FY2025-52 MOA Women’s Bay Fire Department 2025 Annual Operating Plan with SOA DNR DFFP & CFDRev. 11/08/2024
CONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL-09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years)
once contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that
involve real property.
DATE: __________ TRANSMITTED BY: __________________________ DEPT: _____________
CONTRACT NO.: FY__________ VENDOR OR PROVIDER: _______________________________
CONTRACT TITLE:
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager’s spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: _________________ DATE OF APPROVAL: __________________________
TYPE OF CONTRACT: _______________________________________________________
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW: _______________________________________________________________________________
EXPIRATION DATE: ________________ PURGE DATE: __________________________
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Are all relevant attachments, exhibits, referenced documents attached to the contract?
Are the successful bids and proposals incorporated in the contract?
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, IS A CHANGE ORDER TO A
CONTRACT, OR IS AN ADDENDUM TO A CONTRACT
REQUESTED BY: ____________________________________
CATEGORY: __________________________________
TYPE OF CONTRACT: __________________________
DATE: __________________
CONTRACT NO.: FY____________
APPROVED BY: ________________
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
_______________________________________________________________________________
EXPIRATION DATE: _________________ PURGE DATE: ___________________________
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Contract FY2025-52