2025-02-06 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Assembly Chambers
Thursday, February 6, 2025, 6:30 p.m.
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube
Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting
packets are published. Please call (907) 486-3231 or (855) 492-9202 for citizens comments and public hearing.
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people,
and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize
the Alutiiq culture that enriches our community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non -controversial
items by the Assembly and will be approved by one motion.
6. *APPROVAL OF MINUTES
A. Regular Meeting Minutes of January 16, 2025
Minutes
7. CITIZENS' COMMENTS
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
Page
!W:3
Please call 1(907) 486-3231 or toll free 1(855) 492-9202
A. Ordinance No. FY2025-12, An Ordinance Of The Assembly Of 9 - 12
The Kodiak Island Borough Accepting And Appropriating Grant
Funds For The 2021-22 And 2022-23 Bristol Bay Red King Crab
Page 0 of 82
And Bering Sea Snow Crab Fisheries Disaster Declaration
Agenda Item Report - Pdf
B. Ordinance No. FY2025-13, Writing Off The Personal Property 13 - 16
Delinquent Taxes, Penalties, Interest, And Fees Of Those Non -
Collectable Accounts
Agenda Item Report - Pdf
C. Ordinance No. FY2025-14, Amending And Redirecting Funds 17 - 21
From The Previously Authorized American Rescue Plan Act
(ARPA) State And Local Fiscal Recovery Funds (SLFRF) For The
Benefit Of The Residents Of The Borough
Agenda Item Report - Pdf
11. BOROUGH MANAGER'S REPORT
A 2025-02-06 Borough Manager's Report 22 - 36
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2025-42, Kodiak Fisheries Research 37 - 66
Center Elevator Maintenance Services Contract With TK
Elevator Corporation Not to Exceed $34,300
Agenda Item Report - Pdf
14.B. RESOLUTIONS
14.C. ORDINANCES FOR INTRODUCTION
1. Confirmation Of Mayoral Appointments To The Planning 67 - 75
And Zoning Commission City Seats Of Mr. Sean Cleary
And Mr. Nicholas Mangini
Agenda Item Report - Pdf
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16. ASSEMBLY MEMBERS' COMMENTS
17. ADJOURNMENT
Page 1 of 82
18. INFORMATIONAL MATERIALS
A Meeting Materials
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel.
Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published.
For public hearing and citizens comments, please call (907) 486-3231 or (855) 492-9202.
Page 2 of 82
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
January 16, 2025
A regular meeting of the Kodiak Island Borough Assembly was held on January 16, 2025, in
the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were
Borough Manager Aimee Williams, Community Development Director Christopher French,
Finance Director Dora Cross, Deputy Clerk Lina Cruz, and Assistant Clerk Irene Arellano.
INVOCATION
Cadet Joe Duran of the Salvation Army gave the invocation.
2. PLEDGE OF ALLEGIANCE
Mayor Arndt led the pledge of allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
Present were Mayor Scott Arndt, Assembly Members Steve Ames, Jared Griffin, Dave
Johnson, Larry LeDoux, Scott Smiley, and Bo Whiteside.
LEDOUX moved to excuse Assembly member Sharratt who was absent due to personal
leave.
ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO TWO: Ames, Johnson,
LeDoux, and Smiley (AYES); Griffin and Whiteside (NOES).
5. APPROVAL OF AGENDA AND CONSENT AGENDA
GRIFFIN moved to approve the agenda and consent agenda.
VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
A. Regular Meeting Minutes of December 19, 2024
7. CITIZENS' COMMENTS
The following spoke under citizen's comments:
• Leanna Harrington
• Melissa Berns
• Brock Simmons
• Coral Chernoff
Kodiak Island Borough Assembly Regular Meeting Minutes
January 16, 2025 Page 1 of 5
Regular Meeting Minutes of January 16, 2025 Page 4 of 81
AGENDA ITEM #6.A.
8. AWARDS AND PRESENTATIONS — None.
9. COMMITTEE REPORTS — None.
10. PUBLIC HEARING
A. Ordinance No. FY2025-09, Amending Kodiak Island Borough Code Title 17
Zoning, Chapter 205 Amendments And Changes, Section 17.205.055
Submission To Assembly To Require Submission Of All Rezone Requests To
The Assembly For Review
GRIFFIN moved to adopt Ordinance No. FY2025-09.
Mayor Arndt opened the public hearing.
Hearing and seeing none, Mayor Arndt closed the public hearing.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin,
Johnson, LeDoux, Smiley, Whiteside, and Ames.
11. BOROUGH MANAGER'S REPORT
Borough Manager Williams provided a manager's report, and it was included in the
meeting packet.
12. MESSAGES FROM THE BOROUGH MAYOR
Mayor Arndt wished everyone a happy new year.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
14.B. RESOLUTIONS
1. Resolution No. FY2025-12 Authorizing The Borough To Issue A General
Obligation School Refunding Bond To Refund Certain Principal Installments Of
An Outstanding General Obligation School Bond Of The Borough And To Pay
Costs Of Issuing The Bond, Fixing Certain Details Of Such Bond, Authorizing Its
Sale, And Providing For Related Matters
GRIFFIN moved to adopt Resolution No. FY2025-12.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Johnson,
LeDoux, Smiley, Whiteside, Ames, and Griffin.
Kodiak Island Borough
January 16, 2025
Assembly Regular Meeting Minutes
Page 2 of 5
Regular Meeting Minutes of January 16, 2025 Page 5 of 81
AGENDA ITEM #6.A.
2. Resolution No. FY2025-13 Adopting An Alternative Allocation Method For The
FY25 Shared Fisheries Business Tax Program And Certifying That This
Allocation Method Fairly Represents The Distribution Of Significant Effects Of
Fisheries Business Activity In FMA 13: Kodiak Area
GRIFFIN moved to adopt Resolution No. FY2025-13.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: LeDoux,
Smiley, Whiteside, Ames, Griffin, and Johnson.
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak
Island Borough Accepting And Appropriating Grant Funds For The 2021-22 And
2022-23 Bristol Bay Red King Crab And Bering Sea Snow Crab Fisheries
Disaster Declaration
GRIFFIN moved to advance Ordinance No. FY2025-12 to public hearing at the
next regular meeting of the Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Whiteside, Ames, Griffin, Johnson, and LeDoux.
2. Ordinance No. FY2025-13 Writing Off The Personal Property Delinquent Taxes,
Penalties, Interest, And Fees Of Those Non -Collectable Accounts
GRIFFIN moved to advance Ordinance No. FY2025-13 to public hearing at the
next regular meeting of the Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Whiteside,
Ames, Griffin, Johnson, LeDoux, and Smiley.
3. Ordinance No. FY2025-14 Amending And Redirecting Funds From The
Previously Authorized American Rescue Plan Act (ARPA) State And Local
Fiscal Recovery Funds (SLFRF) For The Benefit Of The Residents Of The
Borough
GRIFFIN moved to advance Ordinance No. FY2025-14 to public hearing at the
next regular meeting of the Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ames,
Griffin, Johnson, LeDoux, Smiley, and Whiteside.
14.D. OTHER ITEMS
1. State Of Alaska Alcohol And Marijuana Control Office, Restaurant Or Eating
Place License Renewal Application For Second Floor Restaurant (License
#3293 Combined Renewal Notice)
Kodiak Island Borough
January 16, 2025
Assembly Regular Meeting Minutes
Page 3 of 5
Regular Meeting Minutes of January 16, 2025 Page 6 of 81
AGENDA ITEM #6.A.
GRIFFIN moved that the Kodiak Island Borough Assembly objects to the
renewal of Restaurant and Eating Place License #3293 for the reasons outlined
in the Clerk's investigation and letter of protest to the applicant, and directs the
Clerk to notify the Alcoholic Beverage Control (ABC) Board of the objection.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Griffin,
Johnson, LeDoux, Smiley, and Whiteside (AYES); Ames (NO).
2. Mayoral Veto On Contract No. FY2025-36, Authorization For The Design Of
Needed Pool Repairs With Water Technologies Inc. In The Amount Of $88,900
No motion was made to override the Mayoral Veto On Contract No. FY2025-36,
Authorization For The Design Of Needed Pool Repairs With Water Technologies
Inc. In The Amount Of $88,900. The Contract Was Vetoed.
3. Confirmation Of The Mayoral Appointment To The Solid Waste Advisory Board
Of Mr. Dennis Irwin
GRIFFIN moved to confirm the mayoral appointment to the Solid Waste Advisory
Board of Mr. Dennis Irwin to an At -Large seat for a term to expire on December
31, 2025.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Johnson,
LeDoux, Smiley, Whiteside, Ames, and Griffin.
15. CITIZENS' COMMENTS — None.
16. ASSEMBLY MEMBERS' COMMENTS
• Assembly Member Whiteside thanked the community members for attending the
School Board meetings and he announced the upcoming Kodiak Island Borough
and City of Kodiak Joint Fisheries workgroup meeting on January 22, 2025.
• Assembly Member Griffin expressed his gratitude and congratulated Dennis
Irwin, the newly appointed member of the Solid Waste Advisory Board. He also
thanked all those who participated in the School Board meetings. He shared the
exciting news that enrollment at the Kodiak College has increased and classes
have resumed.
• Assembly Member Johnson expressed his disappointment regarding the vetoed
contract design for pool repairs. He looked forward to a fully comprehensive pool
repair plan contract in the near future. Additionally, he was pleased to learn that
airport parking enforcement will be implemented soon. Lastly, he mentioned he
will keep advocating for regulations concerning Airbnb rentals.
• Assembly Member Ames thanked the public for their participation in the
Assembly meetings. He also thanked the Assembly for their dedication and effort
in making decisions.
• Assembly Member LeDoux expressed his gratitude for the insightful discussion
regarding the restaurant eating place license renewal protest letter,
acknowledging the challenging and intricate nature of the decision. He extended
his thanks to the Borough Manager and the staff for their thorough reports.
Additionally, he took a moment to read out the list of projects outlined in the
Kodiak Island Borough
January 16, 2025
Assembly Regular Meeting Minutes
Page 4of5
Regular Meeting Minutes of January 16, 2025 Page 7 of 81
AGENDA ITEM #6.A.
Ordinance No. FY2025-14, which reallocates funds from the American Rescue
Plan Act.
• Assembly Member Smiley pointed out his thought on issues causing the decline
in student enrollment in the school district. He also expressed his concerns that
Charter Schools are not required to test their students, making state -mandated
testing optional. He believes that the State of Alaska would greatly benefit from
requiring all students, regardless of their school type, to participate in these
assessments noting that this would be a crucial step in evaluating whether
children are truly learning.
17. ADJOURNMENT
GRIFFIN moved to adjourn the meeting at 8:01 p.m.
VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
Scott Arndt, Borough Mayor
Kodiak Island Borough
January 16, 2025
ATTEST:
Nova M. Javier, Borough Clerk
Assembly Regular Meeting Minutes
Page 5 of 5
Regular Meeting Minutes of January 16, 2025 Page 8 of 81
AGENDA ITEM #10.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak
Island Borough Accepting And Appropriating Grant Funds For The 2021-22
And 2022-23 Bristol Bay Red King Crab And Bering Sea Snow Crab Fisheries
Disaster Declaration
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
Move to adopt Ordinance No. FY2025-12.
DISCUSSION:
A fisheries disaster determination was made for the 2021-22 and 2022-23 Bristol Bay King
Crab and Bering Sea Snow Crab fisheries resulting from an unpredicted crab die -off. Disaster
funds were subsequently determined and made available for distribution to eligible
communities based on each community's proportion of the estimated gross revenue value.
Kodiak Island Borough is eligible for these funds due to the history of Bristol Bay and Bering
Sea crab landings made in Kodiak and the associated severance taxes collected on those
landings. The Borough Manager received notification that the KIB is eligible to receive
$53,182.40 of the disaster funds to help mitigate losses in fish (severance) tax revenue.
Kodiak Island Borough Code 3.25 authorizes the Assembly to accept grant funds and
requires that grant funds not designated for a specific purpose be appropriated via ordinance.
ALTERNATIVES:
Postpone, amend, or fail to advance the ordinance.
FISCAL IMPACT:
$53,182.40 increase to the Fisheries Economic Development project budget.
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Isla... Page 9 of 81
AGENDA ITEM #10.A.
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KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2025-12
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING
AND APPROPRIATING GRANT FUNDS FOR THE 2021-22 AND 2022-23 BRISTOL BAY RED
KING CRAB AND BERING SEA SNOW CRAB FISHERY DISASTER DECLARATION
WHEREAS, on May 9, 2023, the U.S. Secretary of Commerce made a disaster determination
for Alaska's 2021-2022 and 2022-2023 Bristol Bay King Crab and Bering Sea Snow Crab
fisheries, under the Magnuson -Stevens Fishery Conservation and Management Act in response
to the March 3, 2022, and October 21, 2022, requests from Governor Dunleavy; and
WHEREAS, National Oceanic and Atmospheric Administration (NOAA) Fisheries allocated
$94,489,726 and $96,621,465 to address losses to the affected management areas in response
to the disaster determination; and
WHEREAS, the Alaska Department of Fish and Game (ADF&G) works with affected
stakeholders and NOAA Fisheries to identify funding priorities and develop spend plans for each
fishery disaster. ADF&G drafted a spend plan to disperse the allocation of these funds and sent
the final spend plan to Pacific States Marine Fisheries Commission (PSMFC) for administration;
and
WHEREAS, the PSMFC has provided notification that the Kodiak Island Borough is eligible to
receive a one-time payment of fifty-three thousand, one hundred eighty-two dollars and forty cents
($53,182.40) to compensate for the borough's lost income due to this fishery disaster; and
WHEREAS, Kodiak Island Borough Code 3.25.040.0 requires that grant funds which are
unlimited as to use, or subject only to general limitations, be appropriated by ordinance and
include an appropriate budget amendment.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is not of a general and permanent nature and shall not become a part
of the Kodiak Island Borough Code of Ordinances.
Section 2: The Kodiak Island Borough accepts the funds granted through the Pacific States
Marine Fisheries Commission for the 2021-22 and 2022-23 Bristol Bay Red King Crab
and Bering Sea Snow Crab Fisheries disaster declaration.
Section 3: The Fisheries Economic Development project budget shall be amended to account
for this $53,182.40 one-time payment.
Effective Date: This ordinance takes effect upon adoption.
Ordinance No. FY2025-12
Page 1 of 2
Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Isla... Page 10 of 81
AGENDA ITEM #10.A.
45
46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
47 THIS DAY OF , 2025
48
49 KODIAK ISLAND BOROUGH
50
51 ATTEST:
52
53 Scott Arndt, Borough Mayor
54 Nova M. Javier, MMC, Borough Clerk
55
56 Introduced by: Borough Manager
57 First reading: 01/16/2024
58 Second reading/public hearing:
59
60 VOTES:
61 Ayes:
62 Noes:
Ordinance No. FY2025-12 Page 2 of 2
Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Isla... Page 11 of 81
AGENDA ITEM #10.A.
PACIFIC STATES MARINE FISHERIES COMMISSION
205 SE SPOKANE STREET, SUITE 100
PORTLAND, OREGON 97202-6487
PHONE (503) 595-3100 • FAX (503) 214-1170
WWW.PSMFC.ORG
WWW.RELIEF. PSMFC.ORG
December 18, 2024
AIMEE WILLIAMS, BOROUGH MANAGER
KODIAK ISLAND BOROUGH
710MILL BAY RD
KODIAK, AK 99615
AWILLIAMS(cD-KODIAKAK.US
RE: 2021-22 & 2022-23 Bristol Bay Red King (BBR) and Bering Sea Snow (BSS) Crab Fishery Disaster Relief
Ms. Williams,
$9,360,000 (5% of total funding) was allocated to the community sector related to the 2021-22 and 2022-23
BBR and BSS fishery disaster relief. Disaster funds are to be distributed pro rata to eligible communities based
on each community's proportion of the combined total 2019/20 and 2020/21 estimated gross revenue value for
both species. The KODIAK ISLAND BOROUGH is eligible to receive a one-time payment of $53,182.40.
Municipalities and boroughs rely on revenue generated from BBR and BSS crab fishery landings and other
economic activities related to the BBR and BSS crab fisheries. The state's Fishery Business tax rate is 3% for
shore -based crab landings and is shared 50/50 with the state and municipalities/boroughs where the landings
occur.
If landings occur in the bounds of a municipality and borough, landing tax revenues are shared 50/50 between
each entity. A local raw fish tax, ranging from 2% to 3.5%, is applied in various municipalities and boroughs,
depending on the location and species. Funds were allocated to affected communities to help mitigate
losses in fish tax and other economic losses due to the fishery disaster.
Direct payments to municipalities and boroughs are based on the port of landing where BBR crab
deliveries occurred.
The following criterion is proposed for community eligibility:
• BBR or BSS crab must have been landed in the community during the 2019/20 and/or 2020/21
season based on the port of landing from ADF&G Fish Ticket data.
Landings of BBR and BSS occurred in five communities represented by five municipalities and two boroughs
during the 2019/20 and 2021/22 seasons: 1) Unalaska, 2) Akutan, King Cove and Aleutians East Borough, 3)
St. Paul, and 4) City of Kodiak and Kodiak Island Borough.
"To promote the conservation, development and management of Pacific coast fishery resources through coordinated
regional research, monitoring and utilization"
Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Isla... Page 12 of 81
AGENDA ITEM #1O.B.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent
Taxes, Penalties, Interest, And Fees Of Those Non -Collectable Accounts
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Ordinance No. FY2025-13.
DISCUSSION:
Staff has complied nine (9) personal tax accounts that have been determined uncollectable
for various reasons. All legal resources have been exhausted by staff in pursuing collections.
It is staff's desire for Borough accounts to be current and properly reflect the financial status
of receivables in accordance with Generally Accepted Accounting Principles. KIB code does
not identify a specific method of writing off delinquent accounts, therefore this ordinance
requests the approval to write-off these uncollectable accounts.
$10,630.17
Base Tax Total
3,959.67
Penalties and Interest Total
601.14
Miscellaneous Fees Total
$15,190.98
Total Write -Off
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent Ta
Page 13 of 81
AGENDA ITEM #10.B.
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KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2025-13
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH WRITING OFF
THE PERSONAL PROPERTY DELINQUENT TAXES, PENALTIES, INTEREST AND FEES OF
THOSE NON -COLLECTABLE ACCOUNTS
WHEREAS, it is the desire of staff to have the Kodiak Island Borough's accounts to be current
and properly reflect the financial status of the Borough in Accordance with Generally Accepted
Accounting Principles; and
WHEREAS, part of the routine practice to bring the accounts current in compliance with
Generally Accepted Accounting Principles includes classifying and writing off as uncollectible
those accounts determined to be uncollectible; and
WHEREAS, the Kodiak Island Borough Code does not identify a specific method for writing off
delinquent accounts determined to be uncollectible; and
WHEREAS, the Kodiak Island Borough Assembly has previously requested that accounts to be
written off be identified and the write-off of the accounts be approved by the Assembly by
ordinance; and
WHEREAS, staff has compiled nine personal tax accounts which have been determined to be
uncollectable for various reasons; and
WHEREAS, all resources to legally collect the delinquent tax accounts identified for write off
have been exhausted by staff.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is not of a general and permanent nature and shall not become a part
of the Kodiak Island Borough Code of Ordinances.
Section 2: The Borough Assembly approves this ordinance to write off $15,190.98 in the fiscal
year 2025 for nine personal tax accounts per the attached schedule A, which is
incorporated herein by reference, and which accounts have been determined to be
uncollectable.
Base Tax Total $10,630.17
Penalties and Interest Total $3,959.67
Miscellaneous Fees Total $601.14
Effective Date: This ordinance takes effect upon adoption.
Ordinance No. FY2025-13
Page 1 of 2
Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent Ta... Page 14 of 81
AGENDA ITEM #10.B.
42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
43 THIS DAY OF , 2025
44
45 KODIAK ISLAND BOROUGH
46
47 ATTEST:
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49 Scott Arndt, Borough Mayor
50 Nova M. Javier, MMC, Borough Clerk
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52 Introduced by: Borough Manager
53 First reading: 01/16/2025
54 Second reading/public hearing:
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56 VOTES:
57 Ayes:
58 Noes:
Ordinance No. FY2025-13 Page 2 of 2
Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent Ta... Page 15 of 81
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SCHEDULE A
Property ID
Geo ID
Owner Name
Legal Description
Year
Base Tax
Fees
Penalty
Interest
Total Due
24581
P5619000009
BEAR PAW LODGE LLC
BEAR PAW LODGE - UGANIK
2020
595.63
18.92
26.89
134.39
775.83
2021
595.63
20.30
26.89
102.14
744.96
2022
595.63
27.40
26.88
69.88
719.79
2023
0.00
22.87
0.00
0.00
22.87
Total
1,786.89
89.49
80.66
306.41
2,263.45
24405
P21318000001
BLONDIN KYLE JOHN
BLONDIN CONSTRUCTION
2018
376.18
15.70
6.94
51.25
450.07
2019
376.18
19.05
6.94
42.95
445.12
2020
680.88
18.92
34.64
173.14
907.58
2021
680.88
20.30
34.64
131.59
867.41
2022
0.00
27.40
0.00
0.00
27.40
2023
0.00
22.87
0.00
0.00
22.87
Total
2,114.12
124.24
83.16
398.93
2,720.45
25029
P72132300002
BRIGHTIAMIE & NICOLE
VRBO SIMPLE AND COZY
2023
417.92
22.87
10.73
15.01
466.53
Total
417.92
22.87
10.73
15.01
466.53
24625
P1B19000033
CH2O0-DEMO
CH2O0-DEMO
2022
331.93
27.40
2.91
7.54
369.78
2023
0.00
22.87
0.00
0.00
22.87
Total
331.93
50.27
2.91
7.54
392.65
24908
P1A22000004
ENGELSHANEJ
N175RJ
2022
740.00
27.40
40.00
104.00
911.40
2023
0.00
22.87
0.00
0.00
22.87
Total
740.00
50.27
40.00
104.00
934.27
24725
P5820200007
GRAHAM JAMES
AMERICAN RIVER VENTURES
2023
13.96
0.00
0.00
0.00
13.96
Total
13.96
0.00
0.00
0.00
13.96
24388
P1818000015
MARTIN MICHELLE S
DOWNTOWN HARBOR VIEW
2020
595.63
18.92
26.89
134.39
775.83
2021
0.00
20.30
0.00
0.00
20.30
2022
0.00
27.40
0.00
0.00
27.40
2023
0.00
22.87
0.00
0.00
22.87
Total
595.63
89.49
26.89
134.39
846.40
24198
PIB16000015
NEAR ISLAND SUPPLY INC
NEAR ISLAND SUPPLY INC
2022
156.96
27.40
15.70
40.80
240.86
2023
684.48
22.87
34.96
48.93
791.24
Total
841.44
50.27
50.66
89.73
1,032.10
14184
P9885000001
WILLIE'S QUICK MART LLC
WILLIE'S QUICK MART
2018
1,754.50
15.70
175.46
1,298.33
3,243.99
2019
2,033.78
19.05
157.63
977.23
3,187.69
2020
0.00
18.92
0.00
0.00
18.92
2021
0.00
20.30
0.00
0.00
20.30
2022
0.00
27.40
0.00
0.00
27.40
2023
0.00
22.87
0.00
0.00
22.87
Total
3,788.28
124.24
333.09
2,275.56
6,521.17
AGENDA ITEM #10. C.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2025-14, Amending And Redirecting Funds From The
Previously Authorized American Rescue Plan Act (ARPA) State And Local
Fiscal Recovery Funds (SLFRF) For The Benefit Of The Residents Of The
Borough
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Ordinance No. FY2025-14
DISCUSSION:
Regular Meeting 1/16/2025
As requested at the work session staff has organized the list into priority order.
Staff's item/project list in priority order:
1. BSFD Firefighter Turnouts
2. WBFD Firefighter Turnouts
3. East Elementary Roof Design
4. Health Insurance (six months)
5. Sewer Lift Station — Emergency Repairs — KIB Building
6. Baler Floor Design
7. Baler Rebuild
8. Bobcat 5650 Skid Steer Loader
9. Mental Health Building Abatement & Demo
10. Mental Health Building ROM & Demo Abatement
11. Baler Floor Overlay
12. Electronic Time & Attendance Solution
Work Session 1 /9/2025
The Borough received $2,524,709 of ARPA funds through the State and local Fiscal
Recovery Funds (SLFRF) in (half in October 2021 and half in October 2022) and has
allocated those funds in Resolutions FY2022-16, FY2022-19, FY2023-09 and FY2023-09A.
To date, only $778,157 of this money has been spent leaving $1,746,553 unspent.
Staff has complied a list of items/projects that could be funded using the unspent money. It is
staff's desire that the assembly prioritize the below list, or any other items they wish to be
added, so staff can accurately report the use and obligations of the grant funds appropriately.
Staff's item/project list (in alphabetical order) and benefiting fund:
1. Baler Floor Design - Solid Waste Collection & Disposal
2. Baler Floor Overlay - Solid Waste Collection & Disposal
3. Baler Rebuild - Solid Waste Collection & Disposal
4. Bobcat - Solid Waste Collection & Disposal
5. East Elementary Roof Design
6. Electronic Time & Attendance Software - General Fund
7. Firefighter Turnouts - Bayside FD - Fire Protection Area #1
8. Firefighter Turnouts - Womens Bay VFD - Womens Bay Volunteer Fire Department
Kodiak Island Borough
Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previou... Page 17 of 81
AGENDA ITEM #10. C.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
9. Health Insurance (six months) - General Fund, Landfill, Bayside and KFRC
10. Mental Health Building - Abatement & Demo - General Fund
11. Mental Health Building - ROM & Demo Abatement - General Fund
12. Sewer Lift Station Emergency Repair - KIB Building - Buildings & Grounds
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previou... Page 18 of 81
AGENDA ITEM #10.C.
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KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2025-14
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
AND REDIRECTING FUNDS FROM THE PREVIOUSLY AUTHORIZED AMERICAN RESCUE
PLAN ACT (ARPA) STATE AND LOCAL FISCAL RECOVERY FUNDS (SLFRF) FOR THE
BENEFIT OF THE RESIDENTS OF THE BOROUGH
WHEREAS, the Kodiak Island Borough has been deemed eligible and received $2,524,709 of
State and Local Fiscal Recovery Funds (SLFRF) from the US Department of the Treasury under
the American Rescue Plan Act (ARPA); and
WHEREAS, the Kodiak Island Borough accepted and allocated these funds with Resolution No.
FY2022-16, Resolution No. FY2022-19, and Resolution No. FY2023-09, and Resolution No.
FY2023-09A; and
WHEREAS, the Resolution No. FY2022-19 payment directive of $12,354.50 was to the
Salvation Army Food Bank leaving $2,512,354.50 unexpended; and
WHEREAS, the Resolution No. FY2023-09A authorized costs for the Peterson Elementary
School HVAC and Roof project of $744,563, and the Landfill Storm Water Infiltration and
Collection Improvement project of $21,239, leaving $1,746,553 unexpended; and
WHEREAS, the following list of prioritized items, noting the benefiting fund and amounts, are
to be used with the remaining unexpended grant funds.
1. BSFD Firefighter Turnouts — Fund 250 - $122,386
2. WBFD Firefighter Turnouts — Fund 252 - $48,954
3. East Elementary Roof Design — Fud 469 — $33,377
4. Health Insurance (six months) — Fund 100, 220, 250, 530 & 555 - $493,492
5. Sewer Lift Station — Emergency Repairs — KIB Building — Fund 220 - $33,937
6. Baler Floor Design — Fund 530 - $4,059
7. Baler Rebuild — Fund 530 - $41,178
8. Bobcat 5650 Skid Steer Loader — Fund 530 - $61,709
9. Mental Health Building Abatement & Demo — Fund 100 - $1,310,000
10. Mental Health Building ROM & Demo Abatement — Fund 100 — $27,644
11. Baler Floor Overlay — Fund 530 - $225,600
12. Electronic Time & Attendance Solution — Fund 100 — $25,000
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is not of a general and permanent nature and shall not become a part
of the Kodiak Island Borough Code of Ordinances.
Ordinance No. FY2025-14
Page 1 of 2
Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previou... Page 19 of 81
AGENDA ITEM #10.C.
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Section 2: The remaining unexpended $1,746.553 from the funds allocated by Resolutions
FY2023-09A are hereby re -allocated as indicated above and the supplemental
appropriations are approved.
Effective Date: This ordinance takes effect upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF , 2025
KODIAK ISLAND BOROUGH
ATTEST:
Scott Arndt, Mayor
Nova M. Javier, MMC, Borough Clerk
Introduced by: Borough Manager
First reading: 01/16/2025
Second reading/public hearing:
VOTES:
Ayes:
Noes:
Ordinance No. FY2025-14 Page 2 of 2
Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previou... Page 20 of 81
Potential Uses of Remaining $1.7 ARPA State and Local Fiscal Recovery Funds (SLFRF)
Total
Previously Spent -
Item/Project
Contract
Cost
Not SLFRF Eliebile
SLFRF Elisbile
Spent
as of 12/31 Status
Project No.
Fund Benefited
1 Firefighter Turnouts
x
x
$
122,386
$
122,386 No contract (final expenses)
na
Fire Protection Area #1- Special Revenue
2 Firefighter Turnouts
x
x
$
48,954
$
48,954 No contract (final expenses)
na
Women's Bay Fire Dept. - Special Revenue
3 East Elementary Roof Design
x
x
$
33,377
$
33,377 No contract (final expenses)
22004
General Fund
4 Health Insurance (six months)
x
x
$
493,492
$
493,492 No contract (final expenses)
na
General Fund, Landfill, Bayside & KFRC
5 Sewer Lift Station - Emergency Repairs - KIB Building
x
x
$
33,937
$
33,937 No contract (final expenses)
25002
Building & Grounds - Special Revenue
6 Baler Floor Design
x
x
$
4,059
$
4,059 No contract (final expenses)
25001
Landfill - Enterprise
7 Baler Rebuild
x
x
$
41,178
$
41,178 No contract (final expenses)
na
Landfill - Enterprise
8 Bobcat 5650 Skid Steer Loader
x
x
$
61,709
$
61,709 No contract (final expenses)
na
Landfill - Enterprise
9 Mental Health Building Abatement & Demo
$
1,310,000
x
$
1,310,000
$
- Approved Contract #25-35
25006
General Fund
10 Mental Health Building ROM & Demo Abatement
$
27,644
x
$
27,644
$
- Approved Contract 25-33
25006
General Fund
11 Baler Floor Overlay
$
225,600
x
$
225,600
$
184,478 Approved Contract 25-22
25001
Landfill - Enterprise
12 Electronic Time & Attendance Solution
$
25,000
x
$
25,000
$
- Approved Contract #25-38
na
General Fund
Total Value
$
2,427,336
$
1,023,570
IMPORTANT DEADLINES:
Unapproved contracts must be fully executed by 12/31/2024
Items not under contract must be paid for by 12/31/2024
Contract must be completed and paid by 12/31/2026
v
(c
N
0
CO
AGENDA ITEM #11.A.
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
TO: Kodiak Island Borough Assembly
FROM: Aimee Williams, Borough Manager
RE: Manager's Report, February 6, 2025
Manager's Department
Russian Riverbank Stabilization —
On Tuesday morning, February 4, 2025, Mayor Arndt, James Dixon, Chris French and
met with representatives from the Natural Resources Conservation Service and local
organizations to evaluate the Russian River and how the change of the river is affecting
residents in the Bells Flats area. The possible solutions that NRCS can offer are still
more of a long-term solution. Staff is continuing to work on short term solutions to help
including researching the necessary steps to grant an easement to KIB property in the
area.
Financial Statements —
As requested in the work session last week, KIBSD financial statements were sent to
the Assembly on January 31, 2025.
Administrative Official — Assessor Seema Garoutte will be the Administrative Official
for the February 20th and March 6th regular meetings.
Scientific Research Uncertainty —
An article from Intrafish is included tonight to keep you up-to-date with concerns that are
widespread in our community.
PWSRCAC —
Highlights from the January Board of Directors Meeting for the Prince William Sound
Regional Citizens Advisory Council is included in your packet tonight.
WWTP Capacity -
At the Joint Work Session with the City of Kodiak this week, there was an inquiry about
the wastewater treatment plant capacity. Also included in your information tonight is
information about capacity and inflow & infiltration into that system.
Page 22 of 81
AGENDA ITEM #11.A.
Current Recruitments —
• Associate Planner — Long Range — job was offered today
• Associate Planner— Code Enforcement —job was offered today
Finance Department
2024 Foreclosure Process —
The Annual Notice of Foreclosure list has been sent to the printer. The list will be
distributed in the local newspaper once a week for four weeks beginning this month.
Please contact the finance department to get an updated payoff amount.
Property Assessment and Taxation Implementation Project —
Staff is back to regularly scheduled meetings with the Tyler Implementation team. Main
focus is still with the Assessing department and the project is currently 21 % complete.
Go -live date is still expected to be June 25, 2025.
Electronic Timesheet Implementation Project —
Staff is working with the vendor to set up business rules and processes. Go -live date is
expected to be mid -April, depending on IT's workload and staffs training availability.
Community Development
Multi -Jurisdiction Multi -Hazard Mitigation Plan Update
The final draft of the plan document is scheduled for a review by the Borough Assembly
at its work session on February 27, 2025, and regular meeting on March 6, 2025. The
final draft of the plan document may be accessed at the following link:
https://www.kodiakak.us/DocumentCenterNiew/l 2587/KI B-MJ M H M P-December-2024-
v3
Planning & Zoning Commission
The Commission will meet on February 12, 2025, for a work session, which will focus on
a review of the agenda for the regular meeting scheduled for February 19, 2025. The
regular meeting agenda will focus on welcoming new members, voting for the
chairperson and vice -chairperson, and recommending to the mayor those members that
would like to participate in the Borough Land Committee and the Borough Parks and
Recreation Committee.
Assessing
Senior Citizen / Disable Veteran exemptions —
A total of 33 Seniors and 4 Disabled Veterans did not file for 2025. Of those, 6 Senior
Citizens and one Disabled Veteran (new file) have provided us with late file applications.
Village travel dates for SC/DV exemptions:
Assessing and KANA will be presenting to the Assembly on February 27cn
Page 23 of 81
AGENDA ITEM #11.A.
Values -
Assessing has not seen a leveling or decrease in values for properties. Sales continue
to increase compared to assessed values. Notice of Values will be mailed on February
26, 2025. Appeal period begins February 27, 2025, and runs through March 28, 2025.
Alaska Taxable reports the Kodiak Island Borough's assessed rates to be at 79% of the
market value. The regulation is to say above 80% of the market value.
Tyler Conversion —
• Assessing continues to run queries for cleanup and is preparing for file transfer
as well as verifying the data in the new system. Assessing has also been tasked
with coordinating both Tyler IT and KIB IT for information on where the
information lives in our PACS system and where Tyler needs to pull from.
• The Apex sketch test is scheduled for the end of January. To date, Assessing
has sketched over 3600 properties into the new software, of the just over 5000
properties with improvements. 0
• Several issues with the Harris software have popped up during our cleanup.
Assessing has 5 open tickets with Harris as of 02/05/2025.
Engineering and Facilities
KIB in the Spotlight —
Dave Conrad and Jena Hassinger presented in Anchorage at the Alaska Forum for the
Environment about the history and operation of the Kodiak Island Borough Landfill this
week.
Multi -Facility Elevator Modernization RFP—
EF Staff have advertised a Request for Proposals for the Multi -Facility Elevator
Modernization Project, which includes the two elevators at PKIMC and one elevator at
the Kodiak Middle School. The proposals were due February 4 and EF Staff received
one proposal from TK Elevator Corporation. The proposal has been sent to the ARB
Board for evaluation and will be presented to the Assembly for consideration of approval
at the February 27 Work Session.
Borough Building -
Borough building abatement associated with the roof drain piping has been
scheduled for 2/15-2/16. Roof drain will be repaired by plumbers and staff after
clearance.
Borough Building Boiler Installation —
Project continues with the pipe insulation being completed. KIB continues to have
difficulty in communicating with the contractor. Luckily, the heat has been consistent
and adequate to date throughout the facility.
Mental Health Buildings —
• The contractor has begun hazardous material sampling and anticipates
mobilizing the last week of February and begin demolition the first week of
March. The contractor plans to perform abatement and demolition in both
facilities in a single mobilization effort.
Page 24 of 81
AGENDA ITEM #11.A.
All non -hazardous material will be removed for disposal at the KIB Landfill.
ACS / GCI has been contacted and scheduled to remove the communication and
fiber lines at the facility
• KIB staff removed small vegetation on the exterior of the facilities.
KFRC —
• A quote has been obtained for the replacement of the failed seawater pump.
Once approved, there will be an 18-20 week lead time on materials.
• A proposal was requested from Long Technologies for the verification and
possible installation of existing gauges, monitors, and flow meters to improve
remote monitoring.
• The replacement of the existing ozone decontamination system will be advertised
soon. Staff has discussed with the manager and are reviewing the package with
the engineering consultant prior to advertising to ensure completeness.
No movement on these GSA items:
Awaiting GSA revised contract amount for required water testing. No
return contact has been received. The due date for sampling and receipt
of data will be extended to reflect the delay.
Staff continues to wait for a request for additional electrical circuits have
been priced for GSA consideration to accommodate additional chillers for
NOAA. Project to be funded on the next fiscal year's budget.
Landfill —
Baler building tipping floor requires caulk be applied in the relief cuts. Product
has arrived and the crew will be onsite 2/8-2/9 to install.
During the demolition of the existing floor, it was discovered that, at some point,
an approximately 6-inch overlay of material had been applied throughout the
baler building. This material was largely unconsolidated and was not structurally
attached to the existing slab. As a result, the overlay thickness for this project
increased from the originally designed max of 4 inches to 8 inches. This brings
the overall slab thickness to approximately 17 inches opposed to the original
design of 10 inches with 2 inches of wear layer. This triggered the need for a
structural analysis of the baler floor structure, which will result in the restriction of
certain vehicles being used simultaneously or in specific location on the
floor. Based on the findings, certain operational adjustments will be required to
ensure the safety of the baler staff, patrons, and the physical structure.
Staff is continuing to investigate the Compliance Order by Consent (COBC)
associated with the storm water violations. A well installation RFP was drafted to
gather data to inform the cause of the storm water violations. Unfortunately, there
were no bidders for the project.
Page 25 of 81
AGENDA ITEM #11.A.
KIBSD —
Peterson School Roof — (no change) KIB staff is awaiting a final determination for the
final repair of the flashing that failed. Anticipate the warranty work will not be completed
until spring. Roof has not had any additional leaks reported.
Service Areas —
Follow up meetings with the AKDOL (Department of Labor) will be held to ensure the
new contracts are compliant with Wage and Hour regulations.
Information Technology
(Changes from the last reporting period are in bold)
Policy Development -
• IT Network documentation development.
• Disaster Recovery Policy development
• GIS documentation development
State and Local Cyber Security Grant Program (SLCGP) -
• Submitted two RFPs for the 2023 Grant awards to KIB to the Grants office in
Juneau for approval
1. Immutable Backup and Tape Library upgrade
2. KIB firewall and switch upgrade project
Security -
• The IT department is developing an approval workflow in our helpdesk software
to streamline and document the process for approving user access requests,
including the creation and modification of user accounts, email access, and other
IT -related permissions.
Hardware -
• Asset tag inventory - 80% completed
• IT is working with E&F on redesigning display and camera layout in the KIB
Conference room.
Network -
• IT is working with E&F to deploy wireless network coverage at KFRC in the pump
house and the tower filter room.
o Also including two new iPads with cellular internet coverage
• Working on switch configuration backup and configuration repository.
o GitHub vs another internal solution
Administration -
Testing and deploying Windows 11 major update to KIB systems
Page 26 of 81
AGENDA ITEM #11.A.
Software —
• Working to patch and update Paradigm WeighPay software.
• Met with Apex Timeclock software staff for deployment work
• Laserfiche: Mitchell is working with Lina Cruz and clerks on workflow
updates in Laserfiche
• IT is meeting weekly with TylerTech data staff to assist with the PACS
migration
GIS -
• Created and printed out maps for the City of Kodiak new Emergency
Operations Manager
• Working on GIS departmental Documentation and policies
• Working on migrating on premise map imagery to the ESRI cloud, which would
reduce KIB on premise requirements for hosting online KIB maps.
• Finished updating Python scripts to version 3.0 used for data uploads to
web imagery.
Reminders for Budget Discussions for FY26
1. Non-profit use of opioid settlement funds
2. Accommodations tax — Breakdown / Amount in Fund / Regulations about using those funds
3. Consideration of adding more to the junk vehicle removal line item
Page 27 of 81
AGENDA ITEM #11.A.
Z `G 'x tm
Highlights from the January 2025 Q"""'A"'so&
Board of Directors meeting
The Prince William Sound Regional Citizens' Advisory Council held a meeting on
January 23 & 24, 2025, in Anchorage. The following is a synopsis of actions and IKAC
discussions that took place at that meeting. This report is not all inclusive. REGIONAL CITIZENS' ADVISORY COUNCIL
Report from Alyeska Pipeline Service Company
Klint VanWingerden, Director of Operations for the Valdez Marine Terminal (VMT), updated the Board on
Alyeska's plan to address concerns raised in a Council -sponsored report titled "Assessment of Risks and
Safety Culture at Alyeska's Valdez Marine Terminal." That report, authored by PWSRCAC contractor Billie
Pirner Garde, was released in 2023.
VanWingerden noted that Alyeska's team of personnel who were tasked with reviewing the report had
focused on it as an opportunity to improve operations. The team developed a plan to understand the
issues, recommend changes, and take action based on the report's three recommendations to Alyeska.
VanWingerden summarized what Alyeska has done so far to address the concerns, and what tasks are
ongoing. These details are available in his presentation on our website.
• VanWingerden's presentation slides: www.tinyurl.com/Alyeska-Update-Garde (PDF)
• Assessment of Risks and Safety Culture at Alyeska's Valdez Marine Terminal by Billie Pirner Garde:
www.tinyurl.com/Billie-Garde-Report
Andres Morales, Alyeska's Emergency Preparedness and Response Director, summarized numerous
maintenance updates, inspections, and repairs at the terminal. Highlights include:
• Morales reported that a potential new fire -fighting foam is performing well in testing. Alyeska has
been looking for a new product to replace the current foam, which contains PFAS, a chemical that
is associated with human health concerns.
• Alyeska has extended its 10-year contract with Edison Chouest Offshore (ECO) for an additional 5
years. In 2018, ECO took over as the contractor that provides Alyeska's Ship Escort Response
Vessel System (SERVS) with escort tugs and a variety of response equipment and personnel. The
contract will now expire in 2033.
Morales' presentation slides: www.tinyurl.com/Alyeska-lan-2025 (PDF)
Contingency plan update for Valdez Marine Terminal
Linda Swiss, the Council's project manager for oil spill contingency planning, and Breck Tostevin, attorney
with Nielsen, Koch & Grannis, updated the Board about the recent 5-year renewal of Alyeska's
contingency plan to prevent and respond to a spill at the terminal. Swiss reported that the plan was
approved by the Alaska Department of Environmental Conservation (ADEC) in November 2024, allowing
operations to continue in accordance with the plan.
However, ADEC had previously set several conditions of approval that must be met. One of these
conditions requires further analysis of the secondary containment liners under the crude oil storage
tanks at the terminal's East Tank Farm. These liners, made up of catalytically -blown asphalt, are part of a
system that is intended to contain oil in the event of a spill and prevent contamination of surface and
Highlights from January 2025 meeting of the PWSRCAC Board of Directors I www.pwsrcac.org
Page 28 of 81
AGENDA ITEM #11.A.
groundwater. These underground liners are hard to inspect, and the Council is concerned about the
condition of the nearly 50-year-old liners.
Alyeska receives a 60% "prevention credit" from ADEC based on the integrity of these liners. This credit
allows Alyeska to plan for a smaller spill, thus reducing the amount of equipment and responders
committed to be on hand to begin a quick response. The credit is contingent upon the asphalt liner
meeting ADEC's "sufficiently impermeable" standard and able to contain spilled oil to allow cleanup to be
completed before surface and groundwater contamination occurs. Cracks and damage have previously
been discovered in some areas, so the Council has concerns about the liner's integrity.
ADEC's approval documents and the Council's comments are available on the Council's Oil Spill
Prevention and Response Committee's (OSPR) website: www.tinyurl.com/VMT-Renewal
The updated plans are available on ADEC's website at: www.tinyurl.com/ADEC-C ip ans Note: Search
under Approved Plans then search for Alyeska.
After ADEC's decision to renew the plan, PWSRCAC submitted a Request for Informal Review to ADEC's
Spill Prevention and Response Director to require that submissions in response to the liner be subject to
public review, that a schedule for completing liner inspections be incorporated into the plan, and to
require corrective action if inspections demonstrate that the existing liner does not meet the "sufficiently
impermeable" standard. A decision in response to our request is expected by February 24, 2025.
Law could adversely affect fishing vessel response program
Joe Lally, the Council's Director of Programs, updated the Board on a law, and subsequent potential Coast
Guard policy and regulations, that may affect the fleet of fishing vessels that are contracted and trained
by SERVS to help respond in case of an oil spill.
In 2023, in response to enactment of a provision in the National Defense Authorization Act, the U.S. Coast
Guard released a Work Instruction that would unnecessarily impose onerous inspection requirements to
vessels that tow boom and other response equipment during oil spill drills and actual incidents. This is
problematic because the vessels that participate in the response fleet were built for purposes other than
oil spill response, and a significant number of them are uninspected. If implemented, these inspection
requirements would pose significant operating and response challenges, potentially delaying a response.
Additionally, many of the vessels who have not been subject to this type of inspection before, may be
excluded from participating in the response program altogether.
The Council has been participating in a workgroup to help develop a solution that would allow the
current fleet to remain in operation. Members include the Council, Cook Inlet Regional Citizens Advisory
Council, Alyeska/SERVS, Alaska Chadux Network, Cook Inlet Spill Prevention and Response, Inc.,
Washington State Maritime Cooperative, Southeast Alaska Petroleum Response Organization, and
American Waterway Operators. Workgroup members are engaging with the Coast Guard and legislators
to determine a path forward on this issue.
Weather buoy outages
During several agenda items, the Board discussed the recent outage of NOAA's Seal Rocks weather buoy
(Station 46061), which collects and transmits data about weather conditions near Hinchinbrook Entrance.
The Entrance is the narrow passage between Hinchinbrook and Montague Islands through which tankers
pass between Prince William Sound and the Gulf of Alaska. Outbound laden tankers are not allowed to
Highlights from January 2025 meeting of the PWSRCAC Board of Directors I w%Nw.pwsrcac.org Page 2
Page 29 of 81
AGENDA ITEM #11.A.
transit Hinchinbrook Entrance when winds exceed 45 knots or seas exceed 15 feet. The wind and wave
data from the Seal Rocks buoy is the primary source of information that the U.S. Coast Guard uses to
make critical navigation safety decisions for outbound laden tankers.
During the U.S. Coast Guard's report to the Board, CDR Sarah Rousseau explained that while the buoys
are important, they are not the only source of data about weather conditions in the area. She noted that
the U.S. Coast Guard also receives reports from Alaska Marine Highway vessels; SERVS tugs; spot reports
from the National Weather Service; and other local mariners.
In recent years, the Council has been voicing support for NOAA's National Data Buoy Center to receive
additional funding for more timely repairs to the Seal Rocks weather buoy, and the other important
weather buoys in the Gulf of Alaska, when outages occur.
Coast Guard to implement regulations for marine cybersecurity
During the U.S. Coast Guard's report, CDR Sarah Rousseau stated that the Coast Guard is implementing
regulations for marine cybersecurity. She noted that the new regulations will require reporting of
incidents, additional training of mariners, cybersecurity staff person, a cybersecurity assessment, as well
as a plan to include cybersecurity components into drills and exercises. She noted that prior to this
upcoming regulation change, all cybersecurity efforts have been voluntary. She noted that she expects
the final rule to be in place this July.
The U.S. Coast Guard is currently seeking public comments on a possible 2-to-5-year delay in the
implementation schedule of these new cybersecurity regulations that affect U.S. flagged ships. Those
comments must be submitted by March 18, 2025.
Details are available on the U.S. Coast Guard's website: www.tinyurl.com/USCG-Rule-Cybersecurity
Reports accepted: Long -Term Environmental Monitoring Program
The Council accepted the 2024 Summary Report for the Council's Long -Term Environmental Monitoring
Program (LTEMP) and the associated Technical Supplement by Dr. Morgan Bender of Fjord & Fish
Sciences. The report and supplement provide data and results from the 2024 sampling excursions in Port
Valdez and the northern Gulf of Alaska coast. During the excursions, samples from mussels, sediment,
and seawater were collected at a combination of regions that are near current oil industry activities, sites
that were polluted by Exxon Valdez oil, and reference sites. The samples were analyzed for the presence
of hydrocarbons. Dr. Bender's results show that there is currently a low risk for effects on wildlife.
• 2024 Summary Report: www.tinyurl.com/LTEMP-Summary-2024
• 2024 Technical Supplement: www.tinyurl.com/LTEMP-Technical-2024
The Board also accepted the 2024 Sediment Metals Report. This pilot study provides a summary of 23
metals identified in sediments collected near two monitoring sites in Port Valdez.
Dr. Bender reported that sediments near the terminal held higher amounts of metals than the reference
site at Gold Creek. Her analysis showed that some of the metals could be above the threshold for
negative effects. Further monitoring and analysis is recommended.
• 2024 Sediment Metals Report: www.tinyurl.com/Sediment-Metals-2024
The presentation of these three reports to the Board is available on the Council's YouTube channel:
www.tinyurl.com/LTEMP-2024
,& nights from January 2025 meeting c., me PWSRCh� ouard of Directors I www.pwsrcac.org Page 3
Page 30 of 81
AGENDA ITEM #11.A.
Report accepted: Calculations Used in Tank Vent Headspace Report
The Council accepted a report by Bill Mott of Taku Engineering titled "2022 Tank Pressure/Vacuum Pallet
Damage: Crude Oil Storage Tank Headspace Gas Assessment."
In this report, Mott summarized the calculations and key assumptions (due to the limited available
data) used in a previous report related to a 2022 incident. In that incident, pallets or vents on several of
the terminal's crude oil storage tanks were damaged due to excessive snow load and ice accumulation.
The previous report found that the existing monitoring points are inadequate for identifying high oxygen
content in a single tank headspace, and there were areas of combustible gas concentrations in all of the
tanks operating at a slight vacuum that had major unrepaired vent damage.
Read the new report: 2022 Tank Pressure/Vacuum Pallet Damage: Crude Oil Storage Tank Headspace Gas
Assessment: www.tinyurl.com/Tank-Headspace
Previous report: Crude Oil Storage Tank Vent Damage: www tinyurl com/Tank-Vent-D mmap-e-Rel)ort
Anchorage Office Relocation
The Board of Directors authorized funds for the relocation of the Anchorage office to the RAM Building,
2525 Gambell Street, Suite 305, Anchorage, AK 99503. The move will occur in May 2025.
Adoption of updated Long Range Plan
The Board approved the updated PWSRCAC Long Range Plan for FY2026-FY2030. This document,
updated annually, is a framework for the Council's work plans and guidance for staff when developing
project budgets.
The plan is available on our website: www.tinyurl.com/2025-2029-LRP
Project updates
Updates on all current projects: www.tinyurl.com/5-0-Project-Status (PDF)
About the Highlights
These highlights are a quick synopsis of the annual meetings of the Prince William Sound Regional
Citizens' Advisory Council. More about the Council I About our work
Board meeting are routinely recorded. Excerpts of the audio and/or video of agenda items can be
made available upon request.
Questions? More information? Contact us:
Any questions or requests for further information can be directed to:
Amanda Johnson: amanda,johnson@pwsrcac.org or Jennifer Fleming: fleming@pwsrcac.org
Highlights from January 2025 meeting of the PWSRCAC Board of Directors I www.pwsrcac.org Page 4
Page 31 of 81
Crucial Alaska Pollock fisheries decisions at stake as Trump administrat
Fisheries
AGENDA ITEM #11.A.
https: www.intrafish.com/fisheries/crucial-aaska-pollock-fisheries-d4
2 ,CO - Zs Vm
Crucial Alaska pollock fisheries decisions at
stake as Trump administration takes aim at
NOAA
Uncertainty surrounds how scientific research can proceed for Alaska
pollock, groundfish and other species managed by NOAA.
US President Donald Trump has allowed Elon Musk and what he has called the "department of government efficiency" to
make major changes to the federal government and its programs that include NOAA. (Photo: Frederic Legrand - COMEO /
Shutterstock.com)
Rachel Sapin
Correspondent
Published 5 February 2025, 09:53
2 of 44
Page 32 of 81
2/6/2025, 7:32
AGENDA ITEM #11.A.
tcial Alaska pollock fisheries decisions at stake as Trump administrat... https: www.intrafish.com/fisheries/crucial-alaska-pollock-fisheries-dec...
There is growing uncertainty regarding how the US National Oceanic and
Atmospheric Administration (NOAA) will proceed with its management of
Alaska's pollock and other federally managed fisheries, following Trump officials'
threats to downsize the agency.
Several US mainstream media outlets and global news sites reported Tuesday that
Elon Musk's Department of Government Efficiency (DOGE) visited NOAA and has
been combing through NOAA data and threatening staffers with job cuts and
layoffs.
"Things are happening really fast," one NOAA fisheries scientist familiar with the
Alaska pollock total allowable catch (TAC) discussions told IntraFish on
Wednesday. The source said they have been asked to resign from their role and
"not to communicate anything with any foreign entity."
Read more
UPDATES: Seafood world rides Trump's tariff roller -coaster
The Alaska pollock fishery is the second largest fishery in the world and the
biggest in the United States by volume, according to NOAA. Most fishing takes
place in the Eastern Bering Sea, and a small amount also takes place in the Gulf of
Alaska.
NOAA scientists coordinate with counterparts in Russia to manage Bering Sea
pollock stocks, which are shared by the two countries and are critical to the
success of each nation's harvesting sectors.
The future management of fisheries decisions for not only pollock but Alaska
crab and other groundfish species could also be impacted by the current upheaval
at NOAA.
)f 44
Page 33 of 81
2 6 2025, 7:32 AN
AGENDA ITEM #11.A.
Crucial Alaska pollock fisheries decisions at stake as Trump administrat... https: www.intrafish.com/fisheries/crucial-alaska-pollock-fisheries-d4
The North Pacific Fishery Management Council (NPFMC) is one of eight regional
councils established to manages US fisheries in federal waters in Alaska.
NPFMC Vice Chair Bill Tweit told IntraFish on Wednesday that he is worried
about the impact of the Trump administration's action on fisheries management.
"As one council member, I am extremely concerned about our ability to continue
to maintain the highly productive, sustainable fisheries that are our hallmark as
we face greater environmental challenges than ever with reduced resources and
stability," Tweit said.
Read more
Alaska king salmon's endangered species listing faces
uncertain future under Trump
The NPFMC plays an important role in the management of marine resources off
Alaska. The council prepares and amends fishery management plans and
regulations for the fisheries occurring in federal waters. The council also works
very closely with the Alaska Department of Fish and Game and the Alaska Board
of Fisheries to coordinate management programs in federal and state waters.
"Surveys, which are the bedrock of our process, will be reduced even further than
the already lower than acceptable levels," he said. "We may not know for a couple
of months how much they will be reduced."
Tweit told IntraFish there were already concerns that a meeting happening this
week on ways to reduce chum salmon bycatch would not be able to move forward
given issues related to the Trump administration's efforts to freeze federal funds.
That action has since been paused by a US federal judge.
"If the federal freeze on grants had lasted a couple of days longer, staff would not
have been paid as we, like many other organizations, use the Treasury
4 of 44 2/6!2025, 7:32 ,
Page 34 of 81
AGENDA ITEM #11.A.
cial Alaska pollock fisheries decisions at stake as Trump administrat... https: www.intrafish.com'fisheries/crucial-alaska-pollock-fisheries-dec...
Department as our bank and only keep small amounts in our actual possession,"
he said. "Not enough to cover payroll."
Fears are growing within NOAA that data can be lost or damaged that is
irreplicable, news sites are reporting.
US Democrats have condemned the access given to DOGE by Trump and have
questioned its legality. The agency was created by Trump via an executive order.
Read more
As the Alaska pollock fleet ages and Russia zooms ahead,
can anything be done to catch up?
On Tuesday, Trump nominated Neil Jacobs to lead NOAA, who was also his acting
NOAA chief in 2019 during what is known as "Sharpiegate," which involved the
alteration of a NOAA map for a hurricane forecast that incorrectly included
southern Alabama.
NOAA has been targeted by Project 2025, a conservative blueprint that has found
its way into the myriad executive orders Trump has issued since he took office
Jan. 20. It calls for the "breakup of NOAA," criticizing the agency as "one of the
main drivers of the climate change alarm industry."
NOAA is under the control of the Commerce Department. Trump's nominee for
this department, Howard Lutnick, told the US Senate that he has "no interest in
separating" the agency. He also said no when asked whether he agrees with
Project 2025 proposals for NOAA.
Climate change research at risk
The new administration is also focused on purging information from NOAA that
is climate -change related. As of Wednesday, several key NOAA websites were
down, reported ABC News, including a NOAA observatory in Hawaii that has
>f 44
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2,6 2025, 7:32 AN
AGENDA ITEM #11.A.
CruciarAlaska pollock fisheries decisions at stake as Trump administrat... https: www.intrafish.com/fisheries/crucial-alaska-pollock-fisheries-d(
monitored climate change for several decades.
NOAA under the Biden administration made understanding climate change and
its impact on US food security and fisheries a focal point. In 2023, NOAA released
its first -ever seafood strategy.
Read more
'We're going to see a lot of small fish in the future' warns
Alaska scientist
The strategy outlined the agency's direction over the next five years to support a
domestic seafood economy. Created under the Biden Administration, the strategy
was largely tied to helping the seafood industry become more resilient in the face
of climate change, which is rapidly altering the location, size, and composition of
US fisheries, according to NOAA.
(Copyright)
6 of 44
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216/2025, 7:32 ,
AGENDA ITEM #14.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator
Maintenance Services Contract With TK Elevator Corporation Not to Exceed
$34,300
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2025-42 with TK Elevator
Corporation for KFRC Elevator Maintenance Services not to exceed $34,300.
DISCUSSION:
The Kodiak Fisheries Research Center has an elevator that requires quarterly and annual
maintenance, and elevator code required testing to continue operating. The Engineering and
Facilities Department (EF) advertised the invitation to bid on the Kodiak Island Borough
website beginning December 23, 2024, and advertised for the designated three weeks per
KIB Code 3.30.040, and bids were due January 22, 2025.
Staff received one (1) bid package. Following the review of the bid package for
responsiveness, Staff determined TK Elevator Corporation to be a responsible bidder.
Previous Contract FY2020-10 for KFRC Elevator Maintenance Services, with TK Elevator
(pka Thyssenkrupp Elevator) was approved as a Not To Exceed $25,000.
Previous Contract FY2020-10 Costs:
• Total Cost of Quarterly Inspections and Category 5 Test: $12,791.99
• Total Cost of Additional Maintenance, Repairs, and State Inspections: $12,202.16
• Total Expenses on Elevator during past 4-Year Contract: $24,994.15
ALTERNATIVES:
1. Take no action.
2. Reject all bids.
FISCAL IMPACT:
The Elevator Maintenance Contract will be funded from the KFRC Budget, which currently
has $1,246,883.93 remaining.
OTHER INFORMATION:
Invitation to Bid Package can be found at this link HERE.
This contract was originally advertised for bid in May 2024, was awarded in June of 2024,
negotiations between parties failed, and the contract was rescinded in December 2024. This
is the second attempt to bid this contract.
Kodiak Island Borough
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 37 of 81
sv
(D
W
00
O
00
Kodiak Island Borough
Bid Tabulation
KFRC Elevator Maintenance Services
Bid Opening: Jan 22, 2025 at 2:00pm
OFFICAL
Contractor Base Bid Alternate 1 Bid Bid Modification Bid + Alt TOTAL Annual Cost
TK Elevator Corporation
$11,100.00
$2,839.20
N/A
$13,939.20
Year 1 - $11,100
Sum of Hourly and Overtime
Annual Cost Plus One Hourly
Rates, meaning One Hourly
Rate for Certified Tech.
Total 4 Year
Annual Quarterly
Rate for Certified Tech.
($405.60), One Overtime Rate
($405.60), One Overtime Rate
Contract BASE BID
Inspection Cost ($3,600)
for Certified Tech. ($608.40),
for Certified Tech. ($608.40),
Annual Cost for Years
Cost = $21,900.00
[Notes]
plus One Category 5 Test
One Hourly Rate for Crew
One Hourly Rate for Crew
2, 3, and 4 = $3,600
($7,500) (Needed in first
($730.08), and One Overtime
($730.08), and One Overtime
each.
year of contract)
Rate for Crew ($1,095.12)
Rate for Crew ($1,095.12)
[Travel Cost included in hourly
[Travel Cost included in hourly
rate]
rate]
Adding $3,100.00 Contingency for All Contract Years - Which will provide the Borough with contingency
for emergency work. Contingency estimate is based on the expenses incurred during the FY2020-10
Total 4 Year Contract BASE BID + ALT 1
(Contingency) Costs = $34,300.00
Contract.
This bid tabulation is offical, KIB staff have reviewed and verified the bid documents submitted by
the apparent low bidder. Award of the contract is scheduled for Assembly Regular Meeting
February 6, 2025, which is contingent on the end of the Protest Period on February 3, 2025.
Spreadsheet completed by P.Valerio 1.22.2025
Spreadsheet verified by C. Allen 1.22.2025
AGENDA ITEM #14.A.1.
KODIAK ISLAND BOROUGH
INVITATION TO BID
Kodiak Fisheries Research Center
Elevator Maintenance Services
FY2025-42
December 23, 2024
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9341
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 39 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Contract Documents
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Table of Contents
Invitationto Bid.............................................................................................................................. 3
Instructionsto Bidders....................................................................................................................
4
AddendumAcknowledgement........................................................................................................
8
Non -Collusion Affidavit.................................................................................................................
9
BidSchedule.................................................................................................................................
10
Agreement.....................................................................................................................................
12
CorporateAcknowledgement.......................................................................................................
15
ContractRelease...........................................................................................................................
16
SpecialConditions........................................................................................................................
18
SC01 General Statement...................................................................................................................
19
SCO2 Scope of Work........................................................................................................................19
SC03 Time of Completion................................................................................................................
21
SC04 Documentation........................................................................................................................21
SC05 Suitable Materials...................................................................................................................
22
SC 06 Special Site Conditions...........................................................................................................
22
SC 07 Hazardous Waste Generation..................................................................................................22
SC 08 Site Preservation, Restoration, Cleanup and Environmental Reporting .................................
23
SC09 Permits....................................................................................................................................
23
SC 10 Order of Award of Alternative Bids........................................................................................
23
SC11 Payment...................................................................................................................................23
SC 12 References to Kodiak Island Borough General Conditions....................................................
24
Minimum Prevailing Wage Rates.................................................................................................
25
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 2 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 40 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Invitation to Bid
Date: December 23, 2024
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
This project includes, but is not necessarily limited to:
This Invitation to Bid (ITB) is intended to establish a term contract that provide all labor,
materials, and equipment required to complete repairs and maintenance of a varying
nature for elevator systems at the Kodiak Fisheries Research Center Facility which is
owned by the Kodiak Island Borough facilities. For further information refer to Section 3:
Scope of Work.
Sealed bids will be accepted until 2:00pm local time on January 17, 2025, at the Office of
Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read
at that time.
Complete bidding documents for this project are available in electronic form on the Kodiak
Island Borough website, www.kodiakak.us. They may be viewed online and downloaded without
charge and without deposit.
Deadline for questions is 1:OOpm local time on January 9, 2025, Questions, clarifications, or
interpretations of the Bidding Documents shall be made through a written request to the Project
Manager. Any required clarification or interpretation of the Bidding Documents will be made by
Addendum, which will be posted on the Kodiak Island Borough website. Only registered bidders
will receive notification that an addendum is available. For further information refer to the
Instructions to Bidders.
The Kodiak Island Borough reserves the right to reject or accept any or all bids, to cancel the
procurement, to waive irregularities or informalities in the bid or in the bidding, to postpone the
bid opening, and to give particular attention to the qualifications of the Bidder.
The current minimum prevailing wage rates as published by the Alaska Department of Labor
must be paid if required by law. If required, certified payrolls must be submitted to the Alaska
Department of Labor. The requirement of the Alaska Employment Preference Act (AS 36.10)
must be met. The Kodiak Island Borough encourages disadvantaged, minority, and women
owned firms to respond to this invitation to bid.
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 3 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 41 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Instructions to Bidders
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
CAUTION:
Your bid may be rejected if it is not properly executed. Check that the following items have
been accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.
1. Bid Form/Schedule
A. The Bid Form/Schedule has been executed and signed.
B. Addendum Acknowledgement Form has been executed and signed.
2. Alaska Business License, a of copy your current license must be included.
3. Alaska Contactor Certificate of Registration
A. A copy of your current Alaska Contractor License of Registration in the bidder's
name must be included with the bid.
B. The Contractor is required to verify that the appropriate license(s) is in place prior to
submitting their bid for the project's scope of work.
4. A bid may be rejected if it contains any alterations or erasures that are not initialed by the
signer of the bid.
1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting
Bids, which are defined in the General Conditions, have the meanings assigned to them in the
General Conditions. The term "Bidder" means one who submits a Bid directly to the Owner, as
distinct from a sub -bidder, who submits a Bid to a Bidder.
2.0 INTERPRETATIONS AND ADDENDA.
a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents
shall be made through a written request to the Project Manager at least five days
prior to the date for receipt of bids (1:00pm local time on January 9, 2025).
Questions received less than seven Days prior to the Deadline for Bids may not be
answered. Only questions answered by formal written Addendum will be binding.
Oral and other interpretations or clarifications will be without legal effect.
b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents
will be made by Addendum. Addenda will be made available through the Kodiak
Island Borough website. Registered Bidders will receive notification that an
addendum is available. Bidders are responsible for downloading the addendum
from the Kodiak Island Borough website.
3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership,
corporation, or association under the same or different names will not be considered. If the Owner
believes that any Bidder is interested in more than one Bid for the work contemplated, all Bids in
which such Bidder is interested will be rejected. If the Owner believes that collusion exists among
the Bidders, all Bids will be rejected.
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 4 of 25
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AGENDA ITEM #14.A.1.
4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will
be considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.
Nothing contained in this section deprives the Owner of its discretion in determining the lowest
responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit
information documenting its ability and competency to perform the work, according to general
standards of responsibility and any special standards which may apply. It is Bidder's responsibility
to submit sufficient, relevant, and adequate information. Owner will make its determination of
responsibility and has no obligation to request clarification or supplementary information.
5.0 NON -RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be
considered non -responsive and may be rejected. Some of the reasons a Bid may be rejected for
being non- responsive are:
a. If a Bid is received by the Owner after the Deadline for Bids.
b. If the Bid is on a form other than that furnished by the Owner, or legible copies
thereof, or if the form is altered or any part thereof is detached; or if the Bid is
improperly signed.
c. If there are unauthorized additions, conditional or alternate Bids, or irregularities
of any kind which may tend to make the bid incomplete, indefinite, ambiguous as
to its meaning, or in conflict with the Owner's Bid document.
d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving
the right to accept or reject any award, or to enter into a contract pursuant to an
award. This does not exclude a Bid limiting the maximum gross amount of awards
acceptable to any one Bidder at any one Bid opening, provided that any selection
of awards will be made by the Owner.
e. If the Bid does not contain a Unit Price for each pay item listed, except in the case
of authorized alternate pay items.
£ If the Bidder has not acknowledged receipt of each Addendum.
g. If any of the Unit Prices Bid are excessively unbalanced (either above or below the
amount of a reasonable Bid) to the potential detriment of the Owner.
h. If a Bid modification does not conform to Article 10.0 of this Section.
6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.
It is the responsibility of each Bidder before submitting a Bid:
a. To examine thoroughly the Contract Documents, and other related data identified
in the Bidding documents (including "technical data" referred to below):
1. To consider federal, state, and local laws and regulations that may affect
cost, progress, or performance of the work,
2. To study and carefully correlate the Bidder's observations with the Contract
Documents, and other related data; and
b. To notify the Owner of all conflicts, errors, or discrepancies in or between the
Contract Documents and such other related data.
c. The submission of a Bid will constitute an incontrovertible representation by the
Bidder that the Bidder has complied with every requirement of Article 6.0,
"Bidder's Examination of Contract Documents " herein, that without exception the
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 5 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 43 of 81
AGENDA ITEM #14.A.1.
Bid is premised upon performing the work required by the Contract Documents and
such means, methods, techniques, sequences, or procedures of construction as may
be indicated in or required by the Contract Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding
of all terms and conditions for performance of the work.
7.0 BID FORM/SCHEDULE.
a. Bids and bidding information shall be submitted on the Bid Form/Schedule and
other documents provided and as stipulated in the Invitation to Bid.
b. All blanks on the Bid Form/Schedule shall be filled out.
c. All requested Alternates shall be bid. If no change in the Base Bid is required, enter
110.19
d. The Bidder shall make no stipulations on the bid form nor qualify the Bid in any
other manner.
e. All documents requiring a signature shall be signed by the person or persons legally
authorized to bind the Bidder to a contract. A Bid by a corporation shall further
give the state of incorporation and have the corporate seal affixed. A Bid submitted
by an agent shall have the current power of attorney attached certifying the agent's
authority to bind the Bidder.
8.0 SUBMISSION OF BIDS. All information required for bidding shall be submitted in
accordance with the Invitation to Bid. The Bidder shall assume full responsibility for timely
delivery at the location designated for receipt of Bids. Oral, telephonic, telegraphic, facsimile or
other transmitted bids will not be considered. Alteration of bids by facsimile may be permitted as
provided in section 10.0(c).
9.0 DISCREPANCIES IN BIDS. In the event there is more than one Pay Item in a Bid
Schedule, the Bidder shall furnish a price for all Pay Items in the schedule, and failure to do so
may render the Bid non -responsive and cause its rejection. In the event there are Unit Price Pay
Items in a Bid Schedule and the "amount" indicated for a Unit Price Bid Item does not equal the
product of the Unit Price and quantity, the Unit Price shall govern and the amount will be corrected
accordingly, and the Bidder shall be bound by said correction. In the event there is more than one
Pay Item in a Bid Schedule and the total indicated for the schedule does not agree with the sum of
the prices Bid on the individual items, the prices Bid on the individual items shall govern and the
total for the schedule will be corrected accordingly, and the Bidder shall be bound by said
correction.
10.0 BID MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS.
a. A Bid may not be modified, withdrawn, or canceled by the Bidder for 90 days
following the time and date designated for the receipt of Bids, and each Bidder so
agrees in submitting a Bid.
b. Prior to the date and time designated for receipt of Bids, a Bid submitted may be
modified or withdrawn by the Bidder.
c. See the Bid Modification form which must be used to modify a bid after it has been
submitted. The bid modification form may be delivered in person, by mail or by fax
to the Contact Person listed in the Invitation to Bid. The Bid Modification form must
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 6 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 44 of 81
AGENDA ITEM #14.A.1.
be received by the Contact Person no later than the deadline for bids. Modifications
will be time and date stamped which will establish the official time of receipt of the
Modification. The Modification must not reveal the bid price but should be in the form
of an addition or subtraction or other modification so that final prices will not be
known until the sealed bid is opened. Submittal by the bidder of any form other than
the Bid Modification form included in this section may deem the modification
unacceptable and be cause for the bid to be rejected.
d. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt
of Bids provided that they are then fully in conformance with these Instructions to
Bidders.
11.0 BID PROTESTS
A formal written protest shall be filed by an aggrieved bidder within ten (10) business days after
announcement of the Notice of Intent to Award. Late protests shall not be considered. The written
protest shall, at a minimum, include the following:
Name, address, and phone number of protesting contractor;
Authorized signature of the protesting contractor, or the contractor's representative;
Identification of the proposed award;
Copies of all relevant documents;
Reason for the bid protest.
Protests will be evaluated by the BOROUGH MANAGER. The decision of the BOROUGH
MANAGER shall be final.
12.0 AWARD OF CONTRACT.
Award of a contract, if it is awarded, will be on the basis of materials and equipment described in
the Drawings or specified in the Technical Specifications and will be made to the lowest
responsive, responsible Bidder whose Bid complies with all the requirements prescribed. Unless
otherwise specified, any such award will be made within the period stated in the Notice Inviting
Bids that the Bids are to remain open. Unless otherwise indicated, a single award will be made for
all the Bid items in an individual Bid Schedule.
If the Owner has elected to advertise this Project with a Base Bid and Alternates, the Owner may
elect to award the contract for the Base Bid, or the Base Bid in combination with one or more
Alternates selected by the Owner. In either case, award shall be made to the responsive, responsible
bidder offering the lowest total Bid for the work to be awarded.
The Owner reserves the right to cancel the procurement without liability to the bidder, except
return of the bid security, at any time before the Agreement has been fully signed by all parties,
including the Owner.
Invitation to Bid Page 7 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 45 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Addendum Acknowledgement
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
The bidder acknowledges receipt of the following addenda and certifies that their contents have
been considered in the preparation of this Bid. If there are no addendums please state NONE
above your name.
Addendum Number
I Dated 1/9/2025 Initials
Addendum Number
2 Dated 1/17/2025 Initials
Addendum Number
Dated Initials
Addendum Number
Dated Initials
Addendum Number
Dated Initials
Addendum Number
Dated Initials
Addendum Number
Dated Initials
Addendum Number
Dated Initials
TK Elevator Corporation Liz Osorio
Company Name
Authorizing Name
1/21/2025
Account Manager
Date
Title
Signature
Invitation to Bid
Page 8 of 25
KFRC Elevator Maintenance
Contract No.
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 46 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Non -Collusion Affidavit
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
(to be executed prior to award)
UNITED STATES OF AMERICA )
)SS.
STATE OF ALASKA )
v7.1-o - (CV
I, 2 �So r i , of /�rt c h o v? , A V , being duly
sworn, do depose and state:
I, or the firm, association, or corporation of which I am a member, a bidder on the Contract to be
awarded, by the Kodiak Island Borough, Alaska, for the construction of that certain construction
project designated as:
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number*
Located at Kodiak in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding in connection with such Contract.
Yk L) .
Signature
` +ti
Subscribed and sworn to this I day of J UVMa , 20 ZL✓ .
------------
OFFICIAL SEAL
N t6 Public NOTARY PUBLIC
Kayla-Lianne Lozano
My commisdon a: January 6, 2027
My Commission Expires: 0 6 'P I Z02�
Imp itation to 13id Page 9 of 25
KF1W Llc\ator Vlammiancc
('ontmct No.
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 47 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Bid Schedule
Page 1 of ##
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
Base Bid
Item
No.
Item Description
Quantity
Unit
Unit Price
Total Item Price
Category 1 — Elevator
1
Maintenance, Inspection, and
4
EA
$900.00
$3,600.00
Service (Required Quarterly)
Category 5 Testing (One
2
occurrence needed within
1
EA
$7,500.00
$7,500.00
Contract Term)
Alternate #1
Item
Item Description
Quantity
Unit
Unit Price
Total Item Price
No.
1
Hourly Rate for Certified
1
EA
$405.60
$405.60
Technician
2
Overtime Rate for Certified
1
EA
$608.40
$608.40
Technician
3
Hourly Rate for Crew
1
EA
$730.08
$730.08
4
Overtime Rate for Crew
1
EA
$1,095.12
$1,095.12
5
Parts Mark Up
I
%
25
Invitation to Bid
KFRC Elevator Maintenance
Contract No.
Page 10 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 48 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Bid Schedule
Page 2 of ##
Project: KFRC Elevator Maintenance Services
Contract Number: *Contract Number* FY2025-42
Total Base Bid Amount:
e l.e v4-V'% -i host S2r. d o,-ye, hu r,ol I.c o{ --' Dollars fie, vo Cents
($ ", 1M.CZ,
I, So". , hereinafter called Bidder, an individual doing
business a -7 V- (strike out inapplicable words:) a
a corporation incorporated in the State of Alaska, - ;oiat venume hereby submits
this bid and agrees: to hold this bid open for ninety (90) days, to accept the provisions of the
Instruction to Bidders, to accomplish the work in accordance with the contract documents, plans,
specifications, for the lump sum and unit price amounts as set forth in this bid schedule.
Respectfully submitted this 'day of n , 202r7
BIDDER:
T IL C k v`o4— C=vpov 7-Hon
Company Name
-Lcm>o C 5-1- l r� YryFiorrz I
Address Sri,. pA-1- Tz at, �-� p U
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State, Zip Code
010--;t - 3 L-IZ - 55 L 4t-,
Telephone Number
U 7, - 121 12 L#_4-
Federal I.D. or S.S.N.
Li.2 V5o✓+a
Authorizing Na e
Title
A1'Z U
Signature
Email Address
CORPORATE SEAL
ATTEST:
gnature of Corporate Sec.
(fk 4bs s
Prin4 -?ame
Im nation to Rini Page 11 of 25
KI KC Elcvatur Vlaint�:mwc
Cone act No.
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 49 of 81
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Alaska Business License # 2132060
Alaska Department of Commerce, Community, and Economic Development
Division of Corporations, Business, and Professional Licensing
PO Box 110806, Juneau, AK 99811-0806
This is to certify that
TK ELEVATOR CORPORATION
788 Circle 75 Pkwy SE, Suite 500, Atlanta, GA 30339
owned by
TK ELEVATOR CORPORATION
is licensed by the department to conduct business for the period
November 16, 2022 to December 31, 2024
for the following line(s) of business:
23 - Construction
This license shall not be taken as permission to do business in the state without having
complied with the other requirements of the laws of the State or of the United States.
This license must be posted in a conspicuous place at the business location.
It is not transferable or assignable.
Julie Sande
Commissioner
AGENDA ITEM #14.A.1.
1/21/25, 11:50 AM Division of Corporations, Business and Professional Licensing
State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download
Professional Licenses / License Details
LICENSE DETAILS
This serves as primary source verification* of the license.
License #: 177362
Program: Construction Contractors
Type: General Contractor Without Residential Contractor Endorsement
Status: Active
DBA: TK Elevator Corporation
Issue Date: 05/05/2021
Effective Date: 11/18/2024
Expiration Date: 09/30/2026
Mailing Address: ATLANTA, GA, UNITED STATES
Public Note: Held previous license CONE27247.
*Primary Source verification: License information provided by the
Alaska Division of Corporations, Business and Professional
Licensing, per AS 08 and 12 AAC.
Owners
Owner Name
TK Elevator Corporation
Relationships
No Relationships Found
https://www.commerce.alaska.gov/cbp/main/Search/ Professional Detail/ 177362/?a utoPri nt=true
Entity
Number
34749F
1/2
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 51 of 81
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TK Elevator Corporation
2000 W International Airport Road, Suite D6
Anchorage, AK 99502
RECEIVED
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Kodiak Island Borough f 7 �
Finance Department
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AGENDA ITEM #14.A.1.
Kodiak Island Borough
Agreement
Page 1 of 3
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the
Borough, acting by and through its Borough Manager, and
TK Elevator Corporation
Company Name
2000 W. International Airport Rd., Ste D6, Anchorage, AK 99502
Company Address (Street or PO Box, Kodiak Island Borough, State, Zip)
a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship x❑ Corporation
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the
Contractor, is effective the date of the signature of the Borough Manager on this document.
1. The Contractor, for and in consideration of the payment or payments herein specified
and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all
the materials and to do and perform all the work and labor required in the construction
of the above -referenced project as bid by the Contractor, which bid and prices named,
together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such.
2. It is distinctly understood and agreed that no claim for additional work or materials,
done or furnished by the Contractor and not specifically herein provided for, will be
allowed by the Borough, nor shall the Contractor do any work or furnish any material
not covered by this Contract, unless such work or materials is ordered in writing by the
Borough. In no event shall the Borough be liable for any materials furnished or used,
or for any work or labor done, unless the materials, work, or labor are required by the
Contract or on written order furnished by the Borough. Any such work or materials
which may be done or furnished by the Contractor without written order first being
given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby
covenants and agrees to make no claim for compensation for work or materials done or
furnished without such written order.
3. Payment under this Contract shall not exceed Thirty -Four Thousand Three -Hundred
dollars ($34,300.00). The Parties acknowledge that funds for the payment of this
contract are subject to the availability of funds lawfully appropriated for that purpose.
4. The Contractor further covenants and agrees that all materials shall be furnished and
delivered and all work and labor shall be done and performed, in every respect, to the
satisfaction of the Borough, on or before: or within
calendar days following the date of notice to proceed. [The Borough's signature below
shall constitute notice to proceed.] It is expressly understood and agreed that in case
of the failure on the part of the Contractor, for any reason, except with the written
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 12 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 53 of 81
AGENDA ITEM #14.A.1.
consent of the Borough, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the Borough shall have
the right to deduct from any money due or which may become due the Contractor, or
if no money shall be due, the Borough shall have the right to recover Liquidated
Damages as described in the Special Conditions for each calendar day elapsing
between the time stipulated for achieving substantial completion of an individual phase
and the actual date of completion of that phase in accordance with the terms hereof;
such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor
of the existence of causes over which the Contractor has no control and which must
delay furnishing of materials or the completion of the work, the Contracting Officer
may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for
liquidated damages for delays commencing from the date on which the extended period
expires.
5. The Contractor further covenants and agrees that the entire construction will be done
under the administration of and to the complete satisfaction of the Borough subject to
the inspection at all times and approval by any regulatory agency, and in accordance
with the laws of the State of Alaska and the Borough.
6. For purposes of this Contract, Contracting Officer means Engineering Department
Director, David Conrad, or any other person designated by the Borough Manager.
7. The Contractor is an independent contractor and not an employee or agent of the
Borough.
8. Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract. General Conditions can be found online at Projects Office I
Kodiak Island, AK - Official Website and include but are not limited to this Contract,
the General Conditions of the Construction Contract, the Special Conditions, and the
following listed documents:
(1)—Bidder Submission Package ;
(2)
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 13 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 54 of 81
AGENDA ITEM #14.A.1.
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms
and conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Typed Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Typed Name
Date
Borough Clerk (Attest)
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 14 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 55 of 81
AGENDA ITEM #14.A.1.
Not Applicable
Kodiak Island Borough
Corporate Acknowledgement
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
(To be filled in when Contract is executed in behalf of Corporation)
UNITED STATES OF AMERICA )
)SS.
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this day of , 20
(Name of Officer)
(Name of Corporation)
(State of Incorporation)
Notary Public
My Commission Expires:
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
(Title of Officer)
Corporation, on behalf of said Corporation.
Page 15 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 56 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Contract Release
Page 1 of 2
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
The undersigned,
for itself, its successors in interest, assigns trustees, administrators, subcontractors, suppliers, and
laborers do hereby release and forever discharge the KODIAK ISLAND BOROUGH, ALASKA
a municipal corporation, from all actions, causes of actions, suits, controversies, claims, damages
and demands of every kind and nature, mature or to mature in the future, for and by reason of
any matter, thing or claim arising out of the following Contract:
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
The undersigned also intends hereby to discharge the Kodiak Island Borough from all
liability for any and all damages or injuries presently undiscovered or unanticipated. The
undersigned's intention hereby is to waive any right it may subsequently have to set aside this
release under the doctrine of Witt v. Watkins, 579 P.2d 1065 (Alaska 1978).
The undersigned further agrees to defend, indemnify and hold harmless the Kodiak Island
Borough against any claims, liens, or causes of action arising under or by virtue of this Contract,
including, but not limited to, any claim that the undersigned, any successor in interest, assignee,
trustee, administrator, subcontractor, supplier or laborer of the undersigned or any other person
might make or claim that he could possibly make against the Kodiak Island Borough.
The undersigned certifies that he has not assigned any amounts payable under this
Contract to anyone.
The undersigned hereby acknowledges receipt of the amount of $
as full and final payment in consideration for all services, materials and labors rendered in
connection with this Contract.
The undersigned hereby declares that the terms of this RELEASE have been completely read and
are fully understood, and said terms are voluntarily accepted for the purpose of making a full and
final release of any and all claims, disputed or otherwise, arising under or by virtue of this
Contract.
Invitation to Bid Page 16 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 57 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Contract Release Page 2 of 2
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
IN WITNESS WHEREOF, I have hereunto set my hand and seal this day of
120.
COMPANY
SIGNATURE
TITLE
STATE OF ALASKA )
)ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this day of , 20 , before me, Notary Public
in and for the State of Alaska, personally appeared of
known to me to be
its and acknowledged to me that he has read this
foregoing RELEASE and knew contents thereof to be true and correct to the best of his
knowledge and belief, and that he signed the same freely and voluntarily for the uses and
purposes therein mentioned, and that he was duly authorized to execute the foregoing document
according to the Bylaws or by Resolutions of said corporation.
WITNESS my hand and notarial seal this day of 120
Notary Public in and for Alaska
My Commission expires:
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 17 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 58 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Special Conditions
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Table of Contents
Section Title
SP01
General Statement..........................................................................................................
19
SP02
Scope of Work................................................................................................................
19
SP03
Time of Completion.......................................................................................................
21
SP04
Documentation...............................................................................................................
21
SP 05
Suitable Materials...........................................................................................................
22
SP 06
Special Site Conditions..................................................................................................
22
SP 07
Hazardous Waste Generation.........................................................................................
22
SP 08
Site Preservation, Restoration, Cleanup and Environmental Reporting ........................
23
SP09
Permits............................................................................................................................
23
SP 10
Order of Award of Alternative Bids...............................................................................
23
SP11
Payment..........................................................................................................................
23
SP 12
References to Kodiak Island Borough General Conditions ...........................................
24
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 18 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 59 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Special conditions
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
SC 01 General Statement
The Special conditions set forth conditions and requirements unique to this Project and are
supplemental to, and supersede, the Kodiak Island Borough "General Conditions."
SC 02 Scope of Work
The Scope of Work of the Base Bid of this Contract shall include providing all labor, materials,
tools, equipment, transportation, supervision and facilities necessary to:
Base Bid
Contractor shall provide all services necessary to inspect, maintain, test, and certify the Kodiak
Fisheries Research Center (KFRC) elevator as required by safety Code for Elevators and
Escalators, ASME A17.1-2013, which includes: Four (4) quarterly inspection, maintenance,
testing, and certifying of the elevator per year. One (1) category 5 test (required every five (5)
years) will need to occur in 2025.
The maintenance and service must be performed by trained personnel directly employed and
supervised by the Contractor. All work shall be performed in accordance with the State of Alaska
Department of Labor & Workforce Development adopted American Society of Mechanical
Engineers (ASME) A17.1 — 2013, Safety Code for Elevators and Escalators and the latest edition
of the "American Standard Safety Code for Elevators, Dumbwaiters, and Escalators". The
Contractor shall perform all work ordered by the State of Alaska Elevator Inspector to ensure that
the elevators and related equipment meet or exceed State of Alaska ANSI A17.1 code
requirements.
The Contractor shall evaluate the performance of the elevator and its equipment as often as needed,
but at least once per quarter.
Quarterly Inspection, Maintenance, and Testing:
The Contractor shall provide a schedule of each inspection or evaluation to be done to the Borough.
The Contractor shall submit a report of each completed inspection or evaluation to the Borough in
writing within ten (10) days of completing said inspection or evaluation.
Contractor must include inspection, lubrication, repair, adjustment, and or replacement of the
following parts:
Invitation to Bid Page 19 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 60 of 81
AGENDA ITEM #14.A.1.
Controllers, including; relays, capacitors, contactors, leads, coils, line starters,
transformers, fuse holders and fuses, switches, wiring, connections, resistors, rectifiers,
power supplies, solid state equipment, microprocessors, selector components, selector tape
and cable, mechanical and electrical driving components, etc.
Motors, including; bearings, rotating elements, windings and coils, wiring, frames, mounts,
belts, sheaves, and connections.
Pump and pump motors, including; valves, valve manifolds, mufflers, hydraulic oil, filters,
belts, pulleys, cylinder packing, above ground plunger and cylinder, including all
connectors, generator set and brushes.
Hoisting machine, including; cables, compensating chains, generator, regulator, gears,
bearings, brake & lining, and drive sheave.
Car door operator, door rollers, locks, hangers, spirators, gibs, guides, sash weights, sight
guards, and car door protection.
Safety switches, load weighing switches, hoist way switches, governors, governor
components, tension sheaves, compensating sheaves, platforms, car and counterweight
safety devices, counterweight guides, roller guides, counterweight sheaves.
Fixtures including; car and hall buttons, car and hall lantern, position indicators, keyed
switches, lamps, and emergency light and bell.
Perform routine inspections and tests of vertical platforms in accordance with 8 AAC
77.025(a).
Category 1 inspections, annual, and five-year (Category 5) full load test as required by
ASME Al7.1 2013 Safety Code for Elevators.
The Borough has thirty (30) days from the date of quarterly services provided to report any
malfunctions or deficiencies to the Contractor.
In the event the elevator malfunctions between scheduled inspections or maintenance visits due
to the maintenance performed, the Contractor shall provide a qualified service representative for
the purpose of repairing the elevator within a reasonable amount of time. The Contractor shall be
responsible for all part or material costs to remedy such malfunctions or deficiencies.
Alternate Bid(s)
The Scope of Work of the Additive Alternate No. 1 Bid of this Contract shall include providing
all labor, materials, tools, equipment, transportation, supervision, and facilities necessary to
perform Emergency work in case of elevator failures, which will be compensated via time and
materials. Contractor is to outline their hourly rates, overtime rates, and parts markup as outlined
in the bid schedule. All travel time should be included into the hourly rates.
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 20 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 61 of 81
AGENDA ITEM #14.A.1.
The Contractor shall make all reasonable efforts to complete the work during normal work hours,
and reasonable efforts to avoid extravagant expenditures in order to fix emergency malfunctions
or deficiencies that have been reported.
SC 03 Time of Completion
The Term of the contact is for an initial four-year period from February 7, 2025 until June 30,
2029.
Upon satisfactory performance, determined solely by the Borough Manager, the Borough may
exercise the option to extend the contract for up to three (3) additional one (1) year periods by
providing notice of the exercise of the option to extend at least sixty (60) days before expiration
of the current term.
If the Borough provides a notice of extension, the Contractor shall accept or reject the extension
within thirty (30) days of the date the notice is sent by the Borough. The parties may mutually
agree to continue services after expiration of the final term on a month -to -month basis on the
same rates until a new contract can be awarded.
Following the initial 3-year term, requests for rate increases may be entertained by the Borough,
and if acceptable, will be incorporated into each contract extension agreement.
SC 04 Documentation
During the duration of this contract the Contractor will coordinate with the Borough to have and
maintain an information library that will be located in the elevator closet on site at all times.
This information library shall consist of manufacturer's equipment maintenance schedules,
equipment schematics, layouts, parts list, etc., and other basic information needed to properly
maintain the included elevator systems.
The Contractor shall, within thirty (30) days of the award this contract, submit copies of the
schedules, checklists, reports, and tests which will be used for conduction and recording all
preventative maintenance for the Borough's information and to be stored in the information
library.
The Borough reserves the right to request additions or alterations to these documents as they
deem necessary.
Upon termination of the contract, the Borough shall become sole owners of all the above
referenced records.
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 21 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 62 of 81
AGENDA ITEM #14.A.1.
SC 05 Suitable Materials
During the term of this contract, unless otherwise specified, all materials, supplies, or equipment
offered by a Contractor shall be new from the original equipment manufacturer (OEM), unused,
of recent manufacture, and suitable for the manufacturer's intended purpose.
Obsolete or unavailable OEM parts must be replaced with the highest quality parts available to
the Contractor.
Minor consumable parts can be stocked at the location of work. The Contractor must also stock
minor parts specific to the specified elevators in their warehouse. Major parts not stocked must
be shipped next day air when required.
The Contractor warrants all articles, materials, and equipment supplied under a contract resulting
from this request for quote to the specifications of this contract, to be fit and sufficient for the use
specified, to be merchantable quality, and to be free from defect of materials or workmanship.
Equipment, articles, and/or materials received which do not conform to the above warranties,
may be held at the Contractor's risk of loss or damages, or returned at the Contractors expense at
the discretion of the Borough.
SC 06 Special Site Conditions
The Kodiak Island Borough owns the Kodiak Fisheries Research Center and is responsible for
maintaining the building and safety for tenants and public use. Any work that may in some way
disturb the tenants or public visitors needs to be coordinated with the Engineering and Facilities
office 907-486-9343 at least two weeks prior to work starting.
If the there is a larger amount of refuse or debris generated by the project. The Kodiak Island
Borough landfill fees may be waived. The Contractor will be responsible for hauling demolished
materials and construction waste out to the Kodiak Island Borough Baler facility is located at 1203
Monashka Bay Road. Please contact 907-486-9348 ahead of time to make arrangements for the
disposal of such materials.
SC 07 Hazardous Waste Generation
Every effort to minimize or eliminate the generations of hazardous waste shall be used by the
Contractor in the performance of the work of this Contract. Unless there is no substitute, no
hazardous material shall be used in the performance of the work of this Contract.
Invitation to Bid Page 22 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 63 of 81
AGENDA ITEM #14.A.1.
SC 08 Site Preservation, Restoration, Cleanup and Environmental Reporting
The Contractor shall be solely responsible for damage to public or private property caused by their
operations. The Contractor shall take all precautions necessary to control dust. The Contractor
shall notify the Kodiak Island Borough of any claims of damage and shall clean and restore any
property so damaged at the sole expense of the Contractor. All spills or releases of any hazardous
substance shall be reported to the appropriate governmental agency as well as notice to the Kodiak
Island Borough. Contractor shall be responsible for all associated cleanup costs and fines.
At all times during the work, keep the premises clean and orderly. Upon completion of the work,
repair all damage caused by equipment and leave the Project free of rubbish and excess materials
of any kind.
SC 09 Permits
The Contractor shall obtain all licenses and permits that are required to do the work.
SC 10 Order of Award of Alternative Bids
Additive Alternate and/or Deductive Alternative Bids will be awarded, if any are awarded, in any
order determined to be the most advantageous combination by the owner.
SC 11 Payment
Payments shall be in accordance with Article 13, Payments to Contractor and Completion, in
Section 00710- General Conditions Contract. All invoices for payment must be submitted on and
invoice with an accompanying Application for Payment and updated Schedule of Values (if
applicable).
Disbursement of money to a person, firm or corporation will be made only after all the various
receivable accounts of the general government and any municipal utility or enterprise have been
reviewed for outstanding balances owed, and the disbursement will be reduced by setting off the
amount of any delinquent indebtedness due the Kodiak Island Borough from such person, firm or
corporation.
All contracts to which the Kodiak Island Borough is a party which will or may involve the
disbursement of Kodiak Island Borough funds shall contain the following clause, or its
substantial equivalent: "Disbursement of money by the Kodiak Island Borough hereunder shall
subject to set-off pursuant to the provisions of the Kodiak Island Borough Code." Such contracts
include, but are not limited to, oral contracts, employment contracts, construction contracts,
purchasing contracts and contracts of any municipal utility or enterprise, including customer's
deposits.
Invitation to Bid Page 23 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 64 of 81
AGENDA ITEM #14.A.1.
SC 12 References to Kodiak Island Borough General Conditions
The Kodiak Island Borough General Conditions of the Construction Contract, hereafter referred
to as General Conditions, are incorporated in and become a part of the Contract Documents for the
work, The General Conditions can be downloaded from the Kodiak Island Borough's website at
Projects Office I Kodiak Island, AK - Official Website. All work under this Contract shall comply with
the latest edition and addenda to all applicable codes, ordinances, and standards.
It shall be the responsibility of the Bidder to prepare their bid so all materials and/or different
arrangements of connections or fittings shall harmoniously conform with the intent of the Contract
Drawings, General Conditions, and the Special conditions.
Invitation to Bid
KFRC Elevator Maintenance
Contract No. FY2025-42
Page 24 of 25
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 65 of 81
AGENDA ITEM #14.A.1.
Kodiak Island Borough
Minimum Prevailing Wage Rates
Project: KFRC Elevator Maintenance Services
Contract Number: FY2025-42
Minimum Prevailing Wage Rates and Title 36 Public Contracts Follows
See attached Links:
hit2://Iabor.state.ak.us/Iss/TgM60O.htin
hllp:Hlabor.alaska.,gov/lss/forms/Pam400.pdf
In accordance with the requirements of AS 36.05.070 and AS 36.05.080, the following
provisions are included where applicable:
(1) The Contractor or subcontractors of the Contractor shall pay all employees unconditionally
and not less than once a week;
(2) wages may not be less than those stated in the advertised specifications, regardless of the
contractual relationship between the Contractor or subcontractors and laborers, mechanics, or
field surveyors;
(3) the scale of wages to be paid shall be posted by the Contractor in a prominent and easily
accessible place at the site of the work;
(4) Owner shall withhold so much of the accrued payments as is necessary to pay to laborers,
mechanics, or field surveyors employed by the Contractor or subcontractors the difference
between
(A) the rates of wages required by the contract to be paid laborers, mechanics, or field
surveyors on the work; and
(B) the rates of wages in fact received by laborers, mechanics, or field surveyors.
(5) If it is found that a laborer, mechanic, or field surveyor employed by the Contractor or
subcontractor has been or is being paid a rate of wages less than the rate of wages required by the
contract to be paid, the Owner may, by written notice to the Contractor, terminate the
Contractor's right to proceed with the work or the part of the work for which there is a failure to
pay the required wages and to prosecute the work to completion by contract or otherwise, and the
Contractor and the Contractor's sureties are liable to Owner for excess costs for completing the
work.
Invitation to Bid Page 25 of 25
KFRC Elevator Maintenance
Contract No. FY2025-42
Contract No. FY2025-42, Kodiak Fisheries Research Center Elevator Mainte... Page 66 of 81
AGENDA ITEM #14.D.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 6, 2025
ASSEMBLY REGULAR MEETING
SUBJECT: Confirmation Of Mayoral Appointments To The Planning And Zoning
Commission City Seats Of Mr. Sean Cleary And Mr. Nicholas Mangini
ORIGINATOR: Irene Arellano, Assistant Clerk
RECOMMENDATION:
Move to confirm the Mayoral appointments of Mr. Sean Cleary to the Planning and Zoning
Commission City Seat for a term to expire December 31, 2025, and Mr. Nicholas Mangini to
the Planning and Zoning Commission City seat for a term to expire December 31, 2027.
DISCUSSION:
There are currently two vacant city seats on the Planning and Zoning Commission. At the City
Council's regular meeting on January 23, 2025, the Council recommended Mr. Sean Cleary to
the Planning and Zoning Commission City seat for a term to expire December 31, 2025, and
Mr. Nicholas Mangini to the Planning and Zoning Commission City seat for a term to expire
December 31, 2027.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIBC 2.105.010
There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall
consist of seven members appointed by the mayor subject to confirmation by the assembly,
except that a member from a home rule or first class city shall be selected from a list of
recommendations submitted by the council.
Kodiak Island Borough
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 67 of 81
AGENDA ITEM #14.D.1.
COUNCIL ACTION NEWS
January 23, 2025
��ASKP
At the January 23, 2025, Regular Meeting, the City Council took the following actions:
• Postponed the award and Professional Service Agreement for banking and treasury
services to the regular council meeting on February 13, 2025
• Passed Ordinance No. 1452 in the first reading and advance to second reading and
public hearing at the next regular or special Council meeting
• Passed Ordinance No. 1453 in the first reading and advance to second reading and
public hearing at the next regular or special Council meeting
• Authorized the E-911 Memorandum of Agreement between the Kodiak Island Borough
and City of Kodiak, City Record No. 264209, and authorized the Acting City Manager to
execute the document on behalf of the City
• Authorized an Amendment to the Technical Service Agreement with Jere's Tree
Service for Operator of Kodiak Compost Facility and authorized the Acting City
Manager to execute documents on behalf of the City
• Directed the City Clerk to issue a letter of non -objection to the Marijuana Control Board
for Marijuana Retail Store Renewal Application No. 20113 for HIGH RISE, LLC
• Voiced a non -objection to the Beverage Dispensary license no. 1061 renewal of Henry's
Great Alaskan Restaurant Inc and direct the City Clerk to notify AMCO
• Moved to direct the City Clerk to issue a letter of non -objection to the Marijuana Control
Board for Marijuana Retail Store Renewal Application No. 21069 for THREE SISTERS,
LLC
• Postponed protest on Restaurant Eating Place License No. 3293 based upon Kodiak
City Code 5.12.30 (d)(9) until the special meeting on January 30, at which time the
protest letter will be drafted and a public hearing will be held
• Moved to request a hearing of the Alcoholic Beverage Control Board, Alcohol and
Marijuana Control for Restaurant Eating Place License No. 2611 and authorized the
Mayor to sign the request for hearing and direct the City Clerk to submit the request to
AMCO
• Moved to appoint Councilmember Haines and Councilmember Whiddon to the Kodiak
Island Borough and City of Kodiak Joint Fisheries Work Group, with terms ending
December 31, 2025; to appoint Councilmember Stanford to the Investment Committee
with term ending December 31, 2025; and to confirm the mayoral appointment of
Councilmember Walker to the Joint Building Code Review Committee, with a term
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 68 of 81
AGENDA ITEM #14.D.1.
ending December 31, 2025
• Move to recommend Sean Cleary to the Planning and Zoning Commission seat with a
term ending December 31, 2025, and Nicholas Mangini to the Planning and Zoning
Commission seat with a term ending December 31, 2027
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 69 of 81
AGENDA ITEM #14.D.1.
#'4* KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
NAME
(4 BOROUGH SEATS)
TERM
ENDS
CONTACT
NO.
EMAIL
1
Athenas Williamson
377 Neva Way
2027
(907) 539-2346
athenas.williamson(a)kibplanning.org
2
Cort Neff
PO Box 8592
2027
(907) 512-7272
907 486-6248
Cort.neff(sbkibplanning.orq
3
Craig Dagen
2222 Beaver Lake Dr.
2026
(626) 833-0348
craiq.dagen(a�kibplanninq.orq
4
Sara Fraser
3239 Spruce Cape Road
2025
(907) 799-9282
sara.fraser(a)_kibplanning.org
NAME
(3 CITY SEATS)
TERM
ENDS
CONTACT
NO.
EMAIL
5
VACANT
2025
6
VACANT
2027
7
Tracy Craig
1616 Larch Street
2026
(907) 942-3507
tracy.craig(@kibplanninq.orq
Community Development Department Staff:
Chris French, AICP
(907) 486-9360
cfrench(okodiakak.us
CDD Director
VACANT
Associate Planner
James Dixon,
(907) 486-9364
Idixon(o-)kodiakak.us
Code Enforcement Officer
Bronwyn Currie
(907) 486-9363
bcurrie(c)kodiakak.us
CDD Permit Technician
LEGISLATION:
Kodiak Island Borough Code 2.105, Planning and Zoning Commission
Adopted By-laws, Ratified date: April 17, 2017
Rev. by IA
1 /6/2025
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 70 of 81
AGENDA ITEM #14.D.1.
Office of the Borough Clerk
{' Application For 710 Mill Bay Road, Room 234
Kodiak, AK 99615
Boards, Committees, Commission
Phone: (907) 486-9310
& Work Groups Fax: (907) 486-9391
clerks(@kodiakak.us
(
The information on this application is made available to the public. In order to serve, you need to meet the
requirements in KIBC 2.100.040. Please check all that applies.
® I am a qualified voter of the Borough.
IN I have been a resident of the Borough for at least one year.
n If appointed, I understand that I must remain a resident of the Borough while in office.
A;ppOcant Information
Full Name: SEAN CLEARY
Physical Address Where you Claim Residency: 1322 E REZANOF DR KODIAK AK 99615
Mailing Address: SAME
Phone Number(s): 562-682-4193
EmailAddress(s): SEANCLEARYI@ICLOUD.COM
SELF EMPLOYED
E m ployer/Occu patio n:
Check, the Board, Committee, Commissiohl or Work Group for which you are applying:
O Architectural/Engineering Review Board O Bay View Road Service Area
O Citizens Board of Equalization O Fire Protection Area No. 1
O Kodiak Fisheries Development Association O Monashka Bay Road Service Area
O Kodiak Fisheries Work Group O Mission Lake "Tide Gate" Service Area
O Parks and Recreation Committee O Service Area No. 1
® Planning and Zoning Commission* O Trinity Island Street Light Service Area
O Solid Waste Advisory Board O Womens Bay Service Area Board
O Other: LEPC Category: O Woodland Acres Street Light Service Area
Ptease Answer the Followirl
Are you a Borough Resident? ® Yes O No If yes, for how long? 10+ YEARS
'Planning and Zoning Commissions are required to fill out the Alaska Public Offices Commission Financial
Disclosure Forms. If appointed, are you willing to fill out the forms? ® Y es 17 No
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 71 of 81
AGENDA ITEM #14.D.1.
Background Information
Please list any current memberships or organization(s) you belong to or participate in:
AIRPORT ADVISORY COMMITTEE
What background, special training, education, experience, or credentials do you possess and will
bring to your selection(s):
24+ YEARS IN MULTIPLE MILITARY BRANCHES WORKING WITH MANY DIFFERENT TRADES WITH DIVERSE
BACKGROUNDS TO OBTAIN GOALS TO IMPROVE QUALITY OF COMMUNITY AND LIFE.
Why are you interested in serving on the selected Board, Committee, Commission, or Work Group?
Explain your main reason for applying. This may include information on future goals or projects you
wish to see accomplished or any additional information that may assist the Mayor and Assembly in
the decision -making process. You may attach an additional page if needed:
I AM INTERESTED IN SERVING ON THE PLANNING AND ZONING COMMISSION TO SEE KODIAK GROW AND
WOULD LIKE TO SEE MORE AREAS AVAILABLE FOR NEW PROJECTS THAT WILL IN CREASE THE TAXABLE
VALUE OF LANDS TO INCREASE REVENUE FOR THE BOROUGH AND CITY TO ALLOW FOR MORE GROWTH IN
OUR COMMUNITY.
A resume or letter of interest may be attached but is not required.
- STAfYF USA ORLY -
Borough Registered Voter: Ye O No Resident of the Borough for at least one year: Yes O No
Resident of the City of Kodiak: Yes O No Resident of the Service Area: O Yes O No
Date received: I 1 U21(/
Date provided to the Mayor or Assembly:
For P&Z City seats, date sent to the City of Kodiak:
i
//g l70
Additional notes:
woMU
JAN 0 8 2025
REVISED 01/24
BOROUGH CLERKS OFFICE
KODIAK, ALASKA
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 72 of 81
AGENDA ITEM #14.D.1.
Lina Cruz
From: Thursday,
noreply@civicpIus.com
, 2 M99395
Sent: Thursday, January 9, 2025 11:25 AM
To: Clerks
Subject: Online Form Submittal: Application Form
JAN 0 9 2025
Application Form
BOROUGH CLERK'S OFFICE
KODIAK, ALASKA
Please complete the online form below. Please be aware that the information given
on your application is made available to the public. Staff will require the use of a
mailing address, email address,
and contact phone number to provide board and
meeting information.
PERSONAL INFORMATION
Full Name
nicholas Mangini
Physical Address Where you
313 murphy way
Claim Residency:
Mailing Address
313 murphy way
City
Kodiak
State
AK
Zip
99615
Phone Number(s)(numeric
9075396457
only):
Email Address(s):
kisskelp@gmail.com
Employer/Occupation:
SWAMC
Select the the Board,
Planning and Zoning Commission`
Committee, Commission, or
Work Group for which you
are applying:
Other:
Field not completed.
PLEASE ANSWER THE FOLLOWING
Are you a Borough
Yes
Resident?
If yes, for how long?
24
0
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 73 of 81
AGENDA ITEM #14.D.1.
Are you a registered voter? Yes
*(Planning And Zoning Commissioners, Once Appointed, Will Be Required To Fill
Out APOC Financial Disclosure Forms)*
Are You Willing To File Yes
APOC Financial Disclosure
Forms?
BACKGROUND INFORMATION
Please List Any Current Alaska Mariculture Alliance (VP), Kodiak Chamber of
Memberships Or Commerce BOD, Alaska Research Consortium BOD, Kodiak
Organization(S) You Belong Ocean Growers, (VP), Alaska Food Security Task Force.
To Or Participate In:
What Background, Special 3 plus years on boards in some capacity, Local knowledge of
Training, Education, local politics and happenings with and around the city and
Experience, Or Credentials borough, extensive time working on projects for industry
Do You Possess And Will development on public properties.
Bring To Your Selection(S):
Why Are You Interested In
I would love to be a part of planning new areas for
Serving On The Selected
development of Kodiak publics needs. This board seems to be
Board, Committee,
focusing much more on variances rather than building new
Commission, Or Work
programs and projects in the borough.
Group? Explain Your Main
Reason For Applying. This
May Include Information On
Future Goals Or Projects
You Wish To See
Accomplished Or Any
Additional Information That
May Assist The Mayor And
Assembly In The Decision -
Making Process:
Additional Information, A Field not completed.
Resume, Or Letter Of
Interest May Be Uploaded
But Is Not Required.
FOR CLERKS OFFICE STAFF USE ONLY
Registered Voter of the
Borough:
Resident of the Service
Area:
Field not completed. , ^ �S
Field not completed. �/A
z
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 74 of 81
AGENDA ITEM #14.D.1.
From: Shuravloff-Nelson, Michelle
To: Clerks
Cc: Clerks
Subject: P&Z Recommendations
Date: Friday, January 24, 2025 2:32:30 PM
Borough Clerk's office,
At the City Council's regular meeting on January 23, 2025, the Council recommended Sean
Cleary to the Planning and Zoning Commission seat with a term ending December 31, 2025,
and Nicholas Mangini to the Planning and Zoning Commission seat with a term ending
December 31, 2027.
Please let me know if you have any questions.
Thank you,
Michelle Shuravloff-Nelson, MMC
City Clerk
City of Kodiak, Clerk's Office
710 Mill Bay Road, Room 120
Kodiak, AK 99615
Phone: 907-486-8636
Fax:907-486-8633
Email: mshuravloff-nelson(@city.kodiak.ak.us
Messages to and from this e-mail address may be available to the public under Kodiak City Code
provisions and Alaska State Statutes.
Confirmation Of Mayoral Appointments To The Planning And Zoning Commissi... Page 75 of 81
AGENDA ITEM #18.A.
SAf r-errf- 2-bz-�M
ARPA Priority List Justification �(5 2 `v - C•
The Kodiak Island Borough received $2,524,709 of ARPA funds through the State and Local Fiscal Recovery
Funds. The first half of the funds were distributed in October 2021 and the second half was delivered in
October 2022. Funds were allocated with resolutions Fiscal Year 2022-16, Fiscal Year 2023-09 and Fiscal
Year 2023-09A. Those allocations obligated $778,157 of the total funds. As we approached the deadline to
obligate these funds, $1,746,553 of the funds remained.
To ensure that the funds were obligated before the deadline, staff compiled a list of projects that would be
eligible. Those projects were presented to the Assembly for approval and prioritization.
After the Assembly discussion, staff was asked to put these items into a recommended priority order.
The finance department prioritized the projects with three things in mind. 1) Funding a variety of projects 2)
Benefiting a variety of funds and 3) Being mindful of ensuring Kodiak residents see the benefit of all of the
allotted funds.
As you review the order, you will see that the PFAS-free turnouts for Bayside and Woman's Bay Volunteer Fire
Departments are placed at priority #1 and #2. These are both expenses that did not have a funding source
dedicated to them before this list was created. By being listed #1 and #2, they will be the first expense items
that are covered by these ARPA funds. (These two items will use $171,338 and benefit Fund 250 — Fire
Protection Area #1 and Fund 250 Women's Bay Fire Department)
The next item on the list is the East Elementary Roof Design. This item is approved via Contract Fiscal Year
2019-10v which is the contract that we have with Jensen Yorba Wall for design services. This is a pre-existing
project — Project Number 22004. This use of ARPA money in the amount of $33,377 will benefit the General
Fund.
Number four on the list is where there was some discussion at the work session last week. The recommended
order in the Ordinance has six months of Health Insurance Premiums listed in this position which will cover the
expense of $493,492 and will benefit the General Fund, Landfill Enterprise Fund, Bayside Volunteer Fire
Department, and KFRC Enterprise Fund.
There was a suggestion that number nine on the list and number four on the list be switched to bring the
abatement of the buildings previously used as the mental health buildings closer to the top of the list. Staff is
still recommending that the list remains as presented in the ordinance. Due to the use of priority order, each
project can only be funded when the project listed above it is complete.
For example, if the abatement project is moved to number four on the list, then no expenses could be covered
on numbers five through twelve until all $1,310,000 on that project is spent.
Staff is recommending the items listed from four through eight are prioritized before the abatement project
because they are items that have expenses and would need to be reported on April 30°i. If we do not list those
project expenses, we will not be able to use any of the ARPA funds on these projects. Listing the projects as
recommended is a guaranteed way to spend an additional $839,092 before the abatement project is reached
at number 9.
Now when we arrive at Number 9 on the list, we will have $907,461 remaining to be assigned to the abatement
project and the expenses for numbers 1 through 8 would be covered.
The suggested order acts as an insurance policy that protects the borough if something caused the abatement
contract to stall or not be finished by the ARPA spend deadline of December 31, 2026.
In summary, staff recommends no changes to the list, we do however, request that the word "fud" on line 29 of
the ordinance be amended to "fund". Our finance director is here tonight to answer any questions.
Page 76 of 81
AGENDA ITEM #18.A.
Aimee Williams
From: Bahnke, Josephine <jbahnke@city.kodiak.ak.us>
Sent: Tuesday, February 4, 2025 8:20 PM
To: Aimee Williams
Cc: Branson, Pat; Stanford, Bob
Subject: Water/Sewer Capacity
Dear Aimee,
Based on comments tonight, I wanted to provide the following:
)-6-a on
Questions have been posed to the City by the newly formed KEDC Housing Committee and relative to water and sewe
capacity issues, impact on the future constructability of new housing and whether or not our system can handle th(
growth. At present, there are no water capacity (transmission or flow, treatment and distribution) issues impacting
housing growth. However, the City has high levels of inflow and infiltration (I&I) within our sanitary sewer system an(
the wastewater treatment plant reports increases in flow during high rain events. The attached spreadsheet compiled b)
WWTP provides capacity and I&I information about each of the City's sewer lift stations. One of our main capacity issue:
relates to I&I issues caused by the high level of annual precipitation combined with snowmelt runoff and the increase o
sewer and gray water flows into the treatment plant. Based on discussions with the PW Director relative to new housing
developments, Near Island is the most promising as we only utilize 50% of our capacity. Outside of city limits, Spruc(
Cape is at 60% capacity. A study with DOWL Engineering for Natives of Kodiak is underway to examine Spruce Cap(
housing expansion. We are working to identify and address I&I issues in Kodiak with the following tasks:
o Purchase of an upgraded Centrifuge - $376k (equipment minus installation costs) to increase capacity
to address the additional amount of sewage coming into Kodiak's WWTP due to increased or new
housing developments.
o Continue to work with Stephl Engineering to assist with analyzing I&I in our sanitary sewer collection
system.
o Place flow meters throughout the City sewer system to get a more accurate picture of sewer lines and
man holes needing rehabilitation.
o Plan smoke testing and camera viewing of sewer infrastructure to identify areas that require
corrective measures
o GIS Mapping of entire water & sewer system as a tool for preventative maintenance and to replace
critical infrastructure & gauge capacity.
o Replace pump at Lift Station 1B (Mill Bay Beach).
o Design & construct phase 2 of Lift Station 5 By -Pass (phase I completed this summer).
o Infrastructure upgrades at WWTP - Replace hydronic building heating system, electrical upgrades,
centrifuge and clarifier upgrades.
o Secure funding for infrastructure projects.
• Public Works continues to address water production and breaks/leaks.
• Working with vendor In -Pipe Technologies regarding the feasibility of installing a micro -hydro turbine at the
Monashka Pump House to offset the $30k per month electric bill.
Let me know if you have any questions and what the City can do to help move forward the discussion around Short -Term Rentals
Thanks much,
JHB
Josie Hardy Bahnke I ACTING CITY MANAGER
Page 77 of 81
AGENDA ITEM #18.A.
prul"d(G(old :
I (AcAn n e Cu" iA 2-16 . s
February 6, 2025
4043 Woodland Drive
Service District 1
Issue: Road and driveway drainage onto private driveway and property on Woodland
Drive
Members of the Kodiak Borough Assembly,
Our house and property reside in the Borough at 4043 Woodland Drive on the left hand side of
the road just before Spruce Cape Trail, one of the most popular walking trails on Kodiak Island.
Although the start of Woodland Drive has recently had improvements to the ditches and culverts
to assist in rain and snow/ice melt, the second half of Woodland Drive experiences ongoing and
worsening drainage issues which get progressively worse near the end of the road.
Our property at 4043 Woodland Drive has been experiencing worsening and significant
drainage issues. The slope of the road and inadequate and complete lack of ditches and
culverts help funnel water into our driveway and property. Two steep uphill driveways across the
street from drain water and snow/ice melt into our driveway and property. This has resulted in
ice buildup on our driveway that at times becomes impossible to drive on, and makes snow
removal difficult. This has resulted in often dangerous driveway conditions. Water pooling at the
bottom of the driveway at the base of the house has resulted in our basement flooding and the
house beginning to shift on its foundation.
Action taken so far by property owners:
2022 — Brechan Construction completed a property drain clean out and added drain line, cost
approx. $5,000
2022 - Letter written to Kodiak Borough Assembly, issue not addressed
2024 — Brechan Construction completed a pad buffer at the top of the driveway and installed a
larger French drain system and yard drainage. Cost $13,990
2022, 2023, 2024 — Multiple repeated conversations with service district representative have
consistently resulted in no action being taken.
Action requested of the Kodiak Borough:
We respectfully request that the Borough take action on Woodland Drive to address drainage
issues including an analysis of ditches and culverts, and driveway code adherence.
Thank you for your time and attention to this important matter.
Raymond May & Julianne Curry
Page 78 of 81
AGENDA ITEM #18.A.
May 19, 2022
To: Kodiak Island Borough, Kodiak Service District 1, Scott Arnt
I am the property owner of 4043 Woodland Drive in Kodiak Service District 1. 1 am also a remote
property owner in Kizuyak Bay, & in Afognak Bay. I pay my property taxes every year and have
for around 20 years. The two remote properties I receive no service from the borough. My
property and residence on Woodland Dr receives minimal road service, on a dirt road with a
popular local trail at the end of the street.
I currently have an issue with drainage from the road at the top of the driveway due to the two
driveways up the hill from my driveway. Water from the neighboring properties uphill
driveways run and drain across the road, all the way down my drive way. In the winter, this
creates a dangerous sheet of ice on my downhill driveway, often making it difficult or impossible
to drive up or down with four-wheel drive vehicles. This situation also makes snow removal in
my driveway challenging. My driveway was impossible to use several times this winter due to
the upland driveways draining into my driveway. During rainy times, sheets of water run down
my driveway creating massive puddles of water at the base of my house that take days to drain.
Earlier this spring, the crawl space of my house started flooding as a result of the volume of
water coming down my driveway.
am currently having new drainage installed around my house to help with the massive amount
of water that collects at the base of my house. This is a costly and time consuming effort, and
will not solve the issue created in the winter with the icing of my driveway, and won't keep up
with the drainage during times of high rain. As I am responsible for my property as the property
owner, I am respectfully asking that the Kodiak Island Borough/Service district 1 Road
Maintenance please address the drainage issue on the road near the 4000 block of Woodland
Drive to alleviate the dangerous conditions created by the upland driveway drainage.
As a property owner in the Kodiak Island Borough it would be a nice to see my property tax
money address the issue that is on Kodiak Island Borough land. This road is not only important
to myself as a homeowner, but also to the many that walk and drive the road to access the
public trail.
Respectfully Raymond May
907-539-2501
Page 79 of 81
v
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Regular v1 Special
Convened: U ' �ID
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
C12
Date:C a [c)(('i
Recessed:
Reconvened:
Adjourned:
BY: BY:
SECOND: SECOND.
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BY:
SECOND:
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BY: J G
SECOND:
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YES
NO
YES
NO
YES
NO
YES
NO'
YE
NO
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Griffin
V,Mr.
Griffin
Mr. Griffin
VMr.
Griffin
Mr. Griffin
Mr. Johnson
VMr.
Johnson
Mr. Johnson
Mr. Johnson
Mr. Johnson
Mr. LeDoux
V
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
�'
Mr. Smiley
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
WOULD
ANYONE LIKE TO CHANGE
THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE THEIR
VOTE?
TOTAL:
TOTAL:
TOTAL:1
!7
101
TOTAL:
TOTAL:
The mayor may n t vote except in the case where only six members of the asse bly are present and there is a three/three tie vote of the assembly.
Mayor Arndt
Mayor Arndt
Mayor Arndt
Mayor Arndt
1
Mayor Arndt
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Regular
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 6;10
Special Date: 0
/2 �
1ILo
Recessed:
Reconvened:
Adjourned: '
BY: J
SECOND:
BY: J�
SECOND:
BY: J
SECOND: v
U
BY: BY:
SECOND: SECOND:
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
Mr. Ames
Mr. Ames
V
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Johnson
Mr. Johnson
Mr. Johnson
Mr. Johnson
Mr. Johnson
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE THEIR
VOTE?
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not vote except in the case where onTy— six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Arndt
I
I I
Mayor Arndt
I IMayor
ArndtI
I
� Mayor ArndtI
I � Mayor Arndt7
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AGENDA ITEM #18.A.
KODIAK ISLAND BOROUGH
Meeting Type: RVCMKl r WAYI(4, Date
0 a- 06 - 0102s
Please PRINT yoqr name legibly Phone number
JA 0 kv'-OL'/
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Page 82 of 81
Kodiak Island Borough
Assembly Newsletter
Vol. FY2025, No. 14 February 07, 2025
At Its Regular Meeting Of February 6, 2025, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 20,
2025, At 6:30 p.m. In The Borough Assembly Chambers.
ADOPTED Ordinance No. FY2025-12, An Ordinance Of The Assembly Of The Kodiak Island Borough
Accepting And Appropriating Grant Funds For The 2021-22 And 2022-23 Bristol Bay Red King Crab And
Bering Sea Snow Crab Fisheries Disaster Declaration
ADOPTED Ordinance No. FY2025-13, Writing Off The Personal Property Delinquent Taxes, Penalties,
Interest, And Fees Of Those Non -Collectable Accounts
ADOPTED Ordinance No. FY2025-14, Amending And Redirecting Funds From The Previously
Authorized American Rescue Plan Act (ARPA) State And Local Fiscal Recovery Funds (SLFRF) For The
Benefit Of The Residents Of The Borough
AUTHORIZED The Borough Manager To Execute Contract No. FY2025-42, Kodiak Fisheries Research
Center Elevator Maintenance Services Contract With TK Elevator Corporation In An Amount Not To
Exceed $34,300
CONFIRMED The Mayoral Appointments Of Mr. Sean Cleary To The Planning And Zoning Commission
City Seat For A Term To Expire December 31, 2025, And Mr. Nicholas Mangini To The Planning And
Zoning Commission City Seat For A Term To Expire December 31, 2027
View our website: Visit our Facebook page:
www.kodiakak.us www.facebook.com/KodiakislandBorough