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1982-01-20 Regular MeetingKODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 1 (Verbatim tape recording available upon request from the Planning Department) CALL TO ORDER AND ROLL CALL - the meeting was called to order at 7:40 p.m. COMMISSIONER'S PRESENT Virginia Crowe Ron Ball Pat Briggs Jim Ramaglia Tim Hill JoAnn Strickert Quorum was established. 1. MINUTES - December 16, 1981 - Passed Case Z-81-027. COMMISSIONER ABSENT Jerry Gudenau ALSO PRESENT Will Walton, Planning Director Joanne Jones, Planning Secretary Phil Shealy, Borough Manager unanimous voice vote with corrections for 2. APPEARANCE REQUESTS - City Market Site Plan. Mr. Lee Filmore - would like to make it clear that Dr. Eufemio has nothing to do with this request. We would like to add 16' to the rear of City Market for storage purposes only. The retaining wall is up and the parking lot will be paved in June, 1982. Mr. Ball - you are required to have 52 parking places and they need to be shown on the site plan. Mr. Filmore - we will show you the 52 parking spaces on the site plan. Discussion between the Commission members and Mr. Filmore on the area of the parking lot to be paved. Mr. Ball - would you go along with a time stipulation on the paving of the parking lot and if the time stipulation was not met then the storage area would be closed? Mr. Filmore - that is agreeable. Mrs. Strickert - are we going to tie in a date for the paving of the parking lot? Mrs. Crowe - yes, we could do that. Mr. Ball would you be able to do all of the paving in a years time? Mr. Filmore - we would be able to have all of the parking lot paved within one year from June 1982. Mrs. Crowe will there be a gravel surface on all of the parking lot on or about June 1, 1982? Mr. Filmore - that is correct, and all of the junk cars and trailers will be removed from the back parking area. Mrs. Crowe all of the stipulations that the Commission has stipulated should be met. Mr. Ball do you understand the stipulations? Mr. Filmore yes, parking area must all be paved by June of 1983. Discussion between the Commission members and Mr. Filmore on all the stipulations set - forth by the Commission. Mr. Ball moved to grant City Market their building permit with the original six (6) conditions to be met by September 1982, except for parkinq. Under parkinq, pave the n anner, and the rear nt is graveled. Th tront lot will be paved In June of 196z ana the rear pdrKing lot will be paved by June of 1983; parking spaces should also be delineated. If these conditions are not met by September of 1982, excluding the parking, the warehouse will be closed. Also if the parkinq is not completed by the later part of June 1983 the warehouse will be closed. KIBS225266 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 2 3. PUBLIC HEARING ON CASE 82-002. An exception from Section 17.51.020 to permit the construction of an accessory building before the construction of a main dwelling on lot 3, block 1, Kadiak Alaska Subdivision, First Addition. (Buccaneer Enterprises) STAFF REPORT: Mr. Walton presented the staff report based on a memorandum prepared by the Community Development Department which recommended approval of the exception. Mr. Briggs do we have the height of the building? Mrs. Crowe the code states that we need to take action on this within 40 days, does that begin from today? Mr. Walton yes, it begins at the public hearing date. Discussion between the Commission members on the building height. Mr. Ball under condition #1 we are recommending that they would have to give us a complete plan of what they planned on doing and we would have to approve it before a building permit could be issued. Is this correct? Mr. Walton yes, that is correct. Mr. Hill would like to see this tabled for 30 days. Mr. Ball I would be willing to table this but the Alwert's may wish to have the public hearing. Mr. Briggs I would like to see this tabled. Mrs. Crowe do you think 30 days will be enough time to get the questions you have answered? Mr. Briggs I'm not sure. Mrs. Strickert I would like to see it tabled. Mr. Ramaglia I would like to see it tabled, need to address the need for gear storage and possible rezoning of the land to industrial. Mr. Ball could we get this on the floor for the public hearing? Mr. Hill it has been discussed several times and we have not come up with anything yet. Mr. Briggs have adjacent property owners been notified? Mrs. Crowe yes, there were 10 notices mailed. Mr. Briggs any responses? Mr. Walton none. Mrs. Crowe return the application to the applicant as there is nothing different from the original application. Let Buccaneer Enterprises show how they will make their building compatible with R-3 zoning. Mr. Ball you have advertised for a public hearing and there are people here to be heard. Mrs. Crowe those in favor of tabling this? One for tabling and 5 for the public hearing Mrs. Crowe closed the regular meeting and opened the public hearing. Bill Alwert owner of Buccaneer Enterprises, petitioner for the exception. Showed and explained a site plan. Mrs. Crowe at one time we discussed the possibility of putting apartments above the storage building. Mr. Alwert when we pour the cement slab we will install the plumbing connections for an apartment. Mrs. Crowe one of the other concerns is putting a warehouse in a high density resident- ial area and that the appearance of the building would not be compatible to the residences in the area. KIBS225267 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 3 Mr. Alwert it was just a swamp to begin with. Mr. Ball have you seen the staff report addendum? Mr. Alwert no. Mr. Ball read the addendum. Mr. Ramaglia my concern is that we do not allow a warehouse to be guilt that looks like a warehouse so that down the road people do not look at this as poor planning on our part. I would like to see something done to the building so that it does not look so much like a warehouse. We need to develop a place for gear storage areas as we are a fishing community. _ Mr. Alwert alot of the gear is going to be stored inside where you can not see it, right now we could store more gear there and make it look like a junk yard. The building will be 40' x 80'. Mr. Briggs how high is the building? Mr. Alwert we want to put a building with 20' eaves. 24' to ceiling peak. Mrs. Crowe the activity that is carried on, on this lot is nonconforming and the Planning Department can go out and take pictures so that what you have on the lot now will be all that is permitted. By me coming off as being negative to this request it shows that I may be against fishing, but I am not. Mr. Ball under condition #1 in the addendum, if this is approved tonight you would have to provide a plan showing where the residence will be in the storage building and that two (2) years after public water and sewer are installed a residence will be completed and you get approval from the Planning Commission for the building plans. Mr. Alwert that is fine. I'll have you a set of plans within two weeks. Mrs. Strickert I was going over the appeal minutes at the Assembly and a few names came up who were in favor of this and who also are storing gear on the lot. Is this permitted for other people to store their gear on this lot? Mr. Alwert did you read all of the minutes, as not one of those people is being charged. Mr. Painter partner, Buccaneer Enterprises, I have also been here a long time and have seen the town grow. We started last spring to try to do something with this lot and building and we are still trying to get an exception. There are variances all over this City and this isn't really any different then any of the other variances you have granted. It was my understanding at the first meeting the Commission had on this case that everything was okay on it. I do not see any problems with the proposed conditions you are looking at for this case. We have grandfather rights to put fishing gear on this lot and I don't see where the building is going to look out of place. I do not understand why you would be requesting windows to be put in at this time as we would not be solving our vandalism problem. Mr. Ball do you agree with the #1 condition in the staff report addendum? Mr. Painter yes, but we should try and work together to get a set of plans that are agreeable with both of us. Mrs. Strickert for a window you could use something other than glass, such as plexi- glass. Mr. Hill no decisions are made at work sessions. Discussion between the Commission members and Mr. Painter on what occurs in a work session. Mrs. Crowe closed the public hearing and reopened the regular meeting. Mr. Ball called for a 5 minute recess at 8:35 p.m. Mrs. Crowe reconvened the meeting at 8:45 p.m. KIBS225268 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 4 Mr. Ball moved to orant a request for an tion from Section 17.51.020 of Borough main building on lot J, block 1, Kaolak Alaska Subdivision, first Addition with three stipulations: 1. a site plan be prepared for the Commission's review which shows the location of the proposed building, fences, outdoor storage area, proposed apartment in the accessory building and points of access to the property and be approved prior to the issuance of a building permit, 2. security fence include screening material on the Rezanoff Drive side of the Drooerty and 3. water and sewer connections be Dlaced in the water and sewer service becomes avalable and the residential use be installed in the 4. PUBLIC HEARING ON CASE 82-001. A request for a land lease on USS 1701 and USS 1738 on Shuyak Island. Ernest and Joan Newland) STAFF REPORT: Mr. Walton presented the staff report based on a memorandum prepared by the Community Development Department which explained the basic things to remember about the case such as: USS 1701 is under lease presently and USS 1738 need to be declared surplus and offered for a lease or public auction. Mrs. Crowe there will be additional land that will come into the Borough's hands. Is this in the same location? Mr. Walton yes, it is. Mrs. Crowe closed the regular meeting and opened the public hearing. Ernest Newland would not mind this land going up for public auction. Mrs. Crowe are you working with any kind of a time frame? Mr. Newland not really. Discussion between Mr. Newland and the Commission members on the leasing procedures. Mrs. Crowe when do you think the other land will be turned over to the Borough? Mr. Walton May or June of this year. Mrs. Crowe the Borough could take action on the total land within two years. Mr. Walton you and the Assembly should start thinking about what you are going to be wanting to do with approximately 56 thousand acres of land. Discussion on possibilities for the land coming into the Borough. Mrs. Crowe my concern is that maybe we are acting premature in leasing or recommending the sale of one part of this land when at a later date we can act on the whole thing. Personally I would like to turn this down and have it resubmitted when the other land comes into the Borough's hands. Mr. Briggs do we have the boundaries on this parcel? Mr. Walton it was subdivided in 1927 and is a filed U.S. Survey. Barb Markahwitz what is the purpose of the lease? Mrs. Crowe it would be able to be used within the boundaries of our current ordinance as if it was theirs. Barb Markahwitz would a person have to show they were going to use it for a specific type of development? If land is offered for lease the person should not be limited to specific things or money making trades. Who has the lease on USS 1701? Mr. Walton Borough received patent on the land on August 31, 1980. When we received the land from the State it was being leased by Ed Hendricks and Mike Escavara, the lease expires in May of 1984. Discussion between the Commission members and Barb Markahwitz on leasing. KIBS225269 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 5 Mrs. Crowe closed the public hearing and reopened the regular meeting. Mr. Ball we should wait for the other parcels of land in this area. Mr. Hill I would rather see Mr. Newland withdraw his request than us turn it down. Mr. Walton it would be to Mr. Newlands benefit if you table it or turn it down as his name will stay on the list as being interested in the land, and if there was a sale he would get a registered letter informing him of it. Mr. Ball we should make a definite decision on this case. Mr. Briqqs moved to grant a request to lease USS 1701 and USS 1738 5. PUBLIC HEARING ON CASE 82-008. A request for sale or lease of Borough Selection #195, a portion of Section 34, T19S, R2OW, S.M. on Shuyak Island. (Robert Bowers) STAFF REPORT: Mr. Walton presented the staff report prepared by the Community Development Department which recommended denial as the Borough does not own the land. Mrs. Crowe closed the regular meeting and opened the public hearing. Hearing no com ments Mrs. Crowe closed the public hearing and reopened the regular meeting. Mr. Ramaolia moved to deny a request for lease or sale of Borough Sel .m. on own the land. Seconded by Mrs. Strickert. Motion 6. PUBLIC HEARING ON CASE 82-009. A request for lease or sale of Tracts B-3 and B-4A, Bells Flats Alaska Subdivision, USS 2539. (Brechan Enterprises) STAFF REPORT: Mr. Walton presented the staff report based on a memorandum prepared by the Community Development Department which recommended the request be tabled for one month. Mrs. Crowe closed the regular meeting and opened the public hearing. Jim Prior opposed to lease or sale of this land if it is going to be used for gravel extraction. (Owner of lots 3B and 3C, Bells Flats) Bill Bennett attorney for Felton Construction Co., discussed the Company's previous leasing of Tract B-1 and gave a lengthly history on the leasing of the lot, problems encountered and suggestions for future gravel extraction. Discussion on the Development plan for the "B Tracts" Mr. Bealey representative of the Women's Bay Community. We are working on a community plan for the Bells Flats area. We understand the need for gravel extraction. Mrs. Crowe why wasn't the Community Plan at the December meeting like it was promised? Mr. Bealey the reason it was not at the Commission's December meeting was because the Borough Engineer was not able to get us the legal description so we were held up for six (6) weeks. Mrs. Crowe thank you. Mr. Richardson represents North Pacific Construction, would like to be able to buy one of these parcels as Brechan is the only place to get gravel. The lots should be sold to anyone who can afford it not just to Brechan. Mr. Felton Felton Construction Co., things are really beginning to look up. Also to- night I was enlightened on the fact that just because you have a lease that doe not mean you can extract gravel. Discussion between the Commission members and Mr. Felton on the correct procedures to use for gravel extraction and putting up a bond for the gravel extraction. Mrs. Crowe closed the public hearing and reopened the regular meeting. Mrs. K9 4A Bells meeting ca KIBS225270 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 6 Mrs. Crowe there will be a joint work session on gravel extraction around February 10, 1982. When the date is established if you would like to be notified you can call the Planning Department or sign the sheet of paper being passed around and Joanne or Will will call you to let you know the meeting date for sure. Mr. Hill called for a recess at 9:50 p.m. Mrs. Crowe called the meeting back to order at 10:00 p.m. 7. PUBLIC HEARING ON CASE 82-003. Public hearing on the 1982-1986 Kodiak Island Borough Capital Improvement Program. (Community Development Department) Mrs. Crowe explained the Commission's feelings on the plan as they were not involved in the process of compiling the information. Mr. Hill was there an apology? Mrs. Crowe I will let Mr. Shealy speak for himself. Mr. Shealy the Borough Code states that the Commission review the CIP, it doe not say that the Commission has to prepare it, hold a public hearing or anything just review it. I suggest that the portion of the code that states the CIP be approved 90 days prior to the budget year be changed to, be approved 90 days prior to the calendar year. Apolo- gized for the misunderstanding in the preparation of the CIP. Mrs. Crowe we would just like to be kept informed so we can make better judgements. I think that better communication has come out of this. At this time I will direct staff to make the appropriate ordinance changes and have it to us at our February meeting. Mrs. Crowe closed the regular meeting and opened the public hearing. Mr. Walton presented a brief summary of each section of the CIP. Mrs. Crowe closed the public hearing and reopened the regular meeting. Mrs. Strickert Kodiak Island Borough roads #12 is it on there to try to gravel it or what? Mr. Shealy we now have the survey, we are in the process of getting an appraisal. Mrs. Crowe I would like to see the Baranof Park Tract resurfaced in the years (82-83) and divide the 500 thousand dollars between the City, Borough and School District. Discussion on the Jr. High School alarm system. Mr. Briggs moved to send to the Borough Assemblv for approval the 1982-1986 Kodiak ram. Seconded by Mrs. StricKert. Motion 8. PUBLIC HEARING ON CASE 82-004. Public hearing on the Kodiak Island Borough Hospital Plan, December 1981. Community Development Department) Mr. VanWeringen Hospital Administrator. Arrived in Kodiak in January 1981. Presented the plan and discussed it in great detail. Discussion on complaints the Commission members have with the Hospital, and some other types of changes they would like to see. Discussion on outstanding debts at the Hospital and who pays for them. Mr. Hill moved to grant approval of the Kodiak Island Hospital Plan, December 1981 and pass it on to the Borough Assemblv for approval. Seconded by Mrs. Strickert. Motion unanimous voice v 9. PUBLIC HEARING ON CASE 82-007. Public hearing on revisions to the definitions section of Title 17. Community Development Department.) Tabled as it was not finished. KIBS225271 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION MINUTES January 20, 1982, regular meeting Page 7 10. CONSIDERATION OF CASE S-81-022 (Final) Subdivision of lot 4A, block 3, Miller Point Alaska Subdivision into lots 4A-1 and 4A-2, block 3, Miller Point Alaska Subdivision. (Michael and Violet Rock) 11 moved to block 3 on with the followinq conditions: 1. remove dimension reading 182.13 southerly boundary of lot 4A-1. 2. show adjacent lot and block numbers (lot 3, block 4; s2and 3 at and vicinity ma on PASSED by unan 11. NEW BUSINESS - None 12. COMMUNICATIONS - No action needed. 13. CHAIRMAN'S REPORT ocks Jeff Stephan was appointed from the City to the Crab Pot Committee and I would like to add Jim Ramaglia to the Committee. Have a plan for Planning Commission consideration by April. 14. DEPARTMENTAL REPORTS Mr. Walton gave a summary of the February 17th Planning and Zoning Commission regular meeting agenda items. 15. ADDITIONAL AUDIENCE COMMENTS - None 16. COMMISSIONER'S COMMENTS Mr. Briggs have we heard anything from the Sewer District on when something will be done? Mr. Shealy commented on Mr. Briggs' question but did ont come to the microphone so could not understand what was said. Also informed the Commission about a School Bond Issue meeting to be held on January 21, 1982 at 8:00p.m. Mrs. Strickert - None Mr. Ball - none Mr. Hill - none Mr. Ramaglia - none 17. ADJOURNMENT - the meeting was adjourned at 11:15 p.m. KODIAK ISLAND BOROUGH PLLANNING AND ZONING COMMISSION U 2� QA&-T� Chail,man ATTEST: QaMA- A-"• fMQ�O nning Secretary DATE MINUTES APPROVED: FPhruary 17, 1982 KIBS225272