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2025-03-31 Regular MeetingKODIAK ISLAND BOROUGH Service Area No. 1 Board Meeting March 31, 2025 This meeting was originally called on March 28th, 2025. During the meeting no quorum was present, and therefore it was adjourned to Monday March 31 st, 2025. CALL TO ORDER Chair Scott Arndt called the meeting to order a at 6:30PM. ROLL CALL Staff Brian Price conducted a roll call. In attendance were Chair Scott Arndt, Vice Chair Dennis Symmons, Craig Dagen, Jason Bunch, Paul Hansen, and Mike Shirofchuck. Jay Baldwin was absent. A quorum was established. Also in attendance were Service Area No. 1 Resident Julianne Curry, Kodiak Island Borough (KIB) Manager Aimee Williams, and owner of AIM Maintenance Jeremy Williamson. APPROVAL OF AGENDA BUNCH MOVED to approve the agenda as written. SHIROFCHUCK seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF PREVIOUS MINUTES BUNCH MOVED to approve the minutes of the 03.24.2025 meeting. DAGEN seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT BUNCH MOVED to acknowledge the receipt of the financial report. SYMMONS seconded. Chair Scott Arndt went over some of the expenses in the financial report and what expenses that had not been entered yet. Some of the accounts' functions were elaborated on. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY VISITOR'S COMMENTS Julian Curry - Addressed her concerns with drainage issues on Woodland Drive. She provided printouts to the board that included code sections pertaining to road maintenance and construction that she believed were not being met. It was clarified Kodiak Island Borough March 31, 2025 Service Area No. 1 Board Meeting Minutes Page 1 of 6 that the goal was not to have yearly servicing for the issue but to address the issues on her property to bring the area up to code and hopefully resolve the drainage issues. CHAIR PERSON'S REPORT Chair Scott Arndt gave his report. He spoke on work recently performed within Service Area 1. Surveying in areas needed to be done before trees could be cut. The road right of way needed to be verified. Ptarmigan Pass was mentioned where the road had been crowned, ditched, to improve the drainage. Melnitsa & Eider Street work was recently performed and issues with parked vehicles were explained. Issues with contractors in the past were shared. Selief Drive & Woody Way needed work on 2 of the culverts that were installed higher than they should be and had been damaged from a suspected private snowplow. Sunset was mentioned. A power line is needing to be dug up to perform ditching in the area. A swale will be installed on the lefthand side and will drain to the right. Mentions were made regarding Bayview Service Area & Monashka Bay Service Area Board needing work done in their respective service areas. Chair Scott Arndt stated that the contractor needed to be shared to allow them the opportunity to have the work completed. Jason Bunch asked Chair Scott Arndt what all other work had been completed that wasn't mentioned. Additional maintenance performed in different parts of the service area were shared. The board discussed. Chair Scott Arndt mentioned that Calcium Chloride would be sold to Monashka Bay Service Area & Bayview Service Area and that the service areas were willing to pay for their previous calcium chloride received in years prior. Roads in the service areas will need to be graded soon, and Chair Scott Arndt stated that they are trying to get the most amount of work done as possible before then. PUBLIC HEARING FY2026 BUDGET Chair Scott Arndt entertained a motion to approve the proposed Service Area No. 1 FY2026 Budget. BUNCH MOVED to approve the Proposed FY2026 Budget for Service Area No. 1. SYMMONS seconded. Chair Scott Arndt recessed the regular meeting and opened the Public Hearing at 7:07PM. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Chair Scott Arndt began to explain the changes in totals over previous years, the function of various funds, and the reasoning behind the proposed amounts found in the SA#1 FY2026 budget. There was no further questions or discussion. Kodiak Island Borough Service Area No. 1 Board Meeting Minutes March 31, 2025 Page 2 of 6 Scott Arndt closed the Public Hearing and resumed the regular meeting. FOLD BUSINESS Recommendation To Borough Assembly For Increase Of Service Area #1 Chairman Stipend From $400.00 to $800.00 BUNCH MOVED to recommend to the Borough Assembly the increase of Service Area #1 Chairman Stipend from $400.00 to $800.00. SYMMONS seconded. Board discussion ensued. Jason Bunch expanded on the thoughts and intention that supported this increase. The amount of time spent by Scott Arndt driving through the service area each week to identify areas needing service was mentioned. Jason Bunch advocated for further increases in the future or adequate compensation with proper consideration of the Chair's numerous contributions. Dennis Symmons shared that this was necessary because of how much Chair Scott Arndt does for the Service Area. He referenced memory of the last time a stipend amount was increased and how it was a shock then but was something that needed to happen with Service Area #1. Craig Dagen shared with the board what the per -diem fuel averages were are as identified through the IRS. He made a point of how the stipend amount remained inadequate for fuel costs alone before even considering other factors such as liability and vehicle wear. Craig Dagen voiced support for further increases in the future. Mike Shirofchuck echoed the sentiments shared by the board members. He felt the very least the board could do was to increase the stipend. Paul Hansen concurred and mentioned how, even with the increase, it was beneath minimum wage. Scott Arndt spoke about the variability of the different areas in Service Area #1 and all the different factors he tries to consider when monitoring the road. The board was thanked for their high praise. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Follow -Up to Complaints On Woodland Drive Chair Scott Arndt gave a brief history on the issues and work performed on Woodland Drive. Previous conversations with the property owner were shared and results of a survey conducted in the area were discussed. Majority of the road was coming off on Lot 6 and not lot 5 as previously believed. Chair Scott Arndt shared that the issue was relayed to Engineering & Facilities department, but no action came from it. Chair Scott Arndt stated he understands the issue but was unaware of how much road was off the lot. Plans to look at performing further work on Woodland were shared. Jason Bunch questioned if the culverts on Woodland were adequate. Chair Scott Arndt responded that there needed to be a replacement from the culvert since most of the culverts found in the service area have the bottoms rusted -out. It was noted that Kodiak Island Borough Service Area No. 1 Board Meeting Minutes March 31, 2025 Page 3 of 6 there would need to be participation from the Borough Engineering & Facilities department to accomplish this task. Craig Dagen asked what the start time for this work would be. Chair Scott Arndt estimated August for the work to be performed. Brief mentions were made of Shahafka and Cove Drive where more sub -standard construction causing drainage issues would need to be looked at and worked on. NEW BUSINESS Mill Bay Enterprises - Calcium Chloride Quote Chair Scott Arndt went over the calcium chloride quote from Mill Bay Enterprises. No other quotes had been received by that time, and the board discussed whether they felt the pricing was fair. A motion was entertained to accept the quote. BUNCH MOVED to approve the quote of calcium chloride form Mill Bay Enterprises. DAGEN seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Request From Duncan Fields To Lease Service Area No. 1 Gravel, Salt, & Calcium Chloride Storage Chair Scott Arndt explained the dynamic between Duncan Fields and the Service Area #1. In the past, Duncan Fields allowed the lot to be used for storage of gravel, salt & calcium chloride for free. BUNCH MOVED to accept the lease with Duncan Fields in accordance to the letter request, from January 1st, 2025, to December 31st, 2025. SYMMONS seconded. Scott Arndt felt the price was still fair for what degree they are allowed to utilize the lot. The board agreed in discussion that this was more than fair. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Repealing Sections Of Kodiak Island Borough Code, Title 4, Service Areas Pertaining to Certain Exemptions For Road Maintenance Services For Properties Along State Roads Chair Scott Arndt discussed with the board that he wanted to postpone actioning this item to allow time to connect with other service area boards to see if it would work with them. One of the changes from this would be a requirement for service area boards to hold quarterly meetings and that only 2 consecutive meetings could be missed before being removed from the board. He proposed moving this to the next meeting. Examples of smaller or decommissioned boards that lack a quorum, or a membership entirely, were shared with the board to outline what issues this change in code requirements could create. Jason Bunch suggested that more meetings may cause the meetings to shorten, since there would be more available time to discuss business, answer questions, and get more work done across multiple meetings. Kodiak Island Borough Service Area No. 1 Board Meeting Minutes March 31, 2025 Page 4 of 6 BUNCH MOVED to postpone repealing sections of Kodiak Island Borough Code, Title 4, Service Areas Pertaining to Certain Exemptions For Road Maintenance Services For Properties Along State Roads to the April 11th Regular Meeting. SYMMONS seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Chair Scott Arndt called for a 5-minute recess at 7:52pm. The meeting was reconvened at 7:57. ELECTION OF OFFICERS Chair Scott Arndt opened the floor to Board Chair Nominations. SYMMONS NOMINATED Scott Arndt for the position of Board Chair. DAGEN seconded. Chair Scott Arndt opened the floor to Board Vice -Chair Nominations. SIROFCHUCK NOMINATED Jason Bunch for the position of Vice -Chair. SYMMONS NOMINATED Paul Hansen for the position of Vice -Chair. Board members followed a ballot procedure for the vote of vice chair. Staff Brian Price collected the votes from all members and had the tally verified by a second party. BALLOT COUNT FOR JASON BUNCH SUCEEDED 5-1 VISITOR'S COMMENTS BOARD MEMBER'S COMMENTS Dennis Symmons - Commended Scott Arndt for being responsive to numerous complaints and that Scott didn't let it alter the work from being done. Dennis voiced opposition for quarterly meetings and attendance requirements. Craig Dagen - Spoke regarding the civic duty of society members and that the voices of those with complaints need to be heard at the proper place and not through online sniping. If we want better resources, we need to take upon the work that needs to be done to achieve it. Jason Bunch - Shared that he was amazed at the scope of work that was completed over the past year. Stated that he can't wait to see what other work gets done in the following year. Since there was not a lot of snow, Jason was glad at the extra maintenance work getting done to get the workload back ahead again. Kodiak Island Borough March 31, 2025 Service Area No. 1 Board Meeting Minutes Page 5 of 6 Paul Hansen - Stated he knows Scott often meets with people face to face to address their problems and supposed that more meetings might give them more opportunities to speak on the issues with the board. However, he mentioned that the meetings are IfF often empty and did not favor making compulsory requirements of meetings. Mike Shirofchuck - Doesn't see Scott for 99% of the work he does, but mentioned the roads are in good shape for all he does. He stated that losing Scott will be a tough thing. Regarding the meeting requirements, Mike stated he would not mind meeting more often. He agreed with Paul that getting more participants from the public would be nice. Scott Arndt - Shared that he fields a lot of calls that never reach the Borough. Sometimes people are not very happy, but [The Board] tries. Scott stated most people are fair, but some people make it harder to work with. NEXT MEETING SCHEDULE The next meeting was set for April 11th, 2025. ADJOURNMENT The meeting was adjourned at 8:11 pm. ATTEST: Brian Price, Engineering & Facilities Secretary Kodiak Island Borough March 31, 2025 KODIAK ISLAND BOROUGH Scott�ir, Service Area No. 1 Approved on: APR 16 2025 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Service Area No. 1 Board Meeting Minutes Page 6 of 6