting trees.
12. MEETING SCHEDULE
Next Meeting scheduled was for a Public Hearing on FY2016 Budget on March 24, 2015 at 7:00
PM in the Kodiak Island Borough Conference Room. Both Curtis Howell and Bill Mann were
excused for that meeting due to other obligations.
13. ADJOURNMENT
HANSEN MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
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Service Area No. 1 March 10, 2015
Meeting was adjourned at 8:23 p.m.
Date:
J ny Clay
Engineering/Facilities
Amoved ,,II
_�jNot Date: 3��'1SJr
Scott Arndt, Chair
Service Area No. 1
Service Area No. 1 March 10, 2015