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2001-06-25 Regular Meeting717 E Rezanof Drive Tel 907.1181.2400 Kodiak, Alaska Fax 907.481.2419 14 99615 MINUTES OF THE REGULAR ME TING OF HE PROVIDENCE KODIAK ISLAND MENTAL HEALTH CENTER ADVISORY BOARD Monday, June 25, 2001 I. MEETING CALLED TO ORDER The meeting was called to order at 5:35 PM by Chairperson Jody Burcham in the Providence Kodiak Island Mental Health Center Group Room. II. ROLL CALL Members Present Jody Burcham Dave Davis Thia Falcone Remegio Marasigan Darlene Turner Steve Honnold Members Absent Cecil Ranney Pam Foreman Karen Perkins Lorri Doyle Guests Present Staff Present Cadet Joel Harmon Robin Gardner Karen Bennett Chuck Morris Welby Jensen, M.D. Ill. ACCEPTANCE OF THE AGENDA MOTION: Steve Honnold moved to accept the June 25, 2001 agenda. Darlene Turner seconded. By voice vote the motion passed unopposed. IV. APPROVAL OF THE MINUTES MOTION: Darlene Turner moved to accept the minutes of May 31, 2001. Dave Davis seconded. By voice vote the motion passed unopposed. V. STAFF/OTHER PRESENTATIONS: Robin introduced Chuck Morris to the Advisory Board as the new CSP Team Leader. Chuck, an LCSW, was the Director of Behavioral Health at Thibadeau Regional Medical Center and we are glad to have him here with us. Chuck Morris began by stating he is a Social Worker and attended the University of Denver and has been in the mental health field for 18 years in a variety of settings. He stated that he enjoys his work and likes leading teams. His goals are to make a difference in people's lives and to give them hope. Chuck invited the Advisory Board members to come by the center to meet with him. On a personal note Chuck added that he is a wilderness buff and that was a major consideration for him when he saw the position advertised on the Internet. The bears intrigue him and he is glad there are no snakes here in Alaska. The Advisory Board members welcomed Chuck. Robin welcomed Remegio Marasigan to the Advisory Board and noted that she was pleased to see other cultures represented on the Board. Robin also welcomed Cadet Joel Harmon who is mentored by Captain Dave Davis in his endeavor to become an officer. VI. PUBLIC COMMENTS Cadet Joel Harmon thanked the Advisory Board for the opportunity to attend the meeting. He stated that he would be training with Captain Dave Davis for the summer. Chuck Morris said that he feels that the Advisory Board is a valuable tool to bring creativity and new ideas to our program. VII. DIRECTOR'S REPORT There were 118 client visits to the Center in May including 10 clients at the hospital. Of the total receiving services, 19 were new clients and 99 received continuing services. The software conversion is going well, we are very pleased with the new system. We are thrilled to have Chuck Moms on board and look forward to the new perspective he will bring to the CSP Program. We have temporarily placed interviewing the CSP case manager on hold, allowing Chuck to evaluate the program and make recommendations for the identified areas of need. Carla Kimmel has been hired to manage the medication program. Robin announced that Paula Hornberger is now in Washington State visiting family before settling in New Orleans and reports that she is pregnant. Robin has decided to offer the Administrative Assistant position to a legal secretary with 20 years of office experience and feels she will be a real asset to our team. We are currently recruiting to fill the Clinician II/School Clinician Supervisor position and will also be recruiting for two school clinician positions. Carlin's last day was June 15`h and sadly, Shannon has resigned her position effective August 1. Both Robin and Dr. Jensen were on leave last month with a few days of overlapping absence. Pat Crowe and Shannon Brunson did an excellent job filling in during those absences. Dave Davis inquired about caseload and when we see peaks and valleys. Robin responded that we usually see an increase in numbers in the spring and around Holidays. VIII. NEW BUSINESS A. Advisory Board Recommendation of the Clinical Director. Darlene inquired whether the last changes were reflected on the copies provided. Robin said that she assumed that the changes were reflected on this draft but could not be certain. MOTION: Darlene Turner motioned to move this item to Old Business for the next regular Advisory Board meeting July 23, 2001. Thia Falcone seconded. By voice vote the motion passed unopposed. B. Advisory Board Recommendation of the Clinical Directors Appointment MOTION: Darlene Turner motioned to move this item to Old Business for the next regular Advisory Board meeting July 23, 2001. Thia Falcone seconded. By voice vote the motion passed unopposed. C. 2001 Site Review. Robin and the Advisory Board felt that the chart and site review report needed to be reviewed before being discussed however the Plan of Improvement must be submitted by July 23. A couple of options were suggested including requesting an extension to the response date and/or scheduling a Board work session/special meeting to address the site review on July 16, 2001. In discussion, Jody Burcham mentioned that she could not remember receiving the review reports in 1999. Robin said that she was sure that the Advisory Board received copies of the reports and had them if anyone needed additional copies. Jody was sure that she did not receive it in the mail as she did this one. One reason might have been it was the first year of that particular review or that it was mailed only to the chairperson who at the time was Cindy Thomas. MOTION: Dave Davis motioned to move this item to Old Business for the next regular Advisory Board meeting July 23, 2001. After discussion, Dave amended his original motion to move the 2001 Site Review to a July 16,2001 work session with special meeting at 5:30 in the group room of Providence Kodiak Island Mental Health Center. Steve Honnold seconded. By voice vote the motion passed unopposed. D. Grievance : A client did not file a written grievance but called concerning an employee that had inappropriate communication skills. Phone calls are considered a grievance according to our policy. Robin followed up by interviewing another client present during the conversation and that person did not feel that the staff member was inappropriate. The staff member in question will receive communication skills training. Robin followed up with the client and they seemed satisfied with the action taken. DC. OLD BUSINESS A. Policy & Procedure Review. Robin reiterated the importance of completing the policy and procedure review keeping in mind that this fall is when many of the policies already approved will required action by the Advisory Board. She feels it is imperative that those that are on the table now be completed before bringing new policies for review. Suggestions are welcome to help move this process along. Discussion followed. Darlene Turner suggested a work session every month until the process is completed. Jody Burcham suggested e-mailing recommended changes to each member prior to the meeting for review however some Advisory Board