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2025-01-29 Regular MeetingKodiak Island Borough Fire Protection Area No. 1 Service Area Board January 29, 2025 A regular meeting of the Fire Protection Area No. 1 Service Area Board was held on January 29, 2025, in the Bayside Fire Hall. CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Richard Carstens called the meeting to order at 6:33p.m. ROLL CALL Staff Brian Price conducted a roll call. Board members present were Chair Richard Carstens, Vice Chair John Parker, & Scott Arndt. Board Member Mike Dolph was excused absent. A quorum was established. Also, in attendance was Chief of Bayside Fire Department Scott Ellis and Kodiak Island Borough Director of Finance Dora Cross. APPROVAL OF AGENDA ARDNT MOVED to approve the agenda. PARKER seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY APROVAL OF MINUTES ARNDT MOVED to approve the minutes of the 12.3.202 regular meeting. PARKER seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT PARKER MOVED to acknowledge the receipt of the financial report dated 1.15.2025. ARNDT Seconded. VOICE VOTE ON MOTION CARRIED UNNANIMOUSLY CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) FIRE CHIEF'S REPORT 2024-25 Overview of Fire/EMS/miscellaneous incidents Chief Scott Ellis began the report. Annual figures for run volume of the past 3 calendar years were shared. Chief Scott Ellis noted the lack of information retained from previous years prior to his hiring as fire chief. Due to this, a breakdown of call types could not be provided for 2022 run volume. Chief Scot Ellis made special mention of community members aging in place to call attention to the true nature of the high Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes number of still alarms observed in 2024. Many calls resulting in still alarms were elderly members of the community that need general assistance to address fire safety concerns. Examples of typical still alarm response were relayed to further illustrate this. Chief Scott Ellis continued his report. Major Equipment Purchase projected for FY2026 were shared. The only Major Campus Project for FY2026 was the Renovation of [the] Training Room with Potential Residential Outbidding. Long Term Capital Purchases were shared also. Among them were Replacement of SCBA Compressors, Engine Co. Replacement, Major Renovations & Repair for Live Fire/Hands-On Training Ground, and lastly Campus Paving & HVAC Replacement. Chief Scott Ellis regarded that each of the items listed under Long Term Capital Purchases were anywhere from 5 to 10 years down the road and recommended trying for outside grant funding, either federal or state, to help ease the burden of cost. Chief Scott Ellis continued onto the IamResponding reports. There were three reports: Incident Attendance by all Vehicles, Event Attendance Report, and lastly a Training/Drill Report. All reports spanned from January 1st, 2024, through December 31, 2024. Extra context and details of the figures within the reports were shared with the board. Special mention was made regarding the 8,000+ hours of training performed across the entirety of Bayside's Membership. CHAIR PERSONS' REPORT For the Chair Report, Chair Richard Carstens voiced desire for a 5th member to be appointed. There was nothing further to report. NEW BUSINESS 2025-26 Budget Presentation by Chief Scott Ellis Chief Scott Ellis began the 2025-2026 Budget Presentation. Figures of the proposed budget were shared. Chief Scott Ellis thanked Finance Director Dora Cross for her participation in educating him on the budget process & budget consideration. Chief Scott Ellis continued through the budget lines. John Parker raised concern for the member physicals and noted that it was the only real problematic area of expense due to insurance processing mishaps. Chief Scott Ellis addressed the concern and informed John Parker that burn response members would be prioritized with reference to NFPA standards changing and how the health standards for the different types of members will be expressed. Plans were shared to reach out to other resources about medical requirements. Chief Scott Ellis anticipated this budget item would likely go over the budgeted amount but could not say with certainty. John Parker stated that increases could be done as necessary. Scott Arndt asked to go back and discuss income. Discussion of real property, personal property, & PERS on behalf ensued. Dora explained the situation of data transmission issues involved with the entity for PERS on behalf in which there was a back -balance that has not been fully realized due to the continued system issue. The board continued to go through the figures. Chief Scott Ellis shared plans to maintain a budget for the legacy revenue sources offered through auxiliary services like signs, Lapparel, and others. Variability of that revenue source was explained. Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes Discussion continued. The board inquired about fund balance and the process of requesting monies from it. Finance Director Dora Cross explained that fund balance could be used if there are unpredicted expenses exceeding $50,000. The Bayside Addition Project was used as reference and other scenarios were explored. Discussion concluded once final figures were overviewed and agreed upon. OLD BUSINESS CITIZENS' COMMENTS BOARD MEMBERS' COMMENTS Scott Ellis - Aiming to go about the processes in the cleanest ways possible to conduct good business practices. Scott Arndt - Grant Money will cause drastic changes to the budget forecast, so change is to be expected. SET NEXT MEETING DATE Chair Richard Carstens and Scott Arndt briefly discussed whether or they needed a budged work session. After discussion, the next meeting date was proposed for a work session February 11th. ADJOURNMENT Chair Richard Carstens adjourned the meeting at 8:11 p.m. KODIAK ISLAND BOROUGH ATTEST: Richard Carste s, FPA#1, Board Chair Brian Price, Engineering & Facilities Approved on: (-,I a re- �. "'_ p Secretary MAR 12 1015 BOROUGH CLERICS OFFICE KODLW AIASKA Kodiak Island Borough Fire Protection Area No. 1 Board Regular January 29, 2025 Meeting Minutes