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2024-04-11 Work SessionKodiak Island Borough Assembly Work Session Assembly Chambers Thursday, April 11, 2024, 6:30 p.m. Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. This work session is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Page 1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 (Limited To Three Minutes Per Speaker) 2. AGENDA ITEMS a. Update From Providence Kodiak Island Medical Center 3 Agenda Item Report - Pdf b. FY2025 Budget Discussions - Manager's Office, Legislative, and 4-12 Clerk's Office Aaenda Item Report - Pdf C. Discuss The Administrative Official Position 13-18 Aaenda Item Resort - Pdf d. Kodiak Island Borough Lands Discussion 19-24 Aaenda Item Regort - Pdf 3. PACKET REVIEW a. AWARDS AND PRESENTATIONS • Proclamation Declaring The Month Of May 2024 Building Safety Month PUBLIC HEARING • Ordinance No. FY2024-18 Adopting Changes To The Non - Bargaining Covered Positions Salary Schedules To Match The Bargaining Unit Positions Salary Schedule Changes Approved With The Collective Bargaining Agreement, Contract No. FY2024-06 4. MANAGER'S COMMENTS Page 1 of 35 a 2024-04-11 Borough Manager's Report 5. CLERK'S COMMENTS a 2024-04-11 Borough Clerk's Report 6. ASSEMBLY MEMBERS' COMMENTS 7. MAYOR'S COMMENTS 8. EVENTS CALENDAR • May 7-11, NA CO Western Interstate Region, California • May 22-23, AML Board Meeting, Girdwood, Alaska • August 13-15, 2024 Summer Legislative Conference, Kodiak, Alaska • December 9-13, Annual Local Government Conference 25-33 34-35 This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 35 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 11, 2024 4 ' x ASSEMBLY WORK SESSION SUBJECT: Update From Providence Kodiak Island Medical Center ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: DISCUSSION: This is a routine update from the Providence Kodiak Island Medical Center to the Assembly. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Update From Providence Kodiak Island Medical Center Page 3 of 35 AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 11, 2024 ASSEMBLY WORK SESSION SUBJECT: FY2025 Budget Discussions - Manager's Office, Legislative, and Clerk's Office ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: DISCUSSION: General Fund Departments being discussed during this meeting: • Legislative • Borough Management (Manager) • Borough Clerk Special Revenue Funds being discussed during this meeting: • Land Sale - Resource Management Department ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough FY2025 Budget Discussions - Manager's Office, Legislative, and Clerk's 0... Page 4 of 35 AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH FY25 Budgeted Staff Positions by'Home' Department Page 5 of 35 FY2025 Budget Discussions - Manager's Office, Legislative, and Clerk's 0... FY2025 II FILLED I VACANT Total No. of Full -Time, Part -Time, Full -Time, Part -Time, Seasonal or Budgeted Permanent Permanent Permanent Permanent Temporary DEPARTMENT Positions Positions Positions Positions Positions Positions CLERK'S OFFICE I I I I I I Director 1 I I 1 I I I I Deputy Clerk 1 I I 1 I I I I Assistant Clerk 1 j j 1 I I I I Clerk's Total 3 3 0 0 0 0 FY24 Total 4 3 I I I I I I 1 MANAGER'S OFFICE I I I I I I Borough Manager 1 I I 1 I I I I Management Analyst 1 I I 1 I I I I Project Assistant / Resource Analyst 1 Manager Total 3 2 0 0 1 0 FY24 Total 2 I I 1 I I I I I I 1 I 0 I I I LAND RESOURCE MANAGEMENT I I I I I I Resource Management Officer 1 I I I I I 1 I Land Resource Management Total 1 0 0 0 1 0 FY24 Total 0 0 Page 5 of 35 FY2025 Budget Discussions - Manager's Office, Legislative, and Clerk's 0... BURS U+�S Budget Worksheet Report Budget Year 2025 Run by Dora Cross on 04/08/2024 14:34:30 PM Page 1 of 6 2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual FY25 Manager's Account Account Description Amount Amount Amount Budget Amount FY24 % Used Budget Fund 100 - General Fund EXPENSE Department 100 - Legislative 410.106 Mayoral Stipend 6,000.00 6,000.00 9,100.00 9,100.00 6,300.00 69 8,400.00 410.108 Assembly Stipend 26,446.34 26,200.00 41,500.00 43,500.00 32,500.00 75 43,000.00 420.120 FICA Taxes 2,432.70 2,386.80 3,886.20 4,024.00 2,968.20 74 3,932.00 420.140 Retirement 234.02 919.08 1,596.22 1,506.00 2,687.13 178 3,853.00 420.150 Workers Compensation 142.31 106.51 161.92 166.00 121.72 73 164.00 430.100 Political Lobbyist 72,000.00 69,000.00 70,000.00 72,000.00 48,750.00 68 72,000.00 430.101 Lobbying Expense .00 .00 .00 1,500.00 .00 1,500.00 430.102 Consolidation Expenses .00 963.00 .00 .00 .00 .00 450.100 Office Supplies 633.78 698.69 468.87 1,000.00 334.04 33 1,000.00 450.115 Computer Software <$5000 .00 .00 .00 500.00 .00 .00 450.120 Printing / Binding .00 .00 .00 500.00 .00 .00 450.140 Dues/ Books/ Periodicals 18,770.81 19,891.70 20,691.65 20,500.00 20,248.44 99 23,000.00 450.160 Furniture / Fixtures 724.68 .00 .00 1,000.00 .00 1,000.00 450.170 Machinery/ Equipment <$5000 26,739.43 502.20 .00 2,000.00 .00 500.00 450.200 Honorarium / Amenities 1,425.99 .00 210.57 2,000.00 406.42 20 3,000.00 450.210 Food / Business Lunch/Meeting Rooms 233.27 216.06 1,091.03 2,500.00 587.73 24 2,500.00 450.300 Travel/ Per Diem 942.08 .00 13,062.25 25,000.00 3,272.21 13 25,000.00 450.301 Mayor Travel/ Per Diem .00 .00 5,015.19 6,000.00 7,797.56 130 16,500.00 450.330 Rent .00 .00 .00 55,375.00 55,375.00 100 55,375.00 450.340 Telephone/Communications 1,252.87 2,347.25 2,021.83 500.00 168.28 34 500.00 450.485 Town Meeting Costs .00 .00 .00 2,000.00 1,500.00 75 2,000.00 Department 100 - Legislative Totals $157,978.28 $129,231.29 $168,805.73 $250,671.00 $183,016.73 73% $263,224.00 Run by Dora Cross on 04/08/2024 14:34:30 PM Page 1 of 6 Budget Worksheet Report Budget Year 2025 2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual FY25 Manager's Account Account Description Amount Amount Amount Budget Amount FY24 % Used Budget Fund 100 - General Fund EXPENSE Department 105 - Borough Management 410.110 Salaries 410.130 Overtime 410.152 Cell Phone Stipend 420.110 Unemployment Taxes 420.120 FICA Taxes 420.130 Group Insurance 420.140 Retirement 420.150 Workers Compensation 430.140 Contracted Services 450.100 Office Supplies 450.120 Printing / Binding 450.130 Postage 450.140 Dues / Books / Periodicals 450.160 Furniture / Fixtures 450.170 Machinery / Equipment <$5000 450.200 Honorarium / Amenities 450.210 Food / Business Lunch/Meeting Rooms 450.270 Continuing Education 450.290 Recruit / Relocation 450.300 Travel / Per Diem 450.330 Rent 450.340 Telephone/Communications 492.530 Allocated to Solid Waste 492.540 Allocated to Hospital 492.555 Allocated to KFRC Department 105 -Borough Management Totals Run by Dora Cross on 04/08/2024 14:34:31 PM 349,762.36 344,031.75 150,495.80 273,486.00 196,650.03 72 322,870.00 4,164.07 67.10 1,853.74 3,000.00 269.58 9 4,000.00 1,200.00 1,438.87 200.00 1,200.00 900.00 75 1,200.00 34.41 24.23 5,486.85 28.00 19.69 70 328.00 26,585.36 23,963.27 11,309.54 21,243.00 14,874.08 70 25,097.00 96,485.72 82,957.62 35,803.29 51,820.00 41,229.48 80 66,700.00 106,401.22 72,986.50 37,028.42 69,398.00 47,674.31 69 87,470.00 1,609.86 643.93 702.88 889.00 633.06 71 2,197.00 .00 7,342.95 31,369.00 75,000.00 2,450.00 3 40,000.00 1,466.16 2,212.49 143.09 2,000.00 9.89 100 3,000.00 766.99 2,190.48 4,115.90 3,300.00 2,071.54 63 3,000.00 14.00 18.60 11.60 .00 .00 .00 2,299.15 2,845.34 808.60 3,000.00 768.00 26 3,000.00 .00 .00 339.73 500.00 .00 2,000.00 1,944.57 .00 .00 2,000.00 .00 2,000.00 3,737.69 1,878.97 1,000.00 2,000.00 700.00 35 2,000.00 1,690.84 415.45 .00 1,000.00 .00 1,000.00 1,395.00 1,820.14 8.00 4,000.00 2,675.00 67 4,000.00 299.50 13,692.22 5,422.17 5,000.00 223.34 4 5,000.00 .00 1,549.77 1,053.00 3,000.00 7,875.07 263 10,000.00 40,000.00 39,849.00 39,849.00 39,508.00 39,508.00 100 39,508.00 546.11 954.61 808.03 800.00 544.96 68 800.00 (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) 100 (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) 100 (15,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) 100 (12,000.00) $598,403.01 $558,883.29 $285,808.64 $520,172.00 $317,076.03 61% $583,170.00 Page 2 of 6 BURS U+�S Budget Worksheet Report Budget Year 2025 2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual FY25 Manager's Account Account Description Amount Amount Amount Budget Amount FY24 % Used Budget Fund 100 - General Fund EXPENSE Department 110 - Borough Clerk 410.110 Salaries 410.120 Temporary Help 410.130 Overtime 410.152 Cell Phone Stipend 420.110 Unemployment Taxes 420.120 FICA Taxes 420.130 Group Insurance 420.140 Retirement 420.150 Workers Compensation 430.130 Consultants 430.140 Contracted Services 450.100 Office Supplies 450.110 Operating Supplies 450.120 Printing / Binding 450.130 Postage 450.140 Dues / Books / Periodicals 450.160 Furniture / Fixtures 450.200 Honorarium / Amenities 450.210 Food / Business Lunch/Meeting Rooms 450.230 Advertising / Hearings 450.232 Advertising - APOC to Advertising - Ballot Propositions 450.240 Filing / Record Fees 450.270 Continuing Education 450.290 Recruit / Relocation 450.300 Travel / Per Diem 450.327 Fines 450.330 Rent 450.340 Telephone/Communications 450.430 Maint & Repairs 450.470 Election Local 450.480 Boards & Committees 450.530 Records Management 450.531 Transcription / Record Restoration Fee Department 110 -Borough Clerk Totals EXPENSE TOTALS Run by Dora Cross on 04/08/2024 14:34:31 PM 169,438.74 230,037.79 259,539.23 267,209.00 215,932.40 81 296,136.00 15,779.78 2,014.48 14,178.68 49,228.00 .00 29 .00 5,658.58 6,408.78 6,612.45 10,000.00 4,328.76 43 7,000.00 1,200.00 1,557.86 1,400.00 1,200.00 900.00 75 1,200.00 17.61 2,309.83 26.65 33.00 21.42 65 304.00 14,621.42 18,325.00 21,626.75 25,064.00 16,367.27 65 23,282.00 65,459.22 67,848.51 73,197.76 77,730.00 61,834.98 80 80,040.00 46,395.24 53,189.45 65,746.44 69,579.00 51,946.34 75 81,119.00 919.72 836.90 901.68 1,048.00 689.69 66 974.00 .00 .00 .00 1,000.00 .00 28 .00 3,247.60 .00 .00 1,000.00 .00 2 1,000.00 678.50 1,106.05 406.03 1,000.00 243.78 24 2,000.00 .00 .00 .00 1,000.00 .00 68% .00 3,482.82 11,263.95 6,761.79 5,000.00 4,844.72 97 7,000.00 239.60 271.77 75.83 .00 82.36 .00 746.00 1,002.73 1,046.00 1,500.00 946.00 63 1,500.00 5,334.27 351.48 339.47 1,000.00 .00 1,000.00 .00 .98 .00 300.00 .00 300.00 125.26 .00 111.97 100.00 33.47 33 100.00 6,055.33 11,037.33 16,420.15 30,000.00 11,638.22 39 30,000.00 .00 .00 .00 .00 .00 1,000.00 .00 .00 57.40 .00 .00 .00 7,240.00 5,847.23 22,473.20 25,000.00 7,131.45 29 25,000.00 1,449.68 2,290.16 6,982.24 .00 70.00 .00 .00 .00 1,639.00 5,000.00 507.50 10 5,000.00 .00 9.84 .00 .00 .00 .00 49,772.00 49,772.00 49,772.00 50,947.00 50,947.00 100 50,947.00 223.68 222.50 249.70 .00 168.41 .00 .00 1,685.00 43.98 .00 .00 .00 36,420.86 50,603.87 46,077.31 45,000.00 28,877.66 64 45,000.00 741.88 1,542.22 774.59 1,000.00 284.49 28 2,000.00 1,306.67 79.97 152.70 5,000.00 77.47 2 1,500.00 .00 .00 350.00 .00 .00 .00 $436,554.46 $519,615.68 $596,963.00 $674,938.00 $457,873.39 68% $663,402.00 $1,192,935.75 $1,207,730.26 $1,051,577.37 $1,445,781.00 $957,966.15 66% $1,509,796.00 Page 3 of 6 0 BUR0 USS Budget Worksheet Report Budget Year 2025 Run by Dora Cross on 04/08/2024 14:34:32 PM Page 5 of 6 2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual FY25 Manager's Account Account Description Amount Amount Amount Budget Amount FY24 % Used Budget Fund 210 - Land Sales REVENUE Department 000 - Fund Revenues 322.100 Annual Use Permit 7,200.00 6,000.00 9,600.00 6,000.00 8,400.00 140 8,000.00 335.190 PERS on Behalf Payment .00 .00 .00 .00 .00 2,103.00 361.100 Interest Earnings 21,783.44 17,804.87 37,488.50 .00 32,245.55 .00 361.300 Change in Fair Market Value (16,890.79) (100,529.76) (24,297.52) .00 26,796.41 .00 363.500 Gravel Sales 38,201.72 5,584.64 2,356.82 30,000.00 .00 5,000.00 371.100 Land Sale - Principal 52,687.39 9,827.80 10,912.96 12,077.00 8,422.73 70 12,000.00 371.110 Land Sale - Interest 10,117.78 5,612.20 4,627.04 3,463.00 2,732.27 79 2,339.00 380.190 Land Leases 100.00 80.00 100.00 .00 105.00 .00 389.100 Use of Fund Balance .00 .00 .00 .00 .00 70,816.00 Department 000 - Fund Revenues Totals $113,199.54 ($55,620.25) $40,787.80 $51,540.00 $78,701.96 153% $100,258.00 REVENUE TOTALS $113,199.54 ($55,620.25) $40,787.80 $51,540.00 $78,701.96 153% $100,258.00 Run by Dora Cross on 04/08/2024 14:34:32 PM Page 5 of 6 BUR>wQ U+�S Budget Worksheet Report Budget Year 2025 Fund 210 - Land Sales Totals REVENUE TOTALS $113,199.54 ($55,620.25) $40,787.80 $51,540.00 $78,701.96 153% $100,258.00 EXPENSE TOTALS $20,732.01 $62,617.15 $18,308.94 $51,540.00 $38,658.00 75% $100,258.00 Fund 210 - Land Sales Totals $92,467.53 ($118,237.40) $22,478.86 $0.00 $40,043.96 +++ $0.00 Run by Dora Cross on 04/08/2024 14:34:32 PM Page 6 of 6 2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual FY25 Manager's Account Account Description Amount Amount Amount Budget Amount FY24 % Used Budget Fund 210 - Land Sales EXPENSE Department 231 - Resource Management 410.110 Salaries .00 .00 143.84 .00 .00 42,189.00 410.130 Overtime .00 .00 .00 .00 .00 2,000.00 410.140 Allocated Salaries 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 100 1,000.00 420.110 Unemployment Taxes .00 .00 .01 .00 .00 44.00 420.120 FICA Taxes .00 .00 11.01 .00 .00 3,380.00 420.130 Group Insurance .00 .00 .00 .00 .00 13,340.00 420.140 Retirement .00 .00 31.64 .00 .00 11,825.00 420.150 Workers Compensation .00 .00 6.44 .00 .00 141.00 430.140 Contracted Services .00 .00 .00 .00 27,210.00 15,103.00 431.120 Legal Fees .00 .00 6,830.00 .00 220.00 1,000.00 450.220 Insurance & Bonding .00 .00 .00 .00 156.00 .00 450.222 General Liablity Insurance Coverage 465.06 165.00 167.00 150.00 19.00 13 150.00 450.224 Insurance Coverage Discounts (114.00) (49.00) (48.00) .00 (33.00) (3,300) .00 450.260 Surveys 4,500.00 .00 .00 .00 .00 .00 450.263 Real Property Cleanup 4,713.95 .00 .00 .00 .00 .00 450.330 Rent 10,167.00 10,168.00 10,167.00 10,086.00 10,086.00 100 10,086.00 450.430 Maint & Repairs .00 51,333.15 .00 .00 .00 .00 450.450 Contingencies .00 .00 .00 40,304.00 .00 .00 Department 231 - Resource Management Totals $20,732.01 $62,617.15 $18,308.94 $51,540.00 $38,658.00 75% $100,258.00 EXPENSE TOTALS $20,732.01 $62,617.15 $18,308.94 $51,540.00 $38,658.00 75% $100,258.00 Fund 210 - Land Sales Totals REVENUE TOTALS $113,199.54 ($55,620.25) $40,787.80 $51,540.00 $78,701.96 153% $100,258.00 EXPENSE TOTALS $20,732.01 $62,617.15 $18,308.94 $51,540.00 $38,658.00 75% $100,258.00 Fund 210 - Land Sales Totals $92,467.53 ($118,237.40) $22,478.86 $0.00 $40,043.96 +++ $0.00 Run by Dora Cross on 04/08/2024 14:34:32 PM Page 6 of 6 N O N (J1 W C Q CQ (D U) n C U) U) O U) Z tv tv (a (D N 0 n O 17- (D (Q �T Sy (D v Q n fD Ui L u Mayor's Budget for FY2025 (Mayor's seat on the AML Board expires December 2024. This budget assumes that he is reelected to the NACO Seat. * AML related travel) Account# 100-100-450.301 Mayor's requested budqet is $16,500 Date Routine Travel - Purpose Location Registration Airfare Lodging Misc Subtotal Per Diem Total AML Reimburse ment Jul 12-15, 2024 NACo Annual Conference & Exposition Hillsborougl 600.00 1,203.60 1,125.69 115.00 $3,044.29 352.00 3,396.29 2,350.00 September 24-26, 2024 *SouthEast Alaska Municipal Conference Annual Mee Ketchikan 330.00 664.10 411.70 50.00 $1,455.80 332.50 1,788.30 254.14 845.00 37.16 December 9-13, 2024 AML Annual Local Government Conference Anchorage, 600.00 254.14 845.00 37.16 $1,736.30 697.50 2,433.80 592.50 February 21-24, 2025 *NACo Legislative Conference & Federal Lobbying DC 575.00 1,186.40 1,275.45 45.38 $3,082.23 592.50 3,674.73 2,350.00 May 2025 *NACo Western Insterstate Region Conference ? 1 475.00 986.60 725.00 50.001 $2,236.60 435.001 2,671.60 2,350.00 August 2025 AML Summer Legislative Conference ? 1 250.00 796.20 1,376.16 40.00 $2,462.36 558.00 3,020.36 February 2025 AML Winter Legislative Conference Juneau, AK 200.00 709.70 1,089.84 47.46 $2,047.00 531.00 2,578.00 $ 490.00 April 2025 *AML Board of Directors Retreat Anchorage 2024-2025 306.20 Larsen Bay 231.34 $ 537.54 174.00 711.54 534.34 March 2025 SWAMC Economic Summit Anchorage, 330.00 282.20 310.00 40.30 $ 962.50 362.50 1,325.00 2024-2025 2024-2025 Travel to the Villages Karluk 172.00 390.00 200.00 172.00 $ 590.00 247.50 837.50 Port Lions 2024-2025 Travel to the Villages Akhiok 390.00 100.00 $ 490.00 163.50 653.50 16,269.48 2024-2025 lTravel to the Villages Larsen Ba KIBC 2.20.070 (113)(6) For travel other than annual routinely scheduled conferences or meetings, the mayor shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no regular assembly meeting or work session before the planned trip, the mayor shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. Following completion of travel, the mayor shall give an oral report, stating accomplishments and knowledge gained from the trip as well as the actual expensens of the trip. 330.00 $ 330.00 330.00 2024-2025 Travel to the Villages Old Harbor 300.00 $ 300.00 300.00 2024-2025 Travel to the Villages Ouzinkie 172.00 $ 172.00 172.00 2024-2025 Travel to the Villages Port Lions 172.00 $ 172.00 172.00 New conference added Total Travel Less AML Reimbursement Total Travel + Per Diem - AML Reimbursement 19,618.62 4,446.00 24,064.62 7,584.34 16,480.28 7,584.34 Mayor's Budget for FY2025 (Budget assuming the Mayor is NOT REELECTED AS NACO REP on the AML Board. This budget will eliminate NACO in DC and WIR Conference) Account# 100-100-450.301 Date Routine Travel - Purpose Location Registration Airfare Lodging Misc Subtotal Per Diem Total AML Reimburse ment Jul 12-15, 2024 NACo Annual Conference & Exposition Hillsborougl 600.00 1,203.60 1,125.69 115.00 $3,044.29 352.00 3,396.29 2,350.00 September 24-26, 2024 SouthEast Conference Annual Meeting Ketchikan 330.00 664.10 411.70 50.00 $1,455.80 332.50 1,788.30 December 9-13, 2024 AML Annual Local Government Conference Anchorage, 600.00 254.14 845.00 37.16 $1,736.30 697.50 2,433.80 February 2025 Federal Lobbying DC 1,186.40 1,275.45 45.38 $2,507.23 592.50 3,099.73 February 2025 AML Winter Legislative Conference Juneau,AK 200.00 709.70 1,089.84 47.46 $2,047.00 531.00 2,578.00 March 2025 SWAMC Economic Summit Anchorage, 330.00 282.20 310.00 40.30 $ 962.50 362.50 1,325.00 August 2025 AML Summer Legislative Conference ? 250.00 796.20 1,376.16 40.00 $2,462.36 558.00 3,020.36 2024-2025 Travel to the Villages Karluk 390.00 200.00 $ 590.00 247.50 837.50 2024-2025 Travel to the Villages Akhiok 390.00 100.00 $ 490.00 163.50 653.50 2024-2025 Travel to the Villages Larsen Bay 330.00 $ 330.00 330.00 2024-2025 Travel to the Villages Old Harbor 300.00 $ 300.00 300.00 2024-2025 Travel to the Villages Ouzinkie 172.00 $ 172.00 172.00 2024-2025 Travel to the Villages Port Lions 172.00 $ 172.00 172.00 Total Travel Less AML Reimbursement Total Travel + Per Diem - AML Reimbursement 16,269.48 3,837.00 20,106.48 2,350.00 17,756.48 2,350.00 KIBC 2.20.070 (113)(6) For travel other than annual routinely scheduled conferences or meetings, the mayor shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no regular assembly meeting or work session before the planned trip, the mayor shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. Following completion of travel, the mayor shall give an oral report, stating accomplishments and knowledge gained from the trip as well as the actual expensens of the trip. 6,346.33 NACO & WI 24,102.81 Assembly's Budget for FY2025 (Listed below will be considered annual routinely scheduled conferences or meetings per KIBC 2.30.100 (F)(6)) Account# 100-100-450-300 Budget $ 25,000.00 Date TA# Traveller Purpose Location Registration Airfare Lodging Misc Sub -Total Per Diem TOTAL August 13-15 All 7 2024 AML Summer Legislative Conference Kodiak 1,050.00 $ 1,050.00 1,050.00 December 8-13 2024 AML Annual Legislative Conference Anchorage, AK 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 (4 attendees) 2024 AML Annual Legislative Conference 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 2024 AML Annual Legislative Conference 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 2024 AML Annual Legislative Conference 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 (2 newly elected Officials) NEO Conference 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 NEO Conference 350.00 263.43 596.00 100.00 $ 1,309.43 652.50 1,961.93 SWAMC Conference SWAMC Economic Summit Anchorage, AK 330.00 282.20 310.00 40.30 $ 962.50 362.50 1,325.00 (3 attendees) SWAMC Economic Summit Anchorage, AK 330.00 282.20 310.00 40.30 $ 962.50 362.50 1,325.00 SWAMC Economic Summit Anchorage, AK 330.00 282.20 310.00 40.30 $ 962.50 362.50 1,325.00 February -25 AML Winter Legislative Conference Juneau, AK 200.00 709.70 1,089.84 47.46 $ 2,047.00 531.00 2,578.00 (2 attendees) AML Winter Legislative Conference Juneau, AK 200.00 709.70 1,089.84 47.46 $ 2,047.00 531.00 2,578.00 Travel $ 11,794.08 5,002.50 16,796.58 Left over amount can be used for Juneau/DC Lobbying, additional travellers, or travel to the villages. Available 8,203.42 KI BC 2.30.100 (F)(6) For travel other than annual routinely scheduled conferences or meetings, assembly members shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of trip. If there is no regular assembly meeting or work session before the planned trip, the assembly member shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. Following completion of travel, the assembly member shall given an oral report stating accomplishments and knowledge gained from the trip as well as the actual expenses of the trip. CD N 0 W Cn AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 11, 2024 ASSEMBLY WORK SESSION SUBJECT: Discuss The Administrative Official Position ORIGINATOR: Ryan Sharratt, Borough Assembly RECOMMENDATION: Assembly to discuss the role, responsibilities, and pay incentives of the Administrative Official. DISCUSSION: The Assembly recently adopted Resolution No. FY2024-18 which approved the individual who will serve as temporary administrative official during the absence of the regular administrative official. During the work session of March 14, Assembly member Sharratt requested a broader discussion of the Administrative Official role, including the responsibilities and the pay incentives associated with it. Provided in this packet are the resolutions which appointed the Administrative Official and temporary administrative officials. Included also is what is in Section 412 of the Personnel Manual which addresses temporary assignments. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC 2.20.080 Executive Absence B....... If a manager plan has been adopted, the assembly shall designate by resolution a borough administrative official to act as manager during the manager's absence or disability. Kodiak Island Borough Page 13 of 35 Discuss The Administrative Official Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2024-18 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DESIGNATING THE INDIVIDUAL WHO WILL SERVE AS TEMPORARY ADMINISTRATIVE OFFICIAL DURING THE ABSENCE OF THE REGULAR ADMINISTRATIVE OFFICIAL WHEREAS, a clear procedure for administration needs to be in place in the event of an emergency or other event when Borough Manager and/or Regular Administrative Official are unavailable; and WHEREAS, Kodiak Island Borough Code 2.20.080 provides that an Administrative Official is to be designated to act as Borough Manager during the Borough Manager's absence or disability; and WHEREAS, Engineering & Facilities Department Director, Dave Conrad, is currently designated as the Administrative Official; and WHEREAS, Engineering & Facilities Department Director, Dave Conrad, is scheduled to be out on vacation from April 6, 2024, through May 3, 2024; and WHEREAS, Assessing Department Director Seema Garoutte, has agreed to and is qualified to act as Administrative Official for the Kodiak Island Borough. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that any Administration Official authority, signatory responsibility, and compensation be shifted to Assessing Department Director, Seema Garoutte, during the absence of Engineering & Facilities Department Director, Dave Conrad. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS TWENTY FIRST DAY OF MARCH, 2024 KODIAK ISLAND BOROUGH Scott Amdt, Mayor VOTES: Ayes: Ames, Griffin, Smiley, and Whiteside Absent: LeDoux, Sharratt, and Turner Resolution No. FY2024-18 ATTEST; 0"yv�j Nova M. Javier, MMC Borough Clerk Page 1 of 1 Page 14 of 35 Discuss The Administrative Official Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2024-10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DESIGNATING THE TEMPORARY ADMINISTRATIVE OFFICIAL DURING THE ABSENCE OF THE REGULAR STANDING ADMINISTRATIVE OFFICIAL WHEREAS, a clear procedure for administration needs to be in place in the event of an emergency or other pressing issue during the absence of the Borough Manager; and WHEREAS, Kodiak Island Borough Code 2.20.080 provides that an administrative official is to be designated to act as manager during the manager's absence or disability; and WHEREAS, Engineering & Facilities Director Dave Conrad is currently designated as the regular standing Administrative Official; and WHEREAS, Engineering & Facilities Director Dave Conrad is currently scheduled to be out of office through October 30, 2023; and WHEREAS, Assessing Department Director Seema Garoutte has agreed to a temporary assignment as Administrative Official. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 1. The assignment as Temporary Administrative Official will remain in effect until the Engineering & Facilities Director, Dave Conrad, is back in office, or the Assembly appoints a new temporary Administrative Official. 2. As compensation for the additional responsibilities required for the temporary Administrative Official assignment, Ms. Garoutte will receive an additional 10% increase in salary while serving as the temporary Administrative Official. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIFTH DAY OF OCTOBER, 2023. 061112IRLER11i■10611114111 Scott Arndt, Mayor ATTEST: 160. U-Mffij Nova M. Javier, MMC Borough Cleric VOTES: Ayes: Griffin, LeDoux, Sharratt, Smiley, Smith, and Delgado Absent: Turner Resolution No. FY2024-10 Page 1 of 1 Page 15 of 35 Discuss The Administrative Official Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 AGENDA ITEM #2.c. Introduced by: The Mayor Drafted by: Engineering and Facilities Department Introduced on: 09/16/2021 Adopted on: 09/16/2021 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-09 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DESIGNATING THE INDIVIDUAL WHO WILL SERVE AS TEMPORARY ADMINISTRATIVE OFFICIAL DURING THE ABSENCE OF THE KODIAK ISLAND BOROUGH MANAGER WHEREAS, a clear procedure for administration needs to be in place in the event of an emergency or other pressing issue during the absence of the Borough manager; and WHEREAS, Kodiak Island Borough Code 1.10.030 provides the designation of an administrative official to act as manager during the manager's absence or disability; and WHEREAS, at times the manager is absent from the Borough and need for action may arise; and WHEREAS, Engineering & Facilities Director Dave Conrad is currently the designated Administrative Official but has agreed to serve as Interim Borough Manager; and WHEREAS, Project Manager/Inspector Matt Gandel has agreed to a temporary assignment as Acting Engineering & Facilities Director and will also fill the administrative official position. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 1. Project Manager/Inspector Matt Gandel shall serve as Acting Engineering & Facilities Director and the Temporary Administrative Official in case of the Borough Manager's absence from Kodiak Island Borough or inability to perform his duties. 2. The assignment as Temporary Administrative Official will remain in effect until the assignment as Acting Engineering & Facilities Director ends. 3. As compensation for the additional responsibilities required for the temporary assignments, per Article 4.2 of the Personnel Manual, Matt Gandel will receive a temporary pay raise to Range E83 Step A on the salary scale, and will receive an additional 10% increase in salary as the Administrative Officer. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTEENTH DAY OF SEPTEMBER, 2021. KODIAK IS ;ND 130ROU H 1-1 ?A TT: 7 ��j�.AN®eO William Roberts, Mayor Alise L Rice, Boro 96 1 - G VOTES: y Ayes: Delgado, Smith, Symmons, Turner, Williams, and Arndt Noes: -tr*\I 3 Kodiak Island Borough, Alaska Resolution No. Page 1 of 1 Page 16 of 35 Discuss The Administrative Official Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 AGENDA ITEM #2.c. Introduced by: Borough Manager Drafted by: Borough Manager Introduced on: 07/19/2018 Adopted on: 07/19/2018 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2019-05 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DESIGNATING THE INDIVIDUAL WHO WILL SERVE AS THE TEMPORARY ADMINISTRATIVE OFFICIAL DURING THE ABSENCE OF THE KODIAK ISLAND BOROUGH MANAGER WHEREAS, a clear procedure for administration needs to be in place in the event of an emergency or other pressing issue during the absence of the Borough manager; and WHEREAS, Kodiak Island Borough Code 1.10.030 provides the designation of an administrative official to act as manager during the manager's absence or disability; and WHEREAS, at times the manager is absent from the Borough and need for action may arise; and WHEREAS, Engineering & Facilities Acting Director Dave Conrad, has agreed to fulfill the temporary administrative official position. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Engineering & Facilities Acting Director Dave Conrad, shall serve as the temporary administrative official in case of Borough Manager Powers' absence from the Kodiak Island Borough or inability to perform his duties. BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that this will remain in effect until a permanent administrative official is appointed. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS NINETEENTH DAY OF JULY, 2018. KODIAK ISLAND BOROUGH ATTEST: Daniel A. Rohrer, Mayor ova M. Javier, MMC, Clerk VOTES: Ayes: Skinner, Smiley, Symmons, Crow, Schroeder Absent: Kavanaugh, Van Daele Kodiak Island Borough, Alaska Resolution No. FY2019-05 Page 1 of 1 Page 17 of 35 Discuss The Administrative Official Position AGENDA ITEM #2.c. 412 TEMPORARY ASSIGNMENTS At the discretion of the Borough Manager, an employee may be assigned to some, or all of the duties of another position. The temporary higher rate of pay shall be at Step A of the salary range of the position to be filled temporarily; if the reassigned employee's pay rate is already higher than or at the same rate as Step A of the position to be filled temporarily the reassigned employee shall be paid at the next step above his/her rate of pay at the time the reassignment commenced. Approved by Ordinance No. FY2024-06 20 The employee shall be compensated at the higher rate of pay if this re -assignment is made for: a. more than six (6) of a temporarily absent employee's regularly scheduled consecutive working days, or b. ten (10) cumulative days worked within a thirty -day time frame; the employee shall be compensated at the higher rate of pay. c. More than six (6) consecutive days worked in the case of a vacancy. Temporary assignments will not be utilized to avoid filling a vacancy or newly created position. Temporary assignments are for a short-term period, not to exceed six (6) months. In the case where a bargaining unit employee is temporarily assigned to a non - bargaining unit position, the employee will still be considered a non-exempt employee and shall be paid for any applicable overtime at the higher rate of pay while in that position. If an employee is assigned to work in a higher classification for a period of more than thirty (34) calendar days, the employee will be compensated at the higher rate for holidays and annual leave taken while in the higher classification. 413 EMPLOYEE TRANSFERS Page 18 of 35 Discuss The Administrative Official Position AGENDA ITEM #2.d. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 11, 2024 ASSEMBLY WORK SESSION SUBJECT: Kodiak Island Borough Lands Discussion ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: For Assembly discussion. DISCUSSION: This item was requested for discussion initially by Assembly Member Sharratt. Other Assembly members also mentioned the need to discuss land disposal at previously held meetings. Mayor Arndt served on the Lands Committee from its inception to its last meeting on March 13, 2019. He will give an overview of the discussion of the Committee and possible options for going forward. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: The Kodiak Island Borough formed the Lands Committee in 2015 and between 2015-2019, the Committee held a total of 44 meetings. The last meeting was held on March 13, 2019. The packets are available and accessible in this link: https://kodiakak.civicweb.net/filepro/documents/29062/ Kodiak Island Borough Page 19 of 35 Kodiak Island Borough Lands Discussion AGENDA ITEM #2.d. 2 Introduced by: Borough Mayor Requested by: Borough Mayor 3 Drafted by: Borough Mayor / Borough Clerk 4 Introduced: OB/06/2015 5 Public Hearing: 08/2012015 6 Amended: 06/20/2015 Adopted: 06/20/2015 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY2016-02 10 11 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 12 BOROUGH AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL BY 13 ADDING CHAPTER 2.160 BOROUGH LANDS COMMITTEE 14 15 WHEREAS, Per KIBC 2.100.020, the Assembly, by ordinance, may provide for advisory, 16 regulatory, appellate or quasi-judicial boards or commissions. The ordinance adopted shall 17 prescribe the duties and qualifications of members; and 18 19 WHEREAS, the Borough Lands Committee will provide a forum for input and 20 recommendations to the Assembly; the committee is responsible for review of real property 21 acquisition and disposal of borough land; and 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is of a general and permanent nature and shall become a part 27 of the Kodiak Island Borough Code of Ordinances. 28 29 Section 2: Title 2 Administration and Personnel is hereby amended to add Chapter 2.160 30 Borough lands Committee in the Kodiak Island Borough Code. 31 32 Chapter 2.160 33 BOROUGH LANDS, COMMITTEE 34 Sections: 35 2.160.010 Created — Membership. 36 2.160.020 Organization. 37 2.160.030 Term -Compensation. 38 2.160.040 Powers and duties. 39 2.160.050 Administrative assistance. 40 41 2.160.010 Created ---- Membership. There is created a borough lands committee consisting of 42 the following voting members: the mayor, two (2) assembly members, one (1) representative 43 from the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak region, 44 one (1) borough representative from the Planning and Zoning Commission, one (1) city 45 representative from the planning and zoning commission, and one (1) at large member from 46 the public. Members are appointed in accordance with section 2.100.030 and shall meet the 47 qualifications of section 2.100.040 of this title. There will be four (4) nonvoting ex -officio 48 members: representative from the City of Kodiak council, the borough resource management 49 officer; community development director and one representative from the United States Coast 50 Guard appointed by the ISC commanding officer. 51 Kodiak Island Borough, Alaska Ordinance No. FY2016-02 Page 1 of 2 Page 20 of 35 Kodiak Island Borough Lands Discussion AGENDA ITEM #2.d. 52 2.160.020 Organization. The mayor will serve as the chair and the committee shall designate 53 a vice -chair at the first meeting of the calendar year and shall hold at least one (1) quarterly 54 meeting. 55 56 2.160.030 Term — Compensation. 57 A. The mayor shall appoint two (2) assembly members during the annual appointment of 58 assembly member representatives to boards and committees. The Commission shall make 59 recommendations to the mayor for appointment of their members on an annual basis. The 60 representative from ANCSA Corporations and the at large member from the public will serve 61 for three year terms. 62 63 B. Members of the committee shall serve without compensation. The mayor, assembly 64 members, and commissioners will receive their existing compensation related to their duties 65 as provided for in this title. 66 67 2.160.040 Powers and duties. The borough lands committee will: 68 A. Assist in identifying creative and workable solutions to ongoing and emerging issues in 69 selection, acquisition, management, and disposal of borough real property and 70 resources. 71 B. Provide input for potential land sale plans. 72 C. Provide input for utilization of borough land that achieves multiple land and housing 73 options. 74 D. Collaborate and seek input with private land owners when considering whether 75 borough land should be developed. 76 E. Provide for balanced consideration and representation of the viewpoints, problems 77 and issues regarding borough real property and resources. 78 F. Provide a forum for discussing development of specific sites and projects. 79 80 2.160.050 Administrative assistance. 81 The resource management officer shall: 82 A. Refer to the committee, for its discussion, all non -emergency matters within the scope 83 of its powers and duties prior to presenting those matters to the assembly. 84 B. Transmit all recommendations and other communications from the committee to the 85 assembly. 86 The clerk's office staff shall: 87 A. Work with the resource management officer in furnishing the committee with copies of 88 all requested documents and other information necessary or reasonably related to 89 committee functions. 90 B. Provide the committee with such supplies, meeting space, and secretarial assistance. 91 92 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 93 THIS TWENTIETH DAY OF AUGUST, 2015 94 95 KODIAK ISLAND BOROUGH 96 9798 .._ 99 errol' Friend, Elorough Mayor 100 101 ATTEST: 102 103 104 105 Nova M. Javier, MMC, Bo.xrugh Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-02 Page 2 of 2 Page 21 of 35 Kodiak Island Borough Lands Discussion `IJ L AGENDA ITEM #2.d. KODIAK ISLAND BOROUGH . BOROUGH LANDS COMMITTEE NAME TERM ENDS CONTACT NO. EMAIL 1 Scott Arndt (Mayor) 10/2025 (414) 791-3745 Call instead of email Scott Brandt -Erichsen Mayor Room 234 Officer Kodiak, AK 99615 2 James Turner Yearly (206) 316-0482 James.Turner(a�kibassembly.org (907) 486-9360 Fax: (907) 486-9391 Assembly Member Appointment niavier(a�kodiakak.us 3 Scott Smiley Yearly (907) 942-0184 Scott.Smilev(@kibassemblv.org Assembly member Appointment U.S.C.G. Representative 4 P&ZC-B Yearly (alternate) Appointment Assistant Facilities Engineer 5 P&ZC-C Yearly City of Kodiak Yearly Appointment Representative Recommendation 6 ANCSA Representative 5 (907) 486-6745 danderson.nok(a)gmail.com David Anderson 907) 486-3606 Recommendation PO Box 1952 Kodiak, AK 99615 7 At Large Seat EX -OFFICIO MEMBERS 1 KIB Staff Representative Borough Attorney Ms. Aimee Williams Nova M. Javier, MMC Keene & Currall Resource Management 710 Mill Bay Road Scott Brandt -Erichsen Room 126 Room 234 Officer Kodiak, AK 99615 Kodiak, AK 99615 Ketchikan, Alaska 99901 2 KIB Staff Representative Phone: (907) 225-4131 (907) 486-9360 Fax: (907) 486-9391 Fax: (907) 225-0540 Community Development niavier(a�kodiakak.us S.brandt-erichsen(a)keenecurrall.com Director 3 U.S.C.G. Representative (alternate) Assistant Facilities Engineer 4 City of Kodiak Yearly Representative Recommendation 5 City Council Member Yearly Recommendation STAFF: Borough Manager Borough Clerk Borough Attorney Ms. Aimee Williams Nova M. Javier, MMC Keene & Currall 710 Mill Bay Road 710 Mill Bay Road Scott Brandt -Erichsen Room 126 Room 234 540 Water Street, Suite 302 Kodiak, AK 99615 Kodiak, AK 99615 Ketchikan, Alaska 99901 Phone: (907) 486-9340 Phone: (907) 486-9312 Phone: (907) 225-4131 Fax: (907) 486-9374 Fax: (907) 486-9391 Fax: (907) 225-0540 awilliams(a�kodiakak.us niavier(a�kodiakak.us S.brandt-erichsen(a)keenecurrall.com LEGISLATION: Kodiak Island Borough Code 2.160 Rev. by LC On: 4/5/2024 Page 22 of 35 Kodiak Island Borough Lands Discussion AGENDA ITEM #2.d. Kodiak Island Borough Assembly Agenda Item Request Form PLEASE FILL OUT AND RETURN TO THE CLERK Below Are The Adopted Powers Of The Kodiak Island Borough. Circle the adopted power your request falls under. Mandatory Powers of the Assembly: . Solid Waste Collection and Disposal (non-areawide/on • Education road system) • General Administration and Finance • Parks and Recreation (non-areawide/outside cities) • Tax Assessment and Collection . Economic Development (non-areawide/outside cities) • Planning and Zoning • Animal Control (non-areawide/outside cities) • Fire Protection and First Responder Emergency • Adopted Powers of the Assembly: Medical Services (service areas) • Emergency Services Planning • Road Maintenance and Construction (service areas) • Community He Ith (restricted . Street Lighting (service areas) areawide) Assembly Member: AQe A Date Submitted: -7' ZO • 73 Agenda Date Requested: --7 2-7 '2-3 Meeting Type: 1,A WS ( ) RM It is recommended that you turn in request at least a month prior to the meeting date requested. The Mayor retains discretion when to place items on the agenda per KIBC 2.60.0608. Description of the item you are requesting to have placed on the agenda. Please submit one form for each item and submit any applicable documents with this form. 0y �,A_ Duj Ne -OD i A � a 'a,L i C A Requested action of the (�Assembly. ` (� 1, ( t ` 2 PYA � A Di 00SAI "TQC f— 1 c� p Wit i,C C�Svw� b� i For Staff Use: VAv Received date: 3 Distribbfuted t : Mayor t% DPO Manager Discussed at the agenda setting on: 6) �l 1 S P Approved and scheduled on: WS Date: RM Date: Notes: Ir -T C:\Users\iarellano\App Data\Local\Microsoft\Windows\INetCache\Content.Outlook\DTJFKJZT\Assembly Agenda Item Request Form Rev.docx Page 23 of 35 Kodiak Island Borough Lands Discussion AGENDA ITEM #2.d. Kodiak Island Borough Assembly Agenda Item Request Form PLEASE FILL OUT AND RETURN TO THE CLERK ( Below Are The Adopted Powers Of The Kodiak Island Borough. Circle the adopted power your request falls under. Mandatory Powers of the Assembly: . Solid Waste Collection and Disposal (non-areawide/on • Education road system) • General Administration and Finance • Parks and Recreation (non-areawide/outside cities) • Tax Assessment and Collection • Economic Development (non-areawideloutside cities) • Animal Control (non-areawide/outside cities) • Planning and Zoning . Adopted Powers of the Assembly: • Fire Protection and First Responder Emergency p y: Medical Services (service areas) . Emergency Services Planning . Road Maintenance and Construction (service areas) • Community Health (restricted . Street Lighting (service areas) areawide) Assembly Member, NN 5�0,cmcT Date Submitted: 8. 11. 23 Agenda Date Requested: Meeting Type: �>) WS ( ) RM It is recommended that you turn in request at least a month prior to the meeting date requested. The Mayor retains discretion when to place items on the agenda per KIBC 2.60.0608. Description of the item you are requesting to have placed on the agenda. Please submit one form for each item and submit any applicable documents with this form. LA �s Nt w��k e�►�nt�a?.m�� o o c.�1 bu s Requested ((action of the Assembly: Z��13 . w�C ��A pRa Ci¢ 85 Cil L. f�Na7 Sh� S . For Staff Use: �1 v cel Received date: �� Y 3 Distributed to: Mayor DPO ✓ Manager Discussed at the agenda setting on: Approved and scheduled on: WS Date: RM Date: Notes: C:\Users\iarellano\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DTJFKJZT\Assembly Agenda Item Request Form Rev.docx Page 24 of 35 Kodiak Island Borough Lands Discussion AGENDA ITEM #4.a. Kodiak Island Borough OFFICE of the MANAGER TO: Kodiak Island Borough Assembly FROM: Aimee Williams RE: Manager's Report, April 11, 2024 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Manager's Department ComFish Alaska — This event is taking place right now here in Kodiak. It started this morning and will run through Saturday afternoon. Senator Sullivan is scheduled to be in town for a presentation on Saturday morning. To find out more, please visit wwww.comfishak.com. Port Lions — The Mayor of Port Lions has invited KIB to participate in a work session to discuss land use, building permits, and zoning. They are curious about powers that the KIB has and if they can adopt some of them as their own to protect their community. Destination Kodiak — Prince William Sound Regional Citizen's Advisory Council, Cook Inlet Regional Citizen's Advisory Council, Alaska Municipal Manager's Association, Alaska Conference of Mayors, and Alaska Municipal League are coming to Kodiak for their summer conferences. KIBSD Local Contribution — KIBSD is planning on making their official local contribution ask on April 30, 2024. This will give the Assembly until May 30, 2024, to give them an official answer. Budget Calendar — o Ordinance Introduction — May 161h o Public Hearing — June 6th o Due Date—June 10th Fire Inspections — City of Kodiak Fire Department has requested a list of all of the KIB's properties so that they can restart their annual fire inspections. These inspections will start as early as next week. AGENDA ITEM #4.a. Emergency Management Training — Kodiak Island Borough will be hosting Texas A&M Engineering Extension Services (TEEX), Emergency Services Training Institute's MGT -312- Senior Officials Workshop for All Hazards Preparedness and MGT 340 — Crisis Management on June 10-11, 2024. All training will be delivered at Bayside Volunteer Fire Department. Information about the training has been sent to KIBSD, PKIMC, all four fire stations, Kodiak Police Department, the City of Kodiak, the Alaska State Troopers, Alaska State Defense Force, and the Coast Guard Base Kodiak and Air Station Kodiak Commanding Officers. Banking — The KIB uses a Request for Proposal system for banking services. This system allows various local banking institutions a chance to handle our banking needs. The contracts usually last for five years. KIB is currently in a contract with Wells Fargo and will be putting out a request for proposals in September. Job Openings — We are still looking for General Accountant for the Finance Department. Upcoming Travel — • PWSRCAC — April 30th — May 3rd (Assessing Director will sit at Manager's Desk for the May 2nd Regular Meeting) • Vacation — May 8-10, 2024 (E&F Director will sit at the Manager's Desk for the May 9th Work Session) Assessing Department Board of Equalization (BOE) - The BOE (KIBC 3.35.050) meets Monday May 6, 2024. Assessing had twenty-nine (29) logged appeals for the BOE. At the end of Wednesday, April 10th, eighteen (18) of the twenty-nine (29) appeals had been withdrawn. Current Projects - • Property cleanup for Tyler Conversion • Conversion meetings with Tyler began Tuesday April 2, 2024. • Tyler assigned Assessing seven (7) tasks this week, of which five (5) were completed by Wednesday April 10, 2024. • Assessing and Finance need to meet to discuss some Tyler issues. • Assessing is passing through the GIS information on its task list to IT • Tyler has scheduled 5 (2 hour) meetings with Assessing in the month of April. Exemptions - 4 new exemption applications were received by the Jan. 15 deadline for 2024 for either non-profit religious or charitable uses. (KANA Marketplace, KCHC, Alutiiq Museum and Calvary Baptist Church Bells Flats) Upcoming Travel — Director Vacation — May 15-31, 2024 Engineering and Facilities AGENDA ITEM #4.a. HFAB — Hospital Facilities Advisory Board — The next scheduled meeting is April 15, 2024. Old Mental Health Facility — Sampling is scheduled to take place starting on Friday, April 12, 2024. PKIMC — • Providence Real Estate staff is continuing with the scoping of maintenance and replacement equipment and systems at the hospital facility. PKIMC and E/F staff have met and are reworking the R&R Schedule. Reviewing 2017 document and preparing to modify the document to reflect completed projects and prioritize system repairs and replacement years. Solid Waste Contract Committee — The next scheduled meeting is on April 16, 2024, at 1:OOpm in the KIB Conference Room. Landfill — • Denali Commission Funding — If awarded, will be used to fund an update to the Solid Waste Management Plan • Baler Facility Tipping Floor — Held meeting with Brechan Construction and PND Engineering to discuss concrete design mixes and possible additives to prolong the wear floor lifespan. o A temporary patch material has been applied to fill in the worn areas to avoid impact with the existing reinforcing bars. • Equipment Grant - Staff has applied for the AML Heavy Equipment, Road maintenance and Municipal Facilities Grant. Staff applied for a skid steer loader and two dump trucks. KIBSD — • Middle School Elevator Upgrade RFP is being revised. The RFP will be reissued when clarifications are completed. • East Roof Proposal Package — Design Work is in progress. • North Star Roof Replacement and Skylight Replacement — The architect is interacting with the engineering firm to confirm the alternatives for the removal of or modification of the existing skylight is structurally sound without additional interior support or alteration. Updates will be provided to the costs once the new section costs are received. 3 Page 27 of 35 AGENDA ITEM #4.a. Petersen Roof — Regular bi -monthly meetings are continuing. Anticipate on site work to begin in late April 2024. Weather dependent. Leachate Treatment Plant — • The contractor and engineering firm are working on rectifying the gallons per minute flow deficiency. • The concrete floor repair is complete. Long Term Care — Contact has been made with the Providence real estate division. R&R discussion and lease update is being started. Borough Building — The project work has restarted after communication with the prime contractor. Staff will monitor progress and request structured meetings be held regularly through the project completion. Contractor is working on the punch list items. Asphalt patching required cannot be completed until summer of 2024. Sargent Creek Park Equipment — Contract FY2024-28 authorized the purchase of equipment. Award paperwork is being processed. Finance Deoartment Property Taxes — • Real Property: The end of the Foreclosure process is approaching for tax year 2022 and staff has sent warning letters to property owners. • Personal Property: Borough staff is continuing to file small claims documents with the court for delinquent personal property accounts. Property Assessment and Taxation Implementation Project — Staff has completed questionnaires and is meeting with Tyler staff this month to review business rules and processes. Staffing — We are still advertising for an accountant position. Community Development Multi -Jurisdiction Multi -Hazard Mitigation Plan Update — The in-person public kick- off meeting is scheduled for April 23rd at 6 PM in the Assembly Chambers. Planning & Zoning Commission — The Commission was scheduled to have a work session on April 10th, however, they did not have a quorum and were unable to meet. New Comprehensive Plan — The development of the new comprehensive plan continues. As mentioned in previous reports the hazard mitigation plan is the first part of the new comprehensive plan development process. The new comprehensive plan development process is called PLAN 2045. A website for PLAN 2045 has been created on the Borough website at https://www.kodiakak.us/759/Plan-2045. Staff is currently working on several efforts related to both the hazard mitigation plan update and PLAN 4 AGENDA ITEM #4.a. 2045. Additional announcements on these efforts can be expected in the Manager's Reports over the next several weeks. IT Department Exchange 2019 Upgrade — IT is working on upgrading our Exchange on premise server to 2019 and migrating it and the Borough mailboxes to a new resource Forest named Kodiak.gov. Rename kib.local to kodiak.gov — IT is researching a project to rename the kib.local Microsoft Windows forest to Kodiak.gov — this will align our systems with Microsoft best practices and provide a solid foundation for subsequent additional infrastructure and security measures. — currently in the early testing phase. GIS- Aggregating and simplifying tools for Borough and public use: i. Working on moving archival data to current GIS website for backwards compatibility. ii. Working on the Parcel Fabric (Basically making the parcel lines more accurate to reality through a long arduous process) iii. Assisting Community Development with data for their Comprehensive plan. iv. Working on Documentation of our GIS Data and what's critical/how we edit it/why we edit it in this way. V. Working on Identification of Missing Parcel IDs within our system. Network Security - Ongoing efforts to improve overall network security. i. Active directory accounts review ii. Active Directory reorganization iii. Group policy review iv. Network device vulnerability scanning V. System Patch policy and enforcement vi. SSH and other access methods checked for security issues. vii. Reviewing different security software for user account and file access reporting viii. Cleaning up network documentation of any username and passwords stored in plain text. Alaska State and Local Cybersecurity Grant Program (SLCGP) — This is a grant from the state of Alaska that is focused on improving the network security of the State and Local governments in Alaska. It covers multiple years with multiple rounds of funding for security audits and follow up projects. i. Audit - IT is preparing for a security audit of the KIB systems that will be paid for via a grant via the State of Alaska Statewide Cybersecurity Strategic Plan (SCSP). This requires that we create an RFP for the security assessment. AGENDA ITEM #4.a. ii. Firewall Assessment — currently the Borough is not using the latest generation firewall technology (which are application aware) to protect its public facing assets such as the Borough web site and other infrastructure resources. IT is currently assessing the costs and feasibility of upgrading them (PFSense) to a Next Generation Firewall (NGFW) iii. VPN Assessment — looking at improving the stability and usability of the Client VPN technology implemented at the Borough. Ideally the VPN technology will be automatic, and able to be used behind remote unmanaged firewalls. iv. IDS Review – IT currently uses DarkTrace for its IDS, however the SLCGP has kicked off a review of its capabilities vs other solutions which is ongoing. Hyper V Virtualization Testing – IT is setting up a Microsoft based virtualization platform utilizing old servers to test out Hyper -V and if it is a viable alternative to newly expensive VMWare licensing after Broadcom acquired VMWare earlier this year. High Speed Document Scanning – IT has deployed a high-speed document scanner for the Borough. Engineering has hired additional help for their department to digitize paper records. Currently IT is creating procedures for using and administering the scanner for the needed projects. Bayside Fire Department Personnel Activity / Professional Development / Training • The Fire Department has begun the process of reinstating a robust community outreach program. This has included engaging with Safe Kids Alaska via Providence Anchorage Hospital to restore the FD's Status as the Island's only Car Seat fitting and safety check station and increasing the number of certified Safety Seat Technicians. The Fire Department will also begin hosting monthly CPR – First Aid courses at times convenient to the entire community. This too will include adding to our staff of certified instructors. • The Department will be engaging in live firefighting evolutions this weekend, culminating in a Sunday afternoon program of training designed to evaluate the readiness of 4 probationary firefighters to test up to regular firefighter status. Stop Sunday Afternoon from 12-3 is you wish to observe, from a safe distance of course. Page 30 of 35 AGENDA ITEM #4.a. • Look for a new "informational sign to be located on campus, which may or may not be highlighting Kodiak's Favorite Bear ..... and no it's not Yogi. "Stuff to Just Make You Happy" • Two of the Departments support personnel, Eric Mangrobang & Aharon Dolph have begun training for Special Olympics power lifting. Eric is a previous National Champion and is working hard training, when his is not completing critical support taskings at the FD. • Probationary Firefighter Kellen Zoellner and his wife have welcomed a new healthy little one into theirs and the extended Fire Department family. Kellen is also preparing to test up this coming weekend to regular firefighter status, no small feat as he juggles a growing family, full time job, and 2-3 drill periods per week at the FD. Page 31 of 35 SODIAS I,SI.AND BOROUGH Vendor Invoice Summary Invoice Date Range 07/01/23 - 06/30/24 Sort By Vendor Vendor Number of Invoices Total Invoice Amount 12310 - A I M MAINTENANCE LLC 9 239,720.98 12475 - ALASKA DEPT OF ENVIRONMENTAL CONSERVATION 6 1,038,640.96 1520 - ALASKA PUBLIC EMPLOYEES 23 706,630.58 11321 - ALTMAN, ROGERS & CO 8 179,954.98 2516 - AML/JIA 11 628,260.69 11977 - BRECHAN CONSTRUCTION LLC 42 444,730.44 1812 - CH2M HILL ENGINEERS, INC 22 146,316.71 12481 - CHAD D. BORTON dba SURE THING CLEANING 13 76,922.32 2880 - CITY OF KODIAK 125 2,371,797.82 12336 - DAWSON CONSTRUCTION, LLC 7 735,320.10 12103 - FRIEND CONTRACTORS LLC 5 81,365.15 12038 - HARRIS LOCAL GOVERNMENT SOLUTIONS INC 3 50,407.91 12010 - HORIZON LINES LLC 22 55,414.13 2843 - INTL BROTHERHOOD OF 29 947,398.17 4960 - INTERNAL REVENUE SERVICE 30 667,583.84 10475 - JENSEN YORBA WALL, INC 33 206,091.54 12262 - KEENE & CURRALL, A PARTNERSHIP OF PROFESSIONAL CO. 9 88,278.03 5410 - KODIAK AREA NATIVE ASSOCIATION 15 572,672.81 5550 - KODIAK ELECTRIC ASSOC. 159 271,694.76 5610 - KODIAK ISLAND CONVENTION 4 75,000.00 12584 - MARSH USA INC. 11 700,984.03 12555 - MATTHEW BRADY DBA REBEL STRIKE, LLC 2 137,632.00 11427 - MK ENTERPRISES LLC 29 453,843.19 6905 - NC MACHINERY CO 4 337,942.65 5690 - PETRO STAR INC. 282 172,550.35 12637 - PROVIDENCE HEALTH AND SERVICES - WASHINGTON 1 191,998.86 11873 - RPR, INC. 2 235,000.00 8325 - SCOTT'S HEATING & PLUMBING 16 584,039.79 11647 - THE BANK OF NEW YORK MELLON 31 7,455,479.47 9135 - THRESHOLD SERVICES, INC. 9 252,807.00 12049 -TYLER TECHNOLOGIES INC 6 185,804.26 5510 - UNIVERSITY OF ALASKA 2 92,500.00 11760 - WASTE CONNECTIONS OF ALASKA INC dba ALASKA WASTE 41 115,137.68 n 1-89 - WOLVERINE SUPPLY, INC 4 687,025.11 v Grand Totals 1,015 $21,186,946.31 m c0 CD Z W N v 0 n W � _ y Run by Aimee Williams on 04/08/2024 04:17:55 PM Page 1 of 1 •lb 0 30ROUGH'^6b�vmc is )nTAK et A Hazaed4Mitigat Plan Update VIRTUAL & IN-PERSON OPTIONS fit ONLINE (ZOOM) IN-PERSON TUESDAY APRIL 2ND TUESDAY APRIL 23RD @ 6:OOPM @ 6:OOPM REGISTER BELOW KIB ASSEMBLY CHAMBERS WE'LL BE LINK FOR THE ONLINE DISCUSSING MEETING HERE • WHAT IS A HAZARD ■ ■ MITIGATION PLAN? —� • WHAT GOES INTO A HAZARD MITIGATION PLAN? • WHY ARE WE UPDATING OURS NOW? • HOW YOU CAN GET - AND ■ STAY - INVOLVED! ■ CHECKOUT OUR SITE TO LEARN MORE! ® TINYURL.COM/2024KIBHM O 710 MILL BAY ROAD aof 35 KODIAK, AK 99615 AGENDA ITEM #5.a. ........................................................... ........................................................... ........................................................... ....:.: Clerk's Report ....... ............................................... Nova M. Javier, MMC `S�PMe_Q o � 4 moo,. ALASKA Completed Projects ✓ BOROUGH ELECTIONS WEB PAGE o Complete Revamp of Sub pages Other Projects ✓ BOARD OF EQUALIZATION o Processed a total of 29 appeals. o There were 2 late applications. o BOE training is scheduled on Tuesday, April 23 o BOE meeting will be held at 5:30 p.m. on Monday, May 6 o Prep work for BOE meeting ✓ LIQUOR LICENSE - Voiced non- objection to the renewal for Noodles. ✓ PENDING ORDINANCES ✓ ASSISTED CDD WITH LEPC ROSTER & ADVERTISING DRAFT 907.486.9310, njavier@kodiakak.us Records ✓ RECORDS REQUEST o Year To Date - 16 o None Pending ✓ ENGINEERING RECORDS Conducted a Records Training with Engineering staff Topics covered: o Roles and Responsibilities o Retention Schedule Review o Record keeping/ Folder Structures o Electronic Records and Scanning ✓ ONBOARDING NEW EMPLOYEES o Records Overview o Roles and Responsibilities ✓ RECORDS DESTRUCTION o May 2 agenda ✓ RRS REVISION o CDD and Assessing ✓ UPDATE OF RECORDS FORMS ✓ SCANNING PROJECTS o Completed scanning of Finance's Popular Annual Financial Reports in Laserfiche Page 34 of 35 AGENDA ITEM #5.a. ........................................ .... Clerk's Report ................. .................. . Reporting Absences LEGISLATIVE AND CLERK'S OFFICE BUDGET Legislative Budget - FY2024 Total is at 77% Clerk's Office Budget - FY2024 Total is at 68% KIBC 2.25.070 No member of the Assembly may absent himself from any regular or special meeting of the assembly except for good cause. An assembly member who is unable to attend a meeting SHALL ADVISE THE CLERK OR THE MAYOR of the contemplated absence. STAFF TRAINING o May 20 - 24, International Institute of Municipal Clerks Attendees: Clerk, Deputy, and Assistant o June 16-21, Professional Development III Attendee: Assistant Clerk o April, Records & Information Management Webinar (Building a Retention Schedule) Attendee: Deputy Clerk o June 10-13, Professional Development IV Attendees: Clerk and Deputy Clerk o Quarterly Safety Training for Borough Employees Anniversary Congratulations to Deputy Clerk Lina Cruz on her upcoming Five Year Anniversary with the Borough! Pending Board Application ✓ Kimberly Olson - SWAB ELECTIONS • Review of calendars for upcoming election • Drafting of Notices • Ordering of By -Mail Voting Envelopes • August 2 - Deadline for placing ballot propositions and questions before the voters. • August 20 - Primary Election October 1 - Local Election November 5 - General Election LOCAL ELECTION SEATS COMING UP Assembly Scott Smiley - 2024 James Turner - 2024 School Board Dave Johnson - 2024 Judy Carstens - 2024 Page 35 of 35 (I ( 17,,01q (u S �"W' 4Yd.: by = S Administrative Official (AO) Position Qualifications: • Expanded definitions for KIBC 1.10.030; • Must be a full-time employee at the Kodiak Island Borough for two or more years to fill the AO position; • Must meet the qualifications by education and experience of the office to which the employee holds; • Must be physically located in Kodiak during the appointment and throughout the duration of the appointment; • Must meet the qualifications outlined in the Emergency Operations/Management Plan and conform to the required training throughout the year. Duties: • Official Signature for making payments, legally binding within the appointed authority of the borough assembly; • Authorizing travel and per diem; • Represent the executive office of the Kodiak Island Borough during disasters and emergencies, both scenario and real-time needs. Authority: • Authority granted under KIBC 2.20.080 (b); • Memorialized by Resolution from the Kodiak Island Borough Assembly. Limitations from the Manager: • May not bind KIB with another governing body (e.g., City of Kodiak, KIB School District, other governing bodies) • Limitations from the Assembly: • Spending Authority limited to $50,000 USD; • Agenda -setting limitations. RurAL CAP MUTUAL SELF-HELP HOUSING PROGRAM 4 -bedroom, 2 -bathroom, 2 car attached garage, 1562 sf home on a .25 -acre lot ESTIMATE Cost to Construct $447,697 Participant will pay monthly Appraised Value $538,000 payment on this loan only Family's Sweat Equity at Completion $90,303 Appraised value minus cost to construct FUNDING 1St Mortgage Loan USDA 502 $297,697 Participant will pay monthly If family receives BIA HIP $1,170 payment on this loan only 0% interest, deferred payments, 2nd Soft Second AHFC HDP $40,000 up to $10,000 conditionally If family does not receive HIP $1,370 forgivable grant after 5 years Grant from RCAC CMF $35,000 Conditionally forgivable grant after 5 years BIA HIP CAT D $75,000 Grant for Eligible Tribal Members Only MORTGAGE PAYMENT ESTIMATE Family Size 1-4 $134,150 Per month including property If family receives BIA HIP $1,170 taxes and insurance RD loan at $297,697 $177,100 • Current NAHASDA Tenants - 35 Per month including property If family does not receive HIP $1,370 taxes and insurance RD loan at $373,697 Kodiak Income Limits Family Size 1-4 $134,150 Potential Participants Non-Homeowners • KIHA AIAN Staff- 9 Family Size 5-8 $177,100 • Current NAHASDA Tenants - 35 • Rental Asst. Participants - 16 What kinds of incomes qualify for the RURAL CAP Mutual Self Help Program ? ■o1vvoI„ L PUBLIC SCHOOL POLICE TEACHER OFFICER Median Salary Median Salary $64,010 / year $81,119 /year REGISTERED OPERATOR NURSE Median Salary Median Salary $75,587/yr $100,778 / yr Kodiak Island Housing Authority 4/12/2024 Meeting Type: KODIAK ISLAND BOROUGH Assembly Work Session Date: N-11 -W Please PRINT your name legibly Phone number Lori �J-d& Avi�n,mn �IGC�r-�Gt