2024-03-28 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, March 28, 2024, 6:30 p.m.
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the
work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken
at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
This work session is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting
packets are available online.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a. Follow-up Discussion On The Manager And Clerk Performance 3 - 7
Evaluation Forms
Agenda Item Report - Pdf
b. Discussion of Procurement Policy and Process 8-17
Aaenda Item Report - Pdf
C. FY2025 Budget Discussions - General Fund (Engineering & 18-32
Facilities Department and Emergency Preparedness Department)
and Special Revenue Fund (Buildings & Grounds)
Agenda Item Report - Pdf
3. PACKET REVIEW
a. CONTRACTS
• Contract No. FY2024-28 Authorizing The Purchase And
Freight Of Playground Equipment For The Sargent Creek
Playground In The Amount of $94,590.10 With Aim
Maintenance
RESOLUTIONS
• Resolution No. FY2024-16 Authorizing Disposal By Lease
Of Lot 1 And Lot 9 U.S. Survey 2539 To The Kodiak Island
Sportsman's Association For The Purpose Of Managing
The Salonie Creek Rifle Range And Providing A Range
Caretaker's Site
• Resolution No. FY2024-20 Authorizing The Manager To
Accept The Alaska Division Of Homeland Security &
Page 1 of 41
Emergency Management (DHS&EM) Grant In The Amount
of $99,540
ORDINANCES FOR INTRODUCTION
• Ordinance No. FY2024-18 Adopting Changes to the Non -
Bargaining Covered Positions Salary Schedules To Match
The Bargaining Unit Positions Salary Schedule Changes
Approved With The Collective Bargaining Agreement,
Contract No. FY2024-06
OTHER ITEMS
• Approval Of A Welcome Letter To The Alaska Daughters
Of The American Revolution
4. MANAGER'S COMMENTS
a 20240328 Borough Manager's Report 33-39
5. CLERK'S COMMENTS
a 20240328 Borough Clerk's Report 40-41
6. ASSEMBLY MEMBERS' COMMENTS
7. MAYOR'S COMMENTS
8. EVENTS CALENDAR
• April 5, Cook Inlet Regional Citizens Advisory Council Board Meeting, Kenai,
Alaska
• May 7-11, NACO Western Interstate Region, California
• May 22-23, AML Board Meeting, Girdwood, Alaska
• August 13-15, 2024 Summer Legislative Conference, Kodiak, Alaska
• December 9-13, Annual Local Government Conference
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 2 of 41
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 28, 2024
ASSEMBLY WORK SESSION
SUBJECT: Follow-up Discussion On The Manager And Clerk Performance Evaluation
Forms
ORIGINATOR: Scott Smiley, Assembly Member
RECOMMENDATION:
DISCUSSION:
For the previous round of evaluating the Borough Manager, the KIB Assembly decided that they did not
like the form that had been used previously. Discussion occurred at the March 14, 2024, work session
and it was decided to revise the form. During the March 19, 2024, agenda setting, the Clerk's
evaluation form was suggested for discussion and revision as well since the forms used for the
Manager and Clerk are similar in form.
Attached to this agenda item are forms that were emailed to the Assembly on March 26 for review and
feedback.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough Page 3 of 41
Follow-up Discussion On The Manager And Clerk Performance Evaluation For...
Performance Evaluation by
Borough Manager
AGENDA ITEM #2.a.
of
Rating scale:
3 = Performance exceeds expectation. Comment required noting what was exceptional beyond
meeting full performance standard.
2 = Performance meets expectation. Comment optional.
1 = Performance does not meet expectation. Comment required noting where improvement is
needed.
1. Individual characteristics. Score _/3
Examples: Diligent and thorough in the discharge of duties, exercises good judgment,
enthusiasm, professionalism, represents the Kodiak Island Borough with composure and attitude
appropriate for the position. I
Comment: hk
2. Professional skills and status. Score _/3
Examples: Knowledge of local government practices, capacity for innovation and creativity, data
driven decision making where applicable, timeliness in communication and decision making.
Comment:
3. Relatio th Assembly. Score _/3
Examples: C s out directives of the body as a whole not of one member or minority group.
Responds well to requests, advice and constructive criticism.
Comment:
Page 4 of 41
Follow-up Discussion On The Manager And Clerk Performance Evaluation For...
AGENDA ITEM #2.a.
4. Policy Execution. Score _/3
Examples: Understands, supports and enforces local government's laws and policies. Implements
Assembly actions following assembly intent. Reviews ordinance and policy procedures while
offering workable alternatives where appropriate.
Comment:
5. Reporting. Score _/3
Examples: Reports regularly concerning activities in Borough Departments and around the
Borough to the Assembly. Communicates with Borough Attorney and disseminates this
information to Assembly. Produces reports conveying that the Borough affairs are open to public
scrutiny. Cooperates with Borough rural/village communities,
Comment:
OIL
6. Fiscal Management. Score _/3
Examples: Prepares a balanced budget in an intelligent and accessible format. Makes best use of
available funds. Appropriately manages fiscal activities.
Comment:
7. Supervision. Score _/01nnance
Examples: Evaluates the p of staff, setting goals and objectives for them, periodically
assessing their progress, and providing feedback. Supports and encourages appropriate training
for staff. Develops a positive relationship with staff, yet maintains a professional outlook.
Comment:
Page 5 of 41
Follow-up Discussion On The Manager And Clerk Performance Evaluation For...
Performance Evaluation by
Borough Clerk
AGENDA ITEM #2.a.
of
Rating scale:
3 = Performance exceeds expectation. Comment required noting what was exceptional beyond
meeting full performance standard.
2 = Performance meets expectation. Comment optional.
1 = Performance does not meet expectation. Comment required noting where improvement is
needed.
Individual characteristics. Score _/3
Examples: Diligent and thorough in the discharge of duties, exercises good judgment,
enthusiasm, professionalism, represents the Kodiak Island Borough with composure and attitude
appropriate for the position.
Comment:
2. Professional skills and status. Score _/3
Examples: Knowledge of local government practices, capacity for innovation and creativity, data
driven decision making where applicable, timeliness in communication and decision making.
Comment:
3. Relations with Assembly. Score _/3
Examples: Carries out directives of the body not of one member or minority group. Responds
well to requests, advice and constructive criticism.
Comment:
Page 6 of 41
Follow-up Discussion On The Manager And Clerk Performance Evaluation For...
AGENDA ITEM #2.a.
4. Policy Execution. Score _/3
Examples: Understands, supports and enforces local government's laws and policies. Implements
Assembly actions following assembly intent. Reviews ordinance and policy procedures while
offering workable alternatives. Provides detailed knowledge of Robert's Rules or Order.
Comment:
5. Elections. Score _/3
Examples: Coordinates efforts for Borough, State and Federal elections. Hires and trains election
workers. Supervises election activities and is responsible for tallying the ballots and reporting
local results.
Comment:
6. Fiscal Management. Score _/3
Examples: Prepares a balanced budget that is in an intelligent and accessible format. Makes best
use of available funds. Appropriately manages fiscal activities.
Comment:
7. Supervision. Score _/3
Examples: Evaluates the performance of staff at least annually, setting goals and objectives for
them, periodically assessing their progress, and providing appropriate feedback. Recommends
appropriate training for staff. Develops a positive relationship with staff, yet maintains a
professional outlook.
Comment:
Page 7 of 41
Follow-up Discussion On The Manager And Clerk Performance Evaluation For...
AGENDA ITEM #2.b.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 28, 2024
4 '
x ASSEMBLY WORK SESSION
SUBJECT: Discussion of Procurement Policy and Process
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
DISCUSSION:
An overview of the procurement process is in order to better understand the intent of recent
code changes. KIB Procurement Code and Current Vendor Invoice Summary amounts are
included for reference.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Discussion of Procurement Policy and Process
Page 8 of 41
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures I Kodiak Island Borough Code Page 1 of 8
Chapter 3.30
CONTRACT, PURCHASE, SALE, AND TRANSFER PROCEDURES
Sections:
3.30.010
Contract, purchase and sale and transfer procedure.
3.30.020
Limitation on manager's authority.
3.30.030
Open market procedures.
3.30.040
Advertising for bids.
3.30.050
Processing of bids.
3.30.060
Local preference.
3.30.070
Exception to bidding requirements.
3.30.080
Lowest responsible bidder.
3.30.090
Requirements mandatory.
3.30.100
Change orders - Manager authority.
3.30.105
Circumvention of bidding requirements prohibited.
3.30.110
Competitive sealed proposals - Negotiated procurement.
3.30.115
Delinquency.
* For statutory provisions regarding public contracts, see AS Title 36.
3.30.010 Contract, purchase and sale and transfer procedure.
The manager may carry out any of the following:
A. Contract for, purchase, or issue purchase authorizations for all supplies, materials, equipment, and services
for the offices, departments, and agencies of the borough;
B. Sell surplus, obsolete, or unusable personal property for the offices, department, and agencies of the
borough;
C. Transfer supplies, material, and equipment to or between the offices, departments, and agencies of the
borough; or
D. Contract for the construction, repair, or improvements of borough facilities. [Ord. FY2013-11 §2, 2013; Ord.
98-03 §2,1998; Ord. 76-6-0 §1, 1976. Formerly §3.16.0101.
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 9 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures i Kodiak Island Borough Code Page 2 of 8
3.30.020 Limitation on manager's authority.
The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if the value of
the property, service, or contract exceeds $25,000 without first obtaining assembly approval with the exception of
utility bills, which may be paid without assembly approval. Similar types of work, even if performed in different
geographic locations, are considered "in the aggregate" regardless of the project, contract, purchase orders, or
change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one
fiscal year. The manager will report to the assembly, at its next regular meeting, contracts of $25,000 or less
between the borough and (A) a member of the assembly, (B) an assembly member's immediate family, or (C) a
business in which the assembly member is associated or has an ownership interest. "Immediate family of an
assembly member" means a parent; sibling; child by blood, adoption, or marriage; spouse; grandparent or
grandchild. [Ord. FY2013-11 §2, 2013; Ord. 2004-02 §4; Ord. 00-04 §2, 2000; Ord. 98-03 §2,1998; Ord. 84-61-0 §10,
1984; Ord. 81-20-0, 1981; Ord. 76-6-0 §1, 1976. Formerly §3.16.020].
3.30.030 Open market procedures.
A. Purchases, sales, or contracts authorized by KIBC 3.30.010 having an estimated value less than $25,000 shall
be made in the open market without newspaper advertisement.
B. Market purchases, sales, and contracts for over $500.00 shall, whenever possible, be based on at least two
quotes and shall be awarded to the lowest responsible bidder, or in the case of a sale, to the highest responsible
bidder, except a local preference for purchasing shall be allowed for purchases of $25,000 or less if that bid does
not exceed the lowest responsible bid by more than 10 percent
C. The manager, or authorized designee, may solicit oral or written bids for open market purchases or sales, and
shall maintain a record of all bids received.
D. The sale of all surplus, obsolete, or unusable personal property shall be advertised by electronic means or in
a newspaper of general circulation in the borough unless authorized to the contrary by the assembly.
E. The purchase of utilities is exempt from this section. [Ord. FY2022-20 § 2, 2022; Ord. FY2013-11 §2, 2013; Ord.
2004-02 §4; Ord. 00-04 §2, 2000; Ord. 98-03 §2,1998; Ord. 86-49-0 §2,1986; Ord. 81-20-0,1981; Ord. 76-6-0 §1,
1976. Formerly §3.16.030].
3.30.040 Advertising for bids.
A. Purchases, sales, or contracts authorized by KIBC 3.30.010 having an estimated value of more than $25,000
may be made only after a notice calling for bids is issued by electronic means or is printed in a newspaper of
general circulation in the borough once a week for not less than three consecutive weeks prior to the date of the
bid opening. The notice shall contain a general description of the property, work, or service; state where the bid
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 10 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures I Kodiak Island Borough Code Page 3 of 8
forms and specifications may be obtained; specify the place for submission of bids and the time by which they
must be received.
B. The purchase or contract shall be awarded to the lowest responsible bidder, or in the case of a sale to the
highest responsible bidder.
C. Utilities are exempt from this section. [Ord. FY2013-11 §2, 2013; Ord. 2004-02 §4; Ord. 00-04 §2, 2000; Ord.
81-20-0, 1981; Ord. 76-6-0 §1, 1976. Formerly §3.16.0401.
3.30.050 Processing of bids.
Notwithstanding other provisions of this chapter relating to the award after competitive bid for purchases, sales,
and contracts, the borough may:
A. Reject defective or nonresponsive bids;
B. Waive any irregularities in any and all bids;
C. Reject all bids;
D. Negotiate with two or more of the lowest bidders, if bid prices are in excess of the money available or
authorized, for a reduction in the scope, quality, or quantity of the purchase, service, or contract; or
E. Readvertise for bids with or without making changes in the plans or specifications. [Ord. FY2013-11 §2, 2013;
Ord. 76-6-0 §1, 1976. Formerly §3.16.0501.
3.30.060 Local preference.
The assembly may, in its discretion, direct an award of a contract for the purchase of personal property or services
after competitive bidding to a responsible bidder who maintains a business office or store within the borough
from which the property or service would be provided, if that bid does not exceed the lowest responsible bid by
more than 10 percent. [Ord. FY2013-11 §2, 2013; Ord. 76-6-0 §1, 1976. Formerly §3.16.060].
3.30.070 Exception to bidding requirements.
The requirements of this chapter relating to solicitation of competitive bids and award to the lowest responsible
bidder shall not apply to:
A. Contracts for professional or unique services. The assembly shall review contracts for professional or unique
services such as architects, engineers, surveyors, attorneys, or accountants if the manager recommends
exempting the contract from the regular bidding process. "Professional services" means professional, technical, or
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 11 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures i Kodiak Island Borough Code Page 4 of 8
consultant's services that are predominately intellectual in character, result in the production of a report or the
completion of a task, and include analysis, evaluation, prediction, planning, or recommendation;
B. Contracts for property or services necessitated by an emergency, if the delays required for compliance with
the bidding requirements would jeopardize the public health or welfare;
C. Contracts for audit and insurance services that may be bid at up to five-year intervals;
D. Contracts entered into using a competitive sealed proposal process as set forth in KIBC 3.30.110;
E. Contracts with a municipality or other political subdivision to the extent authorized by statute with the
assembly holding a public hearing on contracts exceeding $100,000; or
F. Contracts for street improvements involving donated services and materials when the assembly has
determined not to create an assessment district and has approved a project. The following steps shall be taken
before a proposed contract is submitted to the assembly for approval:
1. An applicant shall first submit to the engineering and facilities department director a proposal that fully
complies with Chapters 4.45, 16.70, and 16.80 KIBC along with a cost estimate that reasonably describes the
value of the services and materials included in the proposal as well as the procedure for addressing any
change orders;
2. After the engineering and facilities department director accepts the proposal, the applicant shall submit
to the borough finance director proof of ability to comply with Chapter 3.65 KIBC; and
3. The proposal shall be referred to the applicable road service area board for review and recommendation
to the assembly;
4. After the borough finance director approves the proposed bonding and a recommendation has been
received from any reviewing service area board, the assembly shall hold a public hearing with notice to
affected property owners as follows:
a. Publication in a newspaper of general circulation in the borough at least once a week for two
consecutive weeks prior to the public hearing;
b. Mailing at least 15 days before the public hearing to all record owners of property with frontage on
the street to be improved. "Record owners" means the person or persons listed as the owner of the
property on the current property tax records of the assessor. The notice shall be mailed to the record
owner at the address stated in the assessor's tax records; and
C. Every notice of a public hearing required by this section shall state the date, time, location, and
purpose of the public hearing and shall describe the improvement. The notice shall also state that, if the
assembly approves the proposal, no assessment district will be formed and the borough will not
participate in the allocation or collection of costs among the respective property owners.
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 12 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures i Kodiak Island Borough Code Page 5 of 8
5. After the public hearing, the assembly may approve the project, with or without additional conditions. If
the assembly approves the project, it shall authorize the manager to execute the contract. [Ord. FY2013-11
§2, 2013; Ord. 2004-02 §4; Ord. 00-02 §2, 2000; Ord. 87-05-0 §2,1987; Ord. 84-48-0 §1, 1984; Ord. 76-6-0 §1,
1976. Formerly §3.16.070].
3.30.080 Lowest responsible bidder.
In determining the lowest responsible bidder, the assembly may consider:
A. The bid price;
B. The ability, capacity and skill of the bidder to perform the contract within the time specified;
C. The character, integrity, reputation, judgment, and experience of the bidder;
D. The quality of performance of previous contracts; and
E. If more than one bidder is determined to be responsible using the factors described in subsections A, B, and
C of this section, then the responsible bidder with the lowest bid price will be considered to be the lowest
responsible bidder. [Ord. FY2013-11 §2, 2013; Ord. 76-6-0 §1, 1976. Formerly §3.16.080].
3.30.090 Requirements mandatory.
Except as provided in KIBC 3.30.110, a purchase, contract, or sale involving expenditure of borough funds or other
assets in excess of $25,000 subject to the provisions of this chapter shall not be valid, enforceable or binding upon
the borough unless the established requirements have been satisfied and the contract, purchase, or sale
approved by the assembly. [Ord. FY2013-11 §2, 2013; Ord. 82-35-0 §1, 1982; Ord. 76-6-0 §1, 1976. Formerly
§3.16.0901.
3.30.100 Change orders -Manager authority.
The manager, or designee, is authorized, without assembly approval, to enter into change orders with respect to
borough projects where the amount of additional expenditure occasioned by the change order or orders does not,
in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10
percent of the approved contract amount. Additional contingency may be requested and approved by the
assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change
orders. Project approval should include a budget for the project that includes a contingency line item of 10
percent. Change orders above the manager's approval limit, but not exceeding five percent of the original contract
amount or $50,000, whichever is lower, require approval by:
A. The mayor and deputy presiding officer;
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 13 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures i Kodiak Island Borough Code Page 6 of 8
B. The mayor and one assembly member in the absence of the deputy presiding officer;
C. The deputy presiding officer and one assembly member in the absence of the mayor.
Such approval may be by signature or electronic signature. Change orders greater than five percent of approved
contract amount or $50,000, whichever is lower, require assembly approval. The authority contained in this
section is independent and exclusive of the purchasing authority defined in KIBC 3.30.010. [Ord. FY2019-19 §2,
2019; Ord. FY2013-11 §2, 2013; Ord. FY2005-07 §6, 2004; Ord. 99-01 §3,1999; Ord. 98-03 §2,1998; Ord. 87-24-0 §2,
1987; Ord. 84-61-0 §10, 1984; Ord. 81-63-0, 1981. Formerly §3.16.100].
3.30.105 Circumvention of bidding requirements prohibited.
No person shall subdivide an acquisition of supplies, materials, equipment, or services into more than one
purchase order, contract, or change order if the acquisition of said items or services would normally, reasonably,
and customarily be conducted under a single purchase order, contract, or change order, and if the subdivision has
the effect of avoiding or circumventing the competitive bidding requirements, or the limitations on the authority to
make acquisitions or to award contracts or change orders contained in this chapter. Similar types of work, even if
performed in different geographic locations, are considered "in the aggregate" regardless of the project, contract,
purchase orders, or change order and require assembly notification if the total payment to one contractor
exceeds $25,000 in one fiscal year. [Ord. FY2013-11 §2, 2013; Ord. 88-11-0 §2,1988. Formerly §3.16.105].
3.30.110 Competitive sealed proposals- Negotiated procurement.
A. If the manager determines that use of competitive sealed bidding is not practicable, the borough may
procure supplies, services or construction by competitive sealed proposals under this section.
B. The manager shall solicit competitive sealed proposals by issuing a request for proposals. The request for
proposals shall state, or incorporate by reference, all specifications and contractual terms and conditions to which
a proposal must respond and shall state the factors to be considered in evaluating proposals and the relative
importance of those factors. Public notice of a request for proposals shall be given in accordance with KIBC
3.30.040.
C. Sealed proposals shall be designated as such on an outer envelope and shall be submitted by mail or in
person at the place and no later than the time specified in the request for proposals. Proposals not submitted at
the place or within the time so specified shall not be opened or considered.
D. Proposals shall be received at the time and place designated in the request for proposals and shall be opened
so as to avoid disclosing their contents to competing proponents during the process of negotiation. Proposals and
tabulations thereof shall be open to public inspection only after the contract award.
E. In the manner provided in the request for proposals, the manager may negotiate with those responsible
proponents whose proposals are determined by the manager to be reasonably responsive to the request for
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 14 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures i Kodiak Island Borough Code Page 7 of 8
proposals. Negotiations shall be used to clarify and assure full understanding of the requirements of the request
for proposals. The manager may permit proponents to revise their proposals after submission and prior to award
to obtain best and final offers. Proponents deemed eligible for negotiations shall be treated equally regarding any
opportunity to discuss and revise proposals. In conducting negotiations or requesting revisions, neither the
manager nor any other borough director or employee shall disclose any information derived from proposals of
competing proponents.
F. Awards shall be made by written notice to the responsible proponent whose final proposal is determined to
be most advantageous to the borough. No criteria other than those set forth in the request for proposals may be
used in proposal evaluation. If the manager determines that it is in the best interest of the borough to do so, the
borough may reject all proposals. [Ord. FY2013-11 §2, 2013; Ord. 98-03 §2, 1998; Ord. 84-61-0 §10, 1984; Ord.
82-35-0 §2,1982. Formerly §3.16.1101.
3.30.115 Delinquency.
A. The borough shall not award a contract or purchase order to any person, corporation, or other business
entity who is delinquent in paying (1) any tax levied by the borough; (2) any special assessment levied by the
borough; (3) any charge for utility or municipal waste services; or (4) any other borough fee due under the code,
unless the person, corporation, or other business entity cures the delinquency within 30 days after the mailing of
written notice of the delinquency. In the case of a closely held business, this prohibition shall also apply to the
delinquency of their legal principals or officers. For purposes of this section, a payment shall be considered
"delinquent" when it is not made on or before the applicable deadline established by the Kodiak Island Borough
Code, or by written notice if the code does not establish a deadline, or, if the code does not establish a deadline
and a deadline is not established in a written notice, within 60 days of the mailing of written notice that the
payment is due.
B. The borough may terminate any contract or purchase order if the person, corporation, or other business
entity and, in the case of a closely held business, their legal principals or officers, becomes delinquent in payment
of any of the items listed in subsection (A) of this section, unless the delinquency is cured within 30 days after
mailing of written notice as above.
C. The borough may deduct from any amount otherwise due the person, corporation, or other business entity
and, in the case of a closely held business, their legal principals or officers under any contract or purchase order
an amount equal to the total of all such delinquent amounts that the contractor owes for (1) taxes levied by the
borough; (2) special assessments levied by the borough; (3) charges for borough utility or municipal waste
services; and (4) other borough fees due under the code.
D. Nothing in this section shall prevent any person, corporation, or other business entity and, in the case of a
closely held business, their legal principals or officers from paying under protest any tax, special assessment,
utility or municipal waste charge, or other borough fee, or pursuing appropriate judicial or administrative action to
contest or recover any such tax, assessment, charge or fee.
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 15 of 41
Discussion of Procurement Policy and Process
AGENDA ITEM #2.b.
Ch. 3.30 Contract, Purchase, Sale, and Transfer Procedures I Kodiak Island Borough Code Page 8 of 8
E. For purposes of this section, the term "closely held business" shall mean a corporation, limited liability
company or other business entity which has less than five unrelated (by blood or marriage) owners. [Ord.
FY2013-11 §2, 2013; Ord. 2006-14 §2. Formerly §3.16.1151.
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should
contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above.
Borough Website: www.kodiakak.us
Borough Telephone: (907) 486-9300
Hosted by Code Publishing Company. A General Code Company.
The Kodiak Island Borough Code is current through Ordinance FY2024-11, passed January 4, 2024.
Page 16 of 41
Discussion of Procurement Policy and Process
A
Vendor Invoice Summary
Invoice Date Range 07/01/23 - 06/30/24
Sort By Vendor
HODIAg ISIAND
BORO UGH
do
Run by Aimee Williams on 03/24/2024 03:31:24 PM
Page 1 of 1
Utillities
Vendor
Number of Invoices
Total Invoice
1
12310 - A I M MAINTENANCE LLC
8
$
208,968.04 Service District
2
12475 - ALASKA DEPT OF ENVIRONMENTAL CONSERVATION
6
$
1,038,640.96 Loan Payments
3
1520 - ALASKA PUBLIC EMPLOYEES
22
$
705,595.58 Retirement
4
11321 - ALTMAN, ROGERS & CO
8
$
179,954.98 Audit / Award Services
5
2516 - AML/JIA
10
$
528,260.69 Insurance
6
11977 - BRECHAN CONSTRUCTION LLC
37
$
425,788.44 Service District Work / Equipment Rentals / Various
7
1812 - CH2M HILL ENGINEERS, INC
22
$
146,316.71 Consulting / Solid Waste Permit / LTP Pretreatment
8
12481 - CHAD D. BORTON dba SURE THING CLEANING
13
$
76,922.32 Cleaning Service
9
2880 - CITY OF KODIAK
113
$
2,349,171.53 Building Official / Utilities / Animal Control
10
12336 - DAWSON CONSTRUCTION, LLC
7
$
735,320.10 Landfill
11
12103 - FRIEND CONTRACTORS LLC
5
$
81,365.15 Peterson Roof Project
12
12010 - HORIZON LINES LLC
19
$
47,712.92 Metal Recycling
13
2843 - INT'L BROTHERHOOD OF
26
$
850,887.94 Healthcare / Union Dues
14
4960 -INTERNAL REVENUE SERVICE
27
$
628,069.12 Taxes
15
10475 - JENSEN YORBA WALL, INC
32
$
201,752.54 Architect
16
12262 - KEENE & CURRALL, A PARTNERSHIP OF PROFESSIONAL
9
$
88,278.03 Attorney's Fees
17
5410 - KODIAK AREA NATIVE ASSOCIATION
11
$
58,933.98 Returns on payments made to KIB
18
5550 - KODIAK ELECTRIC ASSOC.
159
$
271,694.76 Electric
19
5610 - KODIAK ISLAND CONVENTION
3
$
56,250.00 Convention and Visitor's Bureau Contract
20
12584 - MARSH USA INC.
11
$
700,984.03 Insurance Broker
21
12555 - MATTHEW BRADY DBA REBEL STRIKE, LLC
2
$
137,632.00 New Truck for Bayside Volunteer Fire Department
22
11427 - MK ENTERPRISES LLC
26
$
365,426.59 Service District / School Parking Lot / Various
23
6905 - NC MACHINERY CO
4
$
337,942.65 Hydraulic Excavator Purchase
24
5690 - PETRO STAR INC.
267
$
163,969.89 Fuel
25
11873 - RPR, INC.
2
$
235,000.00 High School Roof Repairs (Rain Proof Roofing)
26
8325 - SCOTT'S HEATING & PLUMBING
16
$
584,039.79 Boiler Replacement Contract
27
11647 - THE BANK OF NEW YORK MELLON
31
$
7,455,479.47 Bond Debt
28
9135 - THRESHOLD SERVICES, INC.
8
$
224,764.00 Recycling Contract
29
12049 - TYLER TECHNOLOGIES INC
5
$
174,799.26 Assessing Software
30
5510 - UNIVERSITY OF ALASKA
2
$
92,500.00 Non-profit funding allotment
31
11760 - WASTE CONNECTIONS OF ALASKA INC dba ALASKA
37
$
108,347.44 Solid Waste Collection
32
11489 - WOLVERINE SUPPLY, INC
4
$
687,025.11 Northstar Siding and Windows
Totals
952
$ 19,947.794.02
Run by Aimee Williams on 03/24/2024 03:31:24 PM
Page 1 of 1
Utillities
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 28, 2024
4 '
x ASSEMBLY WORK SESSION
SUBJECT: FY2025 Budget Discussions - General Fund (Engineering & Facilities
Department and Emergency Preparedness Department) and Special Revenue
Fund (Buildings & Grounds)
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
General Fund Departments being discussed during this meeting:
• Engineering and Facilities
• Emergency Preparedness
Special Revenue Funds being discussed during this meeting:
Buildings & Grounds
o Building & Grounds - Revenues
o Borough Building
o Rezanof Building (previous Mental Health Center)
o Closed School - Larsen Bay
o Closed School - Karluk
o School Buildings - Major Repairs
o Chiniak School
o Maintenance Building
o Projects Office
o Egan Way Annex
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
FY2025 Budget Discussions - General Fund (Engineering & Facilities Depar...
Page 18 of 41
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
FY25 Budgeted Staff Positions by'Home' Department
FY2025 I I FILLED I VACANT 1
Total No. of Full -Time, Part -Time, Full -Time, Part -Time, Seasonal or
Budgeted Permanent Permanent Permanent Permanent Temporary
DEPARTMENT Positions Positions Positions Positions Positions Positions
I I I I I I
ENGINEERING & FACILITIES I I I I I I
Director 1 I I 1 I I I I
Projects Manager 1 I I I I 1 I I
Projects Assistant 1 I I 1 I I I I
Maintenance Administrator 1 1
Secretary II 1 I I I I I I 1
Secretary III / Interpretive Specialist 2 I I 2 I I I I
General Laborer 1 I I I I 1
Engineering & Facilities Total
7 1
I 4 I
0 I 2 I 0 I
1
FY24 Total
7 I
I
I 4 I
I I
I 3 I I
I I I
0
BUILDING & GROUNDS
Maintenance Specialist 1 I I 1 I I I I
General Laborer 2 1 1 1 1 1 1 2
Building & Grounds Total 3 I I 1 1 0 1 0 1 0 1 2
FY24 Total 1 I I 1 I I I I 0
Page 19 of 41
FY2025 Budget Discussions - General Fund (Engineering & Facilities Depar...
T
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BUl?UTIGH
Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:56 PM Page 1 of 1
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account
Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used
2025 Level 1
Fund 100
- General Fund
EXPENSE
Department
135 - Engineering / Facilities
410.110
Salaries
233,041.65
185,618.23
191,175.90
271,808.00
173,102.82
64
195,227.00
410.120
Temporary Help
.00
.00
1,547.97
.00
.00
32,247.00
410.130
Overtime
3,032.01
1,253.82
510.78
.00
308.56
2,000.00
410.152
Cell Phone Stipend
2,808.00
2,408.00
611.23
2,796.00
806.00
29
400.00
420.110
Unemployment Taxes
24.48
18.33
18.65
27.00
17.23
64
230.00
420.120
FICA Taxes
18,647.98
13,895.56
14,479.52
21,007.00
12,919.50
62
17,585.00
420.130
Group Insurance
87,365.17
64,972.80
61,820.43
86,799.00
58,023.23
67
78,706.00
420.140
Retirement
86,630.50
66,809.46
42,731.37
68,224.00
46,176.93
68
52,778.00
420.150
Workers Compensation
6,395.91
3,645.59
2,906.52
7,130.00
2,629.62
37
4,164.00
431.120
Legal Fees
80.00
.00
.00
.00
.00
.00
450.100
Office Supplies
1,018.51
726.75
1,423.24
12,000.00
2,389.59
20
1,800.00
450.110
Operating Supplies
713.20
51.64
70.83
1,000.00
313.20
31
1,000.00
450.120
Printing / Binding
1,315.07
3,074.99
4,166.31
2,500.00
2,872.73
115
2,500.00
450.140
Dues/ Books/ Periodicals
156.00
.00
156.00
1,000.00
168.00
17
500.00
450.160
Furniture / Fixtures
268.99
434.49
615.48
2,500.00
769.16
31
2,500.00
450.170
Machinery/ Equipment <$5000
1,876.00
.00
.00
2,000.00
.00
1,000.00
450.210
Food / Business Lunch/Meeting Rooms
123.08
57.22
232.32
500.00
224.01
45
500.00
450.230
Advertising / Hearings
464.79
312.18
3,291.21
3,000.00
66.40
2
.00
450.270
Continuing Education
778.00
4,129.85
150.00
4,500.00
1,366.11
30
4,500.00
450.290
Recruit/Relocation
684.00
1,169.50
1,082.01
1,000.00
163.76
16
1,000.00
450.300
Travel/ Per Diem
.00
.00
1,053.00
2,500.00
181.50
7
2,500.00
450.330
Rent
57,000.00
56,882.00
56,882.00
52,189.00
52,189.00
100
52,189.00
450.340
Telephone/Communications
1,237.00
734.55
506.21
1,200.00
348.48
29
1,200.00
450.430
Maint & Repairs
.00
125.00
.00
.00
83.68
.00
Department 135 - Engineering / Facilities Totals
$503,660.34
$406,319.96
$385,430.98
$543,680.00
$355,119.51
65%
$454,526.00
EXPENSE TOTALS
$503,660.34
$406,319.96
$385,430.98
$543,680.00
$355,119.51
65%
$454,526.00
Fund 100 - General Fund Totals
EXPENSE TOTALS
$503,660.34
$406,319.96
$385,430.98
$543,680.00
$355,119.51
65%
$454,526.00
Fund 100 - General Fund Totals
($503,660.34)
($406,319.96)
($385,430.98)
($543,680.00)
($355,119.51)
65%
($454,526.00)
Net Grand Totals
REVENUE GRAND TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
+++
$0.00
EXPENSE GRAND TOTALS
$503,660.34
$406,319.96
$385,430.98
$543,680.00
$355,119.51
65%
$454,526.00
Net Grand Totals
($503,660.34)
($406,319.96)
($385,430.98)
($543,680.00)
($355,119.51)
65%
($454,526.00)
Run by Dora Cross on 03/22/2024 16:27:56 PM Page 1 of 1
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BUl?UTIGH
Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:28:35 PM Page 1 of 1
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account
Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used
2025 Level 1
Fund 100
- General Fund
EXPENSE
Department
175 - Emergency Preparedness
410.110
Salaries
658.72
.00
286.68
10,247.00
.00
80,000.00
410.120
Temporary Help
559.83
.00
.00
.00
.00
.00
410.130
Overtime
109.14
.00
.00
.00
.00
.00
420.110
Unemployment Taxes
.06
.00
.03
1.00
.00
.00
420.120
FICA Taxes
98.82
.00
21.15
784.00
.00
.00
420.130
Group Insurance
420.82
.00
.00
3,368.00
.00
.00
420.140
Retirement
167.91
.00
63.07
2,572.00
.00
.00
420.150
Workers Compensation
88.52
.00
12.84
459.00
.00
.00
430.140
Contracted Services
101.00
9,115.00
10,198.27
15,000.00
1,141.46
8
25,000.00
431.120
Legal Fees
.00
.00
340.00
.00
.00
.00
450.120
Printing / Binding
.00
.00
.00
2,500.00
.00
2,500.00
450.170
Machinery/ Equipment <$5000
.00
.00
.00
5,000.00
.00
5,000.00
450.270
Continuing Education
.00
.00
.00
5,000.00
.00
7,500.00
450.300
Travel/ Per Diem
.00
.00
.00
2,500.00
.00
.00
450.340
Telephone/Communications
1,062.44
(288.16)
.00
.00
.00
.00
450.350
Electricity
1,192.96
1,192.80
2,630.46
1,200.00
1,674.32
140
1,500.00
450.360
Fuel- Heating
750.67
963.59
1,612.98
1,500.00
757.35
50
1,500.00
450.430
Maint & Repairs
44.74
.00
1,295.00
1,500.00
.00
1,500.00
Department 175 - Emergency Preparedness Totals
$5,255.63
$10,983.23
$16,460.48
$51,631.00
$3,573.13
7%
$124,500.00
EXPENSE TOTALS
$5,255.63
$10,983.23
$16,460.48
$51,631.00
$3,573.13
7%
$124,500.00
Fund 100 - General Fund Totals
EXPENSE TOTALS
$5,255.63
$10,983.23
$16,460.48
$51,631.00
$3,573.13
7%
$124,500.00
Fund 100 - General Fund Totals
($5,255.63)
($10,983.23)
($16,460.48)
($51,631.00)
($3,573.13)
7%
($124,500.00)
Net Grand Totals
REVENUE GRAND TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
+++
$0.00
EXPENSE GRAND TOTALS
$5,255.63
$10,983.23
$16,460.48
$51,631.00
$3,573.13
7%
$124,500.00
Net Grand Totals
($5,255.63)
($10,983.23)
($16,460.48)
($51,631.00)
($3,573.13)
7%
($124,500.00)
Run by Dora Cross on 03/22/2024 16:28:35 PM Page 1 of 1
BUl?UTIGH
Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:25 PM Page 1 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account
Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used
2025 Level 1
Fund 220 - Building & Grounds
REVENUE
Department
000 - Fund Revenues
331.119
CORONAVIRUS Relief Fund (CARES ACT)
48,446.68
.00
.00
.00
.00
.00
335.190
PERS on Behalf Payment
6,424.87
4,900.30
1,936.72
.00
1,575.23
4,099.00
361.100
Interest Earnings
23,415.53
14,921.80
19,913.76
.00
21,072.10
.00
361.300
Change in Fair Market Value
(18,466.56)
(64,258.48)
(11,819.27)
.00
17,518.07
.00
363.100
KIB
415,084.00
414,724.00
414,724.00
503,783.00
500,598.20
99
493,697.00
363.110
City of Kodiak
180,518.14
183,532.80
183,532.80
209,544.00
144,719.70
69
211,813.00
363.120
KIBSD
202,137.60
196,169.60
194,976.00
194,976.00
194,976.00
100
165,288.00
363.140
Borough Building - Annex
13,387.20
13,387.20
13,387.20
13,387.00
9,005.20
67
7,176.00
363.210
Land Sale Fund
10,167.00
10,168.00
10,167.00
10,086.00
10,086.00
100
10,167.00
380.170
Other
24,735.00
.00
.00
.00
.00
.00
380.261
Other
120.00
120.00
120.00
.00
.00
120.00
389.100
Use of Fund Balance
.00
.00
.00
.00
.00
310,733.00
391.276
Facilities Fund
5,000.00
5,000.00
.00
5,000.00
.00
5,000.00
391.450
Capital Projects
115,000.00
.00
.00
.00
.00
.00
Department 000 - Fund Revenues Totals
$1,025,969.46
$778,665.22
$826,938.21
$936,776.00
$899,550.50
96%
$1,208,093.00
REVENUE TOTALS
$1,025,969.46
$778,665.22
$826,938.21
$936,776.00
$899,550.50
96%
$1,208,093.00
Run by Dora Cross on 03/22/2024 16:27:25 PM Page 1 of 11
W0DLAS IS D
Account Account Description
2021 Actual
Amount
2022 Actual
Amount
2023 Actual
Amount
2024 Amended
Budget
Budget Worksheet Report
Budget Year 2025
2024 Actual
Amount FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department
232 - Borough Building
410.110
Salaries
56,077.71
42,485.35
64,184.86
75,953.00
49,879.50
66
114,405.00
410.120
Temporary Help
27,207.85
4,892.29
6,477.74
5,478.00
1,218.03
22
10,000.00
410.130
Overtime
1,396.41
958.83
673.99
.00
1,362.48
1,500.00
410.152
Cell Phone Stipend
1,200.00
1,257.42
1,245.80
1,920.00
980.00
51
1,440.00
420.110
Unemployment Taxes
5.86
461.32
370.43
8.00
5.14
64
127.00
420.120
FICA Taxes
6,335.90
3,703.95
5,374.71
6,376.00
3,978.57
62
9,742.00
420.130
Group Insurance
33,018.03
17,690.59
22,463.47
27,206.00
18,272.47
67
40,020.00
420.140
Retirement
18,124.12
15,513.39
16,289.48
19,064.00
12,966.93
68
31,016.00
420.150
Workers Compensation
6,114.76
2,661.26
3,035.28
3,687.00
889.55
24
5,043.00
430.140
Contracted Services
2,437.75
13,324.49
7,712.72
50,000.00
3,613.32
7
50,000.00
431.120
Legal Fees
.00
80.00
.00
5,000.00
.00
5,000.00
450.100
Office Supplies
606.16
301.52
39.86
.00
79.94
100.00
450.110
Operating Supplies
.00
.00
73.01
.00
2,332.31
2,000.00
450.119
COVID-19 Expenditures
43,336.87
370.61
.00
.00
.00
.00
450.120
Printing / Binding
.00
.00
79.00
.00
141.48
.00
450.160
Furniture / Fixtures
95.16
.00
2,756.00
10,000.00
.00
10,000.00
450.170
Machinery/ Equipment <$5000
4,350.22
11,089.49
4,303.98
2,500.00
.00
2,500.00
450.220
Insurance & Bonding
.00
.00
.00
.00
1,110.00
.00
450.221
Property Insurance
15,250.00
19,276.00
25,217.00
25,217.00
.00
.00
450.222
General Liablity Insurance Coverage
1,221.80
1,307.00
972.00
1,800.00
119.00
7
.00
450.224
Insurance Coverage Discounts
(3,995.00)
(5,782.00)
(7,574.00)
(5,000.00)
(242.00)
5
.00
450.270
Continuing Education
449.50
289.75
368.00
2,500.00
155.00
6
2,500.00
450.290
Recruit/ Relocation
334.32
109.59
.00
.00
126.44
.00
450.300
Travel/ Per Diem
.00
.00
.00
1,500.00
.00
1,500.00
450.340
Telephone/Communications
63.85
63.29
72.35
100.00
49.79
50
100.00
450.350
Electricity
50,011.91
45,856.50
42,520.61
65,000.00
24,783.47
38
80,000.00
450.360
Fuel- Heating
35,989.98
65,720.93
77,504.42
50,000.00
34,668.43
69
50,000.00
450.365
Fuel - Vehicle
1,573.53
2,553.24
3,914.60
3,000.00
3,874.64
129
5,000.00
450.370
Water & Sewer
12,849.75
15,174.76
13,823.00
17,000.00
9,586.18
56
15,000.00
450.380
Snow Removal/ Sanding
6,400.00
11,500.00
12,440.83
15,000.00
7,950.00
53
15,000.00
450.390
Refuse Collection - Disposal
6,939.06
6,667.92
7,132.24
9,000.00
4,813.12
53
9,000.00
450.410
Janitorial Services
53,920.08
60,170.45
51,996.06
65,000.00
35,940.24
55
65,000.00
450.430
Maint & Repairs
4,842.97
7,480.09
12,929.24
50,000.00
4,275.05
9
50,000.00
450.440
Auto Maint & Repairs
533.29
1,170.15
3,895.39
5,000.00
7,724.05
154
10,000.00
450.450
Contingencies
.00
.00
.00
223,607.00
.00
.00
450.451
Licenses & Permits
.00
.00
.00
.00
10.00
.00
450.461
Safety Supplies
591.82
3,492.78
1,056.62
2,000.00
212.84
11
2,000.00
450.510
Recycling Services
2,600.00
2,632.70
3,010.00
3,000.00
2,040.00
68
3,000.00
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 2 of 11
BUI?UTIGH
Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 3 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 232 - Borough Building
450.540 Clothing Allowance
940.23
662.59
.00
700.00
700.00
100 700.00
470.100 Machinery / Equipment >$5000
.00
.00
.00
10,000.00
.00
10,000.00
470.140 Remodel/ Renovation
.00
.00
.00
25,000.00
.00
25,000.00
494.415 Capital Projects - (Borough)
25,000.00
28,000.00
45,000.00
.00
.00
.00
494.469 Renewal & Replacement Projects
75,000.00
1,115,000.00
55,000.00
.00
.00
.00
Department 232 - Borough Building Totals
$490,823.89
$1,496,136.25
$484,358.69
$776,616.00
$233,615.97
30% $626,693.00
Run by Dora Cross on 03/22/2024 16:27:26 PM
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Budget Worksheet Report
Budget Year 2025
2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual
Account Account Description Amount Amount Amount Budget Amount FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
574.91
Department
233 - Mental Health Center
410.110
Salaries
410.120
Temporary Help
410.130
Overtime
420.110
Unemployment Taxes
420.120
FICA Taxes
420.130
Group Insurance
420.140
Retirement
420.150
Workers Compensation
430.140
Contracted Services
431.120
Legal Fees
450.221
Property Insurance
450.222
General Liablity Insurance Coverage
450.224
Insurance Coverage Discounts
450.230
Advertising / Hearings
450.350
Electricity
450.360
Fuel - Heating
450.370
Water & Sewer
450.430
Maint & Repairs
452.110
Administration
Department 233 - Mental Health Center Totals
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24.42
574.91
863.73
.00
574.74
.00
.00
.00
66.85
.00
53.99
.00
.00
.00
11.06
.00
51.30
.00
.00
.06
.08
.00
.05
.00
1.80
41.68
70.15
.00
50.64
.00
18.61
160.43
90.47
.00
149.17
.00
5.24
125.25
190.81
.00
136.46
.00
1.71
21.52
29.77
.00
26.93
.00
.00
21,342.00
.00
.00
.00
20,000.00
.00
550.00
1,440.00
.00
.00
.00
6,073.00
7,856.00
9,927.00
.00
73,870.00
.00
161.67
145.00
141.00
.00
.00
.00
(1,509.00)
(2,229.00)
(2,912.00)
.00
(14,402.00)
(1,440,200) .00
.00
999.03
817.74
.00
.00
.00
.00
.00
6,900.02
.00
3,967.49
7,000.00
.00
.00
28,474.48
.00
16,522.44
25,000.00
.00
.00
9,250.12
.00
5,414.24
10,000.00
.00
.00
.00
50,000.00
1,715.09
3 125,000.00
.00
.00
160.00
.00
.00
.00
$4,777.45
$29,586.88
$55,521.28
$50,000.00
$88,130.54
176% $187,000.00
Page 4 of 11
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Budget Worksheet Report
Budget Year 2025
Account Account Description
2021 Actual
Amount
2022 Actual
Amount
2023 Actual
Amount
2024 Amended
Budget
2024 Actual
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 234 - School Buildings - KIB
Sub -Department 215 - Larsen Bay Closed School
431.120 Legal Fees
.00
.00
517.50
.00
.00
.00
450.222 General Liablity Insurance Coverage
209.17
205.00
244.00
.00
.00
.00
450.224 Insurance Coverage Discounts
(48.00)
(62.00)
(71.00)
00
.00
.00
450.350 Electricity
25,571.69
35,278.22
9,176.35
.00
.00
.00
450.360 Fuel- Heating
27,375.12
36,270.08
14,632.25
.00
.00
.00
450.370 Water & Sewer
860.25
2,007.25
362.85
.00
.00
.00
450.430 Maint & Repairs
18,676.23
15,651.07
5,580.00
.00
.00
.00
468.110 Contracted Services
.00
.00
.00
.00
5,323.17
.00
Sub -Department 215 - Larsen Bay Closed School
$72,644.46
$89,349.62
$30,441.95
$0.00
$5,323.17
+++ $0.00
Totals
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Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 6 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 234 - School Buildings - KIB
Sub -Department 225 - Karluk Closed School
410.110 Salaries
859.09
191.68
.00
.00
266.91
2,500.00
410.130 Overtime
137.63
.00
.00
.00
125.12
.00
420.110 Unemployment Taxes
.11
.02
.00
.00
.04
.00
420.120 FICA Taxes
73.38
14.66
.00
.00
29.04
.00
420.130 Group Insurance
481.53
.00
.00
.00
.00
.00
420.140 Retirement
217.33
42.16
.00
.00
86.25
.00
420.150 Workers Compensation
59.80
9.89
.00
.00
15.53
.00
431.120 Legal Fees
.00
.00
80.00
.00
.00
.00
450.222 General Liablity Insurance Coverage
308.30
314.00
263.00
.00
.00
.00
450.224 Insurance Coverage Discounts
(78.00)
(97.00)
(76.00)
.00
.00
.00
450.300 Travel/ Per Diem
.00
.00
.00
.00
.00
2,500.00
450.350 Electricity
54,630.60
44,671.20
36,452.00
.00
.00
.00
450.360 Fuel- Heating
33,281.25
32,656.25
26,435.00
.00
.00
.00
450.370 Water & Sewer
1,200.00
1,300.00
1,200.00
.00
.00
.00
450.430 Maint & Repairs
4,727.91
2,260.00
350.86
.00
191.83
.00
468.110 Contracted Services
.00
.00
6,225.40
.00
1,330.00
25,000.00
Sub -Department 225 - Karluk Closed School Totals
$95,898.93
$81,362.86
$70,930.26
$0.00
$2,044.72
+++ $30,000.00
Department 234 - School Buildings - KIB Totals
$168,543.39
$170,712.48
$101,372.21
$0.00
$7,367.89
+++ $30,000.00
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Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 7 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 235 - School Buildings - Major Repairs
430.140 Contracted Services
12,080.10
9,280.00
67,221.89
.00
1,400.00
175,000.00
450.222 General Liablity Insurance Coverage
162.56
287.00
284.00
.00
.00
.00
450.224 Insurance Coverage Discounts
(40.00)
(88.00)
(82.00)
.00
.00
.00
450.430 Maint & Repairs
.00
34,550.00
17,740.00
.00
.00
25,000.00
Department 235 - School Buildings - Major Repairs
$12,202.66
$44,029.00
$85,163.89
$0.00
$1,400.00
+++ $200,000.00
Totals
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Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 8 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 237 - Chiniak School
430.140 Contracted Services
.00
7,469.00
.00
75,000.00
.00
75,000.00
450.220 Insurance & Bonding
191.00
.00
.00
.00
.00
.00
450.222 General Liablity Insurance Coverage
.00
(17.00)
.00
.00
.00
.00
450.224 Insurance Coverage Discounts
(46.00)
.00
.00
.00
.00
.00
450.430 Maint & Repairs
.00
73.84
.00
.00
.00
.00
Department 237 - Chiniak School Totals
$145.00
$7,525.84
$0.00
$75,000.00
$0.00
0% $75,000.00
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Page 8 of 11
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Budget Worksheet Report
Budget Year 2025
Run by Dora Cross on 03/22/2024 16:27:26 PM
Page 9 of 11
2021 Actual
2022 Actual
2023 Actual
2024 Amended
2024 Actual
Account
Account Description
Amount
Amount
Amount
Budget
Amount
FY24 % Used
2025 Level 1
Fund 220
- Building & Grounds
EXPENSE
Department
238 - Maintenance Building
410.110
Salaries
90.14
181.42
776.20
.00
1,383.57
.00
410.120
Temporary Help
4,370.00
2,506.73
1,218.44
.00
669.81
.00
420.110
Unemployment Taxes
.00
.02
.07
.00
.14
.00
420.120
FICA Taxes
342.54
206.81
153.66
.00
149.72
.00
420.130
Group Insurance
1,178.38
.00
271.46
.00
.00
.00
420.140
Retirement
19.70
39.01
168.93
.00
304.38
.00
420.150
Workers Compensation
327.62
149.11
90.45
.00
79.15
.00
450.120
Printing / Binding
.00
.00
.00
.00
1,006.52
.00
450.170
Machinery / Equipment <$5000
.00
.00
.00
.00
1,890.90
.00
450.222
General Liablity Insurance Coverage
138.52
136.00
143.00
200.00
.00
.00
450.224
Insurance Coverage Discounts
(35.00)
(40.00)
(41.00)
(40.00)
(180.00)
450
.00
450.330
Rent
(800.00)
.00
.00
.00
.00
.00
450.430
Maint & Repairs
9,933.31
8,673.48
15,592.02
35,000.00
8,481.64
24
50,000.00
452.140
Design Services
.00
.00
265.44
.00
.00
.00
466.220
Auto Liability Insurance
.00
.00
.00
.00
933.00
.00
Department 238 - Maintenance Building Totals
$15,565.21
$11,852.58
$18,638.67
$35,160.00
$14,718.83
42%
$50,000.00
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Page 9 of 11
BUl?UTIGH
Budget Worksheet Report
Budget Year 2025
2021 Actual 2022 Actual 2023 Actual 2024 Amended 2024 Actual
Account Account Description Amount Amount Amount Budget Amount FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE
Department 241- Project Office Expenses
450.350 Electricity
.00
.00
.00
.00
586.05
1,200.00
450.360 Fuel- Heating
.00
.00
.00
.00
1,687.94
3,000.00
450.370 Water & Sewer
.00
.00
.00
.00
2,551.36
4,000.00
450.430 Maint & Repairs
.00
.00
.00
.00
7.99
.00
452.110 Administration
.00
.00
.00
.00
445.32
.00
Department 241 - Project Office Expenses Totals $0.00 $0.00 $0.00 $0.00 $5,278.66 +++ $8,200.00
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Page 10 of 11
BUl?UTIGH
Budget Worksheet Report
Budget Year 2025
Account Account Description
2021 Actual
Amount
2022 Actual
Amount
2023 Actual
Amount
2024 Amended
Budget
2024 Actual
Amount
FY24 % Used 2025 Level 1
Fund 220 - Building & Grounds
EXPENSE TOTALS
$692,057.60
$1,759,843.03
$750,751.27
$936,776.00
$353,859.17
EXPENSE
$1,208,093.00
Fund 220 -Building & Grounds Totals
$333,911.86
($981,177.81)
$76,186.94
$0.00
Department 247 -Egan Way Annex Building
+++
$0.00
Net Grand Totals
450.350 Electricity
.00
.00
1,015.84
.00
603.42
1,200.00
450.360 Fuel- Heating
.00
.00
2,815.29
.00
1,468.18
3,000.00
450.370 Water & Sewer
.00
.00
1,865.40
.00
1,275.68
2,000.00
450.430 Maint & Repairs
.00
.00
.00
.00
.00
25,000.00
Department 247 - Egan Way Annex Building Totals
$0.00
$0.00
$5,696.53
$0.00
$3,347.28
+++ $31,200.00
EXPENSE TOTALS
$692,057.60
$1,759,843.03
$750,751.27
$936,776.00
$353,859.17
38% $1,208,093.00
Fund 220 -Building & Grounds Totals
REVENUE TOTALS
$1,025,969.46
$778,665.22
$826,938.21
$936,776.00
$899,550.50
96%
$1,208,093.00
EXPENSE TOTALS
$692,057.60
$1,759,843.03
$750,751.27
$936,776.00
$353,859.17
38%
$1,208,093.00
Fund 220 -Building & Grounds Totals
$333,911.86
($981,177.81)
$76,186.94
$0.00
$545,691.33
+++
$0.00
Net Grand Totals
REVENUE GRAND TOTALS
$1,025,969.46
$778,665.22
$826,938.21
$936,776.00
$899,550.50
96%
$1,208,093.00
EXPENSE GRAND TOTALS
$692,057.60
$1,759,843.03
$750,751.27
$936,776.00
$353,859.17
38%
$1,208,093.00
Net Grand Totals
$333,911.86
($981,177.81)
$76,186.94
$0.00
$545,691.33
+++
$0.00
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Page 11 of 11
Kodiak Island Borough
OFFICE of the MANAGER
TO: Kodiak Island Borough Assembly
FROM: Aimee Williams
RE: Manager's Report, March 28, 2024
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
Manager's Department
Emergency Management Training —
Kodiak Island Borough will be hosting Texas A&M Engineering Extension Services
(TEEX), Emergency Services Training Institute's MGT -312- Senior Officials Workshop
for All Hazards Preparedness and MGT 340 — Crisis Management on June 10-11,
2024. All training will be delivered at Bayside Volunteer Fire Department. Information
about the training has been sent to KIBSD, PKIMC, all four fire stations, Kodiak Police
Department, the City of Kodiak, the Alaska State Troopers, Alaska State Defense
Force, and the Coast Guard Base Kodiak and Air Station Kodiak Commanding Officers.
Coastal Resilience — Alaska Municipal League is looking to formalize a coalition of
coastal communities so that the unique needs of coastal Alaska can be advocated for in
a more formal manner. This is similar to how the rail -belt communities advocate for
lower energy costs.
Department of Interior — In mid-February, we received a letter from DOI informing us
that we would have an answer on our deed restriction inquiry in thirty days. We did not
get an answer, so I have reached out to our federal lobbyist to find out what the status
of that request is.
Hospital Space Analysis — Sent to federal lobbyist for distribution to Alaska federal
delegation.
Kodiak Economic Development Corporation — Attended a KEDC Board of Directors
meeting today where I found out that I wasn't actually an ex -officio member and as a
result, I am going to take a break from those meetings until
2024-2027 Statewide Transportation Improvement Program (STIP) —
Updated but still needing approval.
Page 33 of 41
33445 - Sargent Creek Bridge Repairs [SOGR Award 20221
• Construction Years — 2028-2030
o $ '24-'27 $565,000, $ '28-'30 $4,075,000
o The Sargent Creek Bridge Repairs project, located along Rezanof Drive in
Kodiak, focuses on immediate bridge repair. The main goal is to address the
current deficiencies and ensure the safety and functionality of the Sargent Creek
Bridge (#0989). This project is a temporary solution, paralleled by a Planning and
Environmental Linkages (PEL) study to determine a longer-term and sustainable
solution for the bridge.
29877* — Chinak Highway Milepost 15-31 Rehabilitation
• Construction Years — 2028-2030
o Rehabilitate approximately 16 miles of the Chiniak Highway in Kodiak between
Mileposts 15 to 31 ("End of Pavement") to improve and preserve the roadway
subgrade and surface. Address lighting, guardrails, drainage, culverts, and other
highway appurtenances as needed. Construction is proposed in logical stages.
*29877 is the parent/ final stage project to the following sub -projects
• 32639 [Stage 1]: MP 21.3-23.7 and MP 28.1-28.4 $18.6m in 2026
• 32638 [Stage 2]: MP 19.0-21.3 and MP 24.2-25.4 $18.2m in 2027
• 34082 [Stage 3]: MP 25.8-29.0 $12.1m in 2028
• 29877 [Parent Final Stage 4]: MP 15.2-19.0, MP 23.7-24.2, and MP 29.0-
31.3 $12.1 m in 2029
33399 — Rezanof Drive Resurfacing - West Marine Wav to Airport
• Construction Years — 2026
o '24-'27 $15,161,592
o Resurface Rezanof Drive from Marine Way in Kodiak to the airport or an
approximate length of 4.70 miles. Associated preventative maintenance activities
may include minor structural section improvements, drainage repairs, lighting and
signals, striping, signs, and ADA improvements.
2436 — Otmeloi Way Reconstruction
• Construction Years — 2025
o Reconstruct approximately one mile of Otmeloi Way in Kodiak and approximately
530 feet of Mallard Way. Road improvements will include grading, drainage,
paving, and construction of pedestrian facilities. Realignment and lighting as
needed. Upon completion, ownership, and maintenance responsibility for Otmeloi
Way and associated facilities will be transferred to the Kodiak Island Borough.
34144 — Saraent Creek and Russian River Bridaes Plannina Stud
• Construction Years — N/A
o '24-'27 - $1,610,000
o Planning and Environmental Linkage (PEL) Study, hydrologic study, and other
planning activities necessary to replace two bridges on an important state
highway on Kodiak Island and make recommendations for other infrastructure
improvements to mitigate flooding in the area. This project was awarded to the
Kodiak Island Borough in FY22 for $1,288,000.
Page 34 of 41
Job Openings— General Accountant (Finance) and Project Manager (E&F)
Upcoming Work Session Topics —
• April 11th— Use of KIB Land
Upcoming Travel —
• PWSRCAC — April 30th — May 3rd (Assessing Director will sit at Manager's Desk
for the May 2nd Regular Meeting)
• Vacation — May 8-10, 2024 (E&F Director will sit at the Manager's Desk for the
May 9th Work Session)
Community Development
Multi -Jurisdiction Multi -Hazard Mitigation Plan Update — The online public kickoff
meeting is on April 2; information on how to join the meeting can be found at the project
website:,hftps://tinvurl.com/2024kibhm
Parks and Recreation Committee — The Committee met on March 26, 2024. The
committee discussed past projects to determine those that had been completed and
those that still needed to be completed. The goal of this discussion is to establish a list
of projects to include within a community survey that can be used to gauge support for
projects within the community. In addition, the committee reviewed potential grants that
could be applied for based on eligible projects.
Alaska State Transportation Improvement Program (STIP) — The U.S. Department
of Transportation (U.S. DOT) on March 27, 2024, submitted a letter stating that the
Alaska STIP submittal for 2024-2027 was partially approved. The U.S. DOT has
required the State of Alaska to address several questions on projects to determine
eligibility of projects and to address updated conditions of approval. The Rezanof
Highway resurface, and the Chiniak Highway resurface projects are included in those
projects listed that need to address questions before eligibility can be determined by the
U.S. DOT. Twenty-four projects were determined to be ineligible and are required to be
removed from the STIP submittal. Sixty-five projects were listed as those that need
questions answered before U.S. DOT can determine eligibility for funding.
Assessing Department
Appeal Period - March 1 through 29 is appeal period for those Notice of Values.
Assessing. Staff has been busy with seeing taxpayers and helping everyone understand
the process.
BOE- The BOE (KIBC 3.35.050) meets Monday May 6, 2024. Assessing will begin
preparing reports for any properties that file for this (by the Mar. 29, 2024 deadline) on
April 1, 2024
Page 35 of 41
Current Projects -
o Property cleanup for Tyler Conversion
Exemptions - 4 new exemption applications were received by the Jan. 15 deadline for
2024 for either non-profit religious or charitable uses. (KANA Marketplace, KCHC,
Alutiiq Museum and Calvary Baptist Church Bells Flats)
Upcoming Travel —
Director Vacation — May 15-31, 2024
Finance Department
Property Taxes —
• Real Property: One year redemption period starts April 12tH
• Personal Property: Borough staff has started filing small claims documents with
the court for delinquent personal property accounts.
Staffing — We are still advertising for an accountant position.
Engineering and Facilities
HFAB — Hospital Facilities Advisory Board — The next scheduled meeting is April 15,
2024. A PKIMC / KIB staff are scheduling a meeting to continue this discussion.
Old Mental Health Facility — Sampling delayed by environmental firm. These tests will
be required to proceed with decision making as to the disposition of the facility.
PKIMC —
• Elevator Upgrade Project has been withdrawn for the development of additional
required scope per the State of Alaska Elevator Inspector. Staff has notified the
registered bidders.
• Providence Real Estate staff is continuing with the scoping of maintenance and
replacement equipment and systems at the hospital facility.
E/F Staff have been notified that the 25hp motor for Air Handler Unit #1 at the
hospital has failed. Providence is responsible for their cost per the lease.
Solid Waste Contract Committee —The committee members and the staff reviewed
and discussed the additional requested changes as submitted by the contractor.
Suggested language will be altered to identify the acceptable language more clearly.
April 16, 2024, at 1:OOpm in the KIB Conference Room is the next scheduled meeting.
Page 36 of 41
Landfill —
• Denali Commission Funding — The joint application with KANA was turned into
the Denali Commission today. If awarded, KIB will receive $250,000 to be used
towards a new Solid Waste Management Plan.
• Baler Facility Tipping Floor -Wear Floor Area is being reviewed and new
drawings with demolition specification are being produced by PND Engineering
Group. Possible new concrete mix design will be recommended for longevity.
o A temporary patch material has been applied to fill in the worn areas to
avoid impact with the existing reinforcing bars.
• Equipment Grant - Staff has applied for the AML Heavy Equipment, Road
maintenance and Municipal Facilities Grant. Staff applied for a skid steer loader
and two dump trucks.
KFRC-
• Discharge Permit — Permit is in place. Staff has begun sampling, testing, and
documenting required results. Documents have been shared with GSA for review
and to prepare for a meeting to discuss the potential for funding as an R&R
Project.
• Long Technologies technician is scheduled to be on site April 1St through the 51n
This onsite review will define required updates for programming and hardware as
needed.
KIBSD —
• Middle School Elevator Upgrade has been withdrawn to clarify the scope of work
after discussions with the State of Alaska Elevator Inspector. Discussions with
the Building Officials is underway. The RFP will be reissued when clarifications
are completed.
• East Roof Proposal Package — Design Work has been ordered.
• North Star Roof Replacement and Skylight Replacement — The architect is
interacting with the engineering firm to confirm the alternatives for the removal of
or modification of the existing skylight is structurally sound without additional
interior support or alteration. Updates will be provided to the costs once the new
section costs are received.
• Petersen Roof — Regular bi -monthly meetings are continuing. A site meeting
was conducted on 3/20 to verify dimensions and measure a roof hatch for
ordering. Anticipate on site work to begin in late April 2024. Weather dependent.
Leachate Treatment Plant — The contractor and engineering firm are attempting to
rectify the lack of meeting the gallons per minute of the associated new pumps.
Page 37 of 41
Concrete floor repair Has started. Anticipate the first week of April for completion.
General contractor has begun cleaning up the area from the construction.
Long Term Care — R&R discussion will commence when hospital discussion has been
concluded. Lease requires discussion and negotiation.
Borough Building — The project work has restarted after communication with the prime
contractor. Staff will monitor progress and request structured meetings be held regularly
through the project completion. Contractor is working on the punch list items. Asphalt
patching required cannot be completed until summer of 2024.
Sargent Creek Park Equipment — Procurement is scheduled to be voted by the
assembly on April 4, 2024.
Architecture Review Board — No meeting is currently scheduled.
Upcoming Travel —
Director Vacation — April 8-26, 2024
IT Department
Exchange 2019 Upgrade — IT is working on upgrading our Exchange on premise
server to 2019 and migrating it and the Borough mailboxes to a new resource Forest
named kibresource.org.
Rename kib.local to kodiak.us — IT is researching a project to rename the kib.local
Microsoft Windows forest to kodiakak.us — this will align our systems with Microsoft best
practices and provide a solid foundation for subsequent additional infrastructure and
security measures. — currently in the early testing phase.
GIS- Aggregating and simplifying tools for Borough and public use:
i. Working on moving archival data to current GIS website for
backwards compatibility.
ii. Working on the Parcel Fabric (Basically making the parcel lines
more accurate to reality through a long arduous process)
iii. Assisting Community Development with data for their
Comprehensive plan.
iv. Working on Documentation of our GIS Data and what's
critical/how we edit it/why we edit it in this way.
V. Working on Identification of Missing Parcel IDs within our
system.
vi. Continuing with his project to Identify, organize and standardize
our GIS data.
Network Security - Ongoing efforts to improve overall network security.
i. Active directory accounts review
ii. Active Directory reorganization
Page 38 of 41
iii. Group policy review
iv. Network device vulnerability scanning
V. System Patch policy and enforcement
vi. SSH and other access methods checked for security issues
Security Audit Grant – IT is preparing for a security audit of the KIB systems that will
be paid for via a grant via the State of Alaska Statewide Cybersecurity Strategic Plan
(SCSP). This requires that we create an RFP for the security assessment. We are also
working on applying for a second round of funding from the SCSP which is due by the
end of March. This funding if awarded would fund follow up security resources such as
edge and core networking upgrades, and more robust backup and ransomware
protection.
Firewall Assessment — currently the Borough is not using the latest generation
firewall technology (which are application aware) to protect its public facing assets such
as the Borough web site and other infrastructure resources. IT is currently assessing the
costs and feasibility of upgrading them (PFSense) to a Next Generation Firewall
(NGFW)
VPN Assessment — looking at improving the stability and usability of the Client VPN
technology implemented at the Borough. Ideally the VPN technology will be automatic,
and able to be used behind remote unmanaged firewalls.
Win911 Review – IT is also working with Jacobs Engineering and our Engineering &
Facilities Department to review and update if needed our Win911 system.
High Speed Document Scanning – IT is working on deploying a high-speed document
scanner for the Borough. Engineering has hired additional help for their department to
digitize paper records.
Page 39 of 41
AGENDA ITEM #5.a.
• • • • • • • • • • • • r • • • • • r • • • • • • • • • • • • • • • • a • • • • • • • • • • • • • • • • • • • • • • •
• • • • • • • • • • • • • •
Clerk's Report
• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
Nova M. Javier, MMC
�}pEJ..Np�pA
4y
ALAgK
Completed Tasks
✓ APOC FILING
o All 21 public officials
have submitted their
filings on time - by
March 15.
✓ SERVICE AREA BUDGET
PUBLIC HEARINGS
o Per KIBC 4.20.040, the
Clerk's Office is
responsible for
advertising all SA
budget public hearings
at least once a week
for two consecutive
weeks.
✓ KODIAK FISHERIES WORK
GROUP
o Met on March 27 in the
Assembly Chambers.
o It was well attended
with 15 public
members in
attendance.
u Next meeting is
scheduled on k"
Wednesday, AAw-ah 8.
a Co-chairs elected are
John Whiddon and Bo
Whiteside
Ongoing Projects
✓ BOARD OF EQUALIZATION
a Published notices as
required by code.
o Processed 14 appeals.
o Appeal period will close
tomorrow, March 29.
o BOE training is
scheduled on Tuesday,
April 23
o BOE meeting will be held
at 5:30 p.m. on Monday,
May 6
✓ LIQUOR LICENSE -
Renewal for Noodles
✓ PENDING ORDINANCES
ll
UPCOMING
MEETINGS
April 4 Regular Meeting
April 11 Work Session
April 18 Regular Meeting
907.486.9320, njavlerftodlakakus
Records
✓ RECORDS REQUEST
Year To Date - 13
Active -1
✓ RECORDS RETENTION
Completed series -
Clerk's Office, Elections,
and Finance
Ongoing - Assessing
and repeal of Day Care
retention series.
✓ OTHER PROJECTS
Destruction/shredding
of election records
Clean up of contracts in
Laserfiche
"Where there is
no law, but every
man does what is
right In his own
eyes, there is the
least of liberty."
- Henry M. Robert,
Roberts Rules of Order:
Newly Revised
Page 40 of 41
AGENDA ITEM #5.a.
........................................
.... Clerk's Report ..................... + ............. .
LEGISLATIVE AND CLERK'S
OFFICE BUDGET
F f Legislative Budget - FY2024 Total Is at 77%
Clerk's Office Budget - FY2024 Total Is at 68%
o Mayor's Current Travel Budget Is at - 4,262.69
o Mayor's Impending travels need to be discussed by the
Assembly.
May 22-23, AMI. Board of Directors Retreat (-4,463.69)
May 7-11, Wo WIR Conference (-5,779.24)
STAFF TRAINING
o May 20 - 24, International Institute of Municipal
Clerks
Attendees: Clerk, Deputy, and Assistant
o June 16-2:4 Professional Development III
Attendee: Assistant Clerk
o April, Records & information Management
Webinar (Bundling a Retention Schedule)
Attendee: Deputy Clerk
o June 10-13, Professional Development N
Attendee: Clerk and Deputy Clerk
Reporting
Absences
ASSEMBLY LEAVE
Mar 15 -Apr 3, LeDoux
Apr 46, Arndt (CIRCAC)
KIBC 2.25.070
No member of the
Assembly may absent
himself from any
regular or special
meeting of the
assembly except for
good cause. An
assembly member who
is unable to attend a
meeting SHALL ADVISE
THE CLERK OR THE
MAYOR of the
contemplated absence.
ELECTIONS
April 1 - Absentee by mail request
forms will be available.
August 2 - Deadline for placing
ballot propositions and questions
before the voters.
August 20 - Primary Election
October 1 - Local Election
November 5 - General Election
LOCAL ELECTION SEAMOMING UP
Assembly
Scott Smiley - 2024
James Turner - 2024
School Board
Dave Johnson - 2024
Judy Carstens - 20' ".f
Page 41 of 41
Meeting Type:
KODIAK ISLAND BOROUGH
Assembly Work Session
Date: W[ rdh 2 1.4
Please PRINT your name legibly Phone number