FY2025-10 KIB/KMXT Support Agreement - FY2025 PSA\\dove\borough\CL\U - RECORDS\FORMS\contract transmittal form NJ.docx Rev. 12/23
CONTRACT TRANSMITTAL FORM
RETENTION SCHEDULE: CL-09 CONTRACTS
R ecords related to obligations under contracts, leases, and other agreements between the borough and
outside parties, successful bids, and proposals. Each department maintains the file while the contract is active.
once inactive, retain procurements for another 4 years and retain contracts, leases, or agreements involving
real property for another 11 years.
DEPARTMENT: CONTACT PERSON:
CONTRACT NO.:
CONTRACT TITLE:
VENDOR OR SERVICE PROVIDER:
Administrative contracts are contracts approved by the manager within the spending authority allowed by
code. Assembly approved contracts are beyond the manager’s spending authority and require approval by
the Assembly during a meeting.
APPROVED BY: MANAGER ASSEMBLY DATE OF APPROVAL:
TYPE OF CONTRACT:
EXTENSION OPTIONS:
EXPIRATION DATE:
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs):
OR PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there’s no expiration date, give the process on how or when this record should be purged or flagged
for review.
FILL OUT BELOW IF THE RECORD AMENDS, EXTENDS, OR IS A CHANGE ORDER TO A CONTRACT
CATEGORY:
APPROVED BY: MANAGER ASSEMBLY DATE OF APPROVAL:
TYPE OF CONTRACT:
EXTENSION OPTIONS:
EXPIRATION DATE:
PURGE DATE FOR PROCUREMENT (Exp. + 4 yrs): OR
PURGE DATE FOR INVOLVING REAL PROPERTY (Exp. +11 yrs):
If there’s no expiration date, give the process on how or when this record should be purged or flagged for review.