FY2025-53 MOA Bayside Fire Department 2025 Annual Operating Plan with SOA DNR DFFP & CFDRev. 11/08/2024
CONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL-09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years)
once contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that
involve real property.
DATE: __________ TRANSMITTED BY: __________________________ DEPT: _____________
CONTRACT NO.: FY__________ VENDOR OR PROVIDER: _______________________________
CONTRACT TITLE:
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager’s spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: _________________ DATE OF APPROVAL: __________________________
TYPE OF CONTRACT: _______________________________________________________
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW: _______________________________________________________________________________
EXPIRATION DATE: ________________ PURGE DATE: __________________________
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Are all relevant attachments, exhibits, referenced documents attached to the contract?
Are the successful bids and proposals incorporated in the contract?
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, IS A CHANGE ORDER TO A
CONTRACT, OR IS AN ADDENDUM TO A CONTRACT
REQUESTED BY: ____________________________________
CATEGORY: __________________________________
TYPE OF CONTRACT: __________________________
DATE: __________________
CONTRACT NO.: FY____________
APPROVED BY: ________________
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
_______________________________________________________________________________
EXPIRATION DATE: _________________ PURGE DATE: ___________________________
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
2025
Annual Operating Plan
State of Alaska,Department of Natural Resources,Division of Forestry &Fire Protection
Area:
and Cooperator Fire Departments
Kenai-Kodiak Area Forestry
42499 Sterling Highway
Soldotna,AK 99669
Fire Department:Bayside VolunteerFire Department
4606 RezanofDrive
Kodiak,AK 99615
Page 1 of 15
Contract No. FY2025-53
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
A.
B.
C
D.
L
F.
Sections
Fire Response and Notification Procedures in the FD Service Area
Discretionary Response Procedures
Communications
Command
Fire Reports and Reporting
Prepositioning
G.Investigation Procedures
H.Prevention
IO Training Standards and Physical Fitness
J.Fire Department IMT and National Participation
K Fire Stores/Equipment
L Operating Procedures
Page 2 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
Purpose
The Annual Operating Plan (AOP)is a supplement to the Cooperative Fire Protection Agreement (CFPA)and
outlines the procedures to be followed in this agreement.The CFPA implements the intent of AS 41.15.010 -
41.15.170 to provide protection from wildland fire and otner destructive agents,commensurate with the values at
risk,on forested land that is owned privately,by the state or by a municipality.It is also recognized by the
Cooperator (FD)that an obligation exists to provide protection to life and property from wildland fires within
their area of responsibility,subject to available resources,funding, and personnel.Therefore,it is to the mutual
advantage of the FD's and the State of Alaska to coordinate efforts in the prevention,detection,and suppression
of wildland fires.It is in the best interests of both the FD s and the State ofAlaska to suppress wildland fires
quickly and efficiently to minimize the destruction of natural resources and threat to life and property.
A Fire Response and Notification Procedures in the FD Primary Service Area
1.
2
Within a FD's Primary Service Area,State of Alaska Division of Forestry&Fire Protection (DOF)will
generally not respond to wildland fires after normal work shift during Low or Moderate Fire Danger Levels
listed in the Fire Staffing and Action Guide. This section does not preclude a FD from requesting DOF
assistance on any wildland incident that exceeds the capability of their resources for control.
Upon receipt of an incoming call for a wildland fire within State's protection area,the FD's Dispatch Center
will contact local Area DOF Dispatch or the Area DOF Duty Officer to forward fire information.
The FD's Senior Fire Officer (SFO)will notify DOF either through the State's primary radio frequency
(ALMR)or call local Area DOF Dispatch for any response to a wildland fire within the FD's primary
response area.The FD's SFO may instruct their dispatch center to make this call to DOF at the time of
dispatch.
B Discretionary Response Procedures
The FD's Fire Chief will be contacted prior to apparatus cr staff responding to Discretionary Response inside or
outside FD's response area by the DOF Fire Management Officer (FMO).
1
2
Within the FD's Primary Response Area:DOF is responsible for FD costs after a fire has been contained
and DOF assumes single command of the wildland fire.At that time,specific requests for FD apparatus and
personnel to remain on scene by the Incident Commander (IC)will be eligible for compensation.DOF is
responsible for FD costs for fires that go beyond the first operational period, also referred to as extended
attack fires.When extended attack fires occur,the DOF IC will determine apparatus and personnel
necessary to complete the objectives of the incident.Only apparatus and personnel determined necessary by
the IC will be compensated back from the original time of dispatch.
Outside of the Primary Response Area:When requesting a discretionary response outside the FD's
service area,DOF FMO will contact the Fire Chief who will notify their appropriate dispatch office.The
decision to accept a discretionary response request is at the sole discretion of the Fire Chief.In accordance
with their department's policy,the Fire Chief will make all appropriate notifications prior to the acceptance
of the discretionary response request.When requesting a FD's discretionary response,DOF will designate
the type and number of apparatus or equipment needed.If available and with FMO and Fire Chief approval,
a department SFO may accompany the unit(s).DOF is solely responsible for costs associated with
Discretionary Responses.
C Communications
L
2
For multiple agency response and helicopter communications,Tactical Frequencies are recommended for
initial contact only.Incident frequencies will be established and coordinated by responding agencies once
on scene and reported back to local Area DOF Dispatch.Responding units may contact the FD dispatch as a
back-up for the communications plan
On scene communications between ground forces and any aircraft will be routed through a single point DOF
contact as designated by the incident commander.The primary frequency for aircraft communication is
Page 3 of 15
L
F.
G
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
State Air to Ground channels (A/GI or A/G2).
Command
1.Upon arrival at a wildland fire incident,the first unit on the scene establishes command until it is determined
that a unified command is needed.
2 Upon transfer of command by a FD Incident Commander,a DOF Incident Commander must be established
as either Unified or Single Command when DOF resources remain on scene.This command change must
be documented by calling the local Area DOF Dispatch with notification of change.
a DOF will maintain control of all DOF contracted aviation resources.
Fire Reports and Reporting
1.FD's will provide DOF with a copy of:
,Incident map.
Alaska National Fire Incident Reporting System (ANFIRS)report with a narrative stating pertinent
information and suspected cause.
Email ANFIRS report to DOF Area office when the fire incident is called out if requested.
Prepositioning
1.DOF will provide the FD with a daily fire danger rating and hours of availability during the fire season.
DOF Dispatch will always have discretion when assigning DOF resources and can direct them to a higher2
priority fire at any time.
3 Local Area DOF Offices and local FD's may establish different protocols and procedures for
prepositioning.Differences in preposition procedures need to be established prior to the start of fire season.
Investigation Procedures
1
2
4
Upon an•ival at a wildland fire incident,the first arriving units on the scene shall establish a chain of
custody on scene, secure any suspected fire origin areas from encroachment or tampering,protect evidence
in place and identify any potential witnesses and/or suspects prior to the arrival of DOF.DOF will provide
fire investigators to determine the cause of wildland fires. The request for an investigator must be placed
early in the incident and every effort must be made to protect the point of origin of the fire until the
investigator arrives on scene to begin a formal investigation.
During the established wildland fire season,the FD,if they are the first arriving agency on an incident,will
establish and maintain a chain of custody for both escaped or non-escaped fires which may involve any
potential violations of State wildland fire protection laws under AS 41.15 and/or 1 1 AAC 95.This chain of
custody shall be maintained until transferred by the FD to DOF.In the event the FD has insufficient
resources to maintain a chain of custody due to fire activity or staffing,they shall be responsible for
documenting the incident,both in writing and pictures,prior to departing.Investigation information shall be
provided to DOF as soon as possible.
The FD may be requested to assist or provide information to DOF for both escaped and non-escaped fires
that may be in violation of State wildland fire protection laws under AS 41.15 and/or 1 1 AAC 95.Should
criminal or civil legal action be taken by DOF against a party for violation of State wildland fire protection
laws under AS 41.15 and/or 11 AAC 95,the FD may be required to provide additional information and/or
be called to testify in court on DOF's behalf.The FD and DOF may establish a separate agreement for any
costs that would be incurred to either party should this occur.
The FD may not enforce, through verbal or written warnings or citation,State wildland fire protection laws
under AS 41.15 and/or 1 1 AAC 95 unless the FD has collateral law enforcement duties and has been
granted authority to undertake such actions.
Page 4 of 15
H
L
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
Prevention
1.The Statewide Wildland Fire Prevention Program Office coordinates all wildland fire public education
outreach,engineering,investigation,and enforcemerrt efforts on all lands under DOF's statutory authority.
Area specific Wildland Prevention programs are mar-aged by local Area DOF Offices.The FD may assist
DOF with public education about wildland fire prevention,permitted burning,safe burning practices and
providing them with DOF approved public education materials where available.
2
4
When requested,DOF will assist with FD fire prevention programs contingent on staff availability and fire
activity.
DOF has authority under Sec.41 ,15,060 to establish and maintain bum permit requirements on all State,
municipal and private forested lands.FD's under 1 1 AAC 95.412(d)(4)may implement their own local
burn permit program if the requirements are equal to or more stringent than those required by the State.
DOF has established two types of permitted burning during the designated fire season:
Small-Scale permitted burning which is limited to one burn barrel of up to 55 gallons in size,one brush
pile up to 10 foot in diameter and four feet in height,or the burning of up to one acre of maintained
lawn no more than four inches in height.This permit does not require a site inspection by DOF prior to
burning.
Large-Scale pennitted burning involves operations that are more complex than those allowed under a
Small-Scale permit.This permit requires a site inspection by DOF prior to burning.The Cooperator
may assist DOF in distributing Small-Scale Burn Permits within their Primary Response Area,when
applicable.
DOF has authority under 1 1 AAC 95.445.to temporarily suspend Small and Large-Scale permitted
burning on all state,municipal and private forested lands.DOF will announce temporary burn suspensions
by notifications on the Division of Forestry &Fire Protection's Internet website and by recorded telephone
message at local Area DOF offices.The announcement will specify the area under suspension and the
effective dates and time period of the suspension.DOF will notify the FD of burning suspensions,wind
advisories,closures,and Red Flag Warnings through the Daily Prepositioning Report.Additional
information about weather and burning conditions may be found at Telephone
notification will be made for emergencies not covered in the Prepositioning Report.
The Commissioner of Department of Natural Resources (DNR)may immediately close an area to the
setting of fires,smoking,use of specified approved burning devices,entry,or other use on the land when
the commissioner determines that these activities would significantly increase the fire danger.(b)An
emergency burn closure applies to all activities and on all state,municipal,and private lands identified in
the closure,including burning conducted under 1 1 AAC 95.412(d)(4).DOF will announce an Emergency
Burn Closure by notification on the DOF Intemet website,local radio stations,and local print media if any
exist.Notices will specify the area closed, the activities restricted,and the effective dates of closure.
o The FD may close open burning in accordance with the provisions of the local fire codes or ordinances.
o The FD's SFO may request through their local Area DOF Office to open,suspend,or close both
permitted and/or non-permitted burning under DOF's jurisdictionby contacting the DOF FMO by email,
phone or in person.Requests of this nature will follow DOF policies and procedures.
Training Standards and Physical Fitness
1,
2
DOF and their delegated agencies will issue National Wildfire Coordinating Group (NWGC)Interagency
Red Cards after proof of training and physical fitness.Qualifications will be demonstrated by possession
of a current,valid Red Card appropriate to the position being hired.All personnel hired as Emergency Fire
Fighters (EFF)by DOF must meet established physical fitness and fraining standards for the position
hired.There will be no exceptions.
FD personnel assigned to a Discretionary Response within the FD's Primary and Mutual Aid Response
Page 5 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
4
5
6
7.
8
Area shall be certified by the FD's Chief or designee as trained and fit for the duty(s)requested.Personnel
not possessing NWCG Interagency Red Cards shall remain employees of the FD.They are the liability of
the cooperator and are not eligible to be hired as EFF.
For other positions,FD's will follow NWCG training and Certification guidelines under PMS 310-1.
Consideration for fully qualified NWCG position requires attending appropriate position classroom
training,successful performance on assignments and completing an NWCG Position Task Book (PTB).
Personnel shall meet all established physical fitness and training standards for these positions.
Mutual Aid requests from other FD's follow FD certfication process.
DOF may assist in the training of agency personnel in preseason wildland fire protection,refresher and
pack test.
Red card certification must be made prior to any assignments (preferably at the beginning of wildfire
season)for FD personnel assigned to Discretionary Response outside the FD'S Primarv and Mutual Aid
Response Area and sent to the local Area DOF Training Officer by May ISt of every year.
J.
K
Fire Department IMT and National Participation
1.
2
4
5
Individual FD personnel fulfilling Incident Management Team (IMT)positions,qualified or trainee are not
subject to preparedness level thresholds.As such,these resource orders will be filled accordingly through
the local Area Dispatch Office.
Qualified FD personnel will be made available,after mutual consent of DOF and FD Chief,for assignments
by notifying local Area FMO.
In the interest of advancing FD employee experience,"trainees"may be assigned to incidents under this
agreement where FD will cover all costs except travel,food,and lodging through prior mutual agreement
of DOF on a case-by-case basis.
On National assignments,all regular full-time FD personnel will be reimbursed at their regular FD rates to
include benefits for the hours worked.The FD will not be reimbursed for associated costs for backfill or
minimum staffing levels.
FD personnel must be self-sufficient;they must have the ability to provide food,lodging,fuel,and
miscellaneous maintenance for equipment.
Fire Stores/Equipment
1.
2
3
Discretionary assignment outside the Fire Response/Service Area,DOF will issue to the FD additional
supplies as needed to complete the required minimum equipment inventory.The FD will maintain the fire
equipment issued under this Agreement in an operable condition.Issued equipment will be returned to the
issuing DOF Office upon completion of the assignment.DOF will not hold the FD accountable for
consumable fire supplies.Upon return from fire assignment all stores'items will be returned to the local
Area DOF Warehouse.
FD's will outfit apparatus based on Minimum Required Equipment and Supply Table.Wildland fire issued
from FD supplies that are lost or damaged can be replaced through the State Fire Warehouse,with an
appropriate Resource Order (RO)and fire number.Any lost or damaged supplies or equipment may also be
replaced by filling out the appropriate Property Loss Damage Report and submitting it with the Final
Finance Packet.
All personnel responding to wildland fire shall be equipped with proper personal protective equipment as
stipulated in the Division of Forestry &Fire Protection (DOF)Policy and Procedures Manual Section 2120.
This includes a fire-retardant shirt,pants or coveralls,helmet (non-metal),eye protection,heavy-duty
leather gloves,8"tall lace up leather boots,and a fire shelter for each person.
Page 6 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
L Operating Procedures
1
2
4
5
6
7.
8
Timekeeping:The start of the rental period begins upon passing inspection and receiving a completed Pre-
use inspection form (OF-296).Time shall be documented on the initial shift ticket.Each service call will be
documented via shift tickets to an Emergency Equipment Use Invoice,OF-286,or equivalent.Crew Time
Reports (CTR)and Equipment Shift Tickets must be signed by Fireline Supervisor.
Personnel:Crew Time Reports (CTR)should be started for apparatus staff once equipment is inspected and
placed in service.
Apparatus Staffing:The FD shall furnish the required staffing as listed in Tables 1-6 found in Appendix B of
the 2024 AK IMT Supplement Cooperator Conditions of Hire,for each apparatus.The FD will ensure that
the personnel provided are qualified to staff the apparatus.
Additional FD personnel above minimum staffing levels listed in the rate table may staff the apparatus.
Variations from staffing levels listed in the AOP rate tables must be mutually agreed upon by Area DOF
FMO and the FD and adjustments must be noted on the RO and documented daily with the Equipment
Shift Tickets (OF-297).
Apparatus may be staffed below recommended minimums with approval from FMO.If staffed below
minimum it will be noted on RO at the time of hire and the rate will be reduced proportionately from
Combined Rate amount listed.
At the end of rental agreement,the release inspection portion of the OF-286 must be performed and
completed.
All personnel staffing apparatus will be listed legibly daily on Equipment Shift Ticket's (OF-297)
with FD status next to each name and position filled on the apparatus.(i.e.FFTI,FFT2,ENOP)
(example:Jane Smith FFTI)
Transportation of Apparatus:Apparatus shall be delivered,at DOF's expense,from point of hire to the work
site (incident)and returned to the point of hire.
Performance and Direction of Work:The FD staff are always responsible for the safe and efficient operation
of apparatus and may refuse to work in a situation:
Exceeding FD staff ability.
Exceeds the capability of the apparatus.
May result in damage to the apparatus.
The FD staff receive work assignments from and pe•form work under the general direction of DOF.In the
event DOF terminates an operator for cause,replacement FD staff may be requested from the FD.A
performance evaluation will be completed for each operator/apparatus.
Servicing and Repairs:The FD is responsible for the cost of all servicing to include providing and
maintaining the apparatus with fuel,oil,lubricants,filters,and other operating supplies to maintain the
apparatus in a safe operating condition.It is the responsibility of the FD staff to determine that the fuel used
is the proper fuel for the apparatus.DOF will provide fuel or reimburse fuel receipts once apparatus is
placed on RO.Fuel receipts should be submitted during the invoicing process.
Tools,Spares,and Accessories:The FD staff are always responsible for tools,spares,and accessories
belonging to the FD and shall secure them in the apparatus if possible.Items that cannot be so secured may
be placed in a DOF-designated storage area,if available.
Required Equipment:The FD agrees to furnish apparatus,except command vehicles,with the following
equipment:
o All apparatus listed in the Online Application System (OLAS)will be accompanied by a complete
vehicle inventory in hard copy format.
Page 7 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
9.
10
11.
All fire apparatus resource ordered as part of an Engine Task Force/Strike Team are required to carry
structural firefighting equipment necessary to conform with FD Standard Operating Procedures and are
required to carry the following minimum equipment upon leaving for the incident.These items will be
supplied by DOF upon request of the FD and shall be returned to the same Area DOF Warehouse upon
completion of the assignment.
Apparatus Loss,Damage or Destruction:Equipment furnished under a contractual agreement with DOF
may be subject to extreme environmental and/or strenuous operating conditions which could include,but
are not limited to,unimproved roads,steep,rocky,brushy,hilly terrain,dust,heat,and smoky conditions.
Thus,what is considered normal wear and tear under any agreement with the State for fire suppression or
other all-risk incident actions is more than what equipment is subjected to under normal highway
operations.Wear and tear include worn or cracked tire tread on the running surfaces,chips and scratches to
the vehicles painted and other surfaces,small dings and scratches to the bumpers,and surface chips and
scratches to the vehicle's windshield,glass,and mirrors.
Ifthe FD wishes to file a claim for non-DOF provided equipment,a State Property Loss/Damage Report
documenting lost,stolen,or damaged equipment not arising from the above conditions or as the result
of negligence on the part of DOF must be completed and submitted to the State within thirty days of
demobilization.Incomplete or unsupported claims will be returned to the FD for further information
and/or documentation.
In the event damage or destruction occurs because of negligence on the part of the State,DOF's liability
is limited to the lesser of the actual repair costs or market value.DOF is not responsible for the costs of
loss or physical damage to FD's equipment due to negligence on the part of FD's personnel,for indirect
damages such as loss of use or lost profits,or for wear and tear.
State Property Loss/Damage Report forms and claims procedures may be found in the AKIMT
Supplement.
Loss,Damage or Destruction claims will not be accepted without Post Inspection documentation from
the incident.
Accessories for Apparatus:All apparatus must have seat belts for all occupants,three portable emergency
reflectors,one 5-1b.functional ABC fire extinguisher,and any additional accessories as specified in the
AOP.
Travel.Meals and Lodging:Travel time between the point of hire and the incident is reimbursable.DOF
will either pay per diem at established State of Alaska.rates or provide meals and lodging for FD employees
on assignment away from their Primary Fire Response Service Area.Compensable meal periods -Personnel
assigned to the fire may be compensated for their meal period if all the following conditions are met:
The fire is not controlled,and
The Operations Section Chief decides that it is critical to the effort of controlling the fire that personnel
remain at their post of duty and continue to work as they eat,and
The compensable meal break is approved by the supervisor and documented on the CTR and/or Shift
Ticket at the next level.
h hour lunch must be taken while in travel status cver eight hours (unless superseded by the FD'S
collective bargaining agreement.)
In those situations,where incident support personnel cannot be relieved from performing work and must
remain at a post of duty,a meal period may be recorded as time worked for which compensation shall
be allowed and documented on the CTR/Shift Ticket in "Remarks"section as "No lunch taken due to
uncontrolled fire line".If a meal break is not documented on the CTR or Shift ticket,the break will be
automatically deducted by the State.(Unless superseded by the FD'S collective bargaining agreement.)
Page 8 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
12
13.
14
Fatigue Management:FD personnel hired as EFF or FD staff will follow SOA work rest guidelines.To
maintain safe and productive incident activities,personnel must appropriately manage work and rest
periods,assignment duration and shift length.
Personnel should receive adequate time off to safely perform the essential functions of their positions.The
following is established to promote safety,limit fatigue,and reduce work-related injuries while adhering to
specific bargaining unit contract provisions.
2 to 1 Work-Rest Ratio
Requires at least 1 calendar day off in 14 Days or 2 calendar days off in 21 days
Provide for Meal Breaks (unless superseded by FD'S collective bargaining agreement)
On travel days,employees should be at home or in a hotel for the night by 22:00 HRS.
Drivers are limited to driving 10 hours/day in a 16-hour shift.
For complete Fatigue Management Policy Reference:Dept.Natural Resources,Division of Foresfry &Fire
Protection,Policy and Procedures Manual,2100 Wildland Fire Safety.
Rate Definitions:FD's may choose between two options for rates,Standard or Combined Daily Rate.
Rates can be found in the AK IMT Supplement Appendix B.
Standard Daily Rate (Apparatus and personnel are invoiced separately).
Standard Daily Rate is commonly used for assignments with minimal personnel rotation or long duration (up
to 14 days away from home station).The Standard Daily Rate includes separate rates for apparatus and
personnel.
Firefighter pay rates are based on actual FD pay rate or EFF skill-based pay rate.
Administrative fees may be assessed for FD personnel.
Combined Daily Rate (Apparatus with Personnel in one rate):
Combined Daily Rate is commonly used for FD's that rotate personnel frequently (daily)on apparatus.This
is tracked using the Emergency Shift Ticket (OF-297)only.The Combined Daily Rate includes a single
established rate for both the apparatus and personnel.
All apparatus personnel remain FD employees,as single rate for both apparatus and personnel.The FD
shall furnish the required minimum staffing as listed in the Combined Daily Rate tables.The FD will
ensure that the operator/personnel are qualified to operate the apparatus.
FD's will not be allowed to invoice for administrative fees when using the Combined Daily Rate.
Under the Combined Daily Rate,all FD resources will be tracked on the Emergency Shift Ticket (OF-
297)and paid via the Emergency Equipment Use Invoice (OF-286).
Personnel Pay Rates:FD staff will be paid for all hours they are on-shift at the appropriate hourly rate of
pay.Note:personnel may be on a shorter or longer shift than the apparatus to which they are assigned.The
number of FD staff listed on the rate charts is the minimum required staffing.Any changes to standard
staffing will be agreed to in the AOP and document on RO's.No additional personnel will be paid by DOF
unless resource ordered.
Hourly Rates for FD employees by position will only be established when the AOP is signed.FD's will
provide a position qualification list with hourly rates to DOF.No private information will be included in
this list.This list will be used for cross reference at the time of invoice,for FD employee name,position on
apparatus and hourly rate.
Page 9 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
Exam le:
Position Hourly Rate Backfill Overtime Hourly Rate
Non-Supervisory,Structural Firefighter,Advanced $27.82/Hour
Driver/Operator/Engineer $33.14/Hour
$35.42/Hour
$41.23/Hour
15
16
17.
Backfill:DOF will reimburse backfill overtime costs only.DOF only pays for the overtime above what the
regular salary would have been for the employee(s)deployed.Backfill reimbursement will be approved only
when the FD is required to supply a firefighter at their station to comply with Fire Department policy,
municipal ordinance,or union contract.
Administrative Rate:DOF will not pay administrative fees more than 13.5%.The administrative rate is only
applied to the personnel cost,not the total invoice.As a cost containment measure,higher paid FD's shall
be considered for release first.
Apparatus Pay Rates:Apparatus rates have been determined by DOF for all categories,types,and classes of
Apparatus and are included in the OLAS.OLAS is used by the FD to register or list their apparatus and by
the dispatcher and others to search for and hire Apparatus.Any FD using rates that are non-compliant with
DOF specified rates will normally be the last hired and the first released.The link to OLAS is
https://dnr.alaska.gov/olasL
Non-FD apparatus equipment rates have been determined by DOF for all categories,types,and classes
of equipment and are included in the OLAS.Any equipment or vehicle owned by the FD and not
reflected in the Apparatus Rate Tables,will be paid at the rates shown in Appendix A of the AK IMT
Supplement and OLAS.Any FD using rates that are non-compliant with DOF specified rates will
normally be the last hired and the first released.
Non-FD apparatus equipment needs to be registered on the "Vendor"entry tab of OLAS prior to hire.
Non-FD apparatus includes but not limited to heavy equipment,tracked vehicles,ATV/UTV,sedans or
trucks,boats,generators,aviation crash and resctE trucks,chainsaws,portable pumps,light towers,and
Ambulances.
Each shift for apparatus or equipment must be documented on an Equipment Shift Ticket (OF-297)and
must be signed by the FD's personnel and the supervisor on the incident as the duly authorized
representative for certification as to the number of hours or other units of pay earned.Hours shall
consist of the period working (assigned),ordered standby,or compensable travel time.
All personnel staffing apparatus will be listed legibly daily on Equipment Shift Ticket's (OF-297)with
FD status next to each name and position filled on the apparatus.(i.e.FFTI,FFT2,ENOP)(example:
Jane Smith FFTI)
Apparatus pay rates will be based on resource type ordered.If agreed to by both the FMO and Fire Chief
prior to hire and documented on RO at the tinr of hire as a change,a different apparatus may be
substituted.
All apparatus pre and post inspections can be performed at the local Area DOF Office or on incident if
apparatus leaves directly from station directly to assignment.
A Mobilization Finance packet will be given to each apparatus at the staff of the hiring process.Upon
completion ofan assignment a Demobilization Finance Packet will need to be submitted to the local
Area office.The local Area office will compile the amount earned on the Emergency Equipment Use
Invoice (OF-286)which both parties will sign to show concurrence of the amount due the FD at the time
of release from assignment.OF-288s will be posted for FD staff by the incident or Area.
Page 10 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
18 Rate Calculations:The rates are calculated for Interagency use based on the Consumer Price Index (CIP)for
Anchorage.The rates are fair and reasonable for apparatus or equipment in generally new and good operating
condition.Rates are effective pending any modifications resulting from the previous fiscal year,directives,
and/or changes in the applicable Service Contract Act Wage Determination (SCA)or marketplace realities.
Rates are reviewed and updated bi-annually in the AK IMT SUPPLEMENT by April 1 of each year,
Any equipment hired prior to April 1 will follow the prior year rate tables.
For fractional days at the beginning and ending time under hire,payment will be based on 50 percent of the
Daily Rate for periods less than eight hours.To clarify,apparatus initially hired after 1600 (4:00 pm)shall
receive half the daily rate for the first day of hire,and apparatus released back to the point of hire before 0800
(8:00 am)on the last day of hire shall receive half the daily rate for the final day of hire.
For shifts under hire or assignment between the first and East,the FD shall be paid at the daily rate if the
apparatus is operable and available the entire shift.A shift is the hours worked as stated by the Incident Action
Plan and/or as determined by the dispatching office.
If the apparatus is inoperable or unavailable during an on-shift period,this will be considered down time and
charges will not accrue.Payment will be based on the hours the apparatus was operational during the assigned
shift as documented on the shift ticket versus the designa:ed shift times shown on the Incident Action Plan
(IAP).Ifthe apparatus was not operational for the full shift,the deduction from the daily rate is calculated by
converting the length of shift from the IAP to determine the hourly rate and deducting pay for the total hours the
apparatus was non-operational,i.e.,daily rate +#hours of shift in IAP =hourly rate to be deducted.
19.Invoicing:For invoicing include apparatus and FD staff on the same invoice.If anew RO is created to transfer
assignments,a separate invoice should be created.
Invoice Matrix:
seeAK IMT
Supplement for
specific rates
Apparatus Only
Apparatus w/FD Staff
only
Invoice for
Apparatus
YES
YES
Apparatus w/Mixed FD YESandDOF/EFF Personnel
Apparatus w/All
DOF/EFF Personnel
Non-apparatus
equipment or vehicles
Federal Excess Personal
Property (FEPP)
A aratus Onl
Combined Daily Rate
YES
YES,
Equipment
Shift Tickets
YES,@ 66%
of Daily Rate
YES,invoice
includes
personnel
Invoice for
FD Staff
NO
YES
YES,For FD
Staff only
NO
NO
NO,
personnel
cost included
in rate
Invoice for
DOF
Technicians or
EFF Personnel
NO
NO
NO
Additional Invoice Billable
Documentation Items***
Refurb**and incidentals
Refurb**and incidentals,FD staff
@ Dept rates and Admin Fees
Refurb**and incidentals,FD staff
@ Dept rates and Admin Fees
Refurb**and incidentals
Incidentals
Refurb**and incidentals
Refurb**,incidentals,Equipment
Shift Tickets (OF-297),Emergency
Equipment Use Invoice (OF-286)
*EFF are managed by SOA,no invoice from FD is needed.
**Refurb rate based on length of time on assignment,4 hcurs for an assignment of 10 days or less,8 hours for an
assignment greater than 10 days.
***Not all inclusive,additional documentationmay be required.Claims packets need to be included but not
invoiced.(i.e.Per Diem if approved,fuel,maintenance)
Page 11 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION****For FEPP Staffing follow procedures in all non-FEPP Apparatus categories in the matrix.Apparatus rental
rates include routine maintenance;normal wear and tear (minor scratches,chips and scratches in windshield,
punctured or flat tires etc.);insurance;and other pertinent overhead expenses.Rental rates will not exceed the
rates listed below (Tables 1-6).Federal Excess Personal Property (FEPP)apparatus provided by a FD will be
paid 66%of the normal rate.
Examples for apparatus under both Standard and Combined Daily Rates:
Example #1 -The apparatus spends 7 days on Incident A and is then transferred to Incident B with a newROfor7days.Two separate invoices need to be submitted in one package.
Example #2 -Ifthe apparatus stays on one incident the whole time,one invoice with personnel and apparatus
may be submitted.
Example #3 —The apparatus goes to Incident C for ten days and returns home for a break in service.If the
apparatus is then RO to the same or a different incident,separate invoices need to be submitted.
Following these examples will speed up the payment cycle and reduce billing errors.
The Regional FMO or designee has the authority to correct or change the invoice in case of accounting
errors or needed additions or subtractions from invoice,or if the FD chose the improper category,type,
class or rate in OLAS.
Insurance:The FD must carry and maintain motor vehicle liability insurance as required by AS 28.22.01.In the
case of the FD staff being hired by the State as an EFF,the State covers Worker's Compensation and potential
liability based on apparatus operations in response to and operation on a wildland fire.In the case of the FD's staff
remaining an employee of the FD,the FD must carry and maintain Worker's Compensation coverage as required
by AS 23.30.045.
21.Evaluations:All FD Engines will be evaluated by the incident supervisor and the evaluation form will be
included in the documentation packet upon release from the incident.
2 Refurb/Rehab:With the local FMO's approval,FD's are allowed up to 4 hours of refurb for an assignment less
than or up to 10 days and up to 8 hours of refurb for an assignment longer than 10 days for refurb and rehab of
their equipment.
n.Documentation Requirements for Assignments
One (1)copy of each of the following documents is required for Out-of-Area Assignments.
Mobilization packets will be created at the local Area office.
Prior to inspection,the Documentation package will be reviewed with Area Offce and FD.
Page 12 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
Finance Packet Matrix
MobilizationFinance Package Demobilization Finance Package
acket received upon successful inspection.Maintained Turn completedpacket in at completion of assignment.
or duration of assignment.
This Finance Packet needs to stay with apparatus
and used at check-in on the incident.
*Fire De artment Position Rates Sheet
*A aratus Invento Sheet FDE ui ment
Resource Order
Billing Type (Standard Daily Rate w/FD,EFF or
Mixed personnel or Combined Daily Rate)
Emergency Equipment Rental Agreement (OF-284):
Current Annual Operating Plan -AOP
Current Coo erator Fire Protection A eement -CFPA
Pre-Hire Ins ection Checklist (OF-296)
Initial Equipment Shift Ticket Book (OF-297)
Blank Contractor Evaluation
Crew Time Re ort Book (SF-261)
*Crew Manifest with Contact information
This Finance Packet needs to be turned in at the end of
an assignment to the local Area Administrative staff.
*Fire De artment Position Rates Sheet
*A aratus Invento Sheet FDE ui ment
Resource Order:Multiple RO's will be needed when re-
assigned to different Incidents
Billing Type (Standard Daily Rate w/FD,EFF or Mixed
personnel or Combined Daily Rate)
Emergency Equipment Rental Agreement (OF-284):
Current Annual Operating Plan -AOP
Current Coo erator Fire Protection A eement -CFPA
Pre &Post Hire Inspection Checklist (OF-296)
Completed Equipment Shift Tickets (OF-297)
Completed Contractor Evaluation
Completed OF-288,Emer ency Firefighter Time Report
*Crew Manifest with Contact information
Emergency Equipment Use Invoice (OF-286):
Claims Documentation,if a licable
Any additional receipts/documentation for reimbursable
expense accrued on assignment.
*Responsibility of FD to provide at the time of hire to the local Area Office.
24 Command Vehicles:When ordered by DOF,command vehicles will be applicable when an individual in any of
the following positions uses the vehicle.Command Vehicles must meet the following criteria and come equipped
with the following equipment:
Four Wheel Drive
Seating for 3 Persons
First Aid Kit
Fire Extinguisher
Emergency Lighting
Field Programmable Radio
When ordered by DOF,command vehicles will be applicable when an individual in any of the following
positions uses the vehicle:
Incident Commander
Branch Director
Water Handling Specialist
Operations Section Chief
Division/Group Supervisor
Fire Chief/Designee
Structure Protection Specialist
Strike Team/Task Force
Page 13 of 15
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY &FIRE PROTECTION
X Ambulance:There are two Types of ambulances:Basic Life Support (BLS)and Advanced Life Support (ALS).
The ambulances are owned and staffed by a Fire Departments,Emergency Response agency,vendor,or
sometimes large hospitals.The difference between BLS and ALS ambulances is the ALS ambulance is
equipped with higher trained medical personnel,an EMT and a paramedic as a minimum certification level.
The BLS ambulance is staffed with two EMTs as a minimum certification level.The price of the personnel is
included in the ambulance daily rate.Both types of ambulances are required to be staffed with a minimum of
two personnel and one will serve as a driver.The State provides fuel for the ambulance and the owner or
sponsoring agency will provide all medical supplies.The ambulances are listed under the Other Support Items
in OLAS.For Ambulance Rates please refer to the Appendix A of the AK IMT Supplement.
All vendor ambulance service personnel must have met State of Alaska specific certifications or reciprocity
requirements.
All ambulance personnel must meet all scope of practice requirements (medical sponsorship may be required
for highly trained and qualified medical personnel)
Daily Rates are based on one 24-hour period of hire.Personnel changes during this 24-hour period are the
fiscal responsibility of ambulance owner.
FD ambulances are not considered "apparatus",they are listed on the non-FD or Vendor side of OLAS.
26 Workplace Conduct:The State of Alaska is an equal opportunity employer and does not discriminate in
employment on the basis of race,color,religion,sex,national origin,age,disability,marital status,changes in
marital status,pregnancy,and parenthood.This includes behavior such as making threats,abusive language,
slurs,unwelcome jokes,teasing and other such verbal or physical conduct.Creating a hostile work environment
will not be condoned.This includes verbal or physical conduct of a sexual nature,making unwelcome sexual
advances or requests for sexual favors,and unreasonably interfering with the work of others.
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY,AND
VOLUNTARY EXCLUSION (49 CFR Part 29):The hidder/offeror certifies,by submission of this
proposal or acceptance of this contract/agreement,that neither it nor its principals are presently
debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from
participation in this transaction by any Federal department or agency.It further agrees by signature on
this agreement to include this clause without modification in all lower tier transactions,solicitation,
proposals,contracts,and subcontracts.Where the bidder/offeror/contractor or any lower tier participant
is unable to certify to this statement,it shall attach an explanation to this agreement.
Page 14 of 15
Cooperator Equipment Availablility and Rate List
Request for reimbursement of equipment use is limited to the equipment as listed in this attachment
Cooperator Name:Bayside Fire Department
VehicleUnit
sqll
Department
Nomenclature
Fast Attack Unit
Vehicle
Typing Y/N
Vehicle
Year
2023
Vehicle
Make
Dodge
Vehicle
Model
5500
Equipment
Description
150gpm/450gal
HourlyLicenseRefurbNumberRate
Standard CombinedShiftShiftRateRate
SPECIAL PROVISIONS (i.e.ambulance transport rates,etc.):
AOP Attachment C-3
Cooperator Command Contact List
Cooperator:
PositionlTitIe
Fire Chief
De u Fire Chief
Last Name
Ellis
First Name
Scott
Jeff
Office Phone #
907-486-4536
907-486-4536
Cell Phone #
860-970-6380
Email Address
sellis@kodiakak.us
AOP Attachment B-l