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2004-11-23 Regular Meetinge Fire Protection District No. 1 Neighborhood Meeting and Regular Meeting Minutes 23 November 2004 at 6:30pm Bayside Fire Hall M SEP 2 7 2005 BOROUGH CLERK'S OFFICE Scott Arndt, Chair of Fire Protection Area #1 Board, welcomed those in attendance at the neighborhood meeting re future improvements to the Bayside Fire Department. [See attached letter] Assistant Chief available for training - and t units on site unit. The un. control, they w various areas c firefighters to job more safely. Himes began the presentation by showing options x Flashover Simulator - used for live fire o be used in cooperation with the City, having 2 t BFD. There will be a two-story, 3 modular is will burn clean - they will confine and .11 be safe and afford firefighters training in E firefighting. This training will allow the be better trained and thus be able to do their S. Arndt indicated on a map of the area where the unit will be located. He said that the intention for future improvement planning is to work on an overall site plan which would carry the Department for the next 10 - 15 years. A member of the audience questioned the traffic in the immediate area would Chief Himes answered that there would on the surrounding residential area and scheduling of activities and the anticipated. access to the FD and how be affected. Assistant be only a minimal effect he described the typical entrances and exits S. Arndt continued the presentation regarding the vacating of 2 property lines and rezoning to public land. He advised that when public land is involved, any new structure needs to go before the P&Z Commission for approval. He also mentioned that the addition will accommodate a new boiler/emergency generator. \\Dove\departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 23 November 04.doc Page 1 of 5 One of the goals of the improvements to be made is that the facility becomes self sufficient. The timeframe of the anticipated improvements was questioned. S. Arndt said work on the addition would begin in the spring. Trees that need to be downed in the area would be cut in February/March 2005 and construction would begin in 2006. He indicated that the monies are in place for 2 of the additions at a cost of approximately $1 million. A question was asked re the ability, given the improvements and additions, to maintain an all volunteer fire department. S. Arndt responded in the affirmative. It was noted by the Chair that a need to upgrade equipment was present, but that first there is a need for additional storage for that equipment. A question was raised re ownership of the area. S. Arndt said that the Kodiak Island Borough retains ownership. A discussion ensued regarding the possibility, sometime in the future, that the KIB use the area to house Troopers, for example, thereby creating a high volume traffic/noise area. S. Arndt responded that that would be highly unlikely. / A member of the audience suggested having a restricted title put in place [restricting the use of the land to Bayside FD]. S. Arndt said that he did not believe the KIB would accept that idea, but if residents felt a restricted title was a good idea, to put their thoughts in writing, attend P&Z/Assembly meetings and voice their opinions on the matter. A member of the audience suggested a 25' wide buffer area be set aside - kept as a greenbelt if possible. Concern regarding drainage/slopes onto private property was voiced. S. Arndt explained that the resloping to be done will reduce the slope by 1/2, thereby reducing the runoff of water. Concern was also expressed re ditching to be done, trees that will be taken, use of heavy equipment and containment of water. S. Arndt again responded to the concerns, indicating that a site plan will be developed [w/these concerns in mind] and that at some point, a containment/retention pond will be put in place. A member of the audience voiced his appreciation for the fiscal responsibility demonstrated by the Fire Protection Board, and \\Dove\departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 23 November 04.doc Page 2 of 5 reiterated the importance of a restricted use document. S. Arndt indicated this concern should be made known [to the Borough] and even if it is not allowed, the desire for such a restriction would be "on the record". The neighborhood meeting concluded at 8:OOpm with the Chair thanking those present for their attendance and encouraging them to take information from the meeting to their neighbors. 1. After a 10 minute break, the regular meeting was called to order by the Chair. 2. Present were Scott Arndt, Dave Billings and Greg Spalinger. 3. The Agenda was accepted. 4. Visitors' Comments - None 5. Old Business - None 6. Chief's Report Assistant Chief Himes reported that he had attended an EMS recruitment training recently and had also attended a meeting at the City's Harbor facility. He said that at the meeting with the :Harbor Master, priorities had been discussed: identify roles/responsibilities/capabilities of local agencies; provide marine firefighting training for both firefighters and boat owners; and develop a command structure and response checklist. Himes noted that he had been appointed to a committee to work on these priorities. Himes went on to say that an EMT class had just concluded and he hoped to have 3 new EMTs and continues to look for recruits. Assistant Chief Himes then asked the Board to approve another resident in the FD's apartment - an individual coming to town who will be applying for a Trooper/Dispatcher position and would also volunteer for the FD. There was a unanimous affirmative vote to approve a roommate. 7. Firefighters' Association President's Report D. Mathers first thanked the Board for his trip to Anchorage [an award for 20 years of service]. With regards to the simulator, \\Dove\departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 23 November 04.doc Page 3 of 5 he noted that the cost of metal had gone up about 15% and he is waiting on new pricing information. 8. Chair's Report/// The Chair noted that Brechan would be hauling some rock in the next day or two. He thanked those present for coming and adding their support [to the Neighborhood Meeting], but expressed disappointment at the turnout. He indicated he would be in touch with the neighbors who had not attended the meeting so that all would be alerted to the upcoming improvements/activities. 9. New Business a. The cost of requested training tapes was reviewed. S. Arndt recommended 25 ea DVDs from Action at a cost of $2550.00. G. Spalinger made the motion and it was seconded by D. Billings. There was a unanimous affirmative voice vote. b. Reading Smoke Seminar. Assistant Chief Himes would like to bring a trainer [on reading smoke] to town for a seminar for the firefighters. D. Carstens told the group that the speaker and the program were excellent. O The Chair asked Himes to line up dates, get actual costs and bring the information back to the Board for approval. G. Spalinger noted that he thought this seminar would be a great opportunity for the volunteers and the community. C. Purchase of T-shirts/Sweatshirts. The Chair entertained a motion to purchase T-shirts/Sweatshirts in an amount NTE $2000.00. G. Spalinger so moved and it was seconded by D. Billings. The Motion passed unanimously. d. Awards and Incentives Programs. The Chair advised the Board that there needs to be put into place a policy covering expenses for awards and incentives. G. Spalinger moved that an awards/incentives policy be drafted for approval by the Board. D. Billings seconded the motion. There was a unanimous affirmative vote. \\Dove\departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire '- Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 23 November 04.doc Page 4 of 5 N e. Purchase of Scott Air Packs. The Chair reviewed the quotes presented. Assistant Chief Himes advised that part of the pricing package included training. The Chair indicated that he would anticipate increasing dollar amounts in the future and that an amount up to the Grant authorization may be approved at this meeting, but once the prices were confirmed, he would like to be able to give all Board Members a "final tally" before the actual purchase is made. G. Spalinger moved to approve the purchase of the SCBAs in an amount up to the limit of the Grant. D. Billings seconded the motion and there was a unanimous affirmative roll call vote. f. Purchase of Air Compressor/Fill Station. The Chair reviewed the quotes for the Board. The purchase had already been approved [included in the above action]. g. Election of Chair and Vice -Chair. Assistant Chief Himes told the Board Members present that the KIB Clerk had suggested the election of officers be postponed until there was a full Board present. 10. 'Visitors' Comments - None 11. Board Comments - None 12. :Adjourn. There being no further business, a motion was made and seconded and unanimously agreed upon to adjourn the meeting at 9:30pm. submitted: Sharon Lea Ad;neflfi, Secre KIB Engineering/Facilities Approved by: 5QI" Q/ Date: 5& ,4, .2 2 a 0 Scott Arndt, Chair Fire Protection District No. 1 Board \\Dove\departments\EF\Service Districts\Fire Protection Area No. 1 Board\Fire Protection Area Mtg. Minutes\Mtg Minutes 2004\Minutes 23 November 04.doc Page 5 of 5 Ap