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2002-11-19 Regular MeetingService Area No. 1 Board Regular Meeting Minutes 19 November 2002 at 7:30 p.m. Bayside Fire Hall A. Call to Order Chairperson Scott Arndt called the meeting to order at 7:30 p.m. B. Roll Call Present were Kevin Arndt, Scott Arndt, Rob Greene, Kaye McClain, Greg Spalinger, Jennifer Spencer and Peggy Tuttle. C.Approval of Agenda The Agenda was amended, and agreed to by all, to include a Chair Report before Old Business and to include under New Business, Snow Removal. D.Approval of Minutes The Minutes of the last regular meeting of the Board (27 March 2002] were distributed and read. G. Spalinger made a Motion to accept the Minutes. The Motion was seconded by K. McClain and carried unanimously. E. Public Comments There were no public comments. F. Financial Report The Chair acknowledged receipt of the Financial Report from the Borough. There was no further discussion. G.Chair Report Woodland Acres Assessment Meeting. The Chair reported that the feedback regarding the meeting was positive. The questionnaire sent to the residents was responded to by 58 people. Generally speaking, that is a good response. Since that meeting, there have been 2-3 people expressing interest in starting a petition Dept/EF/Serv.Dist./SD 1/Minutes 19 November 2002 Page 1 of 5 for paving. S. Arndt said that it would still be a long process, but it had begun. The Chair reported that an agreement between the Borough and the City for maintenance of Selief will hopefully be signed shortly. It was noted that it took 3 months for Brechan to patch holes on Selief and the cracks have not yet been fixed. G. Spalinger indicated that work needs to be done on Mission Rd., this side of the City. R. Greene reported that the State is looking into reconstruction of Mission Road beginning at the Salvation Army and continuing all the way out [to Spruce Cape]. The drainage problem on Perez Way has been fixed by Brechan and the first culvert at Spruce Cape and Perez Way has been cleaned. The state will look at the culvert and clean the ditch. H. Old Business 1. Street signs. K. Arndt said that Brechan has apparently been too busy. S. Arndt said that Brechan lost the map [for sign placement]. K. Arndt said a new map was being drawn up. "Children" and speed signs are the most important - all in Woodland Acres. P. Tuttle said that the sign on her street [Plover & Gull] cannot be seen. She asked if it could be added to the list [to add a sign which can be seen]? K. Arndt indicated that signs were also needed on Puffin, Sharatin onto Gull and some other streets besides Woodland Acres and suggested a 20 mph sign at Mallard near the school. Discussion continued re speed limit signs, blind driveways up Otmeloi and onto Peninsula. K. Arndt suggested that this could be a Borough project. It is a possibility that the State will pave the road and provide funding to the Borough [in exchange for the Borough then maintaining the State paved roads] for other projects i.e., bike paths, lighting, etc. S. Arndt indicated that in addition to the paving, reconstruction of that road would need to be done and at this point, there is no money for street signs in that area [Otmeloi/Penninsula], but maybe next year. Dept/EF/Serv.Dist./SD 1/Minutes 19 November 2002 Page 2 of 5 P. Tuttle asked if there were maps available that delineated the road boundaries, Borough/State, etc. K. Arndt said there would be a new map available in December. R. Greene indicated that the State may pave some of the Borough roads in exchange for the Borough assuming the maintenance responsibility for those roads. I. New Business 1. Snow removal. S. Arndt reported that Brechan has the sander mounted and is ready to go. K. Arndt said that he has been disappointed in the grading and the non responsiveness of the Contractor. He asked if Brechan would still be the Contractor for road services in the summer and, does the Contractor dictate what gets done and when? S. Arndt replied no, the Contractor does not dictate. S. Arndt continued by saying he had found the Contractor fairly reasonable, but at times slow to respond. S. Arndt indicated that the key to snow removal is timely calling. There have been problems with all the contractors, especially during the summer. R. Greene said that he also had had problems with responsiveness. K. Arndt said that the Contractor should follow the directions in the Contract and should be held accountable when they do not. S. Arndt said that a new contract will be going out to bid in May, so we could have a new contractor before summer. K. Arndt said that 3 times it was requested that the Contractor grade a particular area and it was not done. He then had T.C. Enterprises do the work and Brechan was billed. R. Greene said he had also approached Graham [Brechan] and suggested that if the work did not get done, he would get someone else to do it. R. Greene, S. and K. Arndt all agreed that a contract "with teeth" should be put in place. P. Tuttle inquired into the overtime paid to the Contractor. Dept/EF/Serv.Dist./SD 1/Minutes 19 November 2002 Page 3 of 5 R. Greene felt that if overtime was due to a lack of equipment or manpower, then that should have been known ahead of time [of awarding the contract). 2. Introduction of New Board Member. Peggy Tuttle was introduced and welcomed as a newly elected Board Member. 3. Dust Abatement. A discussion ensued regarding dust abatement in Woodland Acres and some of the side roads. There will be a need to bring in enough calcium chloride for the summer. S. Arndt indicated that calcium chloride is very costly and if left in storage, tends to crystallize. He suggested that this discussion be continued at the January Board meeting. A bid will need to be put out and perhaps plan on delivery in April/May. The contract would be for one year. R. Greene would like to hold off on the ordering as late as possible. J. Election of Officers There are two open Board positions, Chairman and Vice Chairman. The floor was opened for nominations. R. Greene declined being considered for Chair, but would consider Vice Chair. Both K. and S. Arndt were interested in being considered for the Chair position. P. Tuttle inquired as to the duties of the Chairperson. S. Arndt gave a brief summary, especially the importance of watching the weather and making decisions re snow removal/sanding. K. McClain nominated K. Arndt. P. Tuttle nominated S. Arndt. Nominations were closed and a secret ballot was taken. K. Arndt received 4 votes and S. Arndt received 3 votes. K. Arndt will be the new Chairperson. Dept/EF/Serv.DiSt./SD 1/Minutes 19 November 2002 Page 4 of 5 R. Greene was nominated and unanimously voted in as Vice Chair. K. Public Comments. None L.Board Comments. None M.Adjournment. There being no further business before the Board, and already having established a date and time for the next regular meeting, 16 December 2002 at 7:00 p.m. at Bayside Fire Hall, the meeting was adjourned at 8:37 pm. Respectfully submitted: Date: Sharon Le Adinolfi, etary KIB Engineering/ Facili es Dept. Approved by: C c2 rkG�i Date • J11.7" Scott Arndt, Chair Service Area No. 1 Board MAR - 3 2003 Dept/EF/Serv.DiSt./SD 1/Minutes 19 November 2002 Page 5 of 5