1998-02-03 Regular MeetingSERVICE DISTRICT 1 BOARD MEETING
AGENDA SCANNE r
February 3, 1998
Date
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I. CALL TO ORDER
II. ROLL CALL
III. VISITORS
IV. PUBLIC COMMENT
V. ACCEPTANCE OF AGENDA
VI. ACCEPTANCE OF MINUTES
January 27, 1998
VII. FINANCIAL REPORT
VIII. OLD BUSINESS
A. Budget Review
B. Review tax-exempt property plan
C. Wilton White Way
D. A — K Construction sanding/snow removal rates
IX NEW BUSINESS
X. BOARD COMMENTS
XI. ADJOURNMENT
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SERVICE DISTRICT NO. 1
% BOARD MEETING
l FEBRUARY 3, 1998
The meeting was called to order by Chair Kevin Arndt at 7:35 p.m. in the Bayside Fire Department.
Members Present: Kevin Arndt
Jennifer Spencer
Eric Kocurek
Robert Greene
Members Absent: Scott Arndt
Charles Lorenson
Ed Mahoney
Visitors: None
AUDIENCE COMMENTS
None
APPROVAL OF MINUTES
.ic Kocurek asked that the January 27, 1998, regular meeting minutes reflect the following corrections:
Eric Kocurek asked why A-K Construction got a 10% mark-up off of Brechan's invoices. Scott and
Eric concurred that there should not be a mark-up on Brechan's invoices for sanding services.
Kevin Arndt moved to approve the minutes of the January 27, 1998, regular meeting. Eric Kocurek
seconded. Motion passed by unanimous voice vote.
FINANCIAL REPORT
Current financial report was not available for review.
OLD BUSINESS
Budget Review
The Board reviewed the previous budget figures presented by Scott Arndt at the January 27, 1998,
regular meeting. Jennifer Spencer suggested that the Chair stipend be increased. Jennifer also stated
that it would be a necessity to have a portable phone for the Chair position. Kevin Arndt stated that his
current portable phone bill is approximately $100 per month. He also stated that he takes his portable
phone with him while doing the Service District #1 road checks so that A-K Construction can be
ontacted immediately and be dispatched in a timely manner. Jennifer Spencer suggested that Kevin
irndt keep an expense log that would reflect all incurred expenses including gas/mileage, phone etc.,
Kevin Arndt agreed to keep a record of all expenses incurred for future review.
Eric Kocurek explained that there might be a tax advantage if Kevin Arndt had reimbursable expenses
rather than a quarterly paycheck, which requires a 1099.
Robert Greene suggested that if a contractor is doing ajob for Service District #1, Kevin Arndt should
be present if he is available so that someone is overseeing the project.
Eric Kocurek suggested that Becky Lorentz compile/retrieve any preliminary paperwork, including the
financial statement for each Service District #1 meeting. He explained that actions such as this would
help minimize the Chair's time spent on Service District #1 duties.
Jennifer Spencer suggested that a log book should be kept of all road checks that Kevin Arndt conducts
so there is documentation of when the road checks were done etc. This way there would be a record to
compare any complaints to that may arise. Kevin Arndt stated that he currently is keeping a record of
each time he calls A — K Construction out to do sanding, etc.
Eric Kocurek motioned to keep the Chair stipend at $200 per month. Jennifer Spencer seconded.
Motion passed by unanimous voice vote.
Kevin Arndt suggested changing the budgeted amount for temporary help from $3,000 to $1,000. Eric
Kocurek reviewed that proposal and agreed that $1,000 would be sufficient.
Kevin Arndt reported that $40,000 had been spent out of the snow removal/sanding budget. The total
budgeted amount for 1998 was $75,000 for snow removal/sanding. Eric Kocurek suggested keeping the
snow removal/sanding budget at $75,000.
While discussing the repairs and maintenance budget, Robert Greene suggested fixing the road problem
areas rather than spending money on temporary repairs. The Board used the Hall Road in Bells Flats as
an example of a well -surfaced and maintained road. The Board also discussed the possibility of using
the same method of surfacing for the main thoroughfares of Service District Al then go back and work
on the less traveled roads.
Robert Greene voiced that the grading/ditching budget was too low and would like to see more grading
and ditching done throughout the Service District. Eric Kocurek suggested that an additional $10,000 be
added to the grading/ditching budget for a total of $35,000. The total for the Service District
Maintenance portion of the 1999 budget totaled at $185,000.
Kevin Arndt reported the grand total for the proposed1999 budget was $190,700. Eric Kocurek moved
to propose the 1999 budget before a public hearing. Robert Greene seconded. Motion passed by
unanimous voice vote.
Tax-exempt property plan
Kevin Arndt stated that Jerome Selby had been out of town and therefore hasn't had a chance to review
the tax-exempt property plan.
Wilton White Way
Kevin Arndt stated that Service District 41 was trying to get away from maintaining access roads and
was focusing on maintaining the Borough accepted roads. Kevin Arndt stated a vote should be taken
deciding if Wilton White Way should be maintained or not. Eric Kocurek stated that he would like
to postpone this decision until the next scheduled meeting.
A — K Construction sanding/snow removal rates
Kevin Arndt reported that he spoke with Jim Graham at A—K Construction regarding being overcharged
for D1. A—K Construction confirmed that Service District #1 was being charged the correct amount as
indicated on the invoices for D1. A—K Construction does not have a problem with Service District 91
contracting Brechan's services directly. Kevin Arndt stated that Bill Oliver would be calling him
regarding this issue.
Kevin Arndt stated that he asked Jim Graham about the overtime charges on a previous invoice for
sanding services. Jim Graham stated that he would have Joslin review the invoices for discrepancies
and she would get back with Kevin.
NEW BUSINESS
None
BOARD COMMENTS
Robert Greene stated that when the roads have ice built up, they should be scratched prior to being
sanded. This procedure helps break down the ice.
Kevin Arndt set the Public Hearing for the budget review for Wednesday, February 18, 1998.
ADJOURNMENT
Meeting adjourned at 9:18 p.m.
Kevin Arndt, Chair -
Becky .Lorentz, Recording reta