FY2024-32 2024 Landfill/LTP Surface Water Monitoring Report with Jacobs EngineeringCONTRACT TRANSMITTAL FORM
RETENTION SCHEDULE: CL -09 CONTRACTS
Records related to obligations under contracts, leases, and other agreements between the borough and
outside parties, successful bids, and proposals. Each department maintains the file while the contract is active.
once inactive, retain procurements for another 4 years and retain contracts, leases, or agreements involving
real property for another 11 years.
DEPARTMENT: Engineering and Facilities
CONTRACT NO.: FY2024-32
CONTRACT TITLE:
CONTACT PERSON: Patricia Valerlo
2024 Landfill/LTP Surface Water Monitoring Report
VENDOR OR SERVICE PROVIDER: Jacobs Engineering
Administrative contracts are contracts approved by the manager within the spending authority allowed by
code. Assembly approved contracts are beyond the manager's spending authority and require approval by
the Assembly during a meeting.
APPROVED BY: MANAGERO ASSEMBLY O
TYPE OF CONTRACT: Procurement
EXTENSION OPTIONS: N/A
EXPIRATION DATE:
DATE OF APPROVAL: 4/9/24
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs): 4/9/2028
OR
PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there's no expiration date, give the process on how or when this record should be purged or flagged
for review. Added Purge Date - Its a procurement of a report.
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, OR IS A CHANGE ORDER TO A CONTRACT
CATEGORY: Select Category
APPROVED BY: MANAGER O ASSEMBLY O DATE OF APPROVAL:
TYPE OF CONTRACT: Procurement
EXTENSION OPTIONS:
EXPIRATION DATE:
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs):
OR
PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there's no expiration date, give the process on how or when this record should be purged or
flagged for review.
\\dove\borough\CL\U - RECORDS\FORMS\contract transmittal form NJ.docx Rev. 12/23
Contract FY2024-32
:
,acobs
Dave Conrad
Director, Engineering and Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
March 29, 2024
Subject: 2024 Surface Water Monitoring Support
Dear Dave:
Jacobs
949 E. 36th Avenue, Suite 500
Anchorage, AK 99508
Tel 907.762.1500
Fax 907.257.2000
Jacobs Engineering Group Inc. (Jacobs), is pleased to submit this proposal for Kodiak Island Borough (KIB) landfill -
related services in support of surface water monitoring reports and ongoing compliance support. Below is a more
detailed description of the tasks:
1) Support of Surface Water Monitoring Reports (Spring and Fall events, 2024): Jacobs will provide support for
surface water monitoring reporting for both spring and fall surface water sampling events by:
a) Reviewing the analytical data from the lab, supporting coordination of any necessary corrections with
KIB's laboratory, and providing a Data Quality Evaluation and ADEC data review checklist.
b) Providing minor figure updates, if necessary.
c) Review of Mann -Kendall analysis results (analysis conducted by Jena Hassinger, using tool provided by
Jacobs).
d) Maintaining the data warehouse by updating with 2024 electronic data and using the warehouse to
provide current and historical data tables for the report. Any updates to surface water quality standards
can also be incorporated in the warehouse for accurate identification of "exceedances."
Assumptions:
KIB will be the primary author of the main text, and will manage editing, final assembly, and delivery of the
monitoring reports to ADEC. KIB will also incorporate new data into the Mann -Kendall excel tool.
Deliverables:
• Data Quality Review (draft and final)
• Revised Figure 1 (if needed), in pdf format (up to 2 revisions per report)
• Comprehensive historical tables and/or current data tables in Excel, formatted for print to pdf
2) Ongoing Compliance Support Jacobs proposes this budget to respond to minor compliance questions and
issues related to landfill monitoring, design, and operations as they may arise. Support tasks may include
responding to KIB's (or ADEC's) questions by locating and providing information from historical KIB documents
(historical data in the data warehouse, plans, reports, meeting notes, and correspondence) and regulatory
codes and guidance. This task may include meetings with KIB, ADEC, laboratory (for issues not directly related
to surface water monitoring under Task 1), and Jacobs staff (via teleconference, no travel is expected). This
task is not intended to provide funding for new, independent tasks, but may support limited, high-level
scoping of new tasks.
JACOBS ENGINEERING GROUP INC. - CONFIDENTIAL AND PROPRIETARY INFORMATION
.;acobs
Jacobs
949 E. 36th Avenue, Suite 500
Anchorage, AK 99508
Tel 907.762.1500
Fax 907.257.2000
Assumptions: Rough estimate of two hours total for Cory Hinds, six for Berney Kidd and one hour per month
for Stacey Kehne for remainder of 2024. Actual support hours per month will vary based on KIB needs. Any
budget remaining after task 1 is completed may also be used for ongoing compliance support.
Deliverables: If meetings are held (with KIB and/or ADEC or others), Jacobs will provide electronic meeting
notes (email or Word format) to document discussions and action items.
We propose to complete this work on a time and materials basis, in accordance with the terms and conditions in
the attached Agreement for Professional Services, dated March 29, 2024 (Attachment 1). Rates for Jacobs staff
categories who will support the above tasks is provided in Attachment 2. The estimated total price for these tasks
is $13,746. For clarification purposes, Jacobs Engineering Group Inc. (an affiliate of CH2M HILL Engineers, Inc.) is
the applicable Jacobs legal entity to receive the award based on this proposal. This proposal is valid for 60 days. If
you have any questions about this, please contact me at (907) 440-7662.
Sincerely,
Jacobs Engineering Group, Inc.
Stacey Kehne Josh Lawson
Project Manager Manager of Projects
JACOBS ENGINEERING GROUP INC. - CONFIDENTIAL AND PROPRIETARY INFORMATION
:,acobs
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
JACOB'S OFFICE ADDRESS: 949 E. 36th Avenue, Suite 500, Anchorage, AK 99517
JACOB'S PROJECT NO.: TBD
PROJECT NAME: 2024 Surface Water Monitoring Support
CLIENT: Kodiak Island Borough
CLIENT'S ADDRESS: 710 Mill Bay Road, Kodiak, AK 99615
CLIENT requests and authorizes Jacobs Engineering Group Inc.. (hereinafter "CONSULTANT") to perform the following
Services:
CONSULTANT in support of the Client shall provide Engineering/Consulting services at the request of the Client and in
accordance with CONSULTANT's Proposal dated March 29, 2024 , attached hereto.
Compensation
Compensation by CLIENT to CONSULTANT will be on the basis of time and materials. It is not expected that
subcontractors or expenses will be needed for this support, but in case they are, markup on subcontracts and direct
expenses will be as proposed in the attached Provisions. The total estimated cost shall not exceed the amount shown in
the attached letter proposal without agreement and authorization by both parties. Invoices will be provided monthly.
CONSULTANT agrees not to incur costs in excess any Not to Exceed value set forth in the proposal without prior approval
of the Client.
As outlined in the attached Proposal.
Other Terms
The CONSULTANT Technical Point of Contact for this Agreement shall be: Stacey Kehne
The Client Technical Point(s) of Contact for this Agreement shall be: Jena Hassinger
Services covered by this AGREEMENT will be performed in accordance with the Provisions and any attachments or
schedules. This AGREEMENT supersedes all prior agreements and understandings and may only be changed by written
amendment executed by both parties.
CLIENT: di.ta-iL �S�pv.d ;9-wrou
Signature "
V VI,Lc-t
Name (printed) � )Vy'vL.2.e— v -j 6
Title"``
Date 6( A -P VZ-2-q
FORM 124
REVISED: 11/09
Jacobs Engineering Group Inc.
Signature
Name (printed) osh Lawson
Title Manager of Projects
Date March 29, 2024
PROVISIONS
1. Authorization to Proceed
Execution of this AGREEMENT by CLIENT will be authorization
for Jacobs Engineering Group (Jacobs) to proceed with the
Services, unless otherwise provided for in this AGREEMENT.
2. Salary Costs
JACOBS's and its affiliated companies' Salary Costs, when the
basis of compensation, are the amount of wages or salaries paid
JACOBS employees for work directly performed on the Project
plus a percentage applied to all such wages or salaries to cover
all payroll -related taxes, payments, premiums, and benefits.
3. Per Diem Rates
JACOBS's and its affiliated companies' Per Diem Rates, when the
basis of compensation, are those hourly or daily rates charged for
work performed on the Project by JACOBS employees. These
rates are contained in Exhibit A and are subject to a 4% annual
calendar year escalation/adjustment.
4. Subcontracts and Direct Expenses
When Services are performed on a cost reimbursement basis, a
markup of _10_ percent will be applied to subcontracts and
outside services and a markup of _0_ percent will be applied
to Direct Expenses. For purposes of this AGREEMENT, Direct
Expenses are defined to include those necessary costs and
charges incurred for the Project including, but not limited to: (1)
the direct costs of transportation, meals, lodging, shipping,
equipment and supplies; (2) JACOBS's current standard rate
charges for direct use of JACOBS's vehicles, laboratory test and
analysis, and certain field equipment; and (3) JACOBS's standard
project charges for computing systems, and health and safety
requirements of OSHA.
All sales, use, value added, business transfer, gross receipts, or
other similar taxes will be added to JACOBS's compensation
when invoicing CLIENT.
5. Cost Opinions
Any cost opinions or Project economic evaluations provided by
JACOBS will be on a basis of experience and judgment, but,
since JACOBS has no control over market conditions or bidding
procedures, JACOBS cannot warrant that bids, ultimate
construction cost, or Project economics will not vary from these
opinions.
6. Standard of Care
The standard of care applicable to JACOBS's services will be the
degree of skill and diligence normally employed by professional
engineers or consultants performing the same or similar services
at the time JACOBS's services are performed. JACOBS will re-
perform any services not meeting this standard without additional
compensation.
7. Termination
This AGREEMENT may be terminated for convenience on 30
days written notice or if either party fails substantially to perform
through no fault of the other and does not commence correction
of such nonperformance within 5 days of written notice and
diligently complete the correction thereafter. On termination,
JACOBS will be paid for all authorized work performed up to the
termination date plus termination expenses, such as, but not
limited to, reassignment of personnel, subcontract termination
costs, and related closeout costs.
8. Payment to JACOBS
Monthly invoices will be issued by JACOBS for all Services
performed under this AGREEMENT. CLIENT shall pay each
invoice within 30 days. Interest at a rate of 1-1/2 percent per
month will be charged on all past -due amounts.
In the event of a disputed billing, only that disputed portion will be
withheld from payment, and the undisputed portion will be paid.
CLIENT will exercise reasonableness in disputing any bill or
portion thereof. No interest will accrue on any disputed portion of
the billing until mutually resolved.
FORM 124
REVISED: 11/09
9. Limitation of Liability
JACOBS's liability for CLIENT's damages will, in the aggregate,
not exceed the value of the Services. This Provision takes
precedence over any conflicting Provision of this AGREEMENT or
any document incorporated into it or referenced by it.
In no event shall JACOBS, its affiliated corporations, officers,
employees, or any of its subcontractors be liable for any incidental,
indirect, special, punitive, economic or consequential damages,
including but not limited to loss of revenue or profits, suffered or
incurred by CLIENT or any of its agents, including other contractors
engaged at the project site, as a result of this Agreement or
JACOBS's performance or non-performance of services pursuant to
this Agreement.
Limitations of liability provided herein will apply whether
JACOBS's liability arises under breach of contract or warranty;
tort, including negligence; strict liability; statutory liability; or any
other cause of action, and shall include JACOBS's officers,
affiliated corporations, employees, and subcontractors.
10. Severability and Survival
If any of the provisions contained in this AGREEMENT are held
illegal, invalid or unenforceable, the other provisions shall remain
in full effect. Limitations of liability shall survive termination of this
AGREEMENT for any cause.
11. No Third Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone other
than CLIENT and JACOBS and has no third party beneficiaries
except as provided in Provision 10.
12. Materials and Samples
Any items, substances, materials, or samples removed from the
Project site for testing, analysis, or other evaluation will be
returned to the Project site unless agreed to otherwise. CLIENT
recognizes and agrees that JACOBS is acting as a bailee and at
no time assumes title to said items, substances, materials, or
samples. CLIENT recognizes that JACOBS assumes no risk
and/or liability for a waste or hazardous waste site originated by
other than JACOBS.
13. Assignments
Neither party shall have the power to or will assign any of the
duties or rights or any claim arising out of or related to this
AGREEMENT, whether arising in tort, contract or otherwise,
without the written consent of the other party. Any unauthorized
assignment is void and unenforceable.
14. Integration
This AGREEMENT incorporates all previous communications and
negotiations and constitutes the entire agreement of the parties.
If CLIENT issues a Purchase Order in conjunction with
performance of the Services, general or standard terms and
conditions on the Purchase Order do not apply to this
AGREEMENT.
15. Force Majeure
If performance of the Services is affected by causes beyond
JACOBS's reasonable control, project schedule and
compensation shall be equitably adjusted.
16. Dispute Resolution
The parties will use their best efforts to resolve amicably any
dispute, including use of alternative dispute resolution options.
17. Changes
CLIENT may make or approve changes within the general Scope
of Services in this AGREEMENT. If such changes affect
JACOBS's cost of or time required for performance of the
services, an equitable adjustment will be made through an
amendment to this AGREEMENT.
18. Indemnification
JACOBS agrees to indemnify CLIENT for any claims, damages,
losses, and costs, including, but not limited to, attorney's fees and
litigation costs, arising out of claims by third parties for property
damage or bodily injury, including death, to the proportionate
extent caused by the negligence or willful misconduct of
JACOBS, JACOBS's employees, affiliated corporations, and
subcontractors in connection with the Project.
CLIENT agrees to indemnify JACOBS from any claims, damages,
losses, and costs, including, but not limited to, attorney's fees and
litigation costs, arising out of claims by third parties for property
damage or bodily injury, including death, to the proportionate
extent caused by the negligence or willful misconduct of CLIENT,
or its employees or contractors in connection with the Project.
19. Reuse of Project Documents
All reports, drawings, specifications, documents, and other
deliverables of JACOBS, whether in hard copy or in electronic
form, are instruments of service for this Project, whether the
Project is completed or not. CLIENT agrees to indemnify
JACOBS and its officers, employees, subcontractors and affiliated
corporations from all claims, damages, losses, and costs,
including, but not limited to, litigation expenses and attorney's
fees arising out of or related to the unauthorized reuse, change or
alteration of these Project documents.
20. Client -Furnished Data
CLIENT will provide to JACOBS all data in CLIENT's possession
relating to JACOBS's services on the Project. JACOBS will
reasonably rely upon the accuracy, timeliness, and completeness
of the information provided by CLIENT.
21. Ownership of Work Product and Inventions
All of the work product of JACOBS in executing the Services shall
remain the property of JACOBS. CLIENT shall receive a
perpetual, royalty -free, non -transferable, non-exclusive license to
use the deliverables for the purpose for which they were intended.
Any inventions, patents, copyrights, computer software, or other
intellectual property developed during the course of, or as a result
of, the Services shall remain the property of JACOBS.
Attachment 2 - 2024 Labor Rates
Labor Category/Description
2024 Hourly
Principal Engineer/Scientist/Specialist
$208.00
Senior Engineer/Scientist/Specialist
$204.00
Associate Engineer/Scientist/Specialist
$181.00
Staff Engineer/Scientist/Specialist
$141.00
Technician III
$113.00
Technician II
$107.00
Technician 1
$102.00
Office/Administration/Accounting
$85.00