FY2025-42 Kodiak Fisheries Research Center Elevator Maintenance Services Contract With TK Elevator Corporation In An Amount Not To Exceed $34,300CONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL-09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years)
once contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that
involve real property.
DATE:
02/24/25 TRANSMITTED BY: DEPT:
Patricia Valerio Engineering & Fac
CONTRACT NO.: FY 2025-42 VENDOR OR PROVIDER: TK Elevator Corp.
CONTRACT TITLE: KFRC Elevator Maintenance Services
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager's spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: Assembly
TYPE OF CONTRACT: Contract
DATE OF APPROVAL: 02/07/25
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
Three Additional 1-year extensions
EXPIRATION DATE: 06/30/29
PURGE DATE: 06/30/36
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Are all relevant attachments, exhibits, referenced documents attached to the contract?0✓
Are the successful bids and proposals incorporated in the contract? F
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, IS A CHANGE ORDER TO A
CONTRACT, OR IS AN ADDENDUM TO A CONTRACT
DATE: REQUESTED BY:
CONTRACT NO.: FY
CATEGORY: Select One
APPROVED BY: Select One TYPE OF CONTRACT: Select One
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE: PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Rev. 11 /08/2024
KODIAK ISLAND BOROUGH
INVITATION TO BID
Kodiak Fisheries Research Center
Elevator Maintenance Services
FY2025-42
December 23, 2024
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9341
Kodiak Island Borough
Contract Documents
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Table of Contents
Invitationto Bid.............................................................................................................................. 3
Instructionsto Bidders.................................................................................................................... 4
Addendum Acknowledgement........................................................................................................ 8
Non -Collusion Affidavit................................................................................................................. 9
BidSchedule.................................................................................................................................
10
Agreement.....................................................................................................................................
12
Corporate Acknowledgement.......................................................................................................
15
ContractRelease...........................................................................................................................
16
SpecialConditions........................................................................................................................
18
SCO1 General Statement...................................................................................................................19
SCO2 Scope of Work........................................................................................................................19
SC03 Time of Completion................................................................................................................21
SC04 Documentation........................................................................................................................21
SC05 Suitable Materials...................................................................................................................
22
SC 06 Special Site Conditions...........................................................................................................
22
SC 07 Hazardous Waste Generation..................................................................................................22
SC 08 Site Preservation, Restoration, Cleanup and Environmental Reporting .................................
23
SC09 Permits....................................................................................................................................
23
SC 10 Order of Award of Alternative Bids........................................................................................
23
SC11 Payment...................................................................................................................................23
SC 12 References to Kodiak Island Borough General Conditions....................................................
24
Minimum Prevailing Wage Rates.................................................................................................
25
Invitation to Bid Page 2 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Invitation to Bid
Date: December 23, 2024
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
This project includes, but is not necessarily limited to:
This Invitation to Bid (ITB) is intended to establish a term contract that provide all labor,
materials, and equipment required to complete repairs and maintenance of a varying
nature for elevator systems at the Kodiak Fisheries Research Center Facility which is
owned by the Kodiak Island Borough facilities. For further information refer to Section 3:
Scope of Work.
Sealed bids will be accepted until 2:00pm local time on January 17, 2025, at the Office of
Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read
at that time.
Complete bidding documents for this project are available in electronic form on the Kodiak
Island Borough website, www.kodiakak.us. They may be viewed online and downloaded without
charge and without deposit.
Deadline for questions is 1:00pm local time on January 9, 2025, Questions, clarifications, or
interpretations of the Bidding Documents shall be made through a written request to the Project
Manager. Any required clarification or interpretation of the Bidding Documents will be made by
Addendum, which will be posted on the Kodiak Island Borough website. Only registered bidders
will receive notification that an addendum is available. For further information refer to the
Instructions to Bidders.
The Kodiak Island Borough reserves the right to reject or accept any or all bids, to cancel the
procurement, to waive irregularities or informalities in the bid or in the bidding, to postpone the
bid opening, and to give particular attention to the qualifications of the Bidder.
The current minimum prevailing wage rates as published by the Alaska Department of Labor
must be paid if required by law. If required, certified payrolls must be submitted to the Alaska
Department of Labor. The requirement of the Alaska Employment Preference Act (AS 36.10)
must be met. The Kodiak Island Borough encourages disadvantaged, minority, and women
owned firms to respond to this invitation to bid.
Invitation to Bid Page 3 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Instructions to Bidders
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
CAUTION:
Your bid may be rejected if it is not properly executed. Check that the following items have
been accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.
1. Bid Form/Schedule
A. The Bid Form/Schedule has been executed and signed.
B. Addendum Acknowledgement Form has been executed and signed.
2. Alaska Business License, a of copy your current license must be included.
3. Alaska Contactor Certificate of Registration
A. A copy of your current Alaska Contractor License of Registration in the bidder's
name must be included with the bid.
B. The Contractor is required to verify that the appropriate license(s) is in place prior to
submitting their bid for the project's scope of work.
4. A bid may be rejected if it contains any alterations or erasures that are not initialed by the
signer of the bid.
1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting
Bids, which are defined in the General Conditions, have the meanings assigned to them in the
General Conditions. The term 'Bidder" means one who submits a Bid directly to the Owner, as
distinct from a sub -bidder, who submits a Bid to a Bidder.
2.0 INTERPRETATIONS AND ADDENDA.
a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents
shall be made through a written request to the Project Manager at least five days
prior to the date for receipt of bids (1:00pm local time on January 9, 2025).
Questions received less than seven Days prior to the Deadline for Bids may not be
answered. Only questions answered by formal written Addendum will be binding.
Oral and other interpretations or clarifications will be without legal effect.
b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents
will be made by Addendum. Addenda will be made available through the Kodiak
Island Borough website. Registered Bidders will receive notification that an
addendum is available. Bidders are responsible for downloading the addendum
from the Kodiak Island Borough website.
3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership,
corporation, or association under the same or different names will not be considered. If the Owner
believes that any Bidder is interested in more than one Bid for the work contemplated, all Bids in
which such Bidder is interested will be rejected. If the Owner believes that collusion exists among
the Bidders, all Bids will be rejected.
Invitation to Bid Page 4 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will
be considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.
Nothing contained in this section deprives the Owner of its discretion in determining the lowest
responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit
information documenting its ability and competency to perform the work, according to general
standards of responsibility and any special standards which may apply. It is Bidder's responsibility
to submit sufficient, relevant, and adequate information. Owner will make its determination of
responsibility and has no obligation to request clarification or supplementary information.
5.0 NON -RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be
considered non -responsive and may be rejected. Some of the reasons a Bid may be rejected for
being non- responsive are:
a. If a Bid is received by the Owner after the Deadline for Bids.
b. If the Bid is on a form other than that furnished by the Owner, or legible copies
thereof, or if the form is altered or any part thereof is detached; or if the Bid is
improperly signed.
c. If there are unauthorized additions, conditional or alternate Bids, or irregularities
of any kind which may tend to make the bid incomplete, indefinite, ambiguous as
to its meaning, or in conflict with the Owner's Bid document.
d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving
the right to accept or reject any award, or to enter into a contract pursuant to an
award. This does not exclude a Bid limiting the maximum gross amount of awards
acceptable to any one Bidder at any one Bid opening, provided that any selection
of awards will be made by the Owner.
e. If the Bid does not contain a Unit Price for each pay item listed, except in the case
of authorized alternate pay items.
f. If the Bidder has not acknowledged receipt of each Addendum.
g. If any of the Unit Prices Bid are excessively unbalanced (either above or below the
amount of a reasonable Bid) to the potential detriment of the Owner.
h. If a Bid modification does not conform to Article 10.0 of this Section.
6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.
It is the responsibility of each Bidder before submitting a Bid:
a. To examine thoroughly the Contract Documents, and other related data identified
in the Bidding documents (including "technical data" referred to below):
1. To consider federal, state, and local laws and regulations that may affect
cost, progress, or performance of the work,
2. To study and carefully correlate the Bidder's observations with the Contract
Documents, and other related data; and
b. To notify the Owner of all conflicts, errors, or discrepancies in or between the
Contract Documents and such other related data.
c. The submission of a Bid will constitute an incontrovertible representation by the
Bidder that the Bidder has complied with every requirement of Article 6.0,
"Bidder's Examination of Contract Documents " herein, that without exception the
Invitation to Bid Page 5 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Bid is premised upon performing the work required by the Contract Documents and
such means, methods, techniques, sequences, or procedures of construction as may
be indicated in or required by the Contract Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding
of all terms and conditions for performance of the work.
7.0 BID FORM/SCHEDULE.
a. Bids and bidding information shall be submitted on the Bid Form/Schedule and
other documents provided and as stipulated in the Invitation to Bid.
b. All blanks on the Bid Form/Schedule shall be filled out.
c. All requested Alternates shall be bid. If no change in the Base Bid is required, enter
«0
d. The Bidder shall make no stipulations on the bid form nor qualify the Bid in any
other manner.
e. All documents requiring a signature shall be signed by the person or persons legally
authorized to bind the Bidder to a contract. A Bid by a corporation shall further
give the state of incorporation and have the corporate seal affixed. A Bid submitted
by an agent shall have the current power of attorney attached certifying the agent's
authority to bind the Bidder.
8.0 SUBMISSION OF BIDS. All information required for bidding shall be submitted in
accordance with the Invitation to Bid. The Bidder shall assume full responsibility for timely
delivery at the location designated for receipt of Bids. Oral, telephonic, telegraphic, facsimile or
other transmitted bids will not be considered. Alteration of bids by facsimile may be permitted as
provided in section 10.0(c).
9.0 DISCREPANCIES IN BIDS. In the event there is more than one Pay Item in a Bid
Schedule, the Bidder shall furnish a price for all Pay Items in the schedule, and failure to do so
may render the Bid non -responsive and cause its rejection. In the event there are Unit Price Pay
Items in a Bid Schedule and the "amount" indicated for a Unit Price Bid Item does not equal the
product of the Unit Price and quantity, the Unit Price shall govern and the amount will be corrected
accordingly, and the Bidder shall be bound by said correction. In the event there is more than one
Pay Item in a Bid Schedule and the total indicated for the schedule does not agree with the sum of
the prices Bid on the individual items, the prices Bid on the individual items shall govern and the
total for the schedule will be corrected accordingly, and the Bidder shall be bound by said
correction.
10.0 BID MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS.
a. A Bid may not be modified, withdrawn, or canceled by the Bidder for 90 days
following the time and date designated for the receipt of Bids, and each Bidder so
agrees in submitting a Bid.
b. Prior to the date and time designated for receipt of Bids, a Bid submitted may be
modified or withdrawn by the Bidder.
c. See the Bid Modification form which must be used to modify a bid after it has been
submitted. The bid modification form may be delivered in person, by mail or by fax
to the Contact Person listed in the Invitation to Bid. The Bid Modification form must
Invitation to Bid Page 6 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
be received by the Contact Person no later than the deadline for bids. Modifications
will be time and date stamped which will establish the official time of receipt of the
Modification. The Modification must not reveal the bid price but should be in the form
of an addition or subtraction or other modification so that final prices will not be
known until the sealed bid is opened. Submittal by the bidder of any form other than
the Bid Modification form included in this section may deem the modification
unacceptable and be cause for the bid to be rejected.
d. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt
of Bids provided that they are then fully in conformance with these Instructions to
Bidders.
11.0 BID PROTESTS
A formal written protest shall be filed by an aggrieved bidder within ten (10) business days after
announcement of the Notice of Intent to Award. Late protests shall not be considered. The written
protest shall, at a minimum, include the following:
Name, address, and phone number of protesting contractor;
Authorized signature of the protesting contractor, or the contractor's representative;
Identification of the proposed award;
Copies of all relevant documents;
Reason for the bid protest.
Protests will be evaluated by the BOROUGH MANAGER. The decision of the BOROUGH
MANAGER shall be final.
12.0 AWARD OF CONTRACT.
Award of a contract, if it is awarded, will be on the basis of materials and equipment described in
the Drawings or specified in the Technical Specifications and will be made to the lowest
responsive, responsible Bidder whose Bid complies with all the requirements prescribed. Unless
otherwise specified, any such award will be made within the period stated in the Notice Inviting
Bids that the Bids are to remain open. Unless otherwise indicated, a single award will be made for
all the Bid items in an individual Bid Schedule.
If the Owner has elected to advertise this Project with a Base Bid and Alternates, the Owner may
elect to award the contract for the Base Bid, or the Base Bid in combination with one or more
Alternates selected by the Owner. In either case, award shall be made to the responsive, responsible
bidder offering the lowest total Bid for the work to be awarded.
The Owner reserves the right to cancel the procurement without liability to the bidder, except
return of the bid security, at any time before the Agreement has been fully signed by all parties,
including the Owner.
Invitation to Bid Page 7 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Addendum Acknowledgement
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
The bidder acknowledges
receipt of the following addenda and certifies that their contents have
been considered in the preparation of this Bid.
If there are no addendums please state NONE
above your name.
Addendum Number
I Dated
1/9/2025 Initials
Addendum Number
2 Dated
1/17/2025 Initials
Addendum Number
Dated
Initials
Addendum Number
Dated
Initials
Addendum Number
Dated
Initials
Addendum Number
Dated
Initials
Addendum Number
Dated
Initials
Addendum Number
Dated
Initials
TK Elevator Corporation
Company Name
1 /21 /2025
Date
Liz Osorio
Authorizing Name
Account Manager
Title
Signature
Invitation to Bid Page 8 of 25
KFRC Elevator Maintenance
Contract No.
Kodiak Island Borough
Non -Collusion Affidavit
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
(to be executed prior to award)
UNITED STATES OF AMERICA
)SS.
STATE OF ALASKA )
I, L i z 0So r i D , of /6 c h o vz,�z , A V , being duly
sworn, do depose and state:
I, or the firm, association, or corporation of which I am a member, a bidder on the Contract to be
awarded, by the Kodiak Island Borough, Alaska, for the construction of that certain construction
project designated as:
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number*
Located at Kodiak in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding in connection with such Contract.
6�U.
Signature
Subscribed and sworn to this day of J Ufa , 20 ZL✓ .
OFFICIAL SEAL
N t& Public NOTARY PUBLIC
Kayla-Lianne Lozano
My commission !! m January 6, 2027
My Commission Expires: o 116 (o ZOZ�
Invitation to Bid Page 9 of 25
KHW Elcv�dor titaintcnancc
Contract No.
Kodiak Island Borough
Bid Schedule
Page 1 of ##
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
Base Bid
Item
No.
Item Description
Quantily
Unit
Unit Price
Total Item Price
Category 1 — Elevator
1
Maintenance, Inspection, and
4
EA
$900.00
$3,600.00
Service (Required Quarterly)
Category 5 Testing (One
2
occurrence needed within
1
EA
$7,500.00
$7,500.00
Contract Term)
Alternate #1
Item
Item Description
Quantily
Unit
Unit Price
Total Item Price
No.
1
Hourly Rate for Certified
1
EA
$405.60
$405.60
Technician
2
Overtime Rate for Certified
1
EA
$608.40
$608.40
Technician
3
Hourly Rate for Crew
1
EA
$730.08
$730.08
4
Overtime Rate for Crew
1
EA
$1,095.12
$1,095.12
5
Parts Mark Up
I
%
25
Invitation to Bid Page 10 of 25
KFRC Elevator Maintenance
Contract No.
Kodiak Island Borough
Bid Schedule
Page 2 of ##
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
Total Base Bid Amount:
c le kho� s2►-+ d o-,e h.a r,ol t.� �— Dollars ?c v c. Cents
11, 1M•CX:)
I, SoVio , hereinafter called Bidder, an individual doing
business a T1L CoK!R!!tv-.a No, , (strike out inapplicable words:) a
padnership, a corporation incorporated in the State of Alaska, ajoint vanturP hereby submits
this bid and agrees: to hold this bid open for ninety (90) days, to accept the provisions of the
Instruction to Bidders, to accomplish the work in accordance with the contract documents, plans,
specifications, for the lump sum and unit price amounts as set forth in this bid schedule.
Respectfully submitted this ri-O'6--day of 01AI 2029�
BIDDER:
T IL 1�1-2 V5�✓1 D
Company Name Authorizing Na e
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Address Ari,.•pA--h R et c,,y� p U Title
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Telephone Number Email Address
lag - 121 12Lt-A-
Federal I.D. or S.S.N.
CORPORATE SEAL
ATTEST:
gnature of Corporate Sec.
as 4kss
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Invitation to Rid Page 11 of25
KFRC Elevator Maintciiancc
Contract NO.
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Division of Corporations, Business and Professional Licensing
State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download /
Professional Licenses / License Details
LICENSE DETAILS
This serves as primary source verification* of the license.
License #: 177362
Program: Construction Contractors
Type: General Contractor Without Residential Contractor Endorsement
Status: Active
DBA: TK Elevator Corporation
Issue Date: 05/05/2021
Effective Date: 11 /18/2024
Expiration Date: 09/30/2026
Mailing Address: ATLANTA, GA, UNITED STATES
Public Note: Held previous license CONE27247.
*Primary Source verification: License information provided by the
Alaska Division of Corporations, Business and Professional
Licensing, per AS 08 and 12 AAC.
Owners
Owner Name
TK Elevator Corporation
Relationships
No Relationships Found
Entity
Number
34749F
https://www.commerce.alaska.gov/cbp/main/Search/ProfessionaiDetail/l 77362/?autoPrint=true 1 /2
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Kodiak Island Borough
Agreement
Page 1 of 3
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the
Borough, acting by and through its Borough Manager, and
TK Elevator Corporation
Company Name
2000 W. International Airport Rd., Ste D6, Anchorage, AK 99502
Company Address (Street or PO Box, Kodiak Island Borough, State, Zip)
a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship x❑ Corporation
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the
Contractor, is effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified
and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all
the materials and to do and perform all the work and labor required in the construction
of the above -referenced project as bid by the Contractor, which bid and prices named,
together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such.
2. It is distinctly understood and agreed that no claim for additional work or materials,
done or furnished by the Contractor and not specifically herein provided for, will be
allowed by the Borough, nor shall the Contractor do any work or furnish any material
not covered by this Contract, unless such work or materials is ordered in writing by the
Borough. In no event shall the Borough be liable for any materials furnished or used,
or for any work or labor done, unless the materials, work, or labor are required by the
Contract or on written order furnished by the Borough. Any such work or materials
which may be done or furnished by the Contractor without written order first being
given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby
covenants and agrees to make no claim for compensation for work or materials done or
furnished without such written order.
Payment under this Contract shall not exceed Thirty -Four Thousand Three -Hundred
dollars ($34,300.00). The Parties acknowledge that funds for the payment of this
contract are subject to the availability of funds lawfully appropriated for that purpose.
4. The Contractor further covenants and agrees that all materials shall be furnished and
delivered and all work and labor shall be done and performed, in every respect, to the
satisfaction of the Borough, on or before: or within
calendar days following the date of notice to proceed. [The Borough's signature below
shall constitute notice to proceed.] It is expressly understood and agreed that in case
of the failure on the part of the Contractor, for any reason, except with the written
Invitation to Bid Page 12 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
consent of the Borough, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the Borough shall have
the right to deduct from any money due or which may become due the Contractor, or
if no money shall be due, the Borough shall have the right to recover Liquidated
Damages as described in the Special Conditions for each calendar day elapsing
between the time stipulated for achieving substantial completion of an individual phase
and the actual date of completion of that phase in accordance with the terms hereof;
such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor
of the existence of causes over which the Contractor has no control and which must
delay furnishing of materials or the completion of the work, the Contracting Officer
may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for
liquidated damages for delays commencing from the date on which the extended period
expires.
The Contractor further covenants and agrees that the entire construction will be done
under the administration of and to the complete satisfaction of the Borough subject to
the inspection at all times and approval by any regulatory agency, and in accordance
with the laws of the State of Alaska and the Borough.
6. For purposes of this Contract, Contracting Officer means Engineering Department
Director, David Conrad, or any other person designated by the Borough Manager.
7. The Contractor is an independent contractor and not an employee or agent of the
Borough.
8. Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract. General Conditions can be found online at Projects Office I
Kodiak Island, AK - Official Website and include but are not limited to this Contract,
the General Conditions of the Construction Contract, the Special Conditions, and the
following listed documents:
(1)_Bidder Submission Package
(2)
Invitation to Bid Page 13 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Docusign Envelope ID. 79055E35-275F-45DC-992A-73574CBCD7C4
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms
and conditions.
CONTRACTOR
TK Elevator Corporation
Signature of Xuthorized Company Representative
Clay Hotchkiss, General Manager
Typed Name and Title
2/12i2025
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
_ p< i ct wLs_
Typed Name
Date
Borough Clerk (Attest)
FATTEST:
Nova M. Javier, M
Borough Clerk MC
DATE: 17/1
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
NPND g09oG
Page 14 of 25
Not Applicable
Kodiak Island Borough
Corporate Acknowledgement
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
(To be filled in when Contract is executed in behalf of Corporation)
UNITED STATES OF AMERICA )
)SS.
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this day of , 20
(Name of Officer)
(Name of Corporation)
(State of Incorporation)
Notary Public
My Commission Expires:
(Title of Officer)
Corporation, on behalf of said Corporation.
Invitation to Bid Page 15 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Contract Release
Page 1 of 2
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
The undersigned,
for itself, its successors in interest, assigns trustees, administrators, subcontractors, suppliers, and
laborers do hereby release and forever discharge the KODIAK ISLAND BOROUGH, ALASKA
a municipal corporation, from all actions, causes of actions, suits, controversies, claims, damages
and demands of every kind and nature, mature or to mature in the future, for and by reason of
any matter, thing or claim arising out of the following Contract:
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
The undersigned also intends hereby to discharge the Kodiak Island Borough from all
liability for any and all damages or injuries presently undiscovered or unanticipated. The
undersigned's intention hereby is to waive any right it may subsequently have to set aside this
release under the doctrine of Witt v. Watkins, 579 P.2d 1065 (Alaska 1978).
The undersigned further agrees to defend, indemnify and hold harmless the Kodiak Island
Borough against any claims, liens, or causes of action arising under or by virtue of this Contract,
including, but not limited to, any claim that the undersigned, any successor in interest, assignee,
trustee, administrator, subcontractor, supplier or laborer of the undersigned or any other person
might make or claim that he could possibly make against the Kodiak Island Borough.
The undersigned certifies that he has not assigned any amounts payable under this
Contract to anyone.
The undersigned hereby acknowledges receipt of the amount of $
as full and final payment in consideration for all services, materials and labors rendered in
connection with this Contract.
The undersigned hereby declares that the terms of this RELEASE have been completely read and
are fully understood, and said terms are voluntarily accepted for the purpose of making a full and
final release of any and all claims, disputed or otherwise, arising under or by virtue of this
Contract.
Invitation to Bid Page 16 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Contract Release Page 2 of 2
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
IN WITNESS WHEREOF, I have hereunto set my hand and seal this
, 20
COMPANY
SIGNATURE
TITLE
STATE OF ALASKA )
)ss.
THIRD JUDICIAL DISTRICT )
day of
THIS IS TO CERTIFY that on this day of , 20 , before me, Notary Public
in and for the State of Alaska, personally appeared of
, known to me to be
its and acknowledged to me that he has read this
foregoing RELEASE and knew contents thereof to be true and correct to the best of his
knowledge and belief, and that he signed the same freely and voluntarily for the uses and
purposes therein mentioned, and that he was duly authorized to execute the foregoing document
according to the Bylaws or by Resolutions of said corporation.
WITNESS my hand and notarial seal this day of
Notary Public in and for Alaska
My Commission expires:
20
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 17 of 25
Kodiak Island Borough
Special Conditions
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Table of Contents
Section Title Page
SP01
General Statement..........................................................................................................
19
SP02
Scope of Work................................................................................................................
19
SP03
Time of Completion.......................................................................................................
21
SP04
Documentation...............................................................................................................
21
SP05
Suitable Materials...........................................................................................................
22
SP 06
Special Site Conditions..................................................................................................
22
SP 07
Hazardous Waste Generation.........................................................................................
22
SP 08
Site Preservation, Restoration, Cleanup and Environmental Reporting ........................
23
SP09
Permits............................................................................................................................
23
SP 10
Order of Award of Alternative Bids...............................................................................
23
SP11
Payment..........................................................................................................................
23
SP 12
References to Kodiak Island Borough General Conditions ...........................................
24
Invitation to Bid Page 18 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Special conditions
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
SC 01 General Statement
The Special conditions set forth conditions and requirements unique to this Project and are
supplemental to, and supersede, the Kodiak Island Borough "General Conditions."
SC 02 Scope of Work
The Scope of Work of the Base Bid of this Contract shall include providing all labor, materials,
tools, equipment, transportation, supervision and facilities necessary to:
Base Bid
Contractor shall provide all services necessary to inspect, maintain, test, and certify the Kodiak
Fisheries Research Center (KFRC) elevator as required by safety Code for Elevators and
Escalators, ASME A17.1-2013, which includes: Four (4) quarterly inspection, maintenance,
testing, and certifying of the elevator per year. One (1) category 5 test (required every five (5)
years) will need to occur in 2025.
The maintenance and service must be performed by trained personnel directly employed and
supervised by the Contractor. All work shall be performed in accordance with the State of Alaska
Department of Labor & Workforce Development adopted American Society of Mechanical
Engineers (ASME) A17.1 — 2013, Safety Code for Elevators and Escalators and the latest edition
of the "American Standard Safety Code for Elevators, Dumbwaiters, and Escalators". The
Contractor shall perform all work ordered by the State of Alaska Elevator Inspector to ensure that
the elevators and related equipment meet or exceed State of Alaska ANSI A17.1 code
requirements.
The Contractor shall evaluate the performance of the elevator and its equipment as often as needed,
but at least once per quarter.
Quarterly Inspection, Maintenance, and Testing:
The Contractor shall provide a schedule of each inspection or evaluation to be done to the Borough.
The Contractor shall submit a report of each completed inspection or evaluation to the Borough in
writing within ten (10) days of completing said inspection or evaluation.
Contractor must include inspection, lubrication, repair, adjustment, and or replacement of the
following parts:
Invitation to Bid Page 19 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Controllers, including; relays, capacitors, contactors, leads, coils, line starters,
transformers, fuse holders and fuses, switches, wiring, connections, resistors, rectifiers,
power supplies, solid state equipment, microprocessors, selector components, selector tape
and cable, mechanical and electrical driving components, etc.
Motors, including; bearings, rotating elements, windings and coils, wiring, frames, mounts,
belts, sheaves, and connections.
Pump and pump motors, including; valves, valve manifolds, mufflers, hydraulic oil, filters,
belts, pulleys, cylinder packing, above ground plunger and cylinder, including all
connectors, generator set and brushes.
Hoisting machine, including; cables, compensating chains, generator, regulator, gears,
bearings, brake & lining, and drive sheave.
Car door operator, door rollers, locks, hangers, spirators, gibs, guides, sash weights, sight
guards, and car door protection.
Safety switches, load weighing switches, hoist way switches, governors, governor
components, tension sheaves, compensating sheaves, platforms, car and counterweight
safety devices, counterweight guides, roller guides, counterweight sheaves.
Fixtures including; car and hall buttons, car and hall lantern, position indicators, keyed
switches, lamps, and emergency light and bell.
Perform routine inspections and tests of vertical platforms in accordance with 8 AAC
77.025(a).
Category 1 inspections, annual, and five-year (Category 5) full load test as required by
ASME A17.1 2013 Safety Code for Elevators.
The Borough has thirty (30) days from the date of quarterly services provided to report any
malfunctions or deficiencies to the Contractor.
In the event the elevator malfunctions between scheduled inspections or maintenance visits due
to the maintenance performed, the Contractor shall provide a qualified service representative for
the purpose of repairing the elevator within a reasonable amount of time. The Contractor shall be
responsible for all part or material costs to remedy such malfunctions or deficiencies.
Alternate Bid(s)
The Scope of Work of the Additive Alternate No. 1 Bid of this Contract shall include providing
all labor, materials, tools, equipment, transportation, supervision, and facilities necessary to
perform Emergency work in case of elevator failures, which will be compensated via time and
materials. Contractor is to outline their hourly rates, overtime rates, and parts markup as outlined
in the bid schedule. All travel time should be included into the hourly rates.
Invitation to Bid Page 20 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
The Contractor shall make all reasonable efforts to complete the work during normal work hours,
and reasonable efforts to avoid extravagant expenditures in order to fix emergency malfunctions
or deficiencies that have been reported.
SC 03 Time of Completion
The Term of the contact is for an initial four-year period from February 7, 2025 until June 30,
2029.
Upon satisfactory performance, determined solely by the Borough Manager, the Borough may
exercise the option to extend the contract for up to three (3) additional one (1) year periods by
providing notice of the exercise of the option to extend at least sixty (60) days before expiration
of the current term.
If the Borough provides a notice of extension, the Contractor shall accept or reject the extension
within thirty (30) days of the date the notice is sent by the Borough. The parties may mutually
agree to continue services after expiration of the final term on a month -to -month basis on the
same rates until a new contract can be awarded.
Following the initial 3-year term, requests for rate increases may be entertained by the Borough,
and if acceptable, will be incorporated into each contract extension agreement.
SC 04 Documentation
During the duration of this contract the Contractor will coordinate with the Borough to have and
maintain an information library that will be located in the elevator closet on site at all times.
This information library shall consist of manufacturer's equipment maintenance schedules,
equipment schematics, layouts, parts list, etc., and other basic information needed to properly
maintain the included elevator systems.
The Contractor shall, within thirty (30) days of the award this contract, submit copies of the
schedules, checklists, reports, and tests which will be used for conduction and recording all
preventative maintenance for the Borough's information and to be stored in the information
library.
The Borough reserves the right to request additions or alterations to these documents as they
deem necessary.
Upon termination of the contract, the Borough shall become sole owners of all the above
referenced records.
Invitation to Bid Page 21 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
SC 05 Suitable Materials
During the term of this contract, unless otherwise specified, all materials, supplies, or equipment
offered by a Contractor shall be new from the original equipment manufacturer (OEM), unused,
of recent manufacture, and suitable for the manufacturer's intended purpose.
Obsolete or unavailable OEM parts must be replaced with the highest quality parts available to
the Contractor.
Minor consumable parts can be stocked at the location of work. The Contractor must also stock
minor parts specific to the specified elevators in their warehouse. Major parts not stocked must
be shipped next day air when required.
The Contractor warrants all articles, materials, and equipment supplied under a contract resulting
from this request for quote to the specifications of this contract, to be fit and sufficient for the use
specified, to be merchantable quality, and to be free from defect of materials or workmanship.
Equipment, articles, and/or materials received which do not conform to the above warranties,
may be held at the Contractor's risk of loss or damages, or returned at the Contractors expense at
the discretion of the Borough.
SC 06 Special Site Conditions
The Kodiak Island Borough owns the Kodiak Fisheries Research Center and is responsible for
maintaining the building and safety for tenants and public use. Any work that may in some way
disturb the tenants or public visitors needs to be coordinated with the Engineering and Facilities
office 907-486-9343 at least two weeks prior to work starting.
If the there is a larger amount of refuse or debris generated by the project. The Kodiak Island
Borough landfill fees may be waived. The Contractor will be responsible for hauling demolished
materials and construction waste out to the Kodiak Island Borough Baler facility is located at 1203
Monashka Bay Road. Please contact 907-486-9348 ahead of time to make arrangements for the
disposal of such materials.
SC 07 Hazardous Waste Generation
Every effort to minimize or eliminate the generations of hazardous waste shall be used by the
Contractor in the performance of the work of this Contract. Unless there is no substitute, no
hazardous material shall be used in the performance of the work of this Contract.
Invitation to Bid Page 22 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
SC 08 Site Preservation, Restoration, Cleanup and Environmental Reporting
The Contractor shall be solely responsible for damage to public or private property caused by their
operations. The Contractor shall take all precautions necessary to control dust. The Contractor
shall notify the Kodiak Island Borough of any claims of damage and shall clean and restore any
property so damaged at the sole expense of the Contractor. All spills or releases of any hazardous
substance shall be reported to the appropriate governmental agency as well as notice to the Kodiak
Island Borough. Contractor shall be responsible for all associated cleanup costs and fines.
At all times during the work, keep the premises clean and orderly. Upon completion of the work,
repair all damage caused by equipment and leave the Project free of rubbish and excess materials
of any kind.
SC 09 Permits
The Contractor shall obtain all licenses and permits that are required to do the work.
SC 10 Order of Award of Alternative Bids
Additive Alternate and/or Deductive Alternative Bids will be awarded, if any are awarded, in any
order determined to be the most advantageous combination by the owner.
SC 11 Payment
Payments shall be in accordance with Article 13, Payments to Contractor and Completion, in
Section 00710- General Conditions Contract. All invoices for payment must be submitted on and
invoice with an accompanying Application for Payment and updated Schedule of Values (if
applicable).
Disbursement of money to a person, firm or corporation will be made only after all the various
receivable accounts of the general government and any municipal utility or enterprise have been
reviewed for outstanding balances owed, and the disbursement will be reduced by setting off the
amount of any delinquent indebtedness due the Kodiak Island Borough from such person, firm or
corporation.
All contracts to which the Kodiak Island Borough is a parry which will or may involve the
disbursement of Kodiak Island Borough funds shall contain the following clause, or its
substantial equivalent: "Disbursement of money by the Kodiak Island Borough hereunder shall
subject to set-off pursuant to the provisions of the Kodiak Island Borough Code." Such contracts
include, but are not limited to, oral contracts, employment contracts, construction contracts,
purchasing contracts and contracts of any municipal utility or enterprise, including customer's
deposits.
Invitation to Bid Page 23 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
SC 12 References to Kodiak Island Borough General Conditions
The Kodiak Island Borough General Conditions of the Construction Contract, hereafter referred
to as General Conditions, are incorporated in and become a part of the Contract Documents for the
work, The General Conditions can be downloaded from the Kodiak Island Borough's website at
Protects Office I Kodiak Island, AK - Official Website. All work under this Contract shall comply with
the latest edition and addenda to all applicable codes, ordinances, and standards.
It shall be the responsibility of the Bidder to prepare their bid so all materials and/or different
arrangements of connections or fittings shall harmoniously conform with the intent of the Contract
Drawings, General Conditions, and the Special conditions.
Invitation to Bid Page 24 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Minimum Prevailing Wage Rates
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Minimum Prevailing Wage Rates and Title 36 Public Contracts Follows
See attached Links:
http://labor.state.ak.us/Iss/TgM60O.htm
hllp:Hlabor.alaska.gov/lss/fonns/Pam400.pdf
In accordance with the requirements of AS 36.05.070 and AS 36.05.080, the following
provisions are included where applicable:
(1) The Contractor or subcontractors of the Contractor shall pay all employees unconditionally
and not less than once a week;
(2) wages may not be less than those stated in the advertised specifications, regardless of the
contractual relationship between the Contractor or subcontractors and laborers, mechanics, or
field surveyors;
(3) the scale of wages to be paid shall be posted by the Contractor in a prominent and easily
accessible place at the site of the work;
(4) Owner shall withhold so much of the accrued payments as is necessary to pay to laborers,
mechanics, or field surveyors employed by the Contractor or subcontractors the difference
between
(A) the rates of wages required by the contract to be paid laborers, mechanics, or field
surveyors on the work; and
(B) the rates of wages in fact received by laborers, mechanics, or field surveyors.
(5) If it is found that a laborer, mechanic, or field surveyor employed by the Contractor or
subcontractor has been or is being paid a rate of wages less than the rate of wages required by the
contract to be paid, the Owner may, by written notice to the Contractor, terminate the
Contractor's right to proceed with the work or the part of the work for which there is a failure to
pay the required wages and to prosecute the work to completion by contract or otherwise, and the
Contractor and the Contractor's sureties are liable to Owner for excess costs for completing the
work.
Invitation to Bid Page 25 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Kodiak Island Borough
Assembly Newsletter
Vol. FY2025, No. 14 February 07, 2025
At Its Regular Meeting Of February 6, 2025, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 20,
2025, At 6:30 p.m. In The Borough Assembly Chambers.
ADOPTED Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Island Borough
Accepting And Appropriating Grant Funds For The 2021-22 And 2022-23 Bristol Bay Red King Crab And
Bering Sea Snow Crab Fisheries Disaster Declaration
ADOPTED Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent Taxes, Penalties,
Interest, And Fees Of Those Non -Collectable Accounts
ADOPTED Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previously
Authorized American Rescue Plan Act (ARPA) State And Local Fiscal Recovery Funds (SLFRF) For The
Benefit Of The Residents Of The Borough
AUTHORIZED The Borough Manager To Execute Contract No. FY2025-42, Kodiak Fisheries Research
Center Elevator Maintenance Services Contract With TK Elevator Corporation In An Amount Not To
Exceed $34,300
CONFIRMED The Mayoral Appointments Of Mr. Sean Cleary To The Planning And Zoning Commission
City Seat For A Term To Expire December 31, 2025, And Mr. Nicholas Mangini To The Planning And
Zoning Commission City Seat For A Term To Expire December 31, 2027
View our website: Visit our Facebook page:
www.kodiakak.us www.facebook.com/KodiakislandBorough