2025-03-13 Special MeetingKodiak Island Borough
Assembly Special Meeting Agenda
Thursday, March 13, 2025, 6:30 p.m.
Assembly Chambers
This meeting was called by the Mayor.
This meeting is open to the public and will be broadcast on the Borough's You Tube Channel. Meeting
packets are available online. Please subscribe to get meeting notifications when meeting packets are
published. For public hearing and citizens comments, please call (907) 486-3231 or (855) 492-9202.
1. ROLL CALL
2. CITIZENS COMMENTS
3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL
MEETING
A. Contract No. FY2025-35, Change Order #1, For The Removal
And Shipping Of PCB Materials For The Mental Health Buildings
Demo And Abatement With Far North Services Not To Exceed
$349,563.12
Agenda Item Report - Pdf
5. INFORMATIONAL MATERIALS
A Meeting Materials
Page
2-9
10 - 12
Page 1 of 12
AGENDA ITEM O.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 13, 2025
ASSEMBLY SPECIAL MEETING
SUBJECT: Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of
PCB Materials For The Mental Health Buildings Demo And Abatement With
Far North Services Not To Exceed $349,563.12
ORIGINATOR: Codi Allen, Project Manager/Inspector
RECOMMENDATION:
Move to authorize the Borough Manager to approve Contract No. FY2025-35, Change Order
#1, for the removal and shipping of PCB materials for the Mental Health Buildings Demo and
Abatement with Far North Services in an amount not to exceed $349,563.12.
DISCUSSION:
The Assembly awarded Contract No. FY2025-35 on December 19, 2024, in the amount of
$1,310,000. During initial site visit and meetings with the successful contractor, Far North
Services, it was determined by the KIB E&F Director and Environmental Specialist that the
materials being tested for asbestos also needed to be tested for polychlorinated biphenyls
(PCB). This is due to the fact that the Kodiak Island Borough Landfill permit does not allow for
any PCB material to be disposed of in the Landfill.
The contractor and third -party testing concluded that PCBs are present in a majority of the
materials. All of the PCB containing materials will need to be separated from the waste
streams and shipped off the island.
Attached is the Change Order being presented for the additional separation and shipping of
the PCB containing materials. This change order includes a per -container cost of $14,565.13
and will be limited to twenty-four (24) containers, for a total Not to Exceed Cost of
$349,563.12.
The Borough Projects office will be closely monitoring the containers for maximum use and
will only be required to pay for the containers used. The containers that arrive onsite that go
unused will be the Contractors responsibility to return to their location of origin at no additional
cost to the Borough.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Contract FY2025-35 Far North Services with All Attachments
Kodiak Island Borough
Page 2 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM #3.A.
KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
710 MILL BAY ROAD Project Name: Project Number:
KODIAK, ALASKA 99615 Mental Health Building Demo & Abatement 25006
Contractor: Far North Services, LLC
Contract No.: FY2025-35
Change 01
Order No.:
Original Project Budget:
$ 0.00
Original Contract:
$ 1,310,000.00
Previous Budget Changes:
$ 0.00
Previous Changes:
$ 0.00
Adjusted Project Budget:
$ 0.00
This Change:
$ 349,563.12
To -Date Project Expenses:
$ 29,116.90
% of Original Contract
25.82%
To -Date Project
$ 0.00
Adjusted Contract:
$ 1,659,563.12
Encumbrances:
Current Remaining
$ 0.00
Budget:
Description of Change
Cost
The original contract contemplated the delivery of roughly 260 tons of waste to the Kodiak landfill at a cost of
NTE 24 @
$365 per ton. The modified scope of work contemplates that 24 containers will be provided by the contractor,
$14,4565.13 ea
filled with waste material containing PCBs, and shipped out for proper disposal at another location rather than
being delivered to the Kodiak landfill. All shipping and disposal will be the responsibility of the contractor, paid
Total NTE cost of
at the fixed rate of $14,565.13 per container, inclusive of all shipping, disposal, and related costs. This amount
$349,563.12
reflects the net change per container and includes a reduction of $800 per container in disposal costs at the Kodiak
landfill, which will no longer be part of the contract scope of work. The remainder of the non -PCB -containing
materials will be deposited at the Kodiak landfill at a cost of $365 per ton.
Preliminary results from our internal PCB testing have been received. In discussions with the third -parry
environmental contractor, EMI, the following laboratory results have been provided:
• 32 samples of paint on gypsum wallboard systems were collected. Of these, 28 samples contained
detectable concentrations of PCBs. The 4 samples that did not contain detectable concentrations of PCBs
were taken from areas within Building 101 identified as having "new" wall systems that are free of
asbestos, as noted in EMI's June 2022 Hazardous Building Materials Survey.
• 12 samples of paint on wood trim in the vicinity of stairs were collected. All 12 samples contained
detectable concentrations of PCBs. These samples were taken from baseboards, handrails, and wood
risers, where present.
• 6 samples of paint on additional materials were collected. Of these, one sample —taken from wood trim
on a window in Building 102—contained detectable concentrations of PCBs. Any wood window trim
not identified as having been replaced when vinyl windows were installed should be considered to contain
PCB -containing paint.
This change order reflects only the price per container used. KIB will not be responsible for containers shipped
to Kodiak but not used for this project. The KIB Project Manager/Inspector, or their designee, will be required to
inspect each container prior to departure from the job site to ensure that maximum volume is being used. KIB will
also require Far North Services LLC to provide all necessary state and federal documentation, including but not
limited to container identification, material type, hazard type, and weight for each container.
This change order is based on the negotiated fixed price of $14,565.13 per container and is not -to -exceed
(NTE) a total of $349,563.12 or 24 containers. If the contractor anticipates that more containers will be needed
at any point, they must notify the KIB Project Manager/Inspector, or their designee. A new change order will need
to be issued, which will require KIB Assembly approval. This process may take between 2-4 weeks, so the
contractor is encouraged to plan accordingly. KIB will not be held liable for delays resulting from the need for
additional containers beyond the NTE quantity of 24.
The time provided for completion of the contract is (® unchanged) (❑increased) (❑decreased) by 0 calendar days. This document
shall become an amendment to the contract and all provisions of the contract will apply thereto.
Revised 09119
Page I of 2
Page 3 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM #3.A.
Per Borough Code 3.30.100, a change order that does not exceedfivepercent of the original contract amount or $50,000, whichever
is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the
deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders
greater than the percent ofapproved contract amount or $50,000, whichever is lower, require assembly approval.
Accepted By: Date:
Contractor's Representative
Recommended: Date: Date:
Engineering/Facilities Director Finance Director
Approved By: Date: Attest: Date:
Borough Manager Borough Clerk
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50, 000, whichever is lower)
Approved By: Date: Date:
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent ofapproved contract amount or $50,000, whichever is lower)
Approved By: Date: Attest: Date:
Borough Manager Borough Clerk
Revised 09119 Page 2 of 2
Page 4 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM #3.A.
SECTION 00 5100 — CONSTRUCTION CONTRACT
KODIAK ISLAND BOROUGH, ALASKA
Project: Mental Health Buildings Demo & Abatement
Project Number: 25006 / Contract Number: FY2025-35
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and
through its Borough Manager, and
FAR NORTH SERVICES, LLC
Company Name
PO Box 210483, Anchorage, AK 99521
Company Address (Street or PO Box, Kodiak Island Borough, State, Zip)
a/an Individual Partnership Joint Venture Sole Proprietorship Corporation incorporated
❑ ❑ ❑ ❑
under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date
of the signature of the Borough Manager on this document.
1. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by
the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and
perform all the work and labor required in the construction of the above -referenced project as bid by
the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter
defined) are made a part of this Contract and accepted as such.
2. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished
by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the
Contractor do any work or furnish any material not covered by this Contract, unless such work or
materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials
furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the
Contract or on written order furnished by the Borough. Any such work or materials which may be done
or furnished by the Contractor without written order first being given shall be at the Contractor's own
risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for
compensation for work or materials done or furnished without such written order.
3. Payment under this Contract shall not exceed the BASE BID amount One Million, Eighty
Thousand dollars ($1,080,000.00). Plus Bid Modification, per section 004210, of two hundred
and thirty thousand dollars and zero cents ($230,000.00). For a Contract total of One Million,
Three Hundred and Ten Thousand dollars and zero cents ($1,330,000.00). The Parties
acknowledge that funds for the payment of this contract are subject to the availability of funds
lawfully appropriated for that purpose.
4. Following the date of notice to proceed. [The Borough's signature below shall constitute notice to
proceed.] It is expressly understood and agreed that in case of the failure on the part of the Contractor,
for any reason, except with the written consent of the Borough, to complete the furnishing and delivery
of materials and the doing and performance of the work before the aforesaid date, the Borough shall
have the right to deduct from any money due or which may become due the Contractor, or if no money
KODIAK ISLAND BOROUGH CONSTRUCTION CONTRACT
MENTAL HEALTH BUILDINGS DEMO & ABATEMENT 00 5100 -1
Contract FY2025-35
Page 5 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM O.A.
shall be due, the Borough shall have the right to recover Liquidated Damages as described in the Special
Conditions for each calendar day elapsing between the time stipulated for achieving substantial
completion of an individual phase and the actual date of completion of that phase in accordance with
the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
KODIAK ISLAND BOROUGH CONSTRUCTION CONTRACT
MENTAL HEALTH BUILDINGS DEMO & ABATEMENT 00 5100 - 2
Contract FY2025-3S
Page 6 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM O.A.
damages. Provided, however, that upon receipt of written notice from the Contractor of the existence
of causes over which the Contractor has no control and which must delay furnishing of materials or the
completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified
for the furnishing of materials or the completion of the work, and in such case the Contractor shall
become liable for liquidated damages for delays commencing from the date on which the extended
period expires.
5. (If required) The bonds given by the Contractor in the sum of five percent (5%) of total bid amount. Five
percent of the bid amount is equal to $ 65,500.00 Payment Bond.
6 (If required) Performance Bond, to secure the proper compliance with the terms and provisions of this
Contract, are submitted herewith and made a part hereof.
7. The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at alltimes
and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the
Borough.
8. For purposes of this Contract, Contracting Officer means David Conrad, Engineering Director, or Codi
Allen, Project Manager, or any other person designated by the Borough Manager.
9. The Contractor is an independent contractor and not an employee or agent of the Borough.
10. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract located at Projects Office I Kodiak Island, AK - Official Website, and include but are not
limited to this Contract, the General Conditions of the Construction Contract, the Supplementary
Conditions, and the following listed documents:
(1) Invitation to Bid [Specifications) Dated Nov. 27, 2024, Addendums, and Bidder's Submission
(2) Specifications Appendix 1 Environmental Site Survey Dated June 14, 2022
(3) Specifications Appendix 2 Hazardous Building Materials Survey Dated June 15, 2022
(4) Drawings Dated Nov. 27, 2024
KODIAK ISLAND BOROUGH CONSTRUCTION CONTRACT
MENTAL HEALTH BUILDINGS DEMO & ABATEMENT 00 5100 - 3
Contract FY2025-35
Page 7 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM #3.A.
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions.
CONTRACTOR
Far North Services LLC
C''om//pan��y Name
Signature of Authorizd&ompany Representative
Vladimir Berezyuk / Member
Typed Name and Title
12/26/2024
Date
KODIAK ISLAND BOROUGH
Signat re of Borough Manager
OG
Wtea—I aykS
Typed Name
® _
Date
A� B roug Jerk Attest)
KODIAK ISLAND BOROUGH CONSTRUCTION CONTRACT
MENTAL HEALTH BUILDINGS DEMO & ABATEMENT 00 5100 - 4
Contract FY2025-35
Page 8 of 12
Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
AGENDA ITEM O.A.
NOTICE OF INTENT TO AWARD
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, ALASKA 99615-6398
Contractor: Far North Services, LLC Project: Mental Health Builidng Demo & Abatement
Address: PO Box 210483 Contract No: FY2025-35
Anchorage, AK 99521 Contract Amount: $ 1,390,000.00
The Kodiak Island Borough (Owner) has considered the bid submitted by you for the above -described
work in response to its Notice of Invitation to Bid dated November 27, 2020.
You are hereby notified that your proposal in the amount of $ 1,390,000 has been accepted and
recommended for award of contract. However, please be advised that this Notice of Intent to Award does
not obligate the Owner. A legal binding agreement will not be entered into until the Contract has been
signed and received administrative or Assembly approval. Award is also contingent on the end of the
Protest Period which ends ten (10) days after the bid opening, which is December 23, 2024.
If you fail to execute the said Agreement, said Owner will be entitled to consider all your rights arising
out of the Owner's acceptance of your bid to be abandoned. The Owner will be entitled to such other
rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Intent to Award to the Owner.
Dated this 13th of December 2024.
kW AW , a S6t- oltAt
By: Attest: Ty ✓ wl 16mer
David Conrad, Acting O cial Nova M. Javier, Borough Clerk
For Borough Manager, Aimee Williams
ACCEPTANCE OF INTENT TO AWARD
Receipt of the foregoing Notice of Intent to Award is hereby acknowledged.
Dated this 26th of December - 2024.
By: 1/iyiwz l3a�z?
Vladimir Berezyuk
Title: Member
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Contract No. FY2025-35, Change Order #1, For The Removal And Shipping Of...
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KODI K ISLAND BOROUGH BOARD OF EQUALIZATION ROLL CALL SHEET I') �j
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Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. JohnsonJohnso
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. Sharratt
--Sharratt
Mr. Smiley
V
Mr. Smiley
V
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Whiteside
V
Mr. Whiteside
V
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE?
TOTAL:
TOTAL:
U
I TOTAL:
TOTAL:
TOTAL:
The mayor may of
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Arndt
I V
Mayor Arndt
Mayor Arndt
Mayor Arndt
Mayor Arndt
AGENDA ITEM #5.A.
Meeting Type
KODIAK ISLAND BOROUGH
Assembly Special Meeting
Please F'KIN I vour name lealb
Date: March 13, 2025
Phone number
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AGENDA ITEM #5.A.
C
Vol. FY2025, No. 17
Kodiak Island Borough
Assembly Newsletter
March 14, 2025
At Its Special Meeting Of March 13, 2025, The Kodiak Island Borough Assembly Took The Following
Action. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, March 20,
2025, At 6:30 p.m. In The Borough Assembly Chambers.
AUTHORIZED The Borough Manager To Approve Contract No. FY2025-35, Change Order #1, For The
Removal And Shipping Of PCB Materials For The Mental Health Buildings Demo And Abatement With
Far North Services In An Amount Not To Exceed $349,563.12
View our website:
www.kodiakak.us
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www.facebook.com/KodiakislandBorough
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