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2015-06-30 Regular Meetinga Kodiak Island Local Emergency Planning Committee (LEPC) A. In & Emergency Services Organization (ESO) t Quarterly Y Meeting % June 30, 2015 1:30 p.m. -Assembly Chambers Welcome and Introductions Chair Mullican called to order the June 30, 2015 LEPC meeting at 1:30 p.m. Attendance Recognition of Voting Members Members Present: Darsha Spalinger Mike Dolph Ann Ellingson Drew Herman Jim Mullican Kathrynn Hollis -Buchanan Charles Davidson A quorum was established. Approval of Minutes a. January 6, 20I5 Regular Meeting Mike Dolph MOVED to approve the January 6, 2015 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Approval of Agenda Mike Dolph MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Public Comment None Reports of Sub -Committees Others Present: Priscilla Dawson Mary Guilas-Hawver Neil Horn Marsha Farley Debra Marlar Chastity McCarthy Jocene Warnecke Matt Gandel Jack Maker RECEIVED JAN-72016 UGH (_U:-PK'S OFFICE KODAK, ALASKA Jack Maker gave an update on the Outreach Committee and he stated emergency backpacks with the LEPC logo and little flashlights that can be attached to the backpacks were purchased to give away at events. They also purchased more emergency preparedness brochures. With the new grant period they will he looking at some other survival oriented items that can be put into the backpacks. Old Business a. Incident Command System (ICS) Training (Chief Mullican) Chair Mullican gave an update of the ICS training and he stated they held ICS 300 training over the last quarter. There were eighteen people who participated. They will be hosting a ICS 400 class this quarter for anyone who wishes to go into position specific training for positions in the ICS system during times of need. b. Pills to Polar Bears POD Exercise (Neil Horn) Neil Horn gave an update on the exercise stating it was run by the CDC and DHSS from Anchorage. It was run by Public Health. Not all the objectives were achieved because of being weathered in. A lot of LEPC Minutes Page 1 of 3 6/30/2015 internal objectives were achieved. Horn still has the after action report drafted which he will do next week. It was a successful exercise despite not having the training meds. New Business a. Spring Emergency Preparedness Conference and Local Emergency Planning Committee Association (LEPCA)/State Emergency Response Commission (SERC) Meeting Brief (Chief Mullican and Neil Horn). Chair Mullican stated he and Neil Horn attended. Mullican represented the Emergency Management side of the house. It was an excellent conference put on by the State to encompass a lot of different subject matter. You signed up for classes before you go because some classes take place over the whole event and some were 3 hour trainings. It was really good information on how to get information out in the event of a tsunami. Horn encouraged those who have been following the wildfires on the mainland to look at the Alaska Homeland Security and Emergency Management's Facebook page, like their page, and see how they are using Facebook to get all the information out. Horn attended the LEPC meeting on the last day and they just reported in what we've been doing as an LEPC. The main takeaway the focus was on was getting ALICE training out to all the schools, government employees, and large organizations. b. LEPC Outreach Items (Jack Maker). Discussed under Reports of Sub Committees c. Crabfest Emergency Preparedness Booth (Jack Maker). Maker stated the Crabfest booth wasn't what it was last year without the earthquake simulator. We had the TV set up with videos and we gave away backpacks to anyone who had an interest in what the booth was about. The biggest lesson learned is we need to have something with some interactivity. The Red Cross was there with us also. Maker would like to form a sub -committee for the Emergency Preparedness Fair to help with planning and ideas. Charlie Davidson stated he was thinking about a booth at the Christmas bazaar because everyone goes to it. Darsha Spalinger MOVED to provide Emergency Preparedness guides and backpacks for Dig Afognak. Spalinger stated for the past two years we've gone to the Welcome Aboard on the Coast Guard Base for the new people coming in. We're doing it again this year through Public Health and we provide kits to the kids that come through with their families. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY d. Womens Bay Fire Department Expansion Project Update (Matt Gandel). Matt Gandel stated this project is under way. It was perceived as a gathering place for people in an emergency for Bells Flats or beyond in case something happens and they can't get to town. It's a thirty- five -hundred sq. foot addition to the existing fire hall and includes a one thousand foot data room for community events or emergency sheltering purposes. Dave Conrad was instrumental in this project and he has plans to purchase additional equipment once this project is completed. We ran into some sub- standard soil that we had to remove and wood rot in the existing building. They now have all the exterior walls framed, the roof is sheeted, and they are starting on the interior. It is supposed to be done by the middle of August. Conrad will probably have further updates. e. SFY 2016 LEPC Grant (Jack Maker). Maker stated the State Fiscal Year 2016 LEPC Grant application was submitted and we had our teleconference. We were approved for the amount that we asked for, $13,913. They didn't bump us up to the level that we asked to be bumped up and were bumped up to last year so he asked for that again. We got funded at Level 3 which went down due to State funding as well as other LEPC's that were grouped LEPC Minutes Paget of 6/30/2015 together and split off. The funding went down due to funding additional LEPC's. He emphasized that it was a verbal approval at the State Emergency Response Commission teleconference; the way the budget is going there's no telling what will happen until we actually get the grant award documents in the mail. Future Business for Discussion a. Other items of interest for the good of the order (Open Reports). Chair Mullican stated the Kodiak Police Department, Kodiak Fire Department, along with first responders from Womens Bay and Bayside Departments as well as the Coast Guard Fire Department participated in a TCCC training event a month or so back. The school shooter training, this is the first of its kind and DHSS was instrumental in putting the instructors and the system together. The medical people had a total of three days of training. The first two days was solely for the medical response people to teach them how to deal with these mass casualty events. The third day they layered in on top of it bringing in the police. They had the police and police responders respond with the medical people from the fire departments where they had shooter scenarios. They put people through some significant events to get them prepared for if and when there is an event. All responders came out of it with a newfound respect for each other. Mullican also would like to do an outreach and maybe go to the villages to teach the ICS classes. Horn stated the Red Cross did run a small shelter exercise in April at the middle school. It didn't go as long as hoped due to a conflict. It was a successful exercise. Public Comment Kathryn Hollis -Buchanan stated she ran the shelter exercise and Bill Morrow from Red Cross came down for it. We did everything we could think of to get community participation and many were friends of hers. It was on Facebook, the newspaper, and the radio. The community doesn't seem to be very interested. She would welcome any ideas because they want to run exercises these twice a year so people are prepared. Drew Herman stated the robot tugboat coastie character, the little guy they use to teach water safety to kids needs a new storage home because the closet he lives in on base is getting remodeled. We have to find a new place to store him and they would like to store him in town closer to where he does most of his work. He has delicate electronics and needs climatic control. If anyone has a space or ideas let him know. Nest Meeting a. To be determined. b. Next Local Emergency Planning Committee Association (LEPCA)/State Emergency Response Commission (SERA Meetings — To Be Determined. c. Next Division of Homeland Security & Emergency Management (DHS&EM) Bi-annual Preparedness Conference — To Be Determined. Adjournment Mike Dolph MOVED to adjourn. MOTION CARRIED UNANIMOUSLY Chair Mullican adjourned the meeting at 2:13 p.m. K, Lt n 1MMITTEE LEPC Minutes Page 3 of 3 6/30/2015