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2025-01-28 Regular MeetingKODIAK ISLAND BOROUGH Solid Waste Advisory Board Regular Meeting January 28, 2025 A Board Regular Meeting of the Solid Waste Advisory Board was held on January 28, 2025, in the Kodiak Fisheries Research Center. CALL TO ORDER Chair Andie Wall called the meeting to order at 5:19pm. ROLL CALL Staff Brian Price conducted a roll call. In attendance were Chair Andie Wall, Doug Hogen, Leanna Harrington, Judy Philips, Larry Van Daele, and Dennis Irwin. A quorum was established. Also in attendance were KIB Assembly Member Dave Johnson, KIB Mayor Scott Arndt, KIB Engineering & Facilities Director David Conrad, & KIB Environmental Specialist Jena Hassinger. APPROVAL OF AGENDA VAN DAELE MOVED to approve the agenda as amended to include board member introductions after visitor comments. HOGEN seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF PREVIOUS MINUTES Staff Brian Price explained the function and routine nature of the meeting minutes for new board members. Members were encouraged to check and scrutinize how the meeting is being captured in the minutes to maintain accuracy VAN DAELE MOVED to approve the minutes of the 10.4.2023 & 09.24.2024 meetings. HOGEN Seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT Chair Andie Wall Acknowledged the receipt of the financial report. Staff Brian Price briefly gave an overview on financial reporting for new board members. Figures within the current FY2025 Budget for SWAB were discussed. VISITORS' COMMENTS None. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes BOARD MEMBER INTRODUCTIONS Board member introductions ensued. All members of the board had an opportunity to briefly share their history, involvement in solid waste, and their overall forward outlook on what each individual hopes to accomplish or contribute as a member. Chair Andie Wall concluded the introductions after thanking all members of the board for sharing. ELECTION OF CHAIR & VICE -CHAIR Staff Brian Price provided an explanation to the board regarding KIB code requirements for boards to conduct an election of officers annually. Suggestions to postpone the election to a later date were made to allow new members more time to acclimate and further familiarize with the board. VAN DAELE MOVED to postpone the election of officers to the next regular meeting. HOGEN seconded ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY DISCUSSION ITEMS/ACTION ITEMS Engineering & Facilities Report (if present) AFE Presentation on KIB Landfill David Conrad and Jena Hassinger began the presentation that was to be given at the Alaska Forum on the Environment in Anchorage the following week. The history, development, and challenges faced in operating and maintaining the Kodiak Island Borough Landfill and Leachate Treatment Plant were explored. After the presentation, the board was permitted to ask questions pertaining to the information presented. Constructive criticism for ways to improve the presentation were shared with David Conrad & Jena Hassinger. The board suggested to staff that the presentation should be retained as part of the historical record. 2025 Relocation Guide David Conrad shared the function and purpose of the Relocation Guide to the board members. The board discussed briefly the cost for SWAB to be included in the Relocation Guide and what impact it would have on the budget. VAN DAELE MOVED to accept the cost for SWAB to be included in the 2025 Chamber of Commerce Relocation Guide. HOGEN seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Strategic Planning & Organization Chair Andie Wall began discussion of Strategic Planning & Organization. The Strategic Plan Draft was reviewed briefly. The structure of the different sections was explained to members. Chair Andie Wall encouraged members to further familiarize themselves with the focus, scope, and roles of the SWAB board to serve as an advisory capacity on matters relating to Solid Waste. It was noted that the primary focus of the board in recent years centered more around outreach events and public education. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes KIB Assembly Member Dave Johnson suggested the board focus on the the KIB Code as it relates to the board, citing that the first charge of the board in the KIB code is the management of solid waste and management of the processes involved. Chair Andie I Wall asked for clarification and examples to which KIB Assembly Member Dave Johnson obliged. In his experience, the Port & Harbor Advisory Board had reviewed changes to the fee schedule that were proposed, positively or negatively endorsing such propositions before it would appear before the Kodiak City Council. The board was encouraged to build from the KIB code as a starting point then to the bylaws to better inform SWAB'S Strategic Plan. Chair Andie Wall shared that she aims to have a Strategic Plan formalized before April to have a clear path forward. Outreach Reports Chair Andie Wall shared that she had potential events and workshops for members that would be interested. She plans to bring together information about those specific workshops, associated costs, and how they would impact waste reduction. Earlier during introductions, Judy Philips had shared her participation with the school classrooms recently to spread recycling awareness and was brought up again by Chair Andie Wall during the Outreach Reports to thank her. Due to the extended period in which the board was unable to conduct meetings and plan for events, there were no other Outreach Reports. BOARD MEMBERS' COMMENTS Larry Van Daele - Good meeting. Thank you all for being part of our team. As you can see, this is an evolving process, but we're all working together, and our decisions are usually unanimous. Thank you, Dave and Scott, for sharing your ideas. One thing for future meetings: If we can try to get Threshold here again with a quorum and maybe Andie Schroeder for an update on what he's doing, I think that would be good for another meeting. Dennis Irwin - Thank you guys. This is going to be great. I'm excited. If there is some way that we can put together a Landfill tour I think that would be good. Leanna Harrington - Thanks [E&F] for the presentation. That was very informative. There was a lot of it that i didn't know how it worked. Doug Hogen - I'm looking forward to having a fresh start with a renewed group. Thank you for joining! Andie Wall - I really appreciate the new board members and members that have decided to stay on, I thank you for your time, and I really look forward to expanding the work that we can do for the people of Kodiak. NEXT MEETING SCHEDULE Staff Brian Price shared with the board the proposed meeting schedules. Requests that regular meetings be changed to once every 2 months were relayed to the board. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes Chair Andie Wall requested that a February meeting be held on the 26th, after which the scheduling of meetings every 2 months would take effect. ADJOURNMENT Chair Andie Wall Adjourned the meeting at 7:20pm. ATTTEST: 3/10/ZO25 l�GrlOrt� OGL�Ii/,// Brian Price, Engineering Facilities Secretary KODIAK ISLAND BOROUGH L---- Andie Wall, Solid Waste Advisory Board Chair Approved on: '5/ 1 ovz!�3 MAR 12 1025 BOROUGH CLERICS OFFICE KODIAK, ALASKA Kodiak Island Borough Solid Waste Advisory Board Regular Meeting January 28, 2025 Minutes