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2024-07-23 Regular MeetingKodiak Island Borough Fire Protection Area No. 1 Service Area Board July 23, 2024 A regular meeting of the Fire Protection Area No. 1 Service Area Board was held on July 23, 2024, in the Bayside Fire Hall. CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Richard Carstens called the meeting to order at 6:07pm ROLL CALL Staff Brian Price conducted a roll call. Board members present were Chair Richard Carstens, Vice Chair John Parker, Scott Arndt, and Mike Dolph. Member Paul Vandyke was absent. A quorum was established. Also in attendance was Chief of Bayside Fire Department Scott Ellis. APPROVAL OF AGENDA PARKER MOVED to approve the agenda. ARNDT seconded. VOICE VOTE ON MOTION CARRIED UNANINMOUSLY APROVAL OF MINUTES John Parker noted a single typo in the June 11, 2024, regular meeting minutes. The change was noted, and staff was directed to make the revision before its final submission. ARNDT MOVED to approve the minutes of the June 11, 2024, regular meeting as corrected for a minor typo. PARKER seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT The board noted discrepancies in the date ranges for the financial report. 2 reports were provided, the first of which could not be acknowledged due to the incorrect range. ARNDT MOVED to acknowledge the receipt of the financial report dated 07/01/23 - 06/30/2024. DOLPH seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Kodiak Island Borough Fire Protection Area No. 1 Board Regular July 23, 2024 Meeting Minutes CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) FIRE CHIEF'S REPORT Chief Scott Ellis gave his report. Details on the recent fireworks building fire were shared. Another incident at North Star was shared also. Chief Scott Ellis also noted an EMS call in which CPR was administered successfully on site. Officers were commended for performing to and beyond expectations and continuing seamless operations in conjunction with The City Fire Department. Richard Carstens credited Bayside Fire Department's trainings and that these instances speak to personnel's responsibility cooperate. Plans for recruitment events were shared as well as other plans for general community outreach. The KARES program was mentioned. Plans to overhaul the program were shared. Opportunities for the 16-17-year-old support roles at Bayside are also being revamped. Regular Trainings are continuing to push along. Chief Ellis concluded his report with mention of the upcoming Alaska Fire Chiefs Association Meeting. CHAIR PERSONS' REPORT Chair Richard Carstens gave his report. The Bayside Addition was mentioned in reference to the budget availability. Scott Arndt suggested proposing a CIP recommendation asking for $110,000, down from the initial ask of 2 million with a 50% match. Vice Chair John Parker agreed and voiced that that recommendations should be done as soon as possible. The board discussed dates to clarify deadlines. Chair Richard Carstens directed Chief Ellis to initiate the process of submitting the CIP recommendation. NEW BUSINESS Discussion On Parking Chair Richard Carstens expressed concern for the parking situation at Bayside Fire Department and described the instances that contributed to this discussion item's conception. Personal incidents and observations were shared among the board. Chair Richard Carstens noted that this has been a long -running issue in the past and should be addressed since it will not go away on its own. Ideas were explored for possible solutions. Scott Arndt voiced concerns that other matters are of higher priority. Chief Scott Ellis regarded the parking situation as an issue that is interwoven with other issues at Bayside Fire Station. Vice Chair John Parker stated this issue spoke to the other needs of the facility and strongly suggested some action be taken before voting in November. Chair Richard Carstens called for a 5-minute recess at the request of Scott Arndt. The board reconvened back into session at 6:37pm. Kodiak Island Borough Fire Protection Area No. 1 Board Regular July 23, 2024 Meeting Minutes Budget Discussion Scott Arndt began the discussion of the budget. He clarified with the board the reasons for further alterations beyond what was proposed and approved in the board's budget meetings earlier this Spring. With no way for the board to know the mill rate at the time of the budget meeting, some figures were presumptive and subject to change. Real Property Tax & Personal Property Tax • Budgeted = $687,000 • Received = $708,000 Interest Earnings • Budgeted = $5,000 • Received = $53,000 Revenue Total = $771,921.73 Expenditures = $753,384 Scott Arndt explained that the changes left an excess of $18,537.73 for fund balance. The board understood the situation and appreciated the clarification Scott Arndt provided. CITIZENS' COMMENTS OLD BUSINESS Discussion of and action on a Policy for Use of Water by the Public at Bayside. Chief Ellis shared a printout with the board of the draft policy. JOHN PARKER MOVED to adopt the water policy. DOLPH seconded. Scott Arndt pushed back on the motion. In the past the city tried to meter the water before but discussed how it would not be worth the cost to have it metered. Vice Chair Joh Parker felt the policy was realistic and should be implemented. He argued that the policy could aways be reviewed and adjusted later. Chief Scott Ellis asked the board for what the amendment to the motion should be. Chief Scott Ellis noted the Emergent Policy Change Segment to the board and how it supported some of the concerns of the board. The board's intention was to make it as simple for members of the public to read while also thorough enough to account for common situations involved with the water line at Bayside Fire Department. Scott Arndt advocated for gathering something in writing to serve as proof of the agreement between the City and Bayside Fire Department regarding the water line not being metered. Concerns for issues with possible liability were discussed. SCOTT ARNDT MOVED to adopt the water policy as amended to include examples of situations that would impede the 24/7 access to the spigot PARKER seconded. Kodiak Island Borough Fire Protection Area No. 1 Board Regular July 23, 2024 Meeting Minutes ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY BOARD MEMBERS' COMMENTS Mike Dolph - Nothing. Productive Meeting. John Parker - I really liked what Scott Presented about why to go for a lower level of funding. I feel that it is very well thought out and critical to the us in the long run. It may make the difference moving forward with the project in the next 6 months. Scott Arndt - Not further comments. Just trying to work through things to enable the fire district and the chief to do the best job we can. SET NEXT MEETING DATE Chair Richard Carstens set the next meeting date for Call of The Chair. ADJOURNMENT Chair Richard Carstens adjourned the meeting at 7:35pm. ,KQDIAK ISLAND BOROUGH ATTEST: Richard Carstens, Fire Protection Area No. 1 Chair Brian Price, Board Secretary Approved on: KIB Engineering & Facilities Department U1 1 0 9 'LM BOROUGH CLERK'S OFFICE KODIAK, ALASKA Kodiak Island Borough Fire Protection Area No. 1 Board Regular July 23, 2024 Meeting Minutes