FY2025-26 KFRC System Upgrades 2024 with Long TechnologiesCONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years)
once contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that
involve real property.
DATE:
02/03/25 TRANSMITTED BY: DEPT:
Patricia Valerio Engineering & Fac
CONTRACT NO.: FY 2025-26 VENDOR OR PROVIDER: LONG Technologies
CONTRACT TITLE: KFRC System Upgrades 2024
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager's spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: Administrator
TYPE OF CONTRACT: Contract
DATE OF APPROVAL: 09/12/24
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
N/A
EXPIRATION DATE:
PURGE DATE: 09/12/28
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Expiration at the finish of work - not complete yet.
Are all relevant attachments, exhibits, referenced documents attached to the contract?0
Are the successful bids and proposals incorporated in the contract? 0
Did not need BID - Sole Source work its LONG Tech's System.
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, IS A CHANGE ORDER TO A
CONTRACT, OR IS AN ADDENDUM TO A CONTRACT
DATE: REQUESTED BY:
CONTRACT NO.: FY
CATEGORY: Select One
APPROVED BY: Select One TYPE OF CONTRACT: Select One
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE: PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Rev. 11/08/2024
N G'"'
Long live your building!
Kodiak Island Borough
301 Research Ct.
Kodiak, AK 99615
Attention: Dave Conrad
Project: KFRC Repairs
and N4 Upgrade
ue
CONTRACT FY2025-26
PROPOSAL
Date: September 12, 2024
Proposal #: ATT24 KDK KIB KFRC -R4
Expiration: 30 days from above date
Account Executive: Trish Torres
Contact Number: (907) 550-2136
Contact Email: ttorres@long.com
Remote Controls Scope:
• Seawater Pump Programming Changes
o LONG will provide the labor to program all 4 Seawater pumps for automatic control and
implement a lead/lag sequence of operations.
o Provide the labor to program a low demand/high demand sequence of operations based on
gal/min to allow for BAS system control.
o Programming changes will be tested for functionality and documented.
■ Requires pumps to be turned on by KIB staff.
■ Requires all controls to be functional prior to work commencing.
N4 Supervisor Addition
o LONG will provide S -N4-2, 1 ea SUP -UP -1, and 1 year maintenance license to add the Niagara
Connections from KFRC Building to the new Niagara Supervisor.
o LONG will provide the labor to install and configure software on the supervisor computer.
o LONG will provide the labor to setup the KFRC Building N4 for inclusion in the supervisor
o LONG will coordinate with the IT department to assist with communication setup between the N4
systems.
o LONG will coordinate with the IT department to assist with email and texting alarm setup and
testing.
o LONG will coordinate with IT department to assist with VPN access to the N4 systems as needed.
o LONG will install Distech programming and controller software.
■ Requires a PC (Physical or Virtual) to be provided by KIB to host the N4 supervisor
software and VPN access.
KFRC Building N4 Software and License Updates
o LONG will provide KFRC 5 years of Niagara back licensing to bring the Niagara support
current to 5/2024.
L 0 N G B U I L D I N G T E C H N 0 L 0 G I E S
935 Gambell R Anchorage,AK99501IP:907.561.3044IF:907.561.42251
Proprietary and Confidential
LONG Building Technologies
Page 1 of 4
o LONG will provide KFRC 1 year of Niagara Licensing for support that will extend until 5/2025.
o LONG will provide the labor to install and configure the new licenses.
o LONG will provide the labor to upgrade the N4 software from Version 4.3.58.22 to the current
long term release version.
KFRC Distech Software and License Updates
o LONG will provide the labor to update the Distech programming and controller software.
o LONG will update the Distech controller firmware to a current recommend version to provide
security updates and functional updates.
Total: $13,551
On -Site Controls Scope:
• LONG will provide and program an ECY-VAV to replace the failed VAV-1113 controller.
• LONG will provide and replace the failed AHU-1 SA Duct Averaging Sensor.
• LONG will provide troubleshooting labor for the kilowatt meter that is not communicating with the
BAS system.
o Will require coordination with the city for access to the main switchboard.
o High Voltage electrical contractor may be required based on findings. Not Included.
• LONG will provide travel labor, airfare, per diem, and hotel for 1 technician.
o Any delays will incur a $1800/day fee.
• Travel Costs: $2,959
Total: $5,373
L 0 N G B U I L D I N G T E C H N 0 L 0 G I E S
935 Gambell R Anchorage,AK99501IP:907.561.3044IF:907.561.42251
Proprietary and Confidential
LONG Building Technologies
Page 1 of 4
= Any further repairs not associated with the above scope of work.
High Voltage Electrical work for Kilowatt Meter.
Workstation to host N4 Supervisor.
Any additional repairs will be submitted for approval.
_ Parts not listed on this proposal.
TOTALAMOUNT............................................................................................$18,924
Plus Sales Tax as Applicable
To execute, initial the preferred option and indicate your acceptance of this agreement via signature below:
Accepted
for:
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Submitted by:
LONG Building
Technologies.
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Submitted by:
Trish Torres
Title:
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Account Executive
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LONGBUILDINGTECHNOLOGIES
5660 B STREET, ANCHORAGE, AK 995181 P: 907.561.30441 F: 907.561.4225
Proprietary and Confidential
LONG Building Technologies
Page 3 of 4
Terms and Conditions:
By accepting this proposal, Purchaser agrees to be bound by the following Terms and Conditions:
1. Scope of Work. Unless otherwise noted, this proposal is based upon the use of straight time labor only. Plastering, patching and painting are
excluded. Purchaser agrees to provide LONG Building Technologies, Inc. ("LONG") with required field utilities (electricity, toilets, drinking
water, project hoist, elevator service, etc.) without charge. LONG agrees to keep the job site clean of debris arising out of its own operations.
Purchaser shall not back charge LONG for any costs or expenses without LONG's written consent.
2. Invoicing & Payments. LONG may invoice Purchaser monthly for all materials delivered to the job site or to an off-site storage facility and for all
work performed on-site and off-site. Purchaser shall pay LONG in United States currency (USD) amounts invoiced within thirty (30) days of the
invoice date. Waivers of lien will be furnished upon request, as the work progresses, and to the extent payments are received. Invoices more than
30 days from the invoice date shall be subject to finance charges at 1.5% per month or the maximum rate applicable for the State in which the
work was performed.
3. Material Shortages. If the materials or equipment included in this proposal become temporarily unavailable, the deadline for the performance of
the work shall be extended by the length ofthe temporary unavailability. If the materials or equipment become permanently unavailable, LONG shall
(a) be excused from furnishing the unavailable materials or equipment, and (b) be reimbursed for the price difference between the unavailable
materials or equipment and a reasonably available substitute.
4. Taxes. The price of this proposal does not include duties, sales, use, excise, or other taxes, unless required by federal, state or local law. Purchaser
shall pay, in addition to the proposed price, all taxes not legally required to be paid by LONG or, alternatively, shall provide LONG with acceptable
tax exemption certificates. LONG shall provide Purchaser with tax payment certificates upon request and after completion and acceptance of work.
5. Delays. LONG shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond
LONG's control, including, but not limited to, acts of God, fire, riots, labor disputes, condition of the premises, acts or omissions of the Purchaser,
Owner, or other Contractors or delays caused by suppliers or subcontractors ofLONG.
6. Compliance with Laws. LONG shall comply with all applicable federal, state and local laws and regulations and shall obtain all temporary licenses
and permits required for the execution of the work. Licenses and permits of a permanent nature shall be procured and paid for by the Purchaser.
7. Disputes. All disputes involving more than $15,000 shall be resolved by arbitration in accordance with the rules of the American Arbitration
Association. The prevailing parry shall recover all reasonable legal costs and attorney's fees incurred as a result. Nothing here shall limit any rights
under construction lien laws.
8. Insurance. Insurance coverage in excess of LONG's standard limits may be furnished if required; however, Purchaser will be billed for any
additional premium charged to LONG. LONG will neither give Purchaser credit for insurance afforded to it by others, nor pay other insurance
premiums.
9. Indemnity. The Parties hereto agree to indemnify each other from any and all liabilities, claims, expenses, losses or damages, including attorneys'
fees, which may arise in connection with the execution of the work herein specified and which are caused, in whole or in part, by the negligent act
or omission of the Indemnifying Parry.
10. Occupational Safety and Health. The Parties hereto agree to notify each other in writing immediately upon becoming aware of an inspection under,
or any alleged violation of, the Occupational Safety and Health Act relating in any way to the project site.
11. Entire Agreement. This proposal, upon acceptance, shall constitute the entire agreement between the parties and supersedes any prior
representations or understandings, written or oral.
12. Changes. No change or modification of any of the terms and conditions stated herein shall be binding upon LONG unless accepted by LONG in
writing.
L 0 N G B U I L D I N G T E C H N 0 L 0 G I E S
5660 B STREET, ANCHORAGE, AK 995181 P: 907.561.30441 F: 907.561.4225
Proprietary and Confidential
LONG Building Technologies
Page 4 of 4
13. Limitations of Liability. Neither party's (including additional insured's) total cumulative liability hereunder for any claim or cause of action of
any kind, regardless of whether such claim may be based on contract, warranty, tort (including negligence), strict liability, or any other legal or
equitable principle, shall exceed the amount of the party's primary general liability policy limits. Notwithstanding any provision of any contract
document to the contrary, neither parry shall waive subrogation, or be liable to the other parry or any of its affiliates, employees or subcontractors
for punitive, special, exemplary, incidental or consequential damages, damages for loss ofprofits, loss of use or loss of revenue, or losses associated
with cost of capital in connection with or arising out of this agreement, regardless of whether such claim may be based on contract, warranty, tort
(including negligence), strict liability, or any other legal or equitable principle, or for any condition that is beyond the reasonable control, and
without the intentional misconduct or negligence, of that party. Such conditions include, but are not limited to: acts of God; acts of government
entities; strikes; labor disputes; fire; explosions or other casualties; thefts; vandalism; riots or war; acts of terrorism; or unavailability of labor,
parts, materials or supplies.
14. Warranty. LONG warrants that the materials and equipment famished by LONG will be of good quality and new; that the work will be free from
defects not inherent in the quality required or permitted; and that the work will conform to the requirements of this agreement. LONG warrants
that the work shall be free from defects in material and workmanship arising from normal usage for a period of one (1) year from the final invoice
date and that its services will be free from defects in workmanship, design and material for one (1) year from the final invoice date. Upon written
notice from the Purchaser, LONG shall, at its option, repair or replace the defective work or re -perform defective services. These warranties shall
not extend to any work or services that have been abused, altered, misused or repaired by the Purchaser or third parties without the supervision of
and prior written approval of LONG, or if LONG's serial numbers or warranty date decals have been removed or altered. The Purchaser must
promptly report any failure of the equipment to LONG in writing. All replaced equipment becomes LONG's property.
15. Asbestos -Containing Materials. LONG is not licensed, nor will it undertake direct obligations relating to the identification, abatement, cleanup,
control, removal, and/or disposal of asbestos -containing materials ("ACM"). Consistent with applicable laws, Purchaser shall supply LONG with
any information in its possession relating to the presence of ACM at any of its facilities where LONG may perform work or provide services that
may result in the disturbance of ACM. Often, LONG asks for certification that no ACM is present in facilities constructed prior to 1982. Purchaser
shall provide such certification for buildings it owns, or aid LONG in obtaining such certification from facility owners for buildings it does not
own. If either Purchaser or LONG becomes aware of or suspects the presence of ACM that may be disturbed by LONG performing work or
providing services, it shall immediately stop the work or services in the identified area(s) and immediately notify the other parry in writing. The
Purchaser shall be responsible at its sole expense for addressing the potential for or the presence of ACM in conformance with all applicable laws,
and prior to LONG resuming work or providing services in the identified area(s), will provide a written certification to LONG that the identified
area(s) are free from ACM.
16. Other Hazards. Purchaser shall supply LONG with any information in its possession relating to the presence of Other Hazards, including but not
limited to Structural Hazards, Hazardous Materials, Environmental Hazards, and Dangerous Substances in or near areas where LONG will be
required to perform work or provide services. If either Purchaser or LONG becomes aware of or suspects the presence of Other Hazards that may
interfere with LONG performing work or providing services, it shall immediately stop the work or services in the identified area(s) and immediately
notify the other parry in writing. Purchaser shall be responsible at its sole expense for the identification, abatement, cleanup, control, removal, and/or
disposal of Other Hazards from areas LONG is required to perform work or provide services, and prior to LONG resuming work or providing
services in the identified area(s), will provide a written certification to LONG that the identified area(s) are free from Other Hazards. LONG's
obligations under this agreement expressly exclude any work or service of any nature associated or connected with the identification, abatement,
clean up, control, removal, or disposal of Other Hazards including but not limited to asbestos, toxic waste, molds, lead, heavy metals, pesticides,
pathogens, radon, x-rays or polychlorinated biphenyls ("PCBs"), discovered in or near areas where LONG will be required to perforin work or
provide services. Any language or provision of the agreement contained elsewhere that may authorize or empower the Purchaser to change, modify,
or alter the Scope of Work to be performed by LONG shall not operate to compel LONG to perform any work relating to Asbestos- Containing
Materials or Other Hazards.
LONGBUILDINGTE CHNOLOGIES
5660 B STREET, ANCHORAGE, AK 995181 P: 907.561.30441 F: 907.561.4225
Proprietary and Confidential
LONG Building Technologies
Page 5 of 4