2016-06-23 Regular MeetingPERSONNEL ADVISORY BOARD MINUTES
Regular Meeting
June 23, 2016
The Personnel Advisory Board regular meeting of June 23, 2016 was called to order by PAB
Chair Lynn Bash at 5:43 p.m. in the Kodiak Island Borough Conference Room.
ROLL CALL
Board Members Present
Lynn Bash
Lindsey Howell
Brenda Zawacki
A quorum was established.
Staff Present
Michael Powers, Borough Manager
Lauri Whiddon, HR Officer/Executive Assistant
Others Present
Duane Dvorak
Bill Roberts
WELCOME OF BOARD MEMBERS AND GUESTS
Chair Lynn Bash welcomed board members, staff, including Manager Michael Powers, and
guests. She reminded guests to sign the attendance log.
ACCEPTANCE OF AGENDA
The agenda was approved as submitted.
CITIZENS' COMMENTS (limited to three minutes per speaker)
Bill Roberts, Assessor and Chair of the Working Conditions Advisory Council, which
represents the non -union members of the Kodiak Island Borough employees, spoke against
proposed Ordinance #FY2016-21, and PAB Resolution #FY2016-02 which would support the
changes in the Personnel Manual. He referenced a letter from the Working Conditions Advisory
Council that outlined the Council's opposition and concern about the proposed changes to the
Personnel Manual. He added that among other concerns with the changes, it is contradictory to
the succession planning efforts and employee training policies that have been heavily endorsed
by past and current assemblies.
Duane Dvorak, Resource Management Officer, and Union Shop Steward spoke against the
proposed Ordinance #FY2016-21, and PAB Resolution #FY2016-02, stating that even though
the bargaining unit would need to negotiate the terms of any change to the Collective
Bargaining Agreement (CBA), the information was circulated to union employees and the
unofficial feedback was that many of the bargaining unit members are opposed to this change.
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June 23, 2016
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ITEMS OF BUSINESS
a) RESOLUTION NO. FY2016-02 - A RESOLUTION OF THE PERSONNEL
ADVISORY BOARD OF THE KODIAK ISLAND BOROUGH URGING THE
ASSEMBLY TO APPROVE CHANGES TO THE KIB PERSONNEL MANUAL
CHAPTER 4 HIRING AND ADVANCEMENT, SECTION 402 JOB VACANCIES
AND SECTION 405 JOB POSTING TO ALLOW AN ALTERNATIVE FOR THE
BOROUGH TO RECRUIT NEW APPLICANTS
Chair Lynn Bash stated that the board has been asked to review the proposed Ordinance
#FY2016-21, along with supporting documentation and come up with a recommendation.
HOWELL moved, seconded by Zawacki, to approve Resolution #FY2016-02.
Manager Powers stated that in addition to the staff report that was included in the packet for
the meeting, he wanted to add some additional comments. He said that the proposed changes
would ultimately affect not only non -union employees, but union employees due to the fact that
it is management's desire and best practice to treat all employees the same and therefore to
have the Collective Bargaining Agreement (CBA) mirror the Personnel Manual. He added that
the proposed change to the current policies is substantial enough that the union has indicated
that it warrants negotiations at some future date. Manager Powers stated that further research
has revealed that the proposed change conflicts with other sections in our Personnel Manual
and runs counter to the Borough's philosophy of growing our employees for the purpose of
succession planning.
Discussion followed comparing the proposed ordinance with the current process; the
importance of building employee morale and productivity through internal promotions; and the
flexibility of management to hire the most qualified person.
The Board amended the original motion and moved to decline the language of Resolution
FY2016-02, and directed staff to schedule a Special Meeting of the PAB for July 191h or 201h,
2016 to discuss further and come up with alternative language.
ROLL CALL VOTE ON THE MOTION CARRIED
CITIZENS' COMMENTS
Duane Dvorak and Bill Roberts both spoke against changing the language as proposed in
Ordinance FY2016-21.
MANAGER'S COMMENTS
No additional comments were made.
BOARD MEMBERS' COMMENTS
No additional comments were made by the Board.
NEXT MEETING
As discussed, the next meeting will be scheduled for either July 191h or 201h, 2016, and the
Board will be notified.
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ADJOURNMENT
The meeting was adjourned at 6:28 p.m.
e ctfully submitted:
L uri Whiddon, Secretary
OA,t Cx 3o
Date proved
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June 23. 2016
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y Bash, Chair