FY2025-33 Mental Health Bldgs ROM, Demo & Abatement Documents, Scope & Fee with Jensen Yorba and WallCONTRACTS TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the Borough and outside parties,
successful bids, and proposals. Active records are kept by the corresponding department. Apply retention (plus 4 years)
once contract or agreement expires, or once product is procured. Apply retention (plus 25 years) for agreements that
involve real property.
11/27/24 P. Valerio Engineering & Fac
DATE: TRANSMITTED BY: DEPT:
CONTRACT NO.: FY 2025-33 VENDOR OR PROVIDER: Jensen Yorba Wall
CONTRACT TITLE: Mental Health Bldgs ROM, Demo & Abatement Documents, Scope & Fee
Administrative contracts are contracts approved by the manager that are within the spending
authority allowed by code. Assembly approved contracts are beyond the manager's spending
authority and require approval by the Assembly during a meeting.
APPROVED BY: Administrator
TYPE OF CONTRACT: Contract
DATE OF APPROVAL: 11/20/24
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE:
PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
None - Through life of project.
Are all relevant attachments, exhibits, referenced documents attached to the contract?0
Are the successful bids and proposals incorporated in the contract? 0
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, IS A CHANGE ORDER TO A
CONTRACT, OR IS AN ADDENDUM TO A CONTRACT
DATE: REQUESTED BY:
CONTRACT NO.: FY
CATEGORY: Select One
APPROVED BY: Select One TYPE OF CONTRACT: Select One
PROVIDE DETAILS FOR ANY AUTOMATIC RENEWALS OR EXTENSIONS BELOW:
EXPIRATION DATE: PURGE DATE:
If there is no expiration/purge date, enter 9999 as the year for open-ended contracts AND explain the
process below on how or when it should be flagged for review.
Rev. 11/08/2024
Contract FY2025-33
Jensen
Yorba
Wall
Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com
Designing Community Since 1935
Date: November 19, 2024
To: Dave Conrad, KIB
From: Corey Wall
Re: KIB Mental Health Apartments Renovation (JYW No. 24027)
ROM & Demo & Abatement Documents Scope & Fee
Thank you for contacting us about design services for the KIB Mental Health Apartments Renovation project.
The attached fee proposal is for both the ROM Cost Estimate work already completed as well as the Demo &
Abatement Bid Documents. Both phases will be billed on a Time & Materials Basis.
Project Scope
The Demo & Abatement project will demolish all finishes and systems of the existing buildings, leaving a
structural shell which can be renovated back into apartments in a future phase. The work will include the
following scope:
• Building 101 & 102 Exterior
o Remove exterior wall finishes to plywood sheathing, including windows & doors.
o Remove roof shingles and underlayment.
o Install new underlayment/temp roof membrane.
• Building 101 & 102 Interior
o Remove all GWB and other interior wall and ceiling finishes to bare studs/ceiling joists. This
will include removal of all doors, cabinetry, plumbing fixtures, lights, etc.
o Remove all flooring and mastic down to bare plywood subfloors
o Remove all heat piping and insulation
o Remove all domestic piping and wiring
• Building 101 & 102 Crawlspace
o HEPA vacuum soils
o Spray soils with lock -down encapsulant
o Install fiber -reinforced vapor barrier
o Install 2 layers of 2" rigid insulation with staggered joints
• Mechanical / Laundry Building
o Fully abate and demolish building
o Remove concrete foundations, fill with compacted substrate
o Remove UST, fill with compacted substrate
Jensen Yorba Wall Architecture Interior Design Construction Management
page 1 of 2
Design Documents Scope
The design documents for the project will include architectural Demo Plans including a Site Plan, Floor Plans,
Enlarged Floor Plans, Roof Plan and Exterior Elevations. There may be some abatement notes on the drawings,
but no separate abatements drawings are planned.
The design documents will also include abatement specifications, which are detailed in the attached consultant
fee proposal. Architectural specifications will include general demolition and some for new materials required
in this phase, including roof underlayment and crawlspace vapor barrier and rigid insulation. Standard KIB
front-end specifications will be provided.
Schedule
The design documents will be complete by November 29 to allow for bidding to start on December 1.
Notes / Exclusions
• The demo drawings will be based on the KIB-provided existing drawings, which include the full set of
original 1968 drawings and a few drawings of subsequent modifications. As -built drawings were not
available.
• Because of the compressed schedule, it was not possible for JYW to perform as -built inspections or
measurements of the existing buildings. Although we believe the 1968 drawings provide an
appropriate level of accuracy required for the demolition drawings, KIB should be prepared that actual
conditions will vary from the demo drawings.
Acceptance:
Ko k Island Borough
Jensen Yorba Wall
Corey Wall, Vice President
Date: 11.20.2024
Attest
Jensen Yorba Wall Architecture Interior Design Construction Management
page 2 of 2
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AAENVIRONMENTAL
MANAGEMENT, INC.
CONSULTING, ENGINEERING& TRAINING I A BSNC COMPANY
November 14, 2024
Jensen Yorba Wall, Inc.
Architect Department
522 West Tenth Street
Juneau, AK 99801
Attn: Corey Wall
SUBJECT: Kodiak Island Borough Mental Health Apartments Abatement/Demo Design
REF: Proposal for Abatement Specifications Development
Environmental Management, Inc. (EMI) is pleased to provide Jensen Yorba Wall, Inc. with this proposal to
develop abatement specifications for the removal of asbestos -containing materials (ACM) from the Kodiak
Island Borough's Mental Health Apartments located at 717 Rezanof Drive, Kodiak, Alaska.
In 2022 EMI conducted a hazardous buildings materials survey (HBMS) on three buildings associated with
the subject property— Buildings 101, 102 and the Mechanical Building. This survey identified various ACMs
associated with the buildings including thermal system insulation (TSI), resilient flooring, miscellaneous
sealants, and components of the existing gypsum wallboard systems.
It is EMI's understanding that the interior spaces of the included in EMI's 2022 survey are slated for
renovation, and the renovation aims to abate the previously identified ACMs within the interior envelopes
of the buildings.
EMI proposes to develop performance-based abatement specifications related to the removal of the
existing ACM. The specifications will detail specific requirements related to limits of abatement; handling
and disposal requirements specific to material types; post abatement inspection and clearance
requirements, in addition to other related details.
The work will be billed on a time -and -expense (T&E) basis in accordance with EMI's attached fee schedule
with a not -to -exceed (NTE) amount of $3,000. Labor hours for plan development will be billed at a Senior
Project Manager rate of $164.14. Administrative fees will be billed at appropriate rates according to the
attached fee schedule.
The following conditions apply to this proposal:
• Jensen Yorba Wall, Inc. will develop and provide all drawings. EMI will provide notes as necessary.
• EMI will provide specifications following the format and level of description following the example
template provided.
• The specifications will not provide "means and methods" - the abatement contractor will be
required to provide a detailed workplan prior to abatement.
ENVIRONMENTAL MANAGEMENT, INC. 1 3301 C STREET, SUITE 200, ANCHORAGE, ALASKA 99503 1 WWW.EMI-ALASKA.COM
CONSULTING 907-272-9336 1 TRAINING 907-272-8852 1 FAX 907-272-4159
Page 2 1 EMI Proposal #4937
• The NTE amount provided above includes a single review of the abatement contractor's work
plan. If additional reviews are required due to deficiencies, additional fees beyond the NTE
amount may apply.
• Work on the specifications will commence upon execution of a Professional Services Agreement,
or similar agreement, to be issued by Jensen Yorba Wall, Inc. The agreement will acknowledge
acceptance of EMI's terms and conditions, as attached.
• Project specific details that may affect project specifications will be provided to EMI on a
reasonable timeline for inclusion into the specifications.
• The NTE amount provided assumes a site visit will not be necessary. If a site visit is necessary,
additional fees beyond the NTE will apply?
• It is understood the HBMS provided by EMI in 2022 was for the purpose of worker protection in
accordance with Occupational Safety and Health Administration (OSHA) standards 29 Code of
Federal Regulation (CFR) 1910.1001 and 1926.1101. The scope of survey was not based on the
requirements of the National Emission Standards for Hazadous Air Pollutants (NESHAP) 40 CFR 61
Subpart M. Assumptions made on ACMs based on the scope of work may not be reflective of
actual quantities of ACM. Additionally, ACMs that were inaccessible at the time of inspection may
be present and unaccounted for.
We appreciate the opportunity to provide you with this proposal. If you have any questions or would like
to discuss this project further, please do not hesitate to contact the undersigned at (907) 272-9336.
Sincerely,
ENVIRONMENTAL MANAGEMENT, INC.
Glenn Hasbu gh
Operations Manager
Attached:
EMI Fee Schedule
EMI Terms and Conditions
ENVIRONMENTAL MANAGEMENT, INC. 13301 C STREET, SUITE 200, ANCHORAGE, ALASKA 99503 1 WWW.EMI-ALASKA.COM
CONSULTING 907-272-9336 1 TRAINING 907-272-8852 1 FAX 907-272-4159
7DESCRIPTI■
ON
HOURLY RATE
Operations Manager
................................................................--_......................................................................................................................................................................................................................................................
$168.14
Project Manager Senior
---- -- -- - - - - ---- - -- -- -- - -- --- -- -- -- - ------------------------------------------------------------------------------------------------------------------------------------
$168.14
--------------------------------------------------------------------------------------------
Environmental Health and Safety Manager
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
$168.14
-------------------------------------------------------------------------------------------
Engineer Senior
.....................................................................................................................................................................................................................................
$164.75
...................................................................... ............
Program Manager Senior
....................................................................................................................................................................................................................................
$164.75
............................................................................................
Safety Specialist
....................................................................................................................................................................................................................................
$149.66
............................................................................................
Business Manager
.....................................................................................................................................................................................................................................
$120.22
............................................................................................
Technical Writer
$120.22
.......................................................... ----.....................................................................................................................................................................
Project Manager
....................................................................................................................................................................................................................................
.......................................................... .....................
$98.08
............................................................................................
Qualified Environmental Professional
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
$98.08
-------------------------------------------------------------------------------------------
Asbestos/HBMS Inspector
..... --------------------------------........ ----------.....................................................................................................................................----------.................................................
$98.08
Lead Risk Assessor
$98.08
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Environmental Scientist
$98.08
....................................................................................................................................................................................................................................
Engineer Junior
................................................................................................................................................................................................................................................................................................................................
............................................................................................
$88.78
GIS Technician
$88.78
.....................................................................................................................................................................................................................................
Geologist
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
............................................................................................
$81.27
Qualified Sampler
$81.27
ENVIRONMENTAL MANAGEMENT, INC. 13301 C STREET, SUITE #200, ANCHORAGE, ALASKA 99503 1 WWW.EMI-ALASKA.COM
CONSULTING 907-272-9336 1 TRAINING 907-272-8852 1 FAX 907-272-4159
Lab fees, travel related costs, rental materials and equipment, and other direct costs for a project will
be invoiced at our cost plus 15%.
Per diem is billed at the Federal Per Diem listed in the current JTR for the project locale, unless other
rates are specified in the contract.
ENVIRONMENTAL MANAGEMENT, INC. 13301 C STREET, SUITE #200, ANCHORAGE, ALASKA 99503 1 WWW.EMI-ALASKA.COM
CONSULTING 907-272-9336 1 TRAINING 907-272-8852 1 FAX 907-272-4159
General Terms and Conditions
This document ("Terms"), together with the agreed upon proposal terms ("Proposal"), constitutes the Terms and Conditions
for the entire agreement ("Agreement") between Environmental Management, Inc. ("EMI") and Client. Collectively known
as Parties and individually known as Party. By accepting the Proposal, the Parties each agree to be bound by these Terms.
1. Term. The term of this Agreement will start on the effective date listed on the Proposal and continue until terminated
by the Parties.
2. Standard of Care. Services performed by EMI will be conducted in a manner consistent with the same level of care
and skill ordinarily exercised by other professionals practicing contemporaneously, under similar conditions, in the same
locality, for similar services ("Standard of Care"). EMI possesses the required skill, experience, and qualifications to perform
the requirements under this Agreement and shall devote sufficient resources to ensure that the tasks are performed
promptly and reliably. Work quality is deemed accepted upon receipt of payment.
3. Data and Information. Before the commencement of services by EMI or its subcontractors, and continuing
thereafter, Client shall promptly furnish to EMI all documents and information known to Client that relate to past or existing
conditions of the site and surrounding area, including the identity, location, quantity, nature, or characteristics of any
hazardous materials or suspected hazardous materials or subterranean utilities, or any other information related to the
project that EMI may reasonably request ("Project Information"). EMI may rely on such information and documents. EMI
assumes no responsibility or liability for the accuracy or completeness of the Project Information.
4. Right of Entry. Client will provide for the right of entry for EMI, its subcontractors, and all necessary equipment in
order to complete the services under this Agreement. If Client doesn't own the site, Client shall obtain permission and
execute any required documents for EMI to enter the site and perform services. It is understood by Client that on the normal
course of work, some surface damage may occur, the restoration of which is not part of this Agreement.
5. Control of Work and Job -Site Safety. EMI shall be responsible for its activities and that of its employees and
subcontractors. EMI's services under this Agreement are performed for the sole benefit of the Client, and there shall be no
third -party beneficiaries. EMI is an independent contractor, and EMI will not direct, supervise, or control the work of other
consultants and contractors or their subcontractors. EMI is responsible for the health and safety of its employees and
subcontractors. Nothing herein shall be construed to relieve Client or any other consultants or contractors from their
responsibilities for maintaining a safe job site.
6. Invoicing and Payment. EMI shall invoice Client in arrears for services performed in the previous month at the end
of each month. Client shall notify EMI within ten (10) days of receiving an invoice of any dispute with the invoice. If no notice
is received within ten (10) days, then the invoice shall be considered correct and undisputed. Payment is due within thirty
(30) days of receipt of an undisputed invoice. If payment is not received within thirty (30) days of receipt of an undisputed
invoice, then interest will accrue at a rate of 1.5% or such rate as the law allows.
7. Changes. EMI and Client recognize that modifying the scope of services, schedule, and/or cost estimate proposed in
this Agreement may be necessary. To the extent such modifications change the services, schedule, and/or the cost, the Parties
shall mutually agree upon an equitable adjustment as appropriate under the circumstances. EMI has no obligation to perform
any additional services not included in its Proposal unless and until the Parties mutually agree upon the equitable adjustment
in writing.
S. Subsurface Risks. Special risks occur whenever engineering or related disciplines are applied to identify subsurface
conditions. Even a comprehensive sampling and testing program implemented in accordance with the professional Standard
of Care may fail to detect certain conditions. The environmental, geological, geotechnical, geochemical, hydrogeological, and
other conditions that EMI interprets to exist between sampling points may differ from those that actually exist. Furthermore,
Client recognizes that the passage of time, natural occurrences, and direct or indirect human intervention at or near the site
may substantially alter discovered conditions.
Subsurface sampling may result in damage or injury to unknown underground structures or utilities and unavoidable
contamination of certain subsurface areas not known to be previously contaminated, such as, but not limited to, a geologic
Page 1
formation, the groundwater, or other hydrous body. EMI will adhere to the Standard of Care during the conduct of any
subsurface investigation. When the services include subsurface sampling, Client waives any claim against EMI and agrees to
defend, indemnify, and hold EMI harmless from any claim or liability for injury, loss, or expense (including but not limited to
reasonable legal fees) that may arise as a result of cross -contamination caused by any subsurface investigation or any damage
or injury to unknown underground structure, formation, body, or utilities.
9. Independent Judgment of EMI. If the services include the collection of samples and data, then EMI's obligation to
perform those services is subject to Client's assumption of all Subsurface Risks. EMI will not be responsible for the
independent conclusions, interpretations, interpolations, or decisions of Client or others relating to the services. Under no
circumstances do EMI's services include making any recommendation or giving any advice as to whether Client should or
should not proceed with any transaction regarding any site related to the services. Client assumes all responsibility and risk
associated with decisions based on the services.
10. Disposal of Samples, Materials, and Contaminated Equipment. All samples obtained pursuant to this Agreement
remain the property and responsibility of Client. Uncontaminated soil and rock samples or other specimens may be disposed
of thirty (30) days after submission of the work product due pursuant to the Proposal. Upon written request, EMI will store
uncontaminated samples for longer periods of time or transmit the samples to Client for mutually acceptable charge.
All contaminated samples and materials (containing or potentially containing hazardous constituents), including, but not
limited to, soil cuttings, contaminated purge water, and/or other environmental wastes obtained pursuant to this Agreement,
remain the property and responsibility of Client and shall be returned to Client for proper disposal. All laboratory and field
equipment that cannot readily and adequately be cleansed of its hazardous contaminants shall become the property and
responsibility of Client. All such equipment shall be charged and turned over to Client for proper disposal. Alternate
arrangements to assist Client with proper disposal of such equipment, materials, and samples may be made at Client's
direction and expense unless otherwise specified in a separate Agreement or modification to this Agreement. In such event,
Client agrees to have a representative available to sign all certifications, manifests, and other documents reasonably required
by EMI and associated with transportation, treatment, and disposal, or handling of hazardous substances, waste, or materials
from the project property site, and derived from EMI's performance of the services, including investigation derived wastes.
If such Client representative is unavailable and EMI is required to execute any such documents on Client's behalf, Client
acknowledges that EMI shall be acting only as offeror or agent on behalf of Client. It is understood and agreed that EMI is
not and has no responsibility as a handler, generator, operator, treater, storer, arranger, transporter, or disposer of hazardous
substances, waste, or materials found or identified at or around the project site property.
11. Delays and Force Maieure. If site or other conditions prevent or inhibit the performance of services or if unrevealed
hazardous materials or differing site conditions are encountered, services under the Agreement may be delayed. The
schedule and contract completion date shall be extended accordingly, and Client shall pay EMI for services performed to the
delay commencement date plus reasonable delay charges. Delay charges shall include personnel and equipment
rescheduling and/or reassignment adjustments and all other related costs incurred, including but not limited to labor and
material escalation and extended overhead costs attributable to such deals. Client shall not hold EMI responsible for damages
or delays in performance caused by acts or omissions of Client, its subcontractors, site conditions, or conditions related to
unrevealed hazardous materials that prevent or inhibit performance of services.
Neither Party shall be deemed in default of this Agreement to the extent that any delay or failure in the performance of its
obligations (other than the payment of money) results, without its fault or negligence, from any cause beyond its reasonable
control, such as; (a) acts of God or of a public enemy; (b) acts of Government; (c) fires; (d) floods; (e) epidemics and
pandemics; (f) quarantine restrictions; (g) strikes; (h) freight embargoes; and, (i) unusually severe weather. In the event of
any such delays, then the Party whose performance is delayed or impaired by such conditions shall give prompt written
notice to the other Party as to the nature and anticipated extent of the delay or impairment. EMI shall not be liable,
monetarily or otherwise, for any damages related to a delay caused by a force majeure event.
12. Termination. Either Party may terminate this Agreement at will for any reason or no reason with a twenty (20) day
advanced written notice to the other Party. Written notice may be either hand -delivered or mailed to the last known address
of the other Party. Unless otherwise provided, if the Agreement is terminated, EMI shall be entitled to payment for the work
performed up to the notice of termination or effective date of termination.
Page 2
13. Disputes. Any controversy, claim, or disagreement arising out of or relating to this Agreement shall be referred to
senior management of each Party for a resolution. If the senior management is able to resolve the dispute, such resolution
shall be binding on the Parties. In the event the senior management is unable to resolve the dispute within thirty (30) business
days or such other period as the Parties may agree upon) or referral, each Party shall have the right to pursue any other rights
or remedies that may be available at law or equity. The prevailing party in a dispute shall be entitled to all reasonable costs,
including attorneys' fees incurred in pursuing or defending against a claim.
14. Limitation of Liability. In no event shall either Party be liable to the other Party for indirect incidental, special,
consequential, or punitive damages of any kind or nature whether alleged to be attributed to the breach of this Agreement,
to tort or negligence, or otherwise caused. In no event shall either Party be liable to the other for lost profits resulting from
the alleged breach of this Agreement even if, under applicable lase, such lost profits would not be considered consequential
or special damages. EMI's total aggregate amount of liability to Client shall be limited to and shall not exceed the total amount
paid to EMI under the Agreement.
15. Indemnification. To the fullest extent permitted by law, Client shall defend, indemnify, and hold harmless EMI, its
present and future officers, directors, officials, employees, and agents from all claims of any kind whatsoever resulting from
negligent or intentional acts or omissions of Client or any employee or agent of Client which in any way relates to this
Agreement. This article shall survive the expiration or termination of this Agreement.
16. Assignment. Neither Party shall assign, sell, transfer, or in any way encumber its interest under this Agreement
without first obtaining the written consent of the other Party; however, such approved assignment shall not operate as a
release of the assigning Party from any obligation hereunder arising prior to the effective date of the assignment. Any
impermissible assignment will be void and will not relieve the assigning Party of its obligations under this Agreement.
17. Entire Agreement. This Agreement contains all agreements, representations, and understandings of the Parties
hereto and supersedes and replaces any and all previous understandings, commitments, or agreements, oral or written,
related to the purpose of this Agreement. This Agreement shall not be amended or modified in any way, nor shall any waiver
of any right hereunder be effective unless set forth in writing and signed by both Parties. Client represents and warrants that
the individual signing this Agreement is an authorized representative of Client and has the authority to bind the Client.
18. Choice of Law. All questions with respect to the construction, enforcement, and interpretation of this Agreement
and the rights and liabilities of the Parties hereto shall be determined in accordance with the laws of the State of Alaska,
without regard to principles of conflicts of law. The Parties unconditionally and irrevocably agree and consent to the exclusive
jurisdiction of and service of process and venue in the Courts of the State of Alaska located in Anchorage, Alaska, and waive
any objection with respect thereto for the purpose of any action, suit, or proceeding arising out of, or relating to, this
Agreement, or the transactions contemplated hereby, and further agree not to commence any such action, suit or proceeding
except in any such court.
19. Severability. If a provision of this Agreement is or becomes illegal, unenforceable, or invalid under the Governing
Law of this Agreement, the remaining provisions of this Agreement shall remain enforceable and valid.
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