1999-08-18 Regular MeetingKODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
REGULAR MEETING - AUGUST 18, 1999
MINUTES
I. CALL TO ORDER
The regular meeting of the Planning and Zoning Commission was called to order at 7:30
p.m. by CHAIR TURNER on August 18, 1999 in the Borough Assembly Chambers.
II. ROLL CALL
Commissioners Present
Donna Bell
Bob Himes
Clarence Selig
Walter Stewart
Darlene Turner, Chair
Commissioners Absent
Roberta Scheidler-Excused
Marty Shuravloff-Excused
A quorum was established.
III. APPROVAL OF AGENDA
Others Present
Bob Scholze, Associate Planner
Community Development Dept.
Jennifer Smith, Secretary
Community Development Dept.
COMMISSIONER SELIG requested the following two items be added to the agenda:
1) VIL NEW BUSINESS -Item B) Request for sabbatical from Planning and
Zoning Commission duties from Commissioner Scheidler.
2) IX COMMUNICATIONS -Item IT) Letter dated August 13, 1999 from
Chair Turner, Planning and Zoning Commission, to Mr. John Horn,
Regional Director, ADOT & PF Central Region regarding State road
improvements at Bear Paw Ranch between Pasagshak River and Narrow
Cape.
COMMISSIONER STEWART MOVED TO ACCEPT the agenda as presented with
changes. The motion was seconded by COMMISSIONER HIMES, and CARRIED by
unanimous voice vote.
P & Z Minutes: August 18, 1999 Page 1 of 11
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IV. MINUTES OF PREVIOUS MEETINGS
COMMISSIONER HIMES MOVED TO ACCEPT the minutes of the June 16, 1999
Planning and Zoning Commission regular meeting, as presented. The motion was
seconded by COMMISSIONER SELIG, and CARRIED by unanimous voice vote.
V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS
There were no audience comments or appearance requests.
VI. PUBLIC HEARINGS
A) Case S99-008. Request for preliminary approval of the vacation of Lot 3, Block
2, Miller Point Alaska Subdivision, 1" Addition, and replating to Lot 3A and Lot
3B, Block 2, Miller Point Alaska Subdivision, lst Addition. 449 Neva Way.
(Postponed from May 19,1999 regular meeting).
BOB SCHOLZE indicated applicant requested postponement until the September
15' regular meeting. Staff recommended approval of this request.
COMMISSIONER SELIG MOVED TO GRANT POSTPONEMENT of Case
#S99-008 to the regular meeting of September 15, 1999, as per applicant request.
The motion was
Regular session closed.
Public hearing opened:
Seeing and hearing none.
Public hearing closed.
Regular session opened:
by COMMISSIONER STEWART.
The question was called and motion CARRIED by unanimous roll call vote.
B) Case S99-021. Request for preliminary approval of the vacation of proposed
Block 2, Selief Estates according to Case 97-019 (portions of Lots 4 through 10
and Lot 11, Block 3, Lakeside Subdivision), creating Lots 1-18, Block 2, Selief
Estates, and creating a twenty or twenty-five foot (20' or 25') wide right-of-way
to serve as an alley and pedestrian/bike pathway. Core area within Beaver Lake
Drive, Selief Lane, and Von Scheele Way.
BOB SCHOLZE indicated fifty (50) public hearing notices were mailed for this
case, and two were returned expressing opposition to the subdivision design and
land sale. Staff requested Commission give Staff direction on proper designation
P & Z Minutes: August 18, 1999
Page 2 of 11
of alleyway design, and fire hydrant placement. Staff recommended since various
options had been explored during the worksession on August 11, 1999,
postponement of request until next month's meeting to allow additional public
imput and the re -introduction of the final preliminary plat for the proposed
subdivision option #2.
COMMISSIONER HIMES MOVED TO POSTPONE ACTION on Case #S99-
021 until the September 15, 1999 regular meeting.
The motion was SECONDED by COMMISSIONER SELIG.
Regular session closed.
Public hearing opened:
Seeing and hearing none.
Public hearing closed.
Regular session opened:
COMMISSION SELIG agreed with postponement for further review of
subdivision.
COMMISSIONER HIMES reported that he had discussed fire hydrant placement
prior to the Fire Marshal's vacation, and determined amount of fire hydrants were
adequate for area but emergency vehicle access in certain areas were questionable
which would require additional time to review subdivision plan.
COMMISSONER STEWART agreed to postponement to allow further imput
from the Fire Marshal.
COMMISSIONER SELIG requested from Staff that all Kodiak Island Housing
Authority's occupants individually receive the public hearing notice of
subdivision prior to the next regular meeting. Staff concurred.
The question was called and motion CARRIED by unanimous roll call vote.
C) Case 99-007. Planning and Zoning Commission review, according to Section
18.10.030 (Review) of the Borough Code, of tax foreclosed properties from 1997
and prior years. Borough wide locations.
BOB SCHOLZE reported that the KIB School District had made a formal request
(per attached letter) that two of the parcels in tax foreclosure statues be declared
"public", and be retained for public purpose.
P & Z Minutes: August 18, 1999 Page 3 of 11
COMMISSIONER BELL MOVED TO RECOMMEND to the Kodiak Island
Borough Assembly that the following two tax foreclosed parcels are declared
"public" and retained by the Borough for public use according to KIBC
18.10.030:
Tract E-2A, U.S. Survey 3218 Plat #85-13 3338 Mill Bay Rd.
Lot 18E-2, Block 3, Russell Estates, Plat #78-2 1820E Larch Street
3rd Addition
(Unit E-2, Lilly Lake Estates Condominiums)
The motion was SECONDED by COMMISSIONER HIMES.
Regular session closed.
Public hearing opened:
Seeing and hearing none.
Public hearing closed.
Regular session opened.
The question was called and the motion CARRIED by unanimous roll call vote.
COMMISSIONER BELL MOVED TO RECOMMEND to the Kodiak Island
Borough Assembly that the following five tax foreclosed parcels are declared not
to be of "public need" and be offered at the next KIB land sale:
Lot 8, Block 2, Allman Add Plat #46-1 1226 Mill Bay Rd.
Lot 19, Sunny Cove Subd. Plat #81-2 Spruce Island
Tract C, U.S. Survey 1671 Plat #90-13 Spruce Island
(Includes access easements across adjacent Tract A-1, Book 133 at Page 133)
Lot IA, Block 2, Old Harbor Townsite Plat #88-41 Old Harbor
Tract D, ANSCA Section 14C Plat #97-9 Larsen Bay
(Township 30 South, Range 30 West, Section 25)
The motion was SECONDED by COMMISSIONER HIMES.
Regular session closed.
Public hearing opened:
Seeing and hearing none.
Public hearing closed.
P & Z Minutes: August 18, 1999 Page 4 of 11
Regular session opened.
The question was called and the motion CARRIED by unanimous roll call vote.
D) Case 99-008. FY2001 through FY2005 Proposed Capital Improvement
Projects. Planning and Zoning Commission review, under Section 2.40.030.E of
the Borough Code, of a list of recommended Capital Improvements which are
necessary or desirable to be constructed during the next five (5) year period
(FY2001 through FY2005).
BOB SCHOLZE reported that the priority listing of capital projects had been
revised and expanded based from last week's worksession discussion, the
finalization of the City of Kodiak's CIP list, and other public imput. Staff
recommended that the Commission consider which projects it feels should be
included in the Borough wide CIP list, and what priority these projects should
have based on the Commission's land use/development perspective.
The Commission reviewed the recommended draft Cl? list and established their
list of recommended capital projects.
COMMISSIONER SELIG MOVED TO RECOMMEND that the Kodiak Island
Borough Assembly incorporate the following projects, in the priority listed, into
the Borough's adopted CIP list for FY2001 through FY2005:
1) Alaska Department of Fish and Game Building
2) Selief Lane Improvements
3) Karluk Landfill and Sewer Upgrades
4) Rezanof Drive East/Monashka Bay Road Construction
5) Kodiak High School Career Tech. Addition
6) Public Boat Launch at Monashka Bay
7) Spruce Cape Road Water and Sewer Line Replacement
8) KIB Solid Waste Disposal Site Expansion
9) North Star School Addition
10) Anton Larsen Bay Road Switchback Improvements
11) Kodiak High School Code Upgrade
12) Gibson Cove Sewer Line
13) Anton Larsen Bay Small Boat Launch Ramps and Road Extension
14) Peterson Elementary School Gym Expansion
P & Z Minutes: August 18, 1999 Page 5 of 11
15) Ouzinkie School Gym Expansion
The motion was SECONDED by COMMISSIONER STEWART.
Regular session closed.
Public hearing opened:
Seeing and hearing none.
Public hearing closed.
Regular session opened:
COMMISSIONER SELIG questioned if Commission will formulate a list or
recommend to the Assembly the recommended CEP list. Staff clarified that
recommended CIP list was based from the worksession, public imput, and
projects to incorporate the City's CIP list.
COMMISSION SELIG questioned if the statues of the Selief Lane Improvements.
Staff was not aware of current statues of project but acknowledges the project as
being continued from previous years.
COMMISSIONER STEWART suggested item 911-Kodiak High School Code
Upgrade be placed approximately between item #4 and #7. Further discussion
was held.
CHAIR TURNER passed the gavel at 7:58 p.m. to VICE CHAIR SELIG.
COMMISSIONER TURNER recommended that CIP item #11-Kodiak High
School Code Upgrade be moved to CIP item #5, and all CIP items listed after be
drop down by one position.
VICE CHAIR SELIG returned the gavel to CHAIR TURNER.
COMMISSIONER BELL suggested a project synopsis under each item for
clarification. Staff agreed and will prepare the project synopsis for next year's
recommended CIP list.
COMMISSIONER SELIG MOVED TO AMEND the motion to allow CIP item
#I I -Kodiak High School Code Upgrade be moved to CIP item #5 position, and
all CIP items listed after CIP item #5 be positioned in priority thereafter.
1) Alaska Department of Fish and Game Building
2) Selief Lane Improvements
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3) Karluk Landfill and Sewer Upgrades
4) Rezanof Drive East/Monashka Bay Road Construction
5) Kodiak High School Code Upgrade
6) Kodiak High School Career Tech. Addition
7) Public Boat Launch at Monashka Bay
8) Spruce Cape Road Water and Sewer Line Replacement
9) KIB Solid Waste Disposal Site Expansion
10) North Star School Addition
11) Anton Larsen Bay Road Switchback Improvements
12) Gibson Cove Sewer Line
13) Anton Larsen Bay Small Boat Launch Ramps and Road Extension
14) Peterson Elementary School Gym Expansion
15) Ouzinkie School Gym Expansion
The AMENDMENT was SECONDED by COMMISSIONER STEWART, and
CARRIED by unanimous roll call vote.
The question was called and the MAIN MOTION WITH AMENDMENT
CARRIED by unanimous roll call vote.
VII. OLD BUSINESS
A) Case S99-012. Request for preliminary approval of the vacation of a fifteen foot
wide by one -hundred and ten foot long (15' x 110') portion (1,650 square feet) of
the Hillcrest Street East right-of-way, and replating to incorporate it into adjacent
Lot 17, Block 14, Kodiak Townsite to create Lot 17A, Block 14, Kodiak
Townsite. 115 Hillcrest St. East. (Postponed from June 16, 1999 regular
meeting).
BOB SCHOLZE reported that the request changed from original in that it is for a
vacation of a right-of-way creating a single lot only. Staff recommended approval
of this request subject to four (4) conditions of approval contained in the revised
summary statement dated August 16, 1999.
COMMISSIONER STEWART MOVED TO GRANT preliminary approval of
the vacation of a fifteen foot wide by one -hundred and ten foot long (15' x 110')
portion (totaling 1,650 square feet) of the Hillcrest Street East right-of-way, and
replat, incorporate it into adjacent Lot 17, Block 14, Kodiak Townsite to create
Lot 17A, Block 14, Kodiak Townsite, subject to the conditions of approval
P & Z Minutes: August 18, 1999 Page 7 of I I
contained in this revised summary statement dated August 16, 1999, and to adopt
the findings of fact contained in the supplemental memorandum dated June 22,
1999, as findings for this case.
CONDITIONS OF APPROVAL
1. Should ROW be vacated, approval of City. Council according KIBC
16.60.060 is required.
2. Portions of ROW vacated, excluding the house itself but including decks
and stairs, will be designated as a utility easement.
3. Plat a five (5) foot wide access easement along the newly created SE lot
line of Lot 17A adjacent to the remainder R.O.W. to make a twenty (20)
foot wide public access in front of the house.
4. Designate a ten (10) foot electrical easement around the existing power
pole located in the south corner of Lot 17A, and a ten (10) foot aerial
electrical easement around overhead electrical wires crossing Lot 17A, as
requested by KEA.
FINDINGS OF FACT
1. This plat meets the minimum standards of survey accuracy and proper
preparation of plats required in Title 16 of the Borough Code.
2. This plat meets all the requirements of Title 17 of the Borough Code.
3. This plat provides a subdivision of land that is consistent with adopted
Borough plans for this area.
4. By approval of City Council, this portion of the Hillcrest Street right-of-
way is surplus to City needs and the vacation is consistent with the public
interest. The vacation will eliminate an existing encroachment, and, if
twenty (20) foot width ROW or combination ROW/access easement is
retained, access equal to existing will remain to Lot 16.
The motion was SECONDED by COMMISSIONER HIMES, and CARRIED by
unanimous roll call vote.
VIII. NEW BUSINESS
COMMISSIONER HIMES MOVED TO ACCEPT Commissioner Marty Shuravloff's
resignation, and direct Staff to publish vacant seat.
The motion was SECONDED by COMMISSIONER SELIG, and CARRIED by
unanimous voice vote.
P & Z Minutes: August 18, 1999 Page 8 of I I
A) Letter of resignation dated June 18, 1999 from Commissioner Marty
Shuravloff.
COMMISSIONER STEWART MOVED TO GRANT sabbatical to Commissioner
Scheidler until the November 1999 regular meeting.
The motion was SECONDED by COMMISSIONER HIMES, and CARRIED by
unanimous voice vote.
B) Letter requesting sabbatical dated August 18, 1999 from Commissioner
Roberta Scheidler.
VIII. COMMUNICATIONS
COMMISSIONER SELIG MOVED TO ACKNOWLEDGE RECEIPT of items A
through H of communications. The motion was seconded and CARRIED by unanimous
voice vote.
A) Letter dated June 14, 1999 to Eric & Susan Blankenberg and R. Danforth Ogg
from Eileen Probasco, Assistant Planner regarding the subdivision of City
Tideland Tract P-19.
B) Letter dated June 16, 1999 to T. Michael Sweeney from Eileen Probasco,
Assistant Planner regarding alleged duplex on Lot 5, Block 1, Island Lake
Subdivision (3217 Arctic Turn).
C) Letter dated June 18, 1999 to George Plummer from Eileen Probasco, Assistant
Planner regarding a building in front setback on Lot 3, Block 2, Miller Point
Alaska Subdivision, I" Addition. 449 Neva Way.
D) Reply letter dated June 29, 1999 from Eric & Susan Blankenburg and Dan Ogg to
Eileen Probasco, Assistant Planner regarding the subdivision of City Tideland
Tract P-19.
E) Letter dated June 30, 1999 to Pat and Lloyd Cannon from Bob Scholze, Associate
Planner regarding Sublots 26, 27, and 28 of Thorsheim Subdivision of Lot 18,
Block 16, Kodiak Townsite.
F) Letter dated July 6, 1999 from Steven Honig to Linda Freed, Director regarding
an environmental assessment of SuperDARN site.
G) Letter dated July 13, 1999 from Steven Honig to Linda Freed, Director regarding
SuperDARN site.
H) Letter dated August 13, 1999 from Chair Turner, Planning and Zoning
Commission, to Mr. John Hom, Regional Director ADOT & PF Central Region
P & Z Minutes: August 18, 1999 Page 9 of I l
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regarding State road improvement at Bear Paw Ranch between Pasagshak River
and Narrow Cape.
There were no further communications.
X. REPORTS
COMMISSIONER SELIG MOVED TO ACKNOWLEDGE RECEIPT of reports.
The motion was SECONDED by COMMISSIONER HIMES, and CARRIED by
unanimous voice vote.
1) Revised Meeting schedule
■ September 150i=worksession
■ September 22" regular meeting
■ October ls=retain original meeting schedule
2) Audio conference training series for October 13, December 1st, and May 25",
2000.
There were no further reports.
XI. AUDIENCE COMMENTS
There were no audience comments.
XIL COMMISSIONERS' COMMENTS
COMMISSIONER HIMES cautioned drivers to drive safely since school buses are out
on the road for training, and gearing up for the upcoming school year.
XIII. ADJOURNMENT
CHAIR TURNER adjourned the meeting at 8:20 p.m.
KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
By:
Darlene Turne qhair
P & Z Minutes: August 18, 1999 Page 10 of 11
ATTEST
Development Department
DATE APPROVED: September 22, 1999.
P & Z Minutes: August 18, 1999 Page 11 of 11