1998-01-27 Regular Meetingc
SERVICE DISTRICT 1 BOARD MEETING
AGENDA S(,AP�d���
Date:_�.l_`lsi€r N (�
January 2j 1998
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Date-' Z7. i r ;. C,'
I. CALL TO ORDER
H. ROLL CALL
III. VISITORS
IV.
PUBLIC COMMENT
V.
ACCEPTANCE OF AGENDA
VI.
ACCEPTANCE OF MINUTES
September 2, 1997
December 11, 1997
VH.
FINANCIAL REPORT
VIR.
OLD BUSINESS
IX. NEW BUSINESS
A. Prioritize S.D. #1 roads for sanding and snow removal.
B. Board recognized way to notify S.D.#1 Chair of road complaints.
C. Maint./snow removal/sanding of unaccepted subdivisions.
D. Contract language.
E. Budget review.
F. Review tax-exempt property plan.
X. BOARD COMMENTS
XI. ADJOURNMENT
NAEMSEOXW ORMSD lagend.doc
11.
SERVICE DISTRICT NO. 1
BOARD MEETING
JANUARY 27, 1998
The meeting was called to order by Chair Kevin Arndt at 7:40 p.m. in the Bayside Fire Department.
Members Present: Kevin Arndt, Chair Ed Mahoney, Vice -Chair
Eric Kocurek Robert Green
Scott Arndt Jennifer Spencer
Members Absent: Charles Lorenson
Visitors: None
AUDIENCE COMMENTS
None
APPROVAL OF MINUTES
Ed Mahoney asked for clarification on the September 2, 1997, regular meeting minutes to reflect the
corresponding project for KIB 410-678. This was the Gravel Resurfacing project for Service District
i1.
Scott Arndt moved to approve the minutes of the September 2, 1997, regular meeting. Eric Kocurek
seconded. Motion passed by unanimous voice vote.
Scott Arndt moved to approve the minutes of the December 11, 1997, regular meeting. Robert Green
seconded. Motion passed by unanimous voice vote.
FINANCIAL REPORT
Scott Arndt moved to acknowledge the receipt of the Financial Statement, Eric Kocurek seconded.
Motion passed by unanimous voice vote. Scott Arndt presented the proposed budget for fiscal year
1999.
Eric Kocurek asked the Board's thoughts regarding the Chair's monthly stipend. If the Chair is absent
for a partial month and the Vice -Chair is conducting the Service District duties, should the Vice -Chair
receive a pro -rated portion of that stipend? Scott Arndt recommend dropping the Chair stipend from the
fiscal year 1999 budget. He stated it was originally established when the Service District was
responsible for sewer, water and roads. Kevin Arndt stated that a stipend should be paid monthly
because of the duties of the Chair position (monitoring the road conditions, preparing for meetings,
dealing with phone calls, etc.). Ed Mahoney also stated that the Chair stipend should be reconsidered
for the 1999 budget.
Scott Arndt reported that approximately 40% of the 1999 budget would be lost due to the tax exempt
-)perties. Kevin Arndt stated that a plan was submitted to Pat Carlson and that Pat will talk with
,rome.
Eric Kocurek suggested that if there are any projects that the Board wants completed for fiscal year
1999, they should be considered while the budget is preliminary.
Robert Green mentioned that the culvert located where Curlew and Puffin meet needs repair. He
suggested installing a catch basin.
OLD BUSINESS
A-K Construction Invoices
Kevin Arndt supplied invoices from A-K Construction for $40 Additionally, he noted a difference of
cost incurred for 1997 sanding. The difference in price was $4001ess. Scott Arndt noted the difference
in price was due to the added trucking time to Near Island. Ed Mahoney suggested having more
invoices for a better comparison.
Eric Kocurek suggested having a stockpile area for D-1 or chips within Service District #1. ScottArndt
noted that Brechan's chips are located in the center of the Service District. Scott Arndt said D-1 should
not be used on paved roads including Jackson Lane or Selief. Scott Arndt also mentioned that the
Borough should not be using D-1 on the parking lots, it ruins the asphalt. Kevin Arndt mentioned that if
it is swept off the asphalt in a timely manner that it saves on the asphalt. Robert Green felt that D-1
4ould not be used on hills unless the roads are scratched first. Ed Mahoney suggested that it should be
stated in the contract where D-1 is used versus chips. Scott Arndt reminded the Board that they are
bound by a 2-year contract.
Eric Kocurek asked why Brechan got a 10% mark-up. Scott Arndt stated that if A-K Construction buys
sanding material from Brechan, A-K Construction should charge cost plus 10%. Scott Arndt and Eric
Kocurek agreed that if A-K Construction purchases supplies, etc. from Brechan to do Service District #1
work, then an invoice from Brechan should be attached to the invoice from A-K Construction. Scott
Arndt stated that anytime a contractor purchases services in which they are not supplying, there is only a
10% mark-up. Kevin Arndt stated that he would talk to A-K Construction about their mark-up
procedures and would report back to the Board. Eric Kocurek stated he would review the A-K
Construction invoices and report back to the Board.
REGULAR MEETING
A regular meeting was scheduled for Tuesday, February 2, 1998.
ADJOURNMENT
The meeting adjourned at 9:30
L
Kevin Arndt, Vltair ` *BecR orentz, Recording Sec e ry