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2014-10-28 Regular MeetingKODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MINUTES October 28, 2014 Regular Meeting 7 p.m. in the KIB School District Conference Room CALL TO ORDER CHAIR MARION called to order the October 28, 2014 Parks and Recreation Committee Regular Meeting at 7:01 p.m. ROLL CALL Requested excusal was Rick Lindholm. Committee members present were Patrick Saltonstall, Michael Marion, Helm Johnson, Michael Scalzo, and John Neff. Excused was Rick Lindholm. Ex-officio member present was Alan Schmitt. A quorum was established. COMMITTEE MEMBER JOHNSON MOVED to excuse Rick Lindholm. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Community Development Department staff present was Neil Horn and Sheila Smith. APPROVAL OF AGENDA CHAIR MARION said he wanted to add to New Business after the Monashka Bandit Shooting Range — Three year Parks and Recreation Review by the Assembly. COMMITTEE MEMBER SALTONSTALL MOVED to approve the October 28, 2014 Parks and Recreation agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER SALTONSTALL MOVED to approve the July 22, 2014, August 26, 2014, and September 23, 2014 minutes of the Parks and Recreation Committee. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZEN COMMENTS Pat Szabo spoke about the Beaver Lake Trail stating before you put your plan into action to look at the streets bordering the trail and she questioned motorized trails. She feels there are incompatible uses. The area designated for a parking lot was a garbage dump and probably will become one again if it is open to motorized traffic. OLD BUSINESS A) CIAP Trail Hardening Grant (Update) Neil Horn updated the committee stating it's in place for the improvements to Saltery, Portage, and Miam Trails. We received from the State $208,040 to carry out improvements to that area. The borough put out an RFP and the proposal opening will be on December 1". We have about a half dozen different contractors that submitted RFP's. We will be looking at placing a contract in the spring of next year to start the work through December 2016. Horn also stated that perhaps one member of the P&R could be part of the group working with the borough to assess 10/28/2014 Page 1 of 4 P&R Minutes the proposals. We are looking for a volunteer to be there sitting with staff deciding where the money is best spent. John Neff volunteered. B) Island Lake Trail Improvement Grant Monies (Update) Horn stated there is approximately $48,000 that has sat in Finance since 2006 which was a grant given by the State for improvements to the Island Trail Network. Horn's understanding is that $48,000 wasn't enough to do what we wanted to do at that time, and we don't own all the land on that trail so the money wasn't spent. We discussed in June what we're going to do with that money. He will work on what can be done. Maybe we could put out an RFP to see what we can get done. Horn will look into getting that RFP out. COMMITTEE MEMBER JOHNSON asked if anyone has been back there because everything needs repair. We could go back and do maintenance on what is there. Discussion about the condition of the trail, access easement, and the conflict of who owns the access. C) RTP Grant Application — Beaver Lake Improvements CHAIR MARION stated Horn has put a lot of work into this and he sent out an email requesting the committee's help in providing input to Horn and no one did anything despite Marion's request. Horn stated the application that you have at the moment is the walking trail. As we discussed previously we are going to put in an application for the walking side but as we know the one ATV bridge is going to be about $30,000 so we are putting in for a separate motorized grant application also. Right now he's focusing on one because everything else will be the same, we're just going to change the costs and some wording to add the bridge but as far as the narrative it's 95% the same. Going through the TMO's for Russian Ridge, which Beaver Lake is a part of that Russian Ridge complex. Horn went through what is required for the ORTAB Grant and we don't have a lot of the details they are requesting but we're getting there. Andy Schroeder has provided information for the application. Horn stated that he needs the committee's help with Section 8 of the application and requested all comments and documents be sent to him by November 2nd. Staff will send any comments back to the rest of the committee for your thoughts. The application has to be postmarked by November 111h. CHAIR MARION stated the risk of asking the members to do anything is he will get the same thing as last time -zero. He requested from the members is any knowledge you have of the area that will benefit. Each member should send in their comments to staff to allow Horn to put something together from it to complete Section 8. If all five of us do that Horn should have no problem completing this section. COMMITTEE MEMBER SALTONSTALL volunteered to get 1 letter of support for the grant application. COMMITTEE MEMBER NEFF volunteered to get 2 letters of support. Horn stated on the map, just to confirm as far as ATV's are concerned, the road where that accesses in where the dump is down to the southwest corner, to remove those little ATV cutoff's it has been mentioned that we shouldn't be encouraging ATV use that close to residential so we need to note they are there. 10/28/2014 Page 2 of P&R Minutes CHAIR MARION stated if we are going to suggest that ATVer's come in at that north section then we should provide a parking and access area. D) Pillar Mountain to Womens Bay TMO Development During discussion the committee relayed any changes or additions for the TMO's to Paul Van Dyke and Janel Day. They got through the first two TMO's and stopped where they will pick up at the next meeting. CHAIR MARION gave the members more homework and stated he wanted the members to read through the TMO's and jot down any comments for the next meeting. NEW BUSINESS A) Monashka Bandit Shooting Range Horn stated he was hoping Bob Scholze would be here to discuss this issue. Recently, we've had some complaints about shots over the water where boaters had to take shelter almost on the cliffs. It's been going on for years and has been an increasing problem with the closing of the Monashka Bay Range. Scholze is looking for any thoughts on what we could do with that piece of land to discourage shooting there. During discussion, there was consensus to open the area up, add a parking lot, and picnic tables with a scenic lookout at the bandit shooting range. COMMITTEE MEMBER SALTONSTALL MOVED that we support the borough's idea of creating a recreational area on top of the bandit shooting range just passed Cocaine Hill. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY B) Re-establishing Parks and Recreation Committee Three Year Review CHAIR MARION said all the committee members received an email back in September that announced that there is a three year review of all boards and committees that aren't permanent. If you attend this meeting you may be able to address any concerns. COMMUNICATIONS A) November 19, 2014 Planning and Zoning Agenda Horn updated the committee on the November subdivision cases Brief discussion COMMITTEE MEMBER SALTONSTALL MOVED to accept communications. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS Meeting Schedule: • November 25, 2014-7:00 p.m.-KIB School District Conference Room • December 16, 2014-7:00 p.m.-KIB School District Conference Room COMMITTEE MEMBER SALTONSTALL MOVED to move the planned December 23`d meeting to December 161h VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Michael Scalzo will be gone for the November 251h meeting and requested to be excused. 10/28/2014 Page 3 of 4 P&R Minutes CITIZEN COMMENTS None COMMITTEE MEMBER COMMENTS Alan Schmitt said he read through the packet said these TMO's are really getting complicated with multiple landowners, and he'd like to know how are you addressing this. Is the borough and city OK with this? Have you tried to get an OK from the various property owner's. Mike Marion stated the TMO's are just addressing the ownership issues and it's not designed to address them to try to get their permission or get easements or anything other than addressing that there is dual ownership and the trails that cross over different ownership boundaries we're locking it in on the TMO and then later on we can use the TMO much like the grant to make the approach of whichever land owner to see if they will give us an easement for the continuation of the trail. It's like what Horn said that Leisnoi is coming forward and ready to partner on improving the trail to Miam. We haven't TMO'd that trail yet. Helm Johnson asked if we are still short committee members. Mike Marion stated we are short one member and have one application that came in last week. Mike Scalzo stated it's been a while and thanked everyone for showing up. John Neff stated this is pretty exciting and he's glad to be here. Patrick Saltonstall asked if staff would email the committee Section 8. Mike Marion thanked everyone for coming. ADJOURNMENT KODIAK ISLAND BOROUGH PARKS AND RECR TII�O��N COMMITTEE By: Michael Marion, Chair ATTEST By: J1Z0.��2s:nDJQL� Sheila Smitfi Community Development Department APPROVED: December 16, 2014 10/28/2014 Page 4 of 4 P&R Minutes