FY2024-12 Purchase of MicroC from Environmental Operating Solutions, Inc (EOSI)CONTRACT TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the borough and
outside parties, successful bids, and proposals. Each department maintains the file while the contract is active.
once inactive, retain procurements for another 4 years and retain contracts, leases, or agreements involving
real property for another 11 years.
DEPARTMENT: Engineering and Facilities
CONTRACT NO.: FY2024-12
CONTRACT TITLE:
CONTACT PERSON: Patricia Valerlo
Purchase of MicroC from Environmental Operating Solutions, Inc (EOSI)
VENDOR OR SERVICE PROVIDER: Environmental Operating Solutions, Inc.
Administrative contracts are contracts approved by the manager within the spending authority allowed by
code. Assembly approved contracts are beyond the manager's spending authority and require approval by
the Assembly during a meeting.
APPROVED BY: MANAGERO ASSEMBLY O
TYPE OF CONTRACT: Procurement
EXTENSION OPTIONS: N/A
EXPIRATION DATE:
DATE OF APPROVAL: 9/8/23
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs): 9/8/2027
OR
PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there's no expiration date, give the process on how or when this record should be purged or flagged
for review. Added Purge Date - Its a procurement of chemicals
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, OR IS A CHANGE ORDER TO A CONTRACT
CATEGORY: Select Category
APPROVED BY: MANAGER O ASSEMBLY O DATE OF APPROVAL:
TYPE OF CONTRACT: Procurement
EXTENSION OPTIONS:
EXPIRATION DATE:
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs):
OR
PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there's no expiration date, give the process on how or when this record should be purged or
flagged for review.
\\dove\borough\CL\U - RECORDS\FORMS\contract transmittal form NJ.docx Rev. 12/23
Environmental Operating Solutions, Inc.
53 Portside Drive
Pocasset, MA 02559
Phone: (508)-743-8440
Toll Free: (866)-MicroC-1
www.MicroC.com
EOSi Representative: Jay Cronin
jay.cronin@microc.com
970-214-5386
Customer Info:
Dave Conrad
Kodiak Island Landfill
1203 Monashka Bay Rd
Kodiak, AK 99615
CONTRACT FY2024-12
EOSi
Empowering Clean Water*
Customer Quote
Quote Date
Valid Through
Shipping Info:
Dave Conrad
Kodiak Island Landfill
1203 Monashka Bay Rd
Kodiak, AK 99615
6/28/2023
12/31/2023
Product
Product Packaging Units Total Gallons Price/Gallon Total Price
MicroC 2000 Bulk 1 4,000 $ 11.56 $ 46,240.00
Sales Tax not included
1. Payment Terms: Net 30 days
2. Product Terms: DAP Ship To destination - Incoterms 2020
3. Equipment Terms [if applicable]: --
4. Orders: Minimum 10 business days order lead time
5. Orders: Order lead time < 5 business days may be subject to rush fees
6. Deliveries: 2 free hours of unloading time. Longer unloading time may be subject to additional fees
7. Deliveries: Weekend and holiday deliveries may be subject to additional fees
Page 1 of 1 FORM: COST ANALYSIS MASTER DOCUMENT, Rev. 2023 A
Kodiak Island Borough
Assembly Newsletter
Vol. FY2024, No. 4 September 08, 2023
At Its Regular Meeting Of September 07, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On September 21, 2023, At
6:30 P.M. In The Borough Assembly Chambers.
PROCLAIMED The Week Of September 18-22, 2023, Adult Education And Family Literacy Week
Encouraging All Residents To Become Familiar With The Services And Benefits Offered By The Adult
Education And Literacy Programs In Kodiak, Alaska And To Support And Participate In These Programs
ADOPTED Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.175.050, Off
Street Parking - Location
AUTHORIZED The Borough Manager To Approve Contract No. FY2022-26C, Change Order No. 3, For
The North Star Siding And Windows Project With Wolverine Supply To Change The Final Completion
Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2023-47A, Change Order No. 1, For
The Peterson Elementary Roof Replacement Project With Friend Contractors, LLC, To Change
The Completion Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2024-12 For The Purchase Of Microc
From Environmental Operating Solutions, Inc. In An Amount Not To Exceed $46,240
ADOPTED Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough Assembly And
City Council Appointing Two Members To The Kodiak Fisheries Development Association's Board Of
Directors
View our website: Visit our Facebook page: � Follow us on
www.kodiakak.us www.facebook.com/KodiakislandBorough Twitter:
@KodiakBorough
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2024-12, Authorize Purchase Of MicroC From Environmental
Operating Solutions, Inc.
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize the Manager to approve Contract No. FY2024-12 for the purchase of MicroC
from Environmental Operating Solutions, Inc. in the amount of $46,240.
DISCUSSION:
The Kodiak Island Borough Leachate Treatment Plant (LTP) uses MicroC as part of their
treatment process. MicroC is specifically used as a carbon source for the biological contaminant
removal application in water/wastewater. Nitrogen removal involves the initial transformation of
ammonia and organic nitrogen to nitrates via nitrification, and the subsequent elimination of
nitrogen through denitrification. The limiting factor for effective denitrification is often the
absence of a readily biodegradable carbon source that can be used as an effective substrate
by denitrifying bacteria during the denitrification process. Without the availability of a ready
source of biodegradable carbon, denitrification will not occur, or will occur too slowly for
sufficient nitrogen removal to occur. Unlike true domestic wastewater, the influent coming to
the LTP does not have the same quantity of an available internal carbon source so the addition
of an external source is needed. Successful nitrification/dentification needs to occur due to both
ammonia and nitrate having limits set in the State issued permit.
The current supply is running low and the LTP would like to order more to make sure they are
able to continue all their processes correctly. The last order LTP made for MicroC was in the
fall of 2021 and the cost was $52,003.00 for 4,522 gallons.
ALTERNATIVES:
FISCAL IMPACT:
In FY2024 there is $100,000 budgeted in the Leachate Treatment Plant for Chemicals. The
overall remaining budget in the Leachate Treatment Plant fund is $1,013,206.85.
OTHER INFORMATION:
Kodiak Island Borough
Environmental Operating Solutions, Inc.
53 Portside Drive
Pocasset, MA 02559
Phone: (508)-743-8440
EOSi
Empowering Clean Watery
Customer Quote
Toll Free: (866)-MicroC-1
www.MicroC.com Quote Date: 6/28/2023
EOSi Representative: Jay Cronin Valid Through: 12/31/2023
jay.cronin@microc.com
970-214-5386
Customer Info:
Dave Conrad
Kodiak Island Landfill
1203 Monashka Bay Rd
Kodiak, AK 99615
Shipping Info:
Dave Conrad
Kodiak Island Landfill
1203 Monashka Bay Rd
Kodiak, AK 99615
Product
Product Packaging Units Total Gallons Price/Gallon Total Price
MicroC 2000 Bulk 1 4,000 $ 11.56 $ 46,240.00
Sales Tax not included
1. Payment Terms: Net 30 days
2. Product Terms: DAP Ship To destination - Incoterms 2020
3. Equipment Terms [if applicable]: --
4. Orders: Minimum 10 business days order lead time
5. Orders: Order lead time < 5 business days may be subject to rush fees
6. Deliveries: 2 free hours of unloading time. Longer unloading time may be subject to additional fees
7. Deliveries: Weekend and holiday deliveries may be subject to additional fees
Page 1 of 1
FORM: COST ANALYSIS MASTER DOCUMENT. Rev. 2023 A
From: Dave Conrad
To: Patricia Valerio; Jena Hassin
Cc: Carl Royall
Subject: Re: Mic*C 2000
Date: Monday, August 14, 2023 4:57:53 PM
Attachments: ace001.ona
Yes, please proceed.
Get Outlook for iOS
From: Patricia Valerio <pvalerio@kodiakak.us>
Sent: Monday, August 14, 2023 4:49:24 PM
To: Jena Hassinger <jhassinger@kodiakak.us>; Dave Conrad <dconrad@kodiakak.us>
Cc: Carl Royall <croyall@kodiakak.us>
Subject: FW: MicroC 2000
Last order we made was in Nov. 2021 and was for $52k
We currently have $100k available in the "Chemicals" line item for LTP.
Am I okay to move forward with creating a PO?
P
General
Department FaUEng
Vendor 12007 - ENVIRONMENTAL OPERATING SOLUTIONS INC
Status Complete
Contact Name ENVIRONMENTAL OPERATING SOLUTIONS INC
Purchasing Address 53 PORTSIDE DRIVE
Cay POCASSET
State MA
Zip Code 02559
Email Address kelly@microc.cam
Description LTP- MicroC Order Nov 2021
Message
4 __n.a . 4
Miscellaneous
Change Counter No. 1
Type STND
Farm Type STND
Bill To Location 001 -FINANCE DEPARTMENT
Assigned to Buyer
Resolution Number
Created by User Patricia Valerio
Created Date 11105Y2021
Last Changed User Brandi Wagner
Last Changed Date 02/102022
$52003.00 539-731-702 450.111 - Solid Waste Disposal Fund -Waste Disposal -Leachate Plant Ch...
From: Patricia Valerio
Sent: Monday, August 14, 2023 4:40 PM
To: Carl Royall <croyall@ko liakak.us>
Cc: Jena Hassinger<jhassinger@kodiakak.us>; Dave Conrad <dconrad@kodiakak.us>
Subject: RE: MicroC 2000
Got it—thank you Carl!
-P
From: Carl Royall <crovall C@kodiakak.us>
Sent: Monday, August 14, 2023 4:37 PM
To: Patricia Valerio <ovalerio(la kodiakak.us>
Subject: FW: MicroC 2000
From: Dave Conrad <dconrad(@kodiakak.us>
Sent: Wednesday, June 28, 2023 1:37 PM
To: Carl Royall <crovall(dkodiakak.us>
Cc: Jena Hassinger <j bassi nger0kodiakak.us>
Subject: FW: MicroC 2000
FYI...
Totals
Total Cost $52,1103.00
Amoum Vcided $0.0D
Amount Expensed $52,1103.00
Amount Encumbered $O.00
Amount Discounted $0.00
Amount Remaining $0.00
Dates
GIL Date 11/05/2021
Deliver by Date
Printed Date 1110912021
Expiration Date 0 613 02 0 2 2
CompletedlVoid Date 0211112022
3®®=
4 4 4
From: Jay Cronin <jay.cronin(dmicroc.com>
Sent: Wednesday, June 28, 2023 1:32 PM
To: Dave Conrad <dconrad(@kodiakak.us>
Cc: Jena Hassinger <j hassinger @kodiakak.us>
Subject: RE: MicroC 2000
Dave,
See attached for your updated pricing for Q3 -Q4 2023. Let me know if you have any questions or need anything else. Please keep in mind the longer lead times due to shipping so if you
can give us at least a 10 business day heads up that would be great.
Do you know if you will be needing an order in the near future.
Thanks,
Jay Cronin
Western Region Sales Manager
53 Portside Drive, Pocasset, MA 02559
Cell (970) 214-5386
www.MicroC.com
Think outside the NOxO
This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action
based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message.
From: Dave Conrad <dconradPkodiakak.us>
Sent: Tuesday, lune 27, 2023 2:18 PM
To: Jay Cronin <jay.cronin(1a microccom>
Cc: Jena Hassinger <i hassineerfakodiakak.us>
Subject: RE: MicroC 2000
We are still utilizing the MicroCjust in smaller quantities. Updated pricing would be appreciated. Thank you.
From: Jay Cronin <jay.croninfalmicrocmm>
Sent: Tuesday, June 27, 2023 12:16 PM
To: Dave Conrad <dconradfiilkodiakak.us>
Subject: MicroC 2000
David,
I hope all is well with you. Reaching out regarding MicroC 2000. Are you still needing a supplemental carbon source or is your location running fine without? If still needing carbon, are you
needing an updated price for MicroC?
Thanks in advance for your response, it's greatly appreciated.
Jay Cronin
Western Region Sales Manager
53 Portside Drive, Pocasset, MA 02559
Cell (970) 214-5386
Think outside the NOxO
This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action
based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message.