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2024-05-21 Regular MeetingKODIAK ISLAND BOROUGH Solid Waste Advisory Board Regular Meeting May 21, 2024 A Regular Meeting of the Solid Waste Advisory Board was held on May 21, 2024, in the Kodiak Fisheries Research Center. CALL TO ORDER Chair Andie Wall Called the meeting to order at 5:19 pm. ROLL CALL Staff Brian Price conducted a roll call. Present were Chair Andie Wall who attended though Zoom call, Terri Pruitt, Larry Van Daele, and Doug Hogen. A quorum was established. Also present were Alaska Waste representative David Edwards and KIB Engineering & Facilities Director David Conrad. APPROVAL OF AGENDA VAN DAELE MOVED to approve the agenda. HOGEN seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF PREVIOUS MINUTES VAN DAELE MOVED to approve the 4.30.2024 meeting minutes. HOGEN seconded. Discussion ensued. Chair Andie Wall pointed out that there was a repeat of the Board Member Comments within the minutes. Direction was given to staff to have this removed. DOUG HOGEN MOVED to approve the 4.30.2024 meeting minutes as amended. PRUITT seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT Chair Andie Wall acknowledged the receipt of the financial report. The board began to discuss the remaining expenses in the year using the Expense Tracking document. The funds authorized during the April Regular Meeting were discussed with Chair Andie Wall for clarification as she was unable to attend that meeting. Purchasing procedures were discussed. Chair Andie Wall shared her plans to compile a list of craft supply items for staff to procure with the remaining portion of the budget for FY2024. Terri Pruitt had questions on remaining expenses and was given clarification by staff. The board discussed the estimated timeline to purchase, print, and receive the revised "How To Recycle In Kodiak" coloring book copies before the end of FY2024. Staff Kodiak Island Borough Solid Waste Advisory Board Regular Meeting May 21, 2024 Minutes Brian Price stated, per the contract with the artist, the final revisions to the coloring book are to be received by the end of May 2024. Vendor quotes are to be gathered in r the interim to prepare for the next steps in getting the coloring books printed and [[E received before fiscal year end. Larry Van Daele raised questions about the $600 that was approved for carboard recycling decals to be printed and put onto dumpsters to encourage recycling. No design had been created at the time of the meeting and staff was directed to continue in that effort. L VISITORS' COMMENTS DISCUSSION ITEMS/ACTION ITEMS Threshold Services Report (if present) Alaska Waste Report (if present) David Edwards gave his report. He shared his experiences from this year's Spring Cleanup Day. Efforts with the High School welding class to design and retrofit bear - resistant lids onto dumpsters remain on going. David Edwards shared an image with the board of the prototype dumpster being sent to a Bear Rescue Center for resistance testing. Still concerning dumpsters, Chair Andie Wall turned focus towards Waste Management needs in the villages. The Alutiiq Tribe of Old Harbor was mentioned by Andie and that they may be an interested in receiving these models of retrofitted dumpsters. Dave Edwards explained that these dumpsters are designed to be of loaded by a trash truck. He was unsure of the village's current methods of waste disposal and if they would have something like a trash truck to grab and tip the dumpsters. Terry Pruitt voiced concerns for dumpster by Bayside, stating that the handles were rusted heavily and impeded ease of access to members of the public. David Edwards responded by sharing the different solutions that have been tried over the years to address the levers rusting and that regular cleanings of the dumpsters should be resuming soon after a staff transition. US Coast Guard Report (if present) City of Kodiak Report (if present) Engineering & Facilities Report (if present) David Conrad began the Engineering & Facilities Report. The Denali Commission Grant had recently been approved for KIB. David Conrad emphasized the significance of this grant and its scope of effect to the community. With such funding, projects could begin to be looked at further for alterations to anadromous bodies of water, removal of hazardous materials from rural communities and much more. Larry Van Daele requested if David Conrad could send the Executive Summary for this grant application. All agreed that this was a great opportunity for solid waste management. Kodiak Island Borough May 21, 2024 Solid Waste Advisory Board Regular Meeting Minutes Changes to the KIB solid waste contract are to be presented to the Assembly soon. David Conrad shared the Assembly's interest in waste to energy and encouraged the board to investigate matters concerning this. David Conrad continued and shared the summary of waste collected on the Community Cleanup Day. David Conrad entertained the idea of expanding the window of opportunity for community members to receive the yellow trash bags handed out. Rather than just one day that produces a high fluctuation of waste, David Conrad proposed if it could instead be an entire month that these bags are available to encourage people to pick up litter for more than just the day. David Conrad voiced that holding 2 events, one in the spring and one in the fall, is still appropriate even if the timeframe was expanded. There needs to be opportunity for people before the fishing season starts. Doug Hogen asked David Conrad about the status of volunteer trash pickup through KIB. David Conrad had no knowledge of such program ever being offered through KIB over the years he has worked. Ongoing efforts to have sports teams in Kodiak volunteer to pick up blown trash around the landfill were mentioned by David Conrad. Outreach Reports Doug Hogen began the outreach reports by sharing how the cleanup event went. There were a few comments gathered from community members that visited SWAB's booth at the event. Brian Price relayed these comments to the board. One of the comments pertained to dumpster locations and how new or returning community members can locate them. Another question was asked about salvaging from the Landfill and why it is not allowed. These comments prompted David Conrad to inform the board of the continuing push for a Waste Collection Facility mentioned in previous meeting discussion. Logistical considerations and the concerns of the KIB Assembly were relayed. The board discussed possible directions forward with the Assembly's interest considered. No other outreach was reported. Strategic Planning & Organization Staff Brian Price shared the changes to the Strategic Pan Draft made. There was no further discussion for Strategic Planning & Organization. BOARD MEMBERS' COMMENTS Larry Van Daele - Thanked Doug Hogen and Brian Price for attending the cleanup day event, congratulated Engineering & Facilities on the Denali Grant, and share that work is continuing with the Kodiak Brown Bear Trust and the high school welding class. NEXT MEETING SCHEDULE The board discussed needs to hold an earlier meeting in June before the fiscal year end to provide final opportunities to take action on remaining business. The next meeting date was scheduled for June 11th, 2024, to start for 5:15 p.m. at the Kodiak Fisheries Research Center. Kodiak Island Borough Solid Waste Advisory Board Regular Meeting May 21, 2024 Minutes ADJOURNMENT Chair Andie Wall adjourned the meeting at 6:34 p.m. ATTEST: ZM Brian Price, Engineering & Facilities Secretary KODIAK ISLAND BOROUGH An ie Wall, Solid Waste Advisory Board Chair Approved on: 81 2—] I /Zo25 N ac�iv�� 5EP 0 3 2024 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Kodiak Island Borough Solid Waste Advisory Board Regular Meeting May 21, 2024 Minutes