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2025-04-03 Regular MeetingKodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, April 3, 2025, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Please call (907) 486-3231 or (855) 492-9202 for citizens comments and public hearing. Any public documents related to the agenda that are received and shared with elected officials after the initial agenda packet has been released will be included in the Supplemental Materials section below. The deadline for releasing supplemental materials is noon on the day of the meeting. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non -controversial items by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES A. Special Meeting Minutes of March 13, 2025 and Regular Meeting 4-8 Minutes of March 20, 2025 Minutes Binder 7. CITIZENS' COMMENTS 8. AWARDS AND PRESENTATIONS A. Proclamation Declaring The Month Of April 2025 Sexual Assault 9 - 10 Awareness Month Agenda Item Report - Pdf Page 0 of 54 B. Presentation Of The Certified Municipal Clerk Designation To 11 - 12 Assistant Clerk Irene Arellano, CIVIC Agenda Item Report - Pdf 9. COMMITTEE REPORTS 10. PUBLIC HEARING Please call 1(907) 486-3231 or toll free 1(855) 492-9202 11. BOROUGH MANAGER'S REPORT A 2025-04-03 Borough Manager's Report 13 - 18 `f►�►�iI �Y.Cel y� ti ►�E i: �]Z�1Re7�1►VAT-twi7:� 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 14.B. RESOLUTIONS 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2025-15, Amending Title 2 19 - 26 Administration And Personnel Chapter 30 General Rules Section 2.30.020 To Allow Electronic Participation Of Mayor And Assembly Members To Meetings Agenda Item Report - Pdf 14.D. OTHER ITEMS 1. Confirmation Of Assembly Appointment To The Fire 27 - 38 Protection Area No. 1 Board Of Mr. Craig Dagen Agenda Item Report - Pdf 2. Confirmation Of Assembly Appointment To The Monashka 39 - 42 Bay Road Service Area Board Of Mr. Andrew Devries Agenda Item Report - Pdf 15. CITIZENS' COMMENTS 16. ASSEMBLY MEMBERS' COMMENTS 17. ADJOURNMENT Page 1 of 54 18. INFORMATIONAL MATERIALS A. Kodiak Island Borough School District Regular Meeting Summary 43 - 50 of March 10, 2025, Solid Waste Advisory Board Regular Meeting Minutes of January 28, 2025, Fire Protection Area No. 1 Service Area Board Regular Meeting Minutes of January 29, 2025, Minutes Binder B. Meeting Materials 19. SUPPLEMENTAL MATERIALS 51 - 54 This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public hearing and citizens comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 54 AGENDA ITEM #6.A. KODIAK ISLAND BOROUGH Assembly Special Meeting March 13, 2025 A special meeting of the Kodiak Island Borough Assembly was held on March 13, 2025, in the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough Manager Aimee Williams, Project Manager Codi Allen, Solid Waste Manager/Environmental Specialist Jena Hassinger, and Borough Clerk Irene Arellano. ROLL CALL Present were Mayor Scott Arndt, Assembly LeDoux, Scott Smiley, and Bo Whiteside. CITIZENS COMMENTS — None. Members Steven Ames, Jared Griffin, Larry CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of PCB Materials For The Mental Health Buildings Demo And Abatement With Far North Services Not To Exceed $349,563.12 GRIFFIN moved to authorize the Borough Manager to approve Contract No. FY2025- 35, Change Order #1, for the removal and shipping of PCB materials for the Mental Health Buildings Demo and Abatement with Far North Services in an amount not to exceed $349,563.12. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ames, Griffin, LeDoux, Smiley, and Whiteside. ADJOURNMENT GRIFFIN moved to adjourn the meeting at 7:02 p.m. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH Scott Arndt, Borough Mayor Kodiak Island Borough March 13, 2025 ATTEST: Nova M. Javier, Borough Clerk Assembly Special Meeting Minutes Page 1 of 1 Special Meeting Minutes of March 13, 2025 and Regular Meeting Minutes of... Page 4 of 53 AGENDA ITEM #6.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting March 20, 2025 A regular meeting of the Kodiak Island Borough Assembly was held on March 20, 2025, in the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough Manager Aimee Williams, Project Manager Codi Allen, Borough Clerk Nova M. Javier, and Assistant Clerk Irene Arellano. INVOCATION Cadet Joe Duran of the Salvation Army gave the invocation. 2. PLEDGE OF ALLEGIANCE Mayor Arndt led the pledge of allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Mayor Arndt, Assembly Members Steven Ames, Jared Griffin, Larry LeDoux, Ryan Sharratt, Scott Smiley, and Bo Whiteside. 5. APPROVAL OF AGENDA AND CONSENT AGENDA 6. *APPROVAL OF MINUTES (Approved under consent agenda) A. Regular Meeting Minutes Of March 6, 2025 7. CITIZENS' COMMENTS Mr. Craig Dagen spoke under citizens comments. 8. AWARDS AND PRESENTATIONS — None. 9. COMMITTEE REPORTS Assembly member Griffin provided an update regarding his recent travels and participation in various conferences and events, including the Alaska Municipal League Winter Legislative Fly -in, the Drama State Tournament, the Southwest Alaska Municipal Conference Economic Summit, and the Kodiak Economic Development Council. He plans to submit a comprehensive report to the Borough Clerk for distribution to the Mayor and Assembly. Assembly member Smiley remarked on the Jones Act while Senator Sullivan indicated his intention to address tariff exemptions related to the act. In reply, Assembly member Griffin pointed out that there had been no conversations regarding the Jones Act at the events he participated in. Kodiak Island Borough March 20, 2025 Assembly Regular Meeting Minutes Page 1 of 4 Special Meeting Minutes of March 13, 2025 and Regular Meeting Minutes of... Page 5 of 53 AGENDA ITEM #6.A. 10. PUBLIC HEARING — None. 11. BOROUGH MANAGER'S REPORT Borough Manager Aimee Williams provided a manager's report, and it was included in the meeting packet. 12. MESSAGES FROM THE BOROUGH MAYOR • Mayor Arndt reiterated the remarks made by Assembly member Griffin concerning the AML Winter Legislative Fly -in held in Juneau. Furthermore, he noted that the TRS/PERS debt remains unaddressed and unpaid. He provided an update on his engagements in Washington, D.C., where he met with Alaska's Representatives and Senators, and also reported on his involvement and participation with NACo. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 1. Resolution No. FY2025-20, Designating Jenna Hassinger As The Individual Who Will Serve As The Temporary Administrative Official During The Absence Or Disability Of The Borough Manager And Designated Administrative Official The motion was already on the floor which is to "Move to adopt Resolution No. FY2025-20." GRIFFIN moved to amend Resolution No. FY2025-20 by substitution with Version 2. ROLL CALL VOTE ON THE MOTION TO AMEND BY SUBSTITUTION WITH VERSION 2 CARRIED UNANIMOUSLY: Ames, Griffin, LeDoux, Sharratt, Smiley, and Whiteside ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Griffin, LeDoux, Sharratt, Smiley, Whiteside, Ames, and Griffin. 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2025-47, Pool Facility Condition Survey By Jensen Yorba Wall In The Amount Of $59,540 GRIFFIN moved to authorize the Borough Manager to execute Contract No. FY2025-47 for the Pool Facility Condition Survey By Jensen Yorba Wall in the amount of $59,540. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: LeDoux, Sharratt, Smiley, Whiteside, Ames, and Griffin. Kodiak Island Borough March 20, 2025 Assembly Regular Meeting Minutes Page 2 of 4 Special Meeting Minutes of March 13, 2025 and Regular Meeting Minutes of... Page 6 of 53 AGENDA ITEM #6.A. 2. Contract No. FY2025-49, KFRC Seawater Pump Assembly Replacements From Industrial Pumps Of Alaska GRIFFIN moved to authorize the Borough Manager to execute Contract No. FY2025-49 KFRC Seawater Pump Assembly Replacements from Industrial Pumps of Alaska. GRIFFIN moved to amend the authorization to the Borough Manager to allow for the purchase of five seawater pumps. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY: Smiley, Whiteside, Ames, Griffin, LeDoux, and Sharratt ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Whiteside, Ames, Griffin, LeDoux, Sharratt, and Smiley. 14.13. RESOLUTIONS 14.C. ORDINANCES FOR INTRODUCTION 14.D. OTHER ITEMS 15. CITIZENS' COMMENTS — None. 16. ASSEMBLY MEMBERS' COMMENTS • Assembly Member Whiteside had no comment. • Assembly Member Griffin mentioned he will be submitting a comprehensive report to the Borough Clerk regarding his recent travels and participation in various conferences and events for distribution to the Mayor and Assembly. • Assembly Member Ames had no comment. • Assembly Member LeDoux shared updates from Senator Sullivan's address to the Alaska Legislature, noting that the naval station at Adak will be coming online and that a new Icebreaker will be based in Juneau. He also mentioned that the Coast Guard is now under the Department of Defense for school construction. • Assembly Member Smiley raised concerns about delays in state department processes, citing the example of 110 special needs students whose certification by the State Department of Education was expected in October but only arrived this week. He emphasized that this issue extends beyond education, affecting Medicaid, food stamps, and other essential services. Smiley urged the Borough to take a stand and communicate with the State government, particularly the governor, about the financial mismanagement that is negatively impacting residents. • Assembly Member Sharratt highlighted three key points from the manager's report, particularly praising Borough Manager Aimee Williams and staff for their efforts in advancing the project office initiative, which improves clarity and transparency in a potentially complex process. He also expressed anticipation for the upcoming budget review discussion, where he plans to closely examine the department's professional development line items. Kodiak Island Borough March 20, 2025 Assembly Regular Meeting Minutes Page 3 of 4 Special Meeting Minutes of March 13, 2025 and Regular Meeting Minutes of... Page 7 of 53 AGENDA ITEM #6.A. 17. EXECUTIVE SESSION A. Assembly Discussion On Strategies On How To Proceed With Construction At Borough Hill GRIFFIN moved to convene into executive session under the authority of KIBC 2.30.030(F)(1)(B) to discuss the Borough's strategy on how to proceed with the construction at Borough Hill, which is a matter the immediate knowledge of which would tend to affect adversely the finances of the Borough. ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Whiteside, Ames, Griffin, LeDoux, and Smiley (AYES); Sharratt (NO). GRIFFIN moved to invite the Mayor, Assembly, Manager, and Project Manager Codi Allen into executive session. After the vote, Mayor Arndt recessed the regular meeting at 7:52 p.m. and convened the executive session. Upon returning from the executive session, Mayor Arndt reconvened the regular meeting at 8:51 p.m. and announced that direction was given to the Borough Manager to descope the facets of the project on Borough Hill. 18. ADJOURNMENT GRIFFIN moved to adjourn the meeting at 8:52 p.m. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH Scott Arndt, Borough Mayor Kodiak Island Borough March 20, 2025 ATTEST: Nova M. Javier, Borough Clerk Assembly Regular Meeting Minutes Page 4 of 4 Special Meeting Minutes of March 13, 2025 and Regular Meeting Minutes of... Page 8 of 53 AGENDA ITEM #8.A. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Proclamation Declaring The Month Of April 2025 Sexual Assault Awareness Month ORIGINATOR: Irene Arellano, Assistant Clerk RECOMMENDATION: Mayor Arndt proclaims the month of April 2025 as Sexual Assault Awareness Month. DISCUSSION: This proclamation declares the month of April 2025 as Sexual Assault Awareness Month and encourage all residents to support local activities and programs, which assist victims, and to learn more about the pervasiveness to sexual assault in Alaska so we may eliminate this heinous crime. Ellamy Tiller, Outreach coordinator at the Kodiak Women's Resource and Crisis Center will be receiving the proclamation. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Proclamation Declaring The Month Of April 2025 Sexual Assault Awareness ... Page 9 of 53 AGENDA ITEM #8.A. GK� QFAwd O` 8ffouy* dkska ��ocl'�nr�tiorr DECLARING APRIL 2025 AS SEXUAL ASSAULT AWARENESS MONTH WHEREAS, sexual violence is primarily a crime of power and control, regardless of age, ethnicity, race, gender, or economic status; and WHEREAS, sexual assault is one of the most horrific and widespread crimes in our society today; and sexual violence is an even bigger issue in Alaska, where the rate of reported rape is 2.5 greater than the national average; and WHEREAS, for young people who are victimized, these criminal acts can be cruelly traumatic, and force them to forgo the most special times in their lives - their childhood. One in four females and one in six males will be sexually assaulted before the age of 18; and WHEREAS, often women may experience sexual violence by an intimate partner in their lifetime; and one in five women will be sexually assaulted in her lifetime and, each year, it is estimated 25,000 American women will become pregnant following an act of sexual violence; and WHEREAS, we must work together to educate our entire population about the causes and what can be done to prevent sexual assault. Perpetrators must be held accountable for their actions. As a society, we must fight sexual assault by striving to increase public awareness of' the devastating pain and suffering caused by these crimes. NOW, THEREFORE, I, Scott Arndt, Mayor of the Kodiak Island Borough do hereby proclaim the month of April 2025 as Sexual Assault Awareness Month and encourage all residents to support local activities and programs, which assist victims, and to learn more about the pervasiveness to sexual assault in Alaska so we may eliminate this heinous crime. On wrinefs whereof, 0hare hereunto set wp CCand and • e lhu, 1la he (33mil Glmdl, C>Wq r � lava CEf �avler, c41cCCG', G�lerk- - Proclamation Declaring The Month Of April 2025 Sexual Assault Awareness ... Page 10 of 53 AGENDA ITEM #8.B. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Presentation Of The Certified Municipal Clerk Designation To Assistant Clerk Irene Arellano, CMC ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Mayor Arndt will present the Certificate and pin to Assistant Clerk Arellano. DISCUSSION: The Certified Municipal Clerk program is designed to enhance the job performance of the Clerk in small and large municipalities. To earn the CMC designation, a Municipal Clerk must attend extensive education program and courses through a variety of methods, including IIMC-approved University and College based Institutes, State/Provincial/National associations, international study and exchange programs, on-line courses, publications, and annual conferences. Irene Arellano has earned this prestigious designation through her aggressive participation in educational programs and involvement in a variety of professional development activities. She has successfully obtained the esteemed Certified Municipal Clerk designation from the International Institute of Municipal Clerks. Remarkably, Irene completed her certification in just two years, a year ahead of the usual three-year timeline. This certification prepares her to meet the challenges of the complex role of the municipal clerk. The CMC is more than a pin, a certificate, and three letters at the end of her name. It is a declaration that Irene is proficient in her position, and she demonstrates mastery of administrative skills critical to good government. The Borough congratulates Irene for fulfilling the requirements of the Certified Municipal Clerk program. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Presentation Of The Certified Municipal Clerk Designation To Assistant C... Page 11 of 53 AGENDA ITEM #8.B. ,�aiiona,I -r Hereby Confers The Title of rtifico )municipal VW"'IfErk upon /gene Are/%na CMC who has completed the requirements prescribed by the International Institute of Municipal Clerks for Certification. Certified This (You must remain an active member for IIMC to recogrict your CMC) 15 IIMC President Day Of January A.D. 2025 QW,1-4w, 11,"i, IIMC Director of Education Presentation Of The Certified Municipal Clerk Designation To Assistant C... Page 12 of 53 AGENDA ITEM #11.A. Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 TO: Kodiak Island Borough Assembly FROM: Aimee Williams, Borough Manager RE: Manager's Report, April 3, 2025 Manager's Department FY2026 Manager's Budget Home . (koar tment s, Finance . Accounting & Report ng Accounting & Reporting *0000 Responsibilities All accounting functions and financial reporting for the Kodiak Island Borough Budget The Finance Department annually produces a budget The budget acts as a fins FY2026 Manag get - ApL Per KIBC 3.15.030, the manager is required to submit a budget on or before the first of April of each year. The budget was emailed to the Assembly and Clerks on April 1 st. It is also available for the public to review on the KIB website. Home > Departments > Finance > Accounting & Reporting State Assessor Sent inquiry to the State Assessor to ask for clarification on how Senior Citizen and Disabled Veteran exemptions are applied in different situations. Volcano Readiness The State of Alaska has launched a comprehensive resource at ready. alaska.gov/volcano. The site includes real-time updates, pet care guidelines, vehicle maintenance recommendations, and updates from the Department of Transportation on state facilities and airport operations. Rural Community Assistance Corporation RCAC and KEDC have three workshops coming up in their "Recharge our Community's Economy" Series. The current schedule for those meetings is April 9, May 7, and May 28. The April 9th meeting will be held from 10AM — 4PM at the Marketplace. Page 13 of 53 AGENDA ITEM #11.A. North Star Elementary The resolution setting up a North Star Elementary School Facility work group will be on the April 17th regular meeting. Current Recruitments • Maintenance Mechanic • Accounting Technician — Accounts Payable Finance Department 2025 Bond Refunding of the 205 Series Bonds The refunding pricing occurred March 251h and the outcome saves the Borough $323,259 over the next 10 years. 2024 Foreclosure Process All delinquent property owners have 30 days from March 14th to pay the delinquent taxes and be removed from the Foreclosure Judgement & Decree being filed with the court. For non -real property, small claims documents will be prepared for those with delinquent amounts. Please contact the finance department for an updated payoff amount. Property Assessment and Taxation Implementation Project Staff is back to regularly scheduled meetings with the Tyler Implementation team. The main focus is still with the Assessing department and the project is currently 21 % complete. Go -live date is expected to be sometime in August 2025. Electronic Timesheet Implementation Project Finance is testing the software rules and processes. EF & IT are working on placement of the timeclocks. Go -live date is expected to be mid -April, depending on EF & IT workload and staffs training availability. Community Development Planning and Zoning Commission — April Work Session The Commission will hold a work session on April 9, 2025. This meeting will include Commissioner Training and a review of the April 16, 2025, regular meeting agenda. The April 16 regular meeting includes the review of one preliminary subdivision case, two rezone cases, and a land disposal review for an easement. Hydrology and Hydraulics Study — Russian River and Sargent Creek The Borough Manager and the Community Development Director met with staff from River Focus to review the preliminary findings report and presentation on April 2, 2025. The draft findings report will be submitted to staff in two weeks for a 30-day review period. Page 14 of 53 AGENDA ITEM #11.A. ADOT&PF Virtual Meeting on Functional Classification Proposed Changes The Community Development Director attended the kick-off meeting for the public comment period on the update to the State's functional classification street project. ADOT&PF is responsible for making sure all public roads in the state, regardless of who owns them, are properly classified using guidance from the Federal Highway Administration. The functional classification project website can be accessed at https:Hdot.alaska.gov/stwdpinq/fclass/index.shtml. This website includes a link to the GIS map for the project where you can review the proposed map and add comments. The public comment period is open until November 2025. Assessing - Senior Citizen / Disable Veteran Exemptions Assessing staff has begun checking PFD information to validate residency requirements for Senior Citizen and Disabled Veteran exemptions. Value Appeals Appeal period ended on March 28, 2025. The end of the appeal period was very busy with 52 people coming in on the last day of appeals. Five appeal forms were given during the entire first portion of the appeal period and an additional seventeen forms were given out on the last day. Homeowners that contacted Assessing after 3:00 pm on the last day of the appeal period were just given an appeal form. A total of 13 appeals were filed with the Clerk's office by the deadline. Assessing will continue to work with filed property owners. Exemption Appeals The Alutiiq Foundation exemption appeal is scheduled for July 17. The assembly will receive their informational books by July 7. The exparte communication rules continue to be in effect until after the hearing is completed. Staff Updates Assessing will be advertising for an appraiser tech next week. Tyler Conversion • All queries and updates are on hold until after the BOE certifies values and Assessing can move into the new year. Assessing continues to coordinate both Tyler IT and KIB IT for information on where the information lives in our PACS system and where Tyler needs to pull from. • Training will be scheduled between June 7 and June 18. • Assessing has 4 open tickets with Harris as of 02/05/2025. 3 of the tickets had to be updated manually by staff because of the Notice of Value process and no response from Harris. All 4 tickets remain open with Harris. Page 15 of 53 AGENDA ITEM #11.A. Engineering and Facilities Mental Health Buildings The contractor has demobilized and will return April 6th. The abatement is expected to begin next week, and the contractor intends to complete their work by early July. KFRC Cruise ships will begin arriving in Kodiak this April. In coordination with their visits, staff plan to have the touch tank open for some of the arrivals to engage visitors and showcase local marine life. The replacement of the existing ozone decontamination system will be advertised soon. Staff has discussed with the manager and are reviewing the package with the engineering consultant prior to advertising to ensure completeness. Industrial Pump Alaska was on the island this week and reviewed the existing pumps and will provide an inspection report. While onsite, the technician found an issue with our #2 pump and worked with KIB Maintenance staff to resolve the issues. All five replacement pumps will be ordered. No movement on these GSA items: GSA has had a reduction in force, we are awaiting response of who will be our new GSA contact. Awaiting GSA revised contract amount for required water testing. No return contact has been received. The due date for sampling and receipt of data will be extended to reflect the delay. Staff continues to wait for a request for additional electrical circuits have been priced for GSA consideration to accommodate additional chillers for NOAA. Project to be funded on the next fiscal year's budget. Landfill • KIB staff is working with the Chamber of Commerce on coordinating the upcoming Community Cleanup Event. The KANA Native Youth Council has expressed interest in becoming more involved with the event. Key event dates: • Commercial Cleanup Event— May 1st & 2"d • Community Cleanup Event — May 3rd The Region Solid Waste Management Plan proposals are due by 2:00 PM on April 8th, 2025. Staff is reviewing current fee schedule to determine if updates should be proposed to the assembly. Staff is continuing to investigate the Compliance Order by Consent (COBC) associated with the storm water violations. A well installation RFB was drafted to gather data to inform the cause of the storm water violations. Unfortunately, there were no bidders for the project. Staff is currently working to update the RFP and readvertise. Staff is also investigating the possibility to jet and camera the leachate collection system to determine the integrity of the piping. Stormwater manholes are also planned to be evaluated. Page 16 of 53 AGENDA ITEM #11.A. Leachate Treatment Plant • Staff took a Leachate Management class with the SWANA Northern Lights Chapter. • Ongoing discussions with the engineer, plant manufacturer, and ADEC are focused on improving water quality discharge. Discussions with other landfills are ongoing regarding their leachate treatment methods, which include evaporation, membrane bioreactors, reverse osmosis, and recirculation. • The foaming is currently minimal. Staff is monitoring the biological process and hoping to see improvements after the upset. Karluk School UST Staff has a meeting scheduled with 3 Tier Alaska and ADEC on Tuesday, April 8th to discuss if further delineation is required for this site. Community Pool Site visit with the A&E team and pool consultant is scheduled for May 19th — 21 st to conduct the pool survey and provide a written recommendation. Service Areas • An updated version of the KIB Road Service Area modifications to the State of Alaska Department of Transportation Stand Specifications for Highway Construction are posted on the KIB website for use as reference. • Staff received final edits from RSA members and the KIB Road Services Area invitation to bid documents will be published on April 11 to Information Technoloay (Changes from the last reporting period are in bold) Policy Development • IT Network documentation development. • Disaster Recovery Policy development • GIS documentation development Security • Working on blacklisting foreign networks that attempt to attack our servers. • IT is working on getting our PCI-DSS status compliant with Card Pointe. o Scanning KIB systems for compliance. • Rebuilding two servers to ensure their integrity. Network • IT is working with E&F to deploy wireless network coverage at KFRC in the pump house and the tower filter room. Also including two new iPads with cellular internet coverage Page 17 of 53 AGENDA ITEM #11.A. Administration • Putting together FOIA information regarding Cybersecurity Audit RFP for Clerks • Documenting Nessus network security scanning procedures Software • IT is working with Jacobs at Leachate Treatment Plant installing SCADA software and fixing bugs. Next is the 911 system upgrade. • IT is meeting weekly with Tyler Tech data staff to assist with the PACS migration. Meet with Tyler on the PACS Migration Weekly - work is ongoing. GIS • Printing maps for Community Development and the Projects Office for upcoming public comment meetings. Reminders for Budget Discussions for FY26 1. Non-profit use of opioid settlement funds (Discussion at 3/27 WS) 2. Accommodations tax — Breakdown / Amount in Fund / Regulations about using those fund 3. Consideration of adding more to the junk vehicle removal line item 6 Page 18 of 53 AGENDA ITEM #14. C.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel Chapter 30 General Rules Section 2.30.020 To Allow Electronic Participation Of Mayor And Assembly Members To Meetings ORIGINATOR: Dave Johnson, Assembly Member RECOMMENDATION: Move to advance Ordinance No. FY2025-15 to public hearing at the next regular meeting of the Assembly. DISCUSSION: On December 20, 2024, Assembly members Dave Johnson, Ryan Sharratt, and Bo Whiteside submitted an Agenda Item Request (AIR) form requesting staff assistance to prepare an ordinance allowing remote participation in meetings. During the work session held on March 13, 2025, the Assembly reviewed the preliminary draft and proposed several modifications. One key suggestion was to mandate that participation in regular meetings be conducted through video conferencing, with the stipulation that all participants must possess a working video camera to engage. Additionally, it was proposed to restrict electronic attendance to a maximum of four regular meetings per year, covering the period from November 1 to October 31. There will be no restrictions on the number of electronic participations allowed for work sessions and special meetings. The attached ordinance requires Assembly members to notify the clerk of their contemplated absence at least 24 hour in advance. In notifying the clerk, the Assembly members shall provide the reason for the absence and the following are identified as the recognized reasons that would allow electronic participation. 1. Illness or injury of the mayor or assembly member or their family member. 2. The passing of a family member. 3. Obligations related to their employment. 4. Responsibilities pertaining to borough business. 5. Out-of-town commitment that prevents the mayor or assembly member from attending in person. Electronic participation will be permitted provided that a quorum of assembly members is physically present at the meeting. This ordinance empowers the mayor to grant permission with less than 24 hours' notice, as long as notification is given before 5 p.m. on the day of the meeting. ALTERNATIVES: FISCAL IMPACT: Kodiak Island Borough Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 19 of 53 AGENDA ITEM #14. C.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING OTHER INFORMATION: Per KIBC 2.30.040 (C.4), Agenda items prepared by staff at the request of the mayor or by two or more assembly members under section KIBC 2.20.070 (C) or 2.30.100 (G) shall be scheduled on an agenda within 60 days of the agenda item request being submitted to the clerk, unless the assembly directs that the item appear on a particular meeting agenda. Kodiak Island Borough Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 20 of 53 AGENDA ITEM #14. C. 1. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2025-15 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 2.30 RULES OF THE ASSEMBLY TO PERMIT ELECTRONIC PARTICIPATION BY THE MAYOR AND ASSEMBLY MEMBERS IN ASSEMBLY MEETINGS WHEREAS, the Kodiak Island Borough Assembly desires to permit the Mayor and Assembly members to participate electronically during meetings; and WHEREAS, it is necessary to amend the Borough code to provide for such participation. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: That Section 2.30.020 General Rules of the Kodiak Island Borough Code of Ordinances is amended to read as follows: 2.30.020 General rules. A. Public Meetings. All official meetings of the assembly shall be open to the public. The journal of proceedings shall be open to public inspection. `^she^ a disaster has boor, declared broadcasting may be I'mite B. Quorum. Four members of the assembly shall constitute a quorum. Attendance of assembly members shall be On person and m Rot be by te'eGonferen Ge a ept for work sessiORS Rd emergeRGY eetinns- by electronic participation is permitted as long as four assembly members are present in person at the meeting. If four assembly members are not present in person at the meeting, the meeting shall be adjourned and rescheduled. In the event of an emergency meeting, the provisions set in AS 44.62.310 shall be followed. C. Absences. N momhor of the assembly may -shoo.,+ himself from any regular „ al MeetiRg of the assembly GXGept for geed Gause. AR assembly member who is Unable tE) atteRd fer that absence Assembly members are required to attend all meetings unless there is a valid reason for their absence. If an assembly member cannot attend a meeting, they must inform the clerk of their intended absence, provide the reason for it, and indicate whether they plan to participate electronically. During the course of the meeting from which the member is absent, the chairperson shall cause the record to reflect the absence of the member, the reason for the absence and whether the absence is excused by the assembly. Ordinance No. FY2025-15 Page 1 of 4 Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 21 of 53 AGENDA ITEM #14. C.1. 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 D. Rules of Order. "Robert's Rules of Order Current Edition" shall govern the proceedings of the assembly in all cases, unless they are in conflict with these rules. When such a conflict exists, this chapter prevails. E. r-,ei-inted- -as part ef a querurn eve—P Of they are Ret physiGally present fA-.r �.AVA—rk sessiens Thin mayer may determine that teleGOnfereRGing by the mayor and/er an assembly member is shall be by FE)II Gall. For purposes of this seGtiGR teleGE)nfeFeRGe videe eenfereneing and ether similar real time twe_way eemmi inieotien metheds Section 2: That Section 2.30.025 Electronic participation in meetings is added in the Kodiak Island Borough Code to read as follows: 2.30.025 Electronic participation in meetings. A. The mayor and assembly members are permitted to participate in all assembly meetings electronically, with the exception of executive sessions. This option is provided for the convenience of the mayor and assembly members who are unable to be present in person due to the following circumstances: 1. Illness or injury of the mayor or assembly member or their family member. 2. The passing of a family member. 3. Obligations related to their employment. 4. Responsibilities pertaining to borough business. 5. Out-of-town commitment that prevents the mayor or assembly member from attending in person. B. Those who participate electronically will be considered present for all intents and purposes while they are actively engaged, and they should strive to participate in the entire meeting. C. If the mayor participates electronically in a meeting, the deputy presiding officer who is physically present will function as the chair to conduct the meeting and see that the rules are observed. If the deputy presiding officer is not physically present or disqualifies himself, the most senior assembly member who is physically present shall function as the chair. D. Prior to the meeting, reasonable efforts will be made to ensure that those participating electronically are provided with the meeting agenda and other pertinent documents to be discussed and/or acted upon; access to the agenda and documents from the borough website will be considered sufficient access. Ordinance No. FY2025-15 Page 2 of 4 Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 22 of 53 AGENDA ITEM #14. C.1. 87 E. "Electronic participation" under this section shall include any means through which the mayor 88 or an assembly member may participate remotely, to include being able hear and engage in 89 discussion, and being audible to all persons participating in the meeting. The electronic 90 participation method used must enable those who attend remotely, for the duration of the 91 meeting, to clearly hear and to be clearly heard by those present. For regular meetings, it is 92 essential that participation occurs via video conferencing, and each participant must have a 93 functioning video camera in order to participate. 94 F. Electronic participation procedures. Unless precluded by technical difficulties or waived by 95 assembly members in attendance, the following procedures apply to electronic participation. 96 1. Notification to the borough clerk shall occur 24 hours prior to the meeting of the request 97 to participate electronically. If notice is not provided 24 hours prior to the meeting, 98 electronic participation shall not be allowed, unless approved by the mayor prior to 5 99 p.m. the day of the meeting. 100 2. The mayor and up to the first three assembly members who notify the borough clerk 101 24 hours prior to the meeting may participate by electronic participation as long as four 102 assembly members will be present in person at the meeting. If four assembly members 103 are not present in person at the meeting, the meeting shall be adjourned and 104 rescheduled. 105 3. The borough clerk shall open the electronic connection at least fifteen minutes prior to 106 the start of the meeting. After a connection is established and it is time for the meeting 107 to commence, the mayor, or person presiding over the meeting, shall call the meeting 108 to order. 109 4. The Mayor and assembly members are allowed to attend a maximum of four regular 110 meetings electronically each year, spanning from November 1 to October 31. There 111 are no limitations on the number of electronic participations for work sessions and 112 special meetings. 113 5. The Kodiak Island Borough shall incur any communication charges for electronic 114 participation. 115 116 Section 3: That Section 2.30.030 Types of Meetings of the Kodiak Island Borough Code of 117 Ordinances is amended to read as follows: 118 119 2.30.030 Types of meetings. 120 .. 121 F. Executive Sessions. The assembly may meet in executive session, at the call of the mayor, 122 deputy presiding officer, or any four members of the assembly, only during a regular or special 123 meeting, to privately discuss matters of confidential concern to the well-being of the borough 124 government. An executive session may be listed on the agenda or may be convened where 125 appropriate concerning an item which appears on the published agenda. Electronic 126 participation is not allowed during executive sessions. 127 1. Upon adoption of a motion stating the purpose for an executive session, the assembly 128 in closed session may discuss: 129 a. Potential or pending litigation to which the borough may become, or is, a party; Ordinance No. FY2025-15 Page 3 of 4 Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 23 of 53 AGENDA ITEM #14. C.1. 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 b. Any matter the immediate public knowledge of which would tend to affect adversely the finances of the borough; c. Any matter which would tend to defame or prejudice the character or reputation of any person, except that the person may request a public discussion; d. Matters involving negotiations with labor organizations representing borough employees; e. Matters which by law or ordinance are required to be confidential; f. Confidential attorney -client communications made for the purpose of facilitating the rendition of professional legal services to the borough; g. Matters pertaining to personnel; and h. Land acquisition or disposal. Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF .2025 KODIAK ISLAND BOROUGH Scott Arndt, Borough Mayor Introduced by: Assembly member Johnson First reading: Second reading/public hearing: VOTES: Ayes: Noes: Ordinance No. FY2025-15 ATTEST: Nova M. Javier, MMC, Borough Clerk Page 4 of 4 Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 24 of 53 AGENDA ITEM #14. C.1. p�KODIAK ISLAND BOROUGH ATTACH THE ORDINANCE, RESOLUTION, OR AGENDA ITEM INFORMATION FOR ITEMS THAT ARE READY TO BE PLACED ON THE AGENDA DATE SUBMITTED: I LC42`� Requestor: .IJ'/Jt�Ir\(15�� Preferred Mtg. Date: Item Description: ��ru��re- � �'�[)w {,�-ril��.� DGf'��lTlo� ►� --� �uS REQUEST FOR ASSISTANCE STAFF TO PREPARE AN ORDINANCE OR RESOLUTION `� ( � ew �Aex Requestor 1: JGI ��flV� hS �� Requestor 2: 1- Detailed Description: LEGAL OPINION REQUEST Requestor 1: Date when you want the opinion by: Detailed Description: See pertinent code sections on the back. Requestor 2: Revised on: 20240607 nj Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 25 of 53 AGENDA ITEM #14. C.1. KIBC 2.30.050 (C.3) Agenda items submitted by an assembly member or the mayor without staff assistance, or submitted by the manager, shall be included on the agenda within 60 days. KIBC 2.30.060 (B) Preparation of agenda items. ordinances, resolutions, or other proposed agenda items may be submitted to the clerk by an assembly member, a committee of the assembly, the mayor, or the manager for placement on the agenda. An assembly member may request an item placed on the assembly agenda by completing an agenda request form provided by the borough clerk's office and providing a copy of the proposed item in a format that is ready to be placed on the agenda. KIBC 2.20.070(C.1) Requests for Staff Assistance. During a work session or a meeting, or by submitting a request for services on a form provided by the borough clerk's office, the mayor may request that the manager, clerk, or attorney prepare a proposed ordinance or resolution to be submitted to the clerk for placement on the agenda in accordance with section 2.30.060(C)(4). KIBC 2.30. 100(G. 1) Requests for Staff Assistance. During a work session or a meeting, or by submitting a request for services on a form provided by the borough clerk's office, any two or more members of the assembly may request that the manager, clerk, or attorney prepare a proposed ordinance or resolution to be submitted to the clerk for placement on the agenda in accordance with section 2.30.060(C) (4). KIBC 2.30.050 (C.4) Agenda items prepared by staff at the request of the mayor or by two or more assembly members under section 2.20.070(C) or 2.30.100(G) shall be scheduled on an agenda within 60 days of the agenda item request being submitted to the clerk, unless the assembly directs that the item appear on a particular meeting agenda. KIBC 2.20.070(C.2) Requests for Legal Opinions. During a work session or a meeting, or by submitting a request for services on a form provided by the borough clerk's office, the mayor and an assembly member may request written legal opinions, relating to borough business, from the attorney through the manager's or the clerk's office. Upon receipt of the legal opinion, the clerk's office shall distribute it to all assembly members. KIBC 2.30.100(G.2) Requests for Legal Opinions. During a work session or a meeting, or by submitting a request for services on a form provided by the borough clerk's office, any two or more members of the assembly, may request written legal opinions, relating to borough business, from the attorney through the manager's or the clerk's office. Upon receipt of the legal opinion, the clerk's office shall distribute it to all assembly members. For staff use: nn 'n I Received date: V- �/ I�� .Provided a copy to the Manager on: Ll D� 60 days deadline: V Scheduled on the meeting agenda of: Notes: KIBC 2.30.060 (B) Upon receipt of an agenda item request, the borough clerk shall immediately provide a copy to the borough manager. The borough manager may provide information or make recommendations, if applicable, and submit such information to the borough clerk for inclusion with the agenda item Revised on: 20240607 nj Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel C... Page 26 of 53 AGENDA ITEM #14.D.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 Board Of Mr. Craig Dagen ORIGINATOR: Lina Cruz, Deputy Clerk RECOMMENDATION: Move to confirm the Assembly appointment of Mr. Craig Dagen to the Fire Protection Area No. 1 Board for a term to expire October 2027. DISCUSSION: On February 11, 2025, an application was received from Mr. Craig Dagen. There is currently one vacant seat on the Fire Protection Area No. 1 Board. This appointment will assign Mr. Dagen to that seat with a term to expire October 2027. Mr. Dagen's application was forwarded to the board members on February 13, 2025, and received unanimous consent for nomination and recommendation to the Assembly for appointment on March 13, 2025. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC 4.15.040 Vacancies D. The clerk shall provide a standard application form for interested persons to complete. The form, letters or other expressions of interest shall be made to the clerk who shall forward copies to the service area board. E. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. Kodiak Island Borough Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 27 of 53 AGENDA ITEM #14.D.1. From: Brian Price To: Clerks Cc: Patricia Valerio Subject: FPA#1 Acceptance of Applicant Craig Dagen Date: Wednesday, March 12, 2025 4:54:20 PM Good afternoon, I have not had the chance to complete the minutes of last night's FPA#1 Budget Meeting, however I would like to notify still of the board's acceptance of Craig Dagen's application. Nomination and recommendation to the Assembly for Craig Dagen to be appointed to the 5th seat of the FPA#1 Board was voted on and carried with unanimous consent. I plan to have these minutes produced tomorrow so this motion can be referenced. Brian Price Secretary III Engineering & Facilities Dept. Kodiak Island Borough 710 Mill Bay Road Kodiak AK 99615 bprice(@kodiakak.us Ph.907-486-9343 PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 28 of 53 AGENDA ITEM #14.D.1. From: noreolv@)civicolus.com To: Clerks Subject: Online Form Submittal: Application Form Date: Tuesday, February 11, 2025 7:32:40 PM Application Form Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Full Name Craig Dagen Physical Address 2222 Beaver Lake Dr. Where you Claim Residency: Mailing Address 2222 Beaver Lake Dr. City KODIAK State AK Zip 99615 Phone Number(s) 6268330348 (numeric only): Email Address(s): cpdagen@icloud.com Employer/Occupation: Handyman Select the the Board, Fire Protection Area No. 1 Committee, Commission, or Work Group for which you are applying: Other: Field not completed. PLEASE ANSWER THE FOLLOWING Are you a Borough Yes Resident? If yes, for how long? 2 1/2 years Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 29 of 53 AGENDA ITEM #14.D.1. Are you a registered Yes voter? *(Planning And Zoning Commissioners, Once Appointed, Will Be Required To Fill Out APOC Financial Disclosure Forms)* Are You Willing To File Yes APOC Financial Disclosure Forms? BACKGROUND INFORMATION Please List Any • International Association of Emergency Managers (IAEM) Current Memberships • National Emergency Management Association (NEMA) Or Organization(S) You ' International Association of Fire Chiefs (IAFC) Belong To Or • International Association of Firefighters (IAFF) Participate In: • National Association of Emergency Medical Technicians (NAEMT) What Background, Special Training, Education, Experience, Or Credentials Do You Possess And Will Bring To Your Selection(S): Why Are You Interested In Serving On The Selected Board, Committee, Commission, Or Work Group? Explain Your Main Reason For Applying. This May Include Information On Future Goals Or Projects You Wish To See Accomplished Or Any Additional Information That May Assist The Mayor And Assembly In The Decision -Making Process: Additional Information, A Resume, Or Letter Of Interest May Be Uploaded But Is Not See attached cover letter and resume. It is with considerable interest that I submit my resume for a board member position on the Fire Protection Area No. 1. As a motivated professional noted for leading and collaborating with productive teams while fostering a cooperative environment and a commitment to excellence, I am poised to make significant contributions as part of your organization. My background includes a solid record within the fire & rescue service, EMS, emergency management, programmatic/project management. Craig P Dagen_COVER.pdf Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 30 of 53 AGENDA ITEM #14.D.1. Required. FOR CLERKS OFFICE STAFF USE ONLY Registered Voter of the Field not completed. Borough: Resident of the Service Field not completed. Area: Date Provided to Field not completed. Mayor or Assembly: Email not displaying correctly? View it in your browser. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 31 of 53 AGENDA ITEM #14.D.1. Craig Dagen February 11, 2025 Kodiak Island Borough Mayor and Assembly RE: Fire Protection Area No. 1 Board 710 Mill Bay Road Kodiak, AK 99615 Phone: (907) 486-8653 Greetings Mr. Mayor and Assembly members, It is with considerable interest that I submit my resume for a board member position on the Fire Protection Area No. 1. As a motivated professional noted for leading and collaborating with productive teams while fostering a cooperative environment and a commitment to excellence, I am poised to make significant contributions as part of your organization. My background includes a solid record within the fire & rescue service, emergency medical service, emergency management, programmatic/project management. Please consider the following achievements: • 22 years of fire service and 18 years of EMS (12 years as a paramedic) experience in paid and volunteer organizations with an estimated 11,000+ responses to calls for service in Pennsylvania, California, New Mexico, and Texas. • International Fire Service Accreditation Congress (IFSAC), Alaska Fire Standards Council, and Texas Commission of Fire Protection (TCFP) certification and seals for Firefighter I & II, Fire Service Instructor I & II, Fire Officer I & II, Basic Fire Investigator, Driver/Operator Pumper, Hazardous Materials Awareness, Operations & Technician. • NFPA 1670 & 1006 Rope Rescue Technician I & II certification, Duties of the Entrant & Confined Space Awareness training. • Current Nationally Registered Paramedic (M8039871) and Paramedic (inactive) certification in the State of Alaska (22507544) as well as licensure formerly in the States of Texas and California. • Current American Heart Association Basic Life Support (CPR/AED), Advanced Cardiac Life Support, Pediatric Advanced Life Support, and Prehospital Trauma Life Support. . 1 %2 years of Healthcare Emergency Management and Environment of Care experience in a Critical Access Hospital. • Divemaster certified by PADI & NAUI and served the El Paso Water Rescue team and Texas A&M Task Force 1. . IS-100.c, IS-200.c, IS-700.b, IS-800.d., Professional Development Series (PDS), Federal Emergency Management Agency (FEMA) which includes IS-230.e, IS-235.c, IS-240.c, IS-241.c, IS-242.c, IS-244.b. . Served as the Resource Analysis Subcommittee Chair for the El Paso County, Texas, LEPC for a year. • Managed the support of the El Paso Fire Department (EPFD) specialty teams which included a hazardous materials (hazmat) task force, water rescue team, multiagency wilderness rescue team, and an urban search and rescue (US&R) team. . Activated for August 3, 2019, EL Paso Walmart Active Shooter/Domestic Terrorist Attack incident in the into the Planning Section of the ELP OEM Emergency Operations Center (EOC) to compose the Incident Action Plan (IAP) for a presidential visit on August 7, 2019. . Administered the FY2019 and FY2020 EPFD/El Paso City/County Office of Emergency Management (ELP OEM), Special Operations budgets and assisted the development of the FY2021 budget. • Designed and managed two grants funded by the Office of the (Texas) Governor (Border Zone Fire Department grant, z$248,000.00) and a U.S. Environmental Protection Agency (EPA) grant (,,z�$50,000.00) funded by the North American Development Bank (NADB) to acquire specialized equipment for the EPFD water and hazmat teams. Enclosed is my resume, which provides a more in-depth view of my qualifications and expertise. I would like to schedule an interview to learn more about your needs and expectations. Please contact me at your earliest convenience to set up a time for us to speak. Thank you for your time and consideration. I look forward to hearing from you soon. Sincerely, (fig V '(�;_ Craig Dagen Enclosure Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 32 of 53 AGENDA ITEM #14.D.1. Craig Dagen, page 1 Craig P. Dagen 2222 Beaver Lake Dr., Kodiak, AK 99615 626-833-0348 1 cpdagen@icloud.com Security Clearance: None, United States Citizen Availability: March 2025 Objective Statement Seeking to apply policy direction and oversight, leadership & emergency response/management skills as a board member for the Kodiak Island Borough Fire Protection Area No. 1 Service Area Board. Professional Qualifications Served in line and leadership roles over a 22-year career in paid and volunteer fire service organizations. Two years of my career were in the El Paso City -County Office of Emergency Management's Special Operations Division during planned events and no notice incidents. Facilitated for a leading healthcare system a portfolio of programmatic management of regulatory compliant programs which included the Environment of Care and Emergency Management in a remote critical access hospital. Excellent reputation for resolving problems, leveraging technology, and improving customer satisfaction. Enthusiastic and eager to contribute to team success through hard work, attention to detail and excellent organizational skills. • Coordinator Performance Quality Project Teams • Oral Communication Emergency Management Strategic Planning • Data Collection 0 Leadership Development 0 Technical Proficiency • Training Development 0 Knowledge Management Teamwork and Cooperation Employment History Providence Kodiak Island Medical Center 1915 Rezanof St., Kodiak, AK 99615 Supervisor(s): Michael Kubler, Karl Hertz (907) 486-9500 Program Manager of Safety & Emergency Preparedness, Emergency Preparedness Coordinator, Safety Officer, Chairperson of Environment of Care Committee 06/27/2022 - 01/17/2024 Salary: $89,523/year Hours: 40/week • Developed policies and procedures that facilitate compliance and program implementation. Undertook needed research on current and proposed changes to Federal, State, and local laws and regulations affecting the assigned programs. Created and maintained Hazardous Material, Waste Management, and other safety program documents. Created and monitored a waste reduction program within the medical center and office tenants. Reviewed any inquiries or reports of non- compliance and addresses issues in a timely fashion with appropriate level of management. If an incident of noncompliance occurs, developed a corrective action plan and monitored its implementation. • Chairperson of the Environment of Care committee in developing plan goals, objectives, and metrics. Performed and managed special projects as needed. • Collaborated with local Leadership to identify, develop, and implement program improvements that advance the goals and objectives of the program. Provided service in a calm, consistent, effective manner with an objective of customer service and satisfaction. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 33 of 53 AGENDA ITEM #14.D.1. Craig Dagen, page 2 • Utilized appropriate tools and techniques to facilitate teamwork and collaboration among stakeholders. Used professional judgment and acted when working with other departments on special projects. • Assumed role of Hospital Safety Officer when necessary. • Responsible for the development, coordination and implementation of Emergency Preparedness and associated educational programs in accordance with Joint Commission, CMS, and Homeland Security. • Coordinated local PKIMC involvement with Local, State and Federal Emergency Planning exercises as required. Coordinated and supervised emergency preparedness work activities involving external EMS and other facility work areas, in a manner that minimizes disruptions and inconveniences of the customer. • Represented PKIMC on the Providence Health and Services Alaska (PHSA) Hospital Preparedness Program coalition to include maintenance and authoring of the PKIMC Emergency Operations Plan and implementing all aspects of that plan in accordance with Joint Commission and CMS guidelines and Homeland Security. • Managed a federally funded and State of Alaska distributed Hospital Preparedness Program grant (;�:$35,000.00) to acquire an inflatable decontamination tent to enhance the chemical decontamination capability and facilitate employee training. Ell Paso Fire Department 416 N Stanton St., STE 200, El Paso, TX 79901 Supervisor(s): Fire Chief Mario D'Agostino (915) 212-5600 Fire Suppression Technician (FST)/Licensed Paramedic Assignments included Community Health Division (CHD), Rescue 7, Special Operations in El Paso City/County Office of Emergency Management (ELP OEM), Pumper 23, Rescue 5, Water Rescue Team, city-wide firefighter/Paramedic assignments, trainee firefighter/paramedic. 11/07/2011 - 06/04/2022 Salary: $71,873/year Hours: 56+/week • Served as the Resource Analysis Subcommittee Chair for the El Paso County, Texas, Local Emergency Planning Committee (LEPC) for a year. • Managed specialty teams which include a hazardous materials (hazmat) task force, water rescue team, multiagency wilderness rescue team, and an urban search and rescue (US&R) team. • Administered the FY2019 and FY2020 EPFD/El Paso City/County Office of Emergency Management (ELP OEM), Special Operations budgets and assisted the development of the FY2021 budget. • Designed and managed two grants funded by the Office of the (Texas) Governor (Border Zone Fire Department grant, z�$248,000.00) and a U.S. Environmental Protection Agency (EPA) grant (.,z�$50,000.00) funded by the North American Development Bank (NADB) to acquire specialized equipment for the EPFD water and hazmat teams. • Collaborated with El Paso, Texas, county volunteer fire, local law enforcement, tribal, academic, and commercial organizations that utilized small unmanned aerial systems (sUAS/drone). • Activated for August 3, 2019, EL Paso Walmart Active Shooter/Domestic Terrorist Attack incident in the into the Planning Section of the ELP OEM Emergency Operations Center (EOC) to compose the Incident Action Plan (IAP) for a presidential visit on August 7, 2019. • Activated for multiple planned events to monitor regional airspace for drone activity and operate drones during local emergencies, providing real-time information to the ELP OEM EOC via video link. • Activated for COVID-19 Pandemic response as a Research Analyst within the ELP OEM EOC. • Participated in a team orientated collaboration to successfully achieve EMAP accreditation. • Rebranded and standardized the ELP OEM's Emergency Operations Plans (EOPs) documents. • Rebranded and updated the El Paso Fire Department Emergency Medical Services (EPFD EMS) protocols into a navigable document. • Created job duties, roles and responsibilities documentation for the Controlled Substance, Immunization and Exposures programs in the Community Health Division. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 34 of 53 AGENDA ITEM #14.D.1. Craig Dagen, page 3 • Helped and developed functional plans and/or contingency plans and/or concept of operations plans and coordinating with State agencies to evaluate and update existing plans. • Planned Regional Response Center or Emergency Operations Center integrated with Emergency Support Function partners. • Coordinated intelligence, planning, and operations for employees with state agencies and/or State representatives during an emergency/crisis/disaster management response for Covid studies with the emergency management coordinator. • Supported and built response operational plans that coordinate the resources for the water rescue program, federal, state, local, tribal, territorial, nongovernmental organizations. • Developed and prepared project papers and staff reports and skilled in organizing and delivering briefings to managers to encourage understanding and acceptance of findings and recommendation(s). • Served as a procurement coordinator and managed various tasks, personnel, and specialty teams. • Served on Integrated Project Teams (IPTs) to develop different teams for enterprise level requirements. • Measured vendor performance through the utilization of standard performance metrics related to cost, delivery, service, and quality. • Managed specialty teams which include a hazardous materials (hazmat) task force, water rescue team, multiagency wilderness rescue team, and an urban search and rescue (US&R) team. • Maintained a web -based training solution program (TargetSolutions) to track certifications and implement team topic specific training. • Activated on El Paso Fire Department's water rescue team in June 2015. • Worked to maintain outstanding attendance record, consistently arriving to work early, and ready to start immediately. • Promoted to Fire Suppression Technician (FST) in February 2015. • Trained to the Water Rescue Technician and PADI Divemaster Level. • Member of the State of Texas Water Rescue team as a part of the Texas A&M Texas Task Force One Urban Search and Rescue system. • Mentored probationary and paramedic personnel to ensure success and reduce casualties due to illness and injury. • Saved lives, property, and the environment in the Paso Del Norte community. • Responded to fire, medical calls, public assistance requests, and water rescue emergency calls in the area waterways, lakes, rivers, and ponds. • Successfully completed rigorous fire suppression and emergency medical services drills and academic testing. • Passed State of Texas certifications to serve as a firefighter/Paramedic. • Graduated from training academy with honors in leadership. NM Department of Homeland Security & Emergency Management Urban Search and Rescue (US&R) / New Mexico Task Force One (NM-TF1) 5880 Office Blvd. NE Albuquerque, NM 87109 Supervisors: Xavier Miller (505) 231-7365 Medical Specialist 04/06/2015 - 02/14/2016 Salary: $35.00/per event Hours: Varied/Monthly • Served as a deployable resource for state and national emergencies. • Trained to meet position requirements. • Assisted with the rehabilitation, inventory, and management of a $7.5 million equipment cache. Education Kodiak College, University of Alaska Anchorage, 2024 Occupational Endorsement Certificate in Marine Services Technology Columbia Southern University, Master of Emergency Services Management 2020 Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 35 of 53 AGENDA ITEM #14.D.1. Craig Dagen, page 4 Goshen College, Bachelor of Art 1996 Conestoga Valley High School, Diploma 1992 Training & Certifications • Firefighter I & II, Alaska, Texas Commission on Fire Protection (TCFP) and IFSAC Seals. • Fire Service Instructor I & II, Alaska/TCFP/IFSAC. • Fire Officer I & II, Alaska/TCFP/IFSAC. • Driver/Operator - Pumper, Alaska/TCFP/IFSAC. • Hazardous Materials Awareness, Operations and Technician, Alaska/TCFP/IFSAC. • IS-100.c, IS-200.c, IS-700.b, IS-800.d. • Professional Development Series (PDS), Federal Emergency Management Agency (FEMA) which includes IS-230.e, IS-235.c, IS-240.c, IS-241.c, IS-242.c, IS-244.b. • ICS-300, Intermediate Incident Command System for Expanding Incidents. • ICS-400, Advanced ICS for Command and General Staff -Complex Incidents. • IS-120.c An Introduction to Exercises, FEMA/Emergency Management Institute (EMI). • IS-130.a, How to be an Exercise Evaluator, FEMA/EMI. • IS-139.a, Exercise Design and Development, FEMA/EMI. • IS-775, EOC Management and Operations, FEMA/EMI. • IS-2200, Basic Emergency Operations Center Functions, FEMA/EMI. • IS-2500, National Prevention Framework, An Introduction, FEMA/EMI. • IS-2600, National Protection Framework, An Introduction, FEMA/EMI. • IS-2700, National Mitigation Framework, An Introduction, FEMA/EMI. • IS-2900.a, National Disaster Recovery Framework (NDRF) Overview, FEMA/EMI. • G-449, Train the Trainer Instructor, National Incident Management System/Incident Command System (NIMS/ICS), Texas Division of Emergency Management (TDEM). • G-191, ICS-EOC Interface, TDEM. • G-141, Instructional Presentation and Evaluation Skills, TDEM. • G-202, Debris Management, TDEM. • G-205, Recovery From Disaster: The Local Government Role, TDEM. • G-235A, Advanced Emergency Planning, TDEM. • MTG-346, EOC Operations and Planning for All Hazards, Texas A&M TEEX. • MGT-901, Healthcare Leadership for Mass Casualty Incidents, FEMA/Center for Domestic Preparedness (CDP). • MTG-457, On -Scene Crisis Leadership & Decision Making for Hazmat Incidents, Georgia Tech Research Institute. • L-146, Homeland Security Exercise and Evaluation Program (HSEEP) Training Course, FEMA • Basic Instructor Certificate, FEMA. • Supervision in Leadership, National Fire Academy (NFA). • Special Operations Program Management, NFA. • 215t Century Training for Fire/EMS Training Officers, NFA. • OSHA 30-hour General Industry Safety & Health. • Transportation Worker Identity Credential (TWIC). • Google Project Management Certificate, Coursera. Awards & Recognition • Awarded Rotarian of the Year (2024) for outstanding and dedicated service to Kodiak Morning Rotary. Rotary International. • Presented a Commendation Ribbon (2019) for volunteerism and successful attempt of the El Paso City -County Office of Emergency Management's bid for the Emergency Management Accreditation Program (EMAP) designation. City of El Paso, Texas Fire Department. • Bestowed the Unit Citation Award (2017) in recognition of participation in a group effort that contributed to the overall professionalism of the El Paso Fire Department. City of El Paso, Texas Fire Department. • Awarded a Life Saving Ribbon (2015) for prompt, alert and lifesaving efforts which resulted in a Life Saved. City of El Paso, Texas Fire Department. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 36 of 53 AGENDA ITEM #14.D.1. Craig Dagen, page 5 • Received the Class #81 Leadership Award (2012) for demonstrating compassionate guidance of fellow cadets. City of El Paso, Texas Fire Department. Professional Memberships • International Association of Emergency Managers (IAEM) • National Emergency Management Association (NEMA) • International Association of Fire Chiefs (IAFC) • International Association of Firefighters (IAFF) • National Association of Emergency Medical Technicians (NAEMT) • International Association of Arson Investigators (IAAI) Civic Engagement Kodiak Island Borough, Planning & Zoning Commission Appointed, Commissioner Term 2024 - 2026 https://kodiakisland.borough.codes/KIBC/2.105 The commission is tasked with multiple governance obligations. Some of these are: • Develop, adopt, alter, or revise, subject to approval of the assembly, a comprehensive plan for the physical development of the borough. • Hold hearings, make recommendations, and review variances and conditional use permits, and otherwise administer the subdivision and zoning provisions as set out in this code. • Draft an official zoning map of the borough and recommend or disapprove proposed changes in such map. Kodiak Island Borough, Service Area #1 Board Elected, Member of the Board Term 2023 - 2026 https://kodiakisland.borough.codes/KIBC/4.70 The board develops a budget and a work plan for each fiscal year and makes recommendations to the Borough Assembly based upon input received from the Engineering & Facilities Department and service area residents. Kodiak Morning Rotary Club (Club ID: 29298), District 5010 President Term July 1, 2024 - June 30, 2025 https://www.rotary.org/en Lead, motivate, and ensure that club members feel valuable, inspired, & connected to each other. St. James the Fisherman Episcopal Church Junior Warden August 2022 - Present htt p://stj a m es kod i s k. o rg/ Responsible for building maintenance and serves as an assistant to the Senior Warden. Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 37 of 53 AGENDA ITEM #14.D.1. #'4A*Alm KODIAK ISLAND BOROUGH FIRE PROTECTION AREA NO. 1 BOARD NAME TERM ENDS CONTACT NO. EMAIL 1 Richard Carstens (Chair) PO Box 2676 2026 (907) 486-4282 rrlcarstens(a)yahoo.com 2 Mike Dolph 326 Plover Way 2025 (907) 942-5833 mdolphone(o)outlook.com 3 John Parker (Vice -Chair) PO Box 191 2027 (907) 486-3084 toybox cr gci.net 4 Scott Arndt PO Box 76 2026 (414) 791-3745 (907) 481-3745 Call instead of email 5 VACANT 2027 Non -Voting Ex Officio, Ba side Fire Chief Scott Ellis, Fire Chief 907 486-4536 jtE§_@kodiakak.us ENGINEERING STAFF: David Conrad (907) 486-9340 dconrad(@kodiakak.us E&F Director Brian Price (907) 486-9343 bprice(a�kodiakak.us E&F Secretary LEGISLATION: Kodiak Island Borough Code 4.80, Fire Protection Area No. 1 Rev. by LC On: 10/18/2024 Confirmation Of Assembly Appointment To The Fire Protection Area No. 1 B... Page 38 of 53 AGENDA ITEM #14.D.2. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 3, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Assembly Appointment To The Monashka Bay Road Service Area Board Of Mr. Andrew Devries ORIGINATOR: Irene Arellano, Assistant Clerk RECOMMENDATION: Move to confirm the Assembly appointment of Mr. Andrew Devries to the Monashka Bay Road Service Area Board for a term to expire October 2027. DISCUSSION: On March 27, 2025, an application was received from Mr. Andrew Devries. There are currently three vacant seats on the Monashka Bay Road Service Area Board. This appointment will assign Mr. Devries to a seat with a term to expire October 2027. The staff of the Clerk's Office has contacted the current board members, Thomas Lance and Patrick O'Donnell, both of whom have endorsed Mr. Devries for the appointment. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC 4.15.040 Vacancies D. The clerk shall provide a standard application form for interested persons to complete. The form, letters or other expressions of interest shall be made to the clerk who shall forward copies to the service area board. E. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. Kodiak Island Borough Confirmation Of Assembly Appointment To The Monashka Bay Road Service Ar... Page 39 of 53 AGENDA ITEM #14.D.2. Office of the Borough Clerk Application For 710 Mill Bay Road, Room 234 Kodiak, AK Boards Committees Commission > > on Phone: (907) 486-93110 & Work Groups Fax: (907)486-9391 clerksPkodiakak.us The information on this application is made available to the public. In order to serve, you need to meet the Eu rements in KIBC 2.100.040. Please check all that applies. m a qualified voter of the Borough. ave been a resident of the Borough for at least one year. rMf appointed, I understand that I must remain a resident of the Borough while in office. Applllaanr Information Full Name: )✓!4t laV- Physical Address Where you Claim Residency: Z� S 3 I` r S �(U� Mailing Address: Zi657� 1 Jui1✓/ l ` �!' .�Q'1 G� ST Phone Number(s): EmailAddress(s): Employer/Occupation: V SG G' F� i ,e— .i-' i fs.-v im �,-e, �.--,L z�, Check the Board, Committee, Commission, or Work Group for which you are applying: O Architectural/Engineering Review Board O Citizens Board of Equalization O Kodiak Fisheries Development Association O Kodiak Fisheries Work Group O Parks and Recreation Committee O Planning and Zoning Commission* O Solid Waste Advisory Board O Other: O Bay View Road Service Area 17 Fire Protection Area No. 1 shka Bay Road Service Area O Mission Lake "Tide Gate" Service Area O Service Area No. 1 O Trinity Island Street Light Service Area O Womens Bay Service Area Board O Woodland Acres Street Light Service Area Please Answer the Foltowing Are you a Borough Resident?"A�Yes O No If yes, for how long? *Planning and Zoning Commissions are required to fill out the Alaska Public Offices Commission Financial Disclosure Forms. If appointed, are you willing to fill out the forms? O Y es O No Confirmation Of Assembly Appointment To The Monashka Bay Road Service Ar... Page 40 of 53 AGENDA ITEM #14.D.2. Background Information Please list any current memberships or organization(s) you belong to or participate in: g-.d� -F"�l Dl- What background, special training, education, experience, or credentials do you possess and will bring to your selection(s): Why are you interested in serving on the selected Board, Committee, Commission, or Work Group? Explain your main reason for applying. This may include information on future goals or projects you wish to see accomplished or any additional information that may assist the Mayor and Assembly in thedecision-makingprocess. You may attach an additional page if needed: 1�� a' Ow✓ CC! vn-n A resume or letter of interest may be attached but is not required. - STAFF USE ONLY, Borough Registered Voter: Iflyles O No Resident of the Borough for at least one year: es O No Resident of the City of Kodiak: O Yes O No Resident of the Service Area: 7Yes O No Date received: �) 1 2-� 1 alc Date provided to the Mayor or Assembly: For P&Z City seats, date sent to the City of Kodiak: Additional notes: BOROUGH CLERK'S OFFICE KODIAK, ALASKA REVISED 01/24 Confirmation Of Assembly Appointment To The Monashka Bay Road Service Ar... Page 41 of 53 AGENDA ITEM #14.D.2. #'4A*Alm KODIAK ISLAND BOROUGH MONASHKA BAY ROAD SERVICE AREA BOARD NAME TERM ENDS CONTACT NO. EMAIL 1 Patrick Joseph O'Donnell 1353 Mountain View Dr. 2026 (907) 486-2683 (907) 539-5296 gwfisheriesCo)-yahoo.com 2 Thomas Lance 1338 Mountain View Dr. 2025 (907) 654-5878 t.lance 17(cD-icloud.corn 3 VACANT 2025 4 VACANT 2027 5 VACANT 2027 LEGISLATION: Kodiak Island Borough Code 4.60, Monashka Bay Road Service Area Rev. by LC On: 10/18/2024 Confirmation Of Assembly Appointment To The Monashka Bay Road Service Ar... Page 42 of 53 AGENDA ITEM #18.A. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — March 10, 2025 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda as submitted. APPROVED: Motion to approve the consent Agenda to include: Special Meeting Minutes of February 13, 2025 Regular Meeting Minutes of February 17, 2025 APPROVED: Motion to approve the Hunter Education Grant in the amount of $26,868.00, as presented. APPROVED: Motion to approve the FY25 Winter Revisions in the amount of $390,000 as presented by Administration. APPROVED: Motion to acknowledge the receipt of the February Report of Revenues and Expenditures, with Year -to -Date General Fund Revenues in the amount of $31,095,113.13 and Year -to -Date General Fund Expenditures in the amount of $30,198,698.49. APPROVED: Motion to approve Purchase Requisition #42428 to CDW Government, Inc. in the amount of $113,935.00. APPROVED: Motion to approve the FY26 Certificated Contracts as presented. APPROVED: Motion to approve the FY26 Administrative Contracts as presented, in the amount of $135,428.73. APPROVED: Motion to approve the FY26 Certificated Residency Waivers as presented. APPROVED: Motion to approve the MOA with the USCG JROTC to implement a USCG JROTC Program in FY26. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kibsd.org. Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 43 of 53 AGENDA ITEM #18.A. KODIAK ISLAND BOROUGH Solid Waste Advisory Board Regular Meeting January 28, 2025 A Board Regular Meeting of the Solid Waste Advisory Board was held on January 28, 2025, in the Kodiak Fisheries Research Center. CALL TO ORDER Chair Andie Wall called the meeting to order at 5:19pm. ROLL CALL Staff Brian Price conducted a roll call. In attendance were Chair Andie Wall, Doug Hogen, Leanna Harrington, Judy Philips, Larry Van Daele, and Dennis Irwin. A quorum was established. Also in attendance were KIB Assembly Member Dave Johnson, KIB Mayor Scott Arndt, KIB Engineering & Facilities Director David Conrad, & KIB Environmental Specialist Jena Hassinger. APPROVAL OF AGENDA VAN DAELE MOVED to approve the agenda as amended to include board member introductions after visitor comments. HOGEN seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF PREVIOUS MINUTES Staff Brian Price explained the function and routine nature of the meeting minutes for new board members. Members were encouraged to check and scrutinize how the meeting is being captured in the minutes to maintain accuracy VAN DAELE MOVED to approve the minutes of the 10.4.2023 & 09.24.2024 meetings. HOGEN Seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT Chair Andie Wall Acknowledged the receipt of the financial report. Staff Brian Price briefly gave an overview on financial reporting for new board members. Figures within the current FY2025 Budget for SWAB were discussed. VISITORS' COMMENTS None. Kodiak Island Borough January 28, 2025 Solid Waste Advisory Board Regular Meeting Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 44 of 53 AGENDA ITEM #18.A. BOARD MEMBER INTRODUCTIONS Board member introductions ensued. All members of the board had an opportunity to briefly share their history, involvement in solid waste, and their overall forward outlook on what each individual hopes to accomplish or contribute as a member. Chair Andie Wall concluded the introductions after thanking all members of the board for sharing. ELECTION OF CHAIR & VICE -CHAIR Staff Brian Price provided an explanation to the board regarding KIB code requirements for boards to conduct an election of officers annually. Suggestions to postpone the election to a later date were made to allow new members more time to acclimate and further familiarize with the board. VAN DAELE MOVED to postpone the election of officers to the next regular meeting. HOGEN seconded ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY DISCUSSION ITEMS/ACTION ITEMS Engineering & Facilities Report (if present) AFE Presentation on KIB Landfill David Conrad and Jena Hassinger began the presentation that was to be given at the Alaska Forum on the Environment in Anchorage the following week. The history, development, and challenges faced in operating and maintaining the Kodiak Island Borough Landfill and Leachate Treatment Plant were explored. After the presentation, the board was permitted to ask questions pertaining to the information presented. Constructive criticism for ways to improve the presentation were shared with David Conrad & Jena Hassinger. The board suggested to staff that the presentation should be retained as part of the historical record. 2025 Relocation Guide David Conrad shared the function and purpose of the Relocation Guide to the board members. The board discussed briefly the cost for SWAB to be included in the Relocation Guide and what impact it would have on the budget. VAN DAELE MOVED to accept the cost for SWAB to be included in the 2025 Chamber of Commerce Relocation Guide. HOGEN seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Strategic Planning & Organization Chair Andie Wall began discussion of Strategic Planning & Organization. The Strategic Plan Draft was reviewed briefly. The structure of the different sections was explained to members. Chair Andie Wall encouraged members to further familiarize themselves with the focus, scope, and roles of the SWAB board to serve as an advisory capacity on matters relating to Solid Waste. It was noted that the primary focus of the board in recent years centered more around outreach events and public education. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 45 of 53 AGENDA ITEM #18.A. KIB Assembly Member Dave Johnson suggested the board focus on the the KIB Code as it relates to the board, citing that the first charge of the board in the KIB code is the management of solid waste and management of the processes involved. Chair Andie Wall asked for clarification and examples to which KIB Assembly Member Dave Johnson obliged. In his experience, the Port & Harbor Advisory Board had reviewed changes to the fee schedule that were proposed, positively or negatively endorsing such propositions before it would appear before the Kodiak City Council. The board was encouraged to build from the KIB code as a starting point then to the bylaws to better inform SWAB's Strategic Plan. Chair Andie Wall shared that she aims to have a Strategic Plan formalized before April to have a clear path forward. Outreach Reports Chair Andie Wall shared that she had potential events and workshops for members that would be interested. She plans to bring together information about those specific workshops, associated costs, and how they would impact waste reduction. Earlier during introductions, Judy Philips had shared her participation with the school classrooms recently to spread recycling awareness and was brought up again by Chair Andie Wall during the Outreach Reports to thank her. Due to the extended period in which the board was unable to conduct meetings and plan for events, there were no other Outreach Reports. BOARD MEMBERS' COMMENTS Larry Van Daele - Good meeting. Thank you all for being part of our team. As you can see, this is an evolving process, but we're all working together, and our decisions are usually unanimous. Thank you, Dave and Scott, for sharing your ideas. One thing for future meetings: If we can try to get Threshold here again with a quorum and maybe Andie Schroeder for an update on what he's doing, I think that would be good for another meeting. Dennis Irwin - Thank you guys. This is going to be great. I'm excited. If there is some way that we can put together a Landfill tour I think that would be good. Leanna Harrington - Thanks [E&F] for the presentation. That was very informative. There was a lot of it that i didn't know how it worked. Doug Hogen - I'm looking forward to having a fresh start with a renewed group. Thank you for joining! Andie Wall - I really appreciate the new board members and members that have decided to stay on, I thank you for your time, and I really look forward to expanding the work that we can do for the people of Kodiak. NEXT MEETING SCHEDULE Staff Brian Price shared with the board the proposed meeting schedules. Requests that regular meetings be changed to once every 2 months were relayed to the board. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 46 of 53 AGENDA ITEM #18.A. Chair Andie Wall requested that a February meeting be held on the 26th, after which the scheduling of meetings every 2 months would take effect. ADJOURNMENT Chair Andie Wall Adjourned the meeting at 7:20pm. ATTEST: 3/1 Q l Z 0 2 Brian Price, Engineering Facilities Secretary KODIAK ISLAND BOROUGH Andie Wall, Solid Waste Advisory Board Chair Approved on: 3/ ( M oz-!�; E MAR 1 L 20h BOROUGH CLERK'S OFFICE KODIAK, ALASKA Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 47 of 53 AGENDA ITEM #18.A. Kodiak Island Borough Fire Protection Area No. 1 Service Area Board January 29, 2025 A regular meeting of the Fire Protection Area No. 1 Service Area Board was held on January 29, 2025, in the Bayside Fire Hall. CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Richard Carstens called the meeting to order at 6:33p.m. ROLL CALL Staff Brian Price conducted a roll call. Board members present were Chair Richard Carstens, Vice Chair John Parker, & Scott Arndt. Board Member Mike Dolph was excused absent. A quorum was established. Also, in attendance was Chief of Bayside Fire Department Scott Ellis and Kodiak Island Borough Director of Finance Dora Cross. APPROVAL OF AGENDA ARDNT MOVED to approve the agenda. PARKER seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY APROVAL OF MINUTES ARNDT MOVED to approve the minutes of the 12.3.202 regular meeting. PARKER seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT PARKER MOVED to acknowledge the receipt of the financial report dated 1.15.2025. ARNDT Seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) FIRE CHIEF'S REPORT 2024-25 Overview of Fire/EMS/miscellaneous incidents Chief Scott Ellis began the report. Annual figures for run volume of the past 3 calendar years were shared. Chief Scott Ellis noted the lack of information retained from previous years prior to his hiring as fire chief. Due to this, a breakdown of call types could not be provided for 2022 run volume. Chief Scot Ellis made special mention of community members aging in place to call attention to the true nature of the high Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 48 of 53 AGENDA ITEM #18.A. number of still alarms observed in 2024. Many calls resulting in still alarms were elderly members of the community that need general assistance to address fire safety concerns. Examples of typical still alarm response were relayed to further illustrate this. Chief Scott Ellis continued his report. Major Equipment Purchase projected for FY2026 were shared. The only Major Campus Project for FY2026 was the Renovation of [the] Training Room with Potential Residential Outbidding. Long Term Capital Purchases were shared also. Among them were Replacement of SCBA Compressors, Engine Co. Replacement, Major Renovations & Repair for Live Fire/Hands-On Training Ground, and lastly Campus Paving & HVAC Replacement. Chief Scott Ellis regarded that each of the items listed under Long Term Capital Purchases were anywhere from 5 to 10 years down the road and recommended trying for outside grant funding, either federal or state, to help ease the burden of cost. Chief Scott Ellis continued onto the IamResponding reports. There were three reports: Incident Attendance by all Vehicles, Event Attendance Report, and lastly a Training/Drill Report. All reports spanned from January 1st, 2024, through December 31, 2024. Extra context and details of the figures within the reports were shared with the board. Special mention was made regarding the 8,000+ hours of training performed across the entirety of Bayside's Membership. CHAIR PERSONS' REPORT For the Chair Report, Chair Richard Carstens voiced desire for a 5th member to be appointed. There was nothing further to report. NEW BUSINESS 2025-26 Budget Presentation by Chief Scott Ellis Chief Scott Ellis began the 2025-2026 Budget Presentation. Figures of the proposed budget were shared. Chief Scott Ellis thanked Finance Director Dora Cross for her participation in educating him on the budget process & budget consideration. Chief Scott Ellis continued through the budget lines. John Parker raised concern for the member physicals and noted that it was the only real problematic area of expense due to insurance processing mishaps. Chief Scott Ellis addressed the concern and informed John Parker that burn response members would be prioritized with reference to NFPA standards changing and how the health standards for the different types of members will be expressed. Plans were shared to reach out to other resources about medical requirements. Chief Scott Ellis anticipated this budget item would likely go over the budgeted amount but could not say with certainty. John Parker stated that increases could be done as necessary. Scott Arndt asked to go back and discuss income. Discussion of real property, personal property, & PERS on behalf ensued. Dora explained the situation of data transmission issues involved with the entity for PERS on behalf in which there was a back -balance that has not been fully realized due to the continued system issue. The board continued to go through the figures. Chief Scott Ellis shared plans to maintain a budget for the legacy revenue sources offered through auxiliary services like signs, apparel, and others. Variability of that revenue source was explained. Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 49 of 53 AGENDA ITEM #18.A. Discussion continued. The board inquired about fund balance and the process of requesting monies from it. Finance Director Dora Cross explained that fund balance could be used if there are unpredicted expenses exceeding $50,000. The Bayside Addition Project was used as reference and other scenarios were explored. Discussion concluded once final figures were overviewed and agreed upon. OLD BUSINESS CITIZENS' COMMENTS BOARD MEMBERS' COMMENTS Scott Ellis - Aiming to go about the processes in the cleanest ways possible to conduct good business practices. Scott Arndt - Grant Money will cause drastic changes to the budget forecast, so change is to be expected. SET NEXT MEETING DATE Chair Richard Carstens and Scott Arndt briefly discussed whether or they needed a budged work session. After discussion, the next meeting date was proposed for a work session February 11 th. ADJOURNMENT Chair Richard Carstens adjourned the meeting at 8:11 p.m. KODIAK ISLAND BOROUGH ATTEST: Richard Carste s, FPA#1, Board Chair Brian Price, Engineering & Facilities Approved on: k rc //, --?-e' Secretary 9NCXMD MAR 1 2 2025 BOROUGH CLERKS OFFICE KODIAK, ALASKA Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes Kodiak Island Borough School District Regular Meeting Summary of March 1... Page 50 of 53 Regular Special Convened: BY: SECOND: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Recessed: BY: V SECOND: C Reconvened: BY: I bi SECOND: Q S or�aDzS''� wre o ,,I Tiq0z� Adjourned: BY: J C BY: SECOND: v SECOND: I I I YES I NO I I YES I NO I I YES I NO I I YES I NO I I YES I NO 1 Mr. Ames Mr. Ames Mr. Ames ✓ Mr. Ames Mr. Ames Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Johnson Mr. Johnson Mr. Johnso Mr. Johnson Mr. Johnson Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Sharratt Mr. Sharratt Mr. Sharratt Mr. Sharratt Mr. Sharratt Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: Lo TOTAL: ( TOTAL: The mayor may et vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Arndt I V I I Mayor Arndt I I I Mayor Arndt I I I Mayor Arndt I I I Mayor Arndt KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular ✓ Special Date: Convened: Recessed: Reconvened: Adjourned: ` BY: `3J-1 SECOND: BY:ai�5 SECOND: BY: Vl./� SECOND: 0J �S v� BY: SECOND: BY: SECOND: YES NO YES_ NO YES NO YES NO YES NO Mr. Ames Mr. Ames Mr. Ames Mr. Ames Mr. Ames Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Johnson Mr. Johnson Mr. Johnson Mr. Johnson Mr. Johnson Mr. LeDoux A Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Sharratt Mr. Sharratt ✓' Mr. Sharratt Mr. Sharratt Mr. Sharratt Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside WOULD ANYONE _LIKE_ TO CHA_ NGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Arndt Mayor Arndt 7 Mayor Arndt Mayor Arndt Mayor Arndt AGENDA ITEM #18.B. KODIAK ISLAND BOROUGH Meeting Type: Assembly Regular Meeting Date: OU - 03 - , Please PRINT your name legibly Phone number Page 53 of 53 AGENDA ITEM #18.B. Codiak Island Borough Assembly Newsletter Vol. FY2025, No. 19 April 04, 2025 At Its Regular Meeting Of April 3, 2025, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, April 17, 2025, At 6:30 P.M. In The Borough Assembly Chambers. PROCLAIMED April 2025, As Sexual Assault Awareness Month Encouraging All Residents To Support Local Activities And Programs, Which Assist Victims, And To Learn More About The Pervasiveness To Sexual Assault In Alaska So We May Eliminate This Heinous Crime PRESENTED The Certified Municipal Clerk Certificate And Pin To Borough Assistant Clerk Irene Arellano, CMC AMENDED, ADVANCED Ordinance No. FY2025-15, Amending Title 2 Administration And Personnel Chapter 30 General Rules Section 2.30.020 To Allow Electronic Participation Of Mayor And Assembly Members To Meetings To Public Hearing At The Next Regular Meeting Of The Assembly CONFIRMED The Assembly Appointment Of Mr. Craig Dagen To The Fire Protection Area No. 1 Board For A Term To Expire October 2027 CONFIRMED The Assembly Appointment Of Mr. Andrew Devries To The Monashka Bay Road Service Area Board For A Term To Expire October 2027 View our website: Visit our Facebook page: www.kodiakak.us www.facebook.com/KodiakislandBorough Page 54 of 53