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2024-04-30 Regular MeetingKODIAK ISLAND BOROUGH Solid Waste Advisory Board Regular Meeting April 30, 2024 A Regular Meeting of the Solid Waste Advisory Board was held on April 30, 2024, in the Kodiak Fisheries Research Center. CALL TO ORDER Vice Chair Kerry Irons called the meeting to order at 5:23 pm. ROLL CALL Staff Brian Price conducted a roll call. Members present were Vice Chair Kerry Irons, Doug Hogen, Larry Van Dale, and Terri Pruitt who attended telephonically. A quorum was established. Chair Andie Wall was excused absent. Also present were KIB Environmental Specialist Jena Hassinger, USCG representative Jen Nutt, and guests Judy Philips and Maryann Owens. APPROVAL OF AGENDA VAN DAELE MOVED to approve the agenda. HOGEN seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF PREVIOUS MINUTES HOGEN MOVED to approve the previous minutes of the 2.20.2024 meeting minutes. VAN DAELE seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT Kerry Irons acknowledged the receipt of the financial report. The board discussed ways to spend -down the budget within the remainder of the fiscal year. Dumpster signage, revisions and reprints of the coloring book, and T-shirts were all discussed. Jena Hassinger provided suggestions for what the dumpster signage could possibly say on it. Larry Van Daele suggested the quantity of 50 stickers for the various dumpster sights. VAN DAELE MOVED to authorize the order of fifty 18" x 24" stickers for dumpsters to encourage recycling with the design to be determined no later than the next monthly meeting and to not exceed the amount of $600. HOGEN seconded. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY Kodiak Island Borough Solid Waste Advisory Board Regular Meeting April 30, 2024 Minutes The board discussed Chair Andie Wall's desire to have $400 authorized for the purchase of T-Shirts. Although she was not present, the board was inclined to moved this authorization forward because of limited time remaining in the fiscal year to have purchases approved, ordered, and received. Staff Brian Price shared with the board conversations that he and Chair Andie Wall had in weeks prior to the April regular meeting. Chair Andie Wall had been compiling quotes and made suggestions for ways to spend the budget and had hopes that the board would authorize funding to allow such purchases to be made. The primary expense was to have T-shirts created to aid in outreach efforts. Vice Chair Kerry Irons wanted to return to this discussion at a later point in the meeting. Staff Brian Price clarified that the previous approval of $400 to purchase items for the Holiday Craft Event that was not expended could not carry and could not be carried over to authorize T-shirt purchases. A new motion would need to be made. HOGEN MOVED to approve the spending limit of $400 for Chair Andie Wall to have to purchase SWAB T-shirts that would be given out at events. VAN DAELE seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY VISITORS' COMMENTS Judy Philips - Asked questions pertaining to education outreach and how that effort could be expanded. She shared how in the past there were programs that give presentations to children about recycling and how currently there is no such program to provide that. Kerry Irons shared with Judy Philips that there is a dedicated section in the SWAB's Outreach Reports that will dive more into her ideas. DISCUSSION ITEMS/ACTION ITEMS Strategic Planning & Organization Kerry Irons began to discuss Strategic Planning & Organization. It was noted that this discussion item was moved to be the first due to Chair Andie Wall's intention to give a presentation and have open conversation with each board member individually. Kerry Irons decided that this would be postponed until Chair Andie Wall is available to give the presentation. Staff Brian Price shared with the board the changes and updates to the Strategic Plan Draft that were made since the last regular meeting. The board continued to discuss different plans that were made at the beginning of the year and how the events have unfolded. Plans for events that have not yet been held were discussed also. Each board member reported what recent outreach they had conducted. No new major developments were reported or upcoming. Discussion of Prize Purchases For Cleanup Event Doug Hogen discussed plans for the Cleanup Event. It was determined by the board that not enough time remained between April's Regular Meeting and the Waste Kodiak Island Borough Solid Waste Advisory Board Regular Meeting April 30, 2024 Minutes Cleanup Event to purchase and receive items for prize giveaways at the event. The board planned to use what items were available in stock for giveaways. Threshold Services Report (if present) Alaska Waste Report (if present) US Coast Guard (if present) City of Kodiak Report (if present) Engineering & Facilities Report (if present) Jena Hassinger gave the Engineering & Facilities Report. She provided the board with updates to the ongoing grant work being done through the Denali Commission. Feasibility for different design concepts of the next landfill cell are being explored. Engineering & Facilities will find out soon if funding is approved. Conversations about a sorting facility are still ongoing and are being explored as well. Jena Hassinger relayed to the board the wishes of the KIB Assembly to turn their focus more towards matters involving waste -to -energy & Food waste. The board had concerns about the upcoming demolition of the Gibson Cove seafood processing plant and asked Jena Hassinger how the materials will be disposed and to what degree the landfill's capacity will be affected. According to her rough estimates, the landfill's cell number 2 could have its lifespan reduced by 1 whole year for the amount of material disposed. Asbestos containing materials are expected to be minimal. Outreach Reports Kerry Irons decided that the discussion of Outreach Reports was already encompassed in discussion of the Strategic Planning & Organization. Larry Van Daele returned the focus to the purchase authorizations mentioned in earlier discussion for coloring books and T-shirts. VAN DAELE MOVED to authorize the purchase of the revised coloring books with a set spending limit of $1500 for roughly 500 copies. PRUITT seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY BOARD MEMBERS' COMMENTS Larry Van Daele - Stated the meeting was good and thanked the board for their participation and discussion in the meeting. Larry also thanked guests Mary Owens and Judy Philips for attending and sharing their thoughts. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting April 30, 2024 Minutes Doug Hogen - Shared with the board how he and former SWAB member Nick Sabo had reached out to the local Walmart manager to see if she would be interested in joining SWAB. He could not confirm for sure if she had applied but believed she had. Terri Pruitt - Thanked staff Brian Price for the changes and updates being made to the Strategic Plan Draft and that the edits have been very helpful for tracking and discussion. Kerry Irons - Thanked board members and guests for attending the meeting. NEXT MEETING SCHEDULE The next regular meeting was scheduled for May 21, 2024. ADJOURNMENT HOGEN MOVED to adjourn the meeting. VAN DAELE seconded. The meeting was adjourned at 6:55 p.m. KODIAK ISLAND BOROUGH ATTEST/ C n.,a�e��� ry --�-vrau, avnu vvasie .,dviso Board Chair Brian Price, Engineering & Facilities Approved on: Secretary 2y 1202� SEP 2 5 1016 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Kodiak Island Borough Solid Waste Advisory Board Regular Meeting April 30, 2024 Minutes