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2024-03-06 Joint Work Session with School BoardKodiak Island Borough Assembly And School District Board Joint Work Session Agenda Wednesday, March 6, 2024 School District Conference Room 6:30 p.m. School Board Chairin Joint work sessions are informal meetings of the Borough Assembly and School Board. Although additional items not listed on the joint work session agenda are sometimes discussed when introduced by elected officials, staff, or members of the public. No formal action is taken at joint work sessions and items that require formal action are placed on a regular Borough Assembly and/or School Board meeting agenda. 1. AGENDA March 6, 2024 Joint Work Session This meeting is open to the public and will also be streamed live through TEAMS. Meeting login information is posted on the Kodiak Island Borough School District website, www.kibsd.org, under the Board of Education tab. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-7599. Wednesday, March 6, 2024 Board of Education/ Borough Assembly Joint Work Session 6:30 pm, KIBSD Central Office Conference Room 1. General Meeting Information 1.01 Board Members and Legal Statements 1.02 Alutiiq Land Acknowledgement 1.03 Public Notification of Recording 2. Community Comments 2.01 Community Comments 3. Business Items 3.01 FY25 Budget Presentation and Discussion 3.02 Budget Submission Deadline 3.03 Facilities Maintenance Update 3.04 COK/KIB/KIBSD Facilities Joint Use Agreement 4. Board and Assembly Member Comments 4.01 Board and Assembly Member Comments The only official agenda is the one found online. Projected OW41 Enrollment IStudent for FY25 Due (November), my 1, 20 Preliminary =Y25 Budget )resentation jNov/DecS ite Budgets Presented anuary 4 & March 6: KIB/KIBSD Joint Meetin Formal KIB Funding Request submitted 2600 2500 2400 2300 2200 2100 2000 2011 +Student Count 2587 ADM 2543 ENROLLMENT TREND HISTORY t5tudentCount ADP. Note: FY25 enrollment projection is —66 less students than FY24 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2539 2574 2572 2483 2457 2431 2445 2372 2322 2316 2293 2269 2194 2128 2517 2512 2483 2444 2420 2397 2393 2303 2253 2245 2218 2174 2109 2073 Position Amount CurriculLim and InstructiionSecreta ry 87,332.00 (2 FTE) Early Childhood Teachers moved to Grant 199,632.00 Director of CTE 5 90, 000.00 Assistant Director for Special Ed Services $ 158,507.00 Director of Safety 151,355.00 Assistant CFC S 125,090.00 A€tivitiespositionsnot filled $ 60,434.00 KAP KAA (Reduced Travel from negotiated benefit I i ne } 40,044.40 AK Teach Instructional Support ILarsen Bay} " 12,000.00 KHS PE Teacher � 1.5 FTE} $ 162,335.00 Library: KMSLibrarianSpe€ialist 97,724.00 Rural Schools Secretary from 8 to 6.5 hours per day 5 12,517.00 Finance Accountant_5 $ 56,040.00 1st Grade Teacher 64,610.00 3 rd Grade Teacher 5 77,180.00 4th Grade Teacher $ 98,354.00 KHS ISS Support Teacher 105,373.00 CTE Teacher 5 134,384.00 Speech Language Pathologist $ 121,036.00 1 SS HS " 141,343.00 1 Math HS $ 141,343.00 Position Amount Gifted and Talented .5 40,000.00 English Language Proficiency Teacher (2) 189,807.00 Providence C�Dunselor#1 $ 100,000.00 KHS Cross Cau rrtry Coach 2,940.00 KHS Dance Coach " 2,520.00 KMS Boys Volleyball Coach 2,600.00 10% Cat in Supplies 15-5,935.05 Student Travel cut by 25 102,920.85 Elem ELAP Aidenot fiIled) 15x,825.00 Elem E.LAP Aidenot fiIled) 18,205.00 Elem ELAP Aidenot fiIled) 26,175.00 Community Schools 81,540.00 SpecialServi€es Held Positfor►s/Supplies 610,000.00 Counselor 98,190.00 Pre -K teacher 150,374.00 Music KHS -5 50,10W.00 Music KMS .5 50,000A0 Assistant SI Administrative Assistant 86,445.00 Elem Irnstructional Coach 110,265.00 SecondaryInstructional coach 111,350.00 NOT FUNDED IN FY25 4,15.2,443.90 Added Pasltions In Fw25 HR Manager {11 month] 131,503.00 2 RURAL AIDES 60,000A0 TOTAL ADDED 131,503.00 7OTAL OF CUTS WITH ADDED POSMON 5 3,470,940.90 FY26 Preliminary Revenue FY25 Preliminary Budget - No BSA Increase Presented 211912024 [+1-] FY25 Preliminary Budget -300 BSA Increase Presented on 211912024 [+1-] 300 BSA increase compared to 680 increase FY25 Preliminary Budget -680 BSA Increase and 100'%. Correspondence student funding Presented on 2.26.24 LOCAL REVENUE SOURCES: Annual Appro priationllnKind 12 316 568.00 12 316 558.00 12 316 558.00 In-kind Services Use of Facilities 20 000.00 20 000.00 24 440.00 Academic Athletic Fees a5,000.00 - E;5,000.00 35 000.00 Villa ue Rent fi 000.00 - fi 000.00 6,000.00 Other & Grant Local Revenue E -Rate Reimbursements 2.0 00 000.00 2,000.0 00.00 2000000.00 Sul -total Local Sources 14 377 558.44 - 14,377,553. GG - 14 iii 558.44 STATE SOU RCES: Foundation 24 118 844.95 1 552 154.00 25 67ff 9 5B.95 2 OSS S74.00 27 736 642.95 One Time State Grant mone State 1,lilita ry CDntract 1379.5-82. 0 0 1379,5432. GO 679,5432 00 PFD Raffle 3.000.00 B.000.00 3.000.00 Qu a Ifty Schools $2782.08 82T82.08 240.CC 83422.08 TRS On Behalf 2229805.00 - 2229805.00 2229845.00 PERS On Behalf 271 500.00 271 500.00 271 540.00 Sutwtotal State Sources 27.5-90,474.G3 1,552,164.00 29 142 638.43 2,06E. --- 1 31 248 552.43 FEDERAL SOURCES: Im act Aid-tiilita thrustate 2440 000.00 2,400.0 00.00 2444000.00 Im act Aid-PAilita ry Sec Ed t 19 000.00 19 000.00 19 000.00 Department of Defense 85 000.00 85 000.00 85 000.00 Impact Aid -Direct fi 000.00 6,000.00 6,000.00 Sub -total Federal Sources 2.510 444.44 2,510,000.00 2510000.00 LOCAL -STATE -FEDERAL REVENUE 44478032.03 9552964.00 46030996.03 21165914.00 48095990.03 OTHER SOURCES: Indirect Cost Factor 180 000.00 180 000.00 184 440.00 Use of fund balance 2600 000.00 172 000.00 2,772,0 00.00 1.?z�8.E11.8': 1 123488.17 Sub -total Other Sources 2.780.000.00 172.000.00 2.952,0 00.00 1.648.e11.83' 1 303.488.17 TOTAL REVENUE 4712H,032.03 11724,164.00 48982 198,03 49740-2.17 49399 598,20 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Local Support History Information from KIBSD Annual Audits Year -to - Fiscal Amount Below Percent Year Appropriation In -Kind Local Support Year Max Allowable the Cap of Max Difference 2007 7,775,801 895,459 8,671,260 38,820 Actual 9,663,496 992,235 89.73% 2008 8,482,554 937,858 9,420,412 749,152 Actual 9,624,522 204,110 97.88% 2009 9,270,768 972,850 10,243,618 823,206 Actual 10,243,618 - 100.00% 2010 9,343,500 946,850 10,290,350 46,732 Actual 10,612,781 322,431 96.96% 2011 9,494,388 780,962 10,275,350 (15,000) Actual 11,016,766 741,416 93.2795 2012 9,481,000 769,350 10,250,350 (25,000) Actual 11,098,280 847,930 92.3695 2013 9,348,500 901,850 10,250,350 - Actual 10,388,388 138,038 98.67% 2014 9,795,870 853,850 10,649,720 399,370 Actual 10,945,091 296,371 97.29% 2015 10,090,250 815,350 10,905,600 255,880 Actual 11,955,244 1,049,644 91.22% 2016 10,154,238 751,362 10,905,600 Actual 11,705,821 800,221 93.1695 2017 9,366,500 911,000 10,277,500 (628,100) Actual 11,630,705 1,353,205 88.37% 2018 8,947,500 430,000 9,377,500 (900,000) Actual 11,537,978 2,160,478 81.28% 2019 9,460,244 430,000 9,890,244 512,744 Actual 11,579,181 1,688,937 85.41% 2020 10,025,244 430,000 10,455,244 565,000 Actual 11,345,168 889,924 92.16% 2021 8,950,089 430,000 9,390,089 (1,065,155) Actual 12,226,547 2,836,458 76.80% 2022 10,025,244 430,000 10,455,244 1,065,155 Actual 12,492,896 2,037,652 83.69% 2023 11,405,244 550,000 11,955,244 1,500,000 Actual 12,798,209 842,965 93.41% 2024 11,655,244 550,000 12,205,244 250,000 Adopted 12,835,778 630,534 95.09% 2025 11,766,558 550,000 12,316,558 111,314 Preliminary 13,171,576 855,018 93.51% 14,000,000 �LacalSuppart -MaKAJlowaNE! 12,000,000 10,000,000 8,000,90(1 6,900,00(1 4,006,90(1 2,000,00(1 294I 2008 200 2010 2011 2032 2013 2014 ZU15 2016 2{117 2018 2D14 211211 2021 2022 2023 2M 2925 49 k2atj� UI-15�194 4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00 500,000.00 Si 500,000.00 m ISP Fund Balance Use to balance Budget 2,000,000.00 2,069,419.00 3,562,164.00 00 1,123,488.00 1E FY25 Projections Budget Expense By Object Code B (C-A) D (E -Cy Account Number Description FY25 Preliminary Budget with 166 increase in Health insurance and increase in salaries based off NO BSA 0-00-0 FY25 Preliminary Budget with 1D% increase in Health insurance and increase in salaries based off 3DD BSA split among salaries and wages) FY25 Preliminary Budget with 1D% increase in Health insurance and increase in salaries based off 68D BSA split among salaries and wages) and Increase in Correspondence students 100.000.000.0000.310.0000 CERTIFIED. SALARIES $ 15,947,163.38 $ 461,000.00 $ 16,408,163.38 $ 189,443.27 $ 16,597,606.65 100.000.000.0000.320.0000 CLASSIFIED WAGES $ 7,932,945.10 $ 165,000.00 $ 8,097,945.10 $ 161,958.90 $ 8,259,904.00 100.000.000.0000.330.0000 CLASSIFIED, TEA $ 2,000.00 $ - $ 2,000.00 $ - $ 2,000.00 100.000.000.0000.340.0000 CLASSIFIED, OVERTIME $ 80,000.00 $ - $ 80,000.00 $ - $ 80,000.00 100.000.000.0000.360.0000 EMPLOYEE BENEFITS $ 15,062,934.55 $ 136,000.00 $ 15,198,934.55 $ 66,000.00 $ 15,264,934.55 100.000.000.0000.380.0000 HOUSING ALLOWANCE $ 50,000.00 $ - $ 50,000.00 $ - $ 50,000.00 100.000.000.0000.390.0000 TRANSPORTATION ALLO'.'VANCE $ 53,000.00 $ - $ 53,000.00 $ - $ 53,000.00 Sub -Total Personnel S 39,128,043.03 $ 762.011.00 $ 39,89{?,043.03 411,4D2.11 $ 4D,3D7,445.2D 100.000.000.0000.4'10.0000 PROF'LTFECHNICALSERVICES $ 657,107.00 S - $ 657,107.00 $ 657,107.00 100.000.000.0000.420.0000 STAFFTRAVEL $ 210,449.00 $ - $ 210,449.00 $ 210,449.00 100.000.000.0000.425.0000 STUDENTTRAVEL $ 308,763.00 $ - $ 308,763.00 $ 308,763.00 100.000.000.0000.430.0000 UTILITIESIENERGY $ 4,661,374.00 $ - $ 4,661,374.00 $ 4,661,374.00 100.000.000.0000.440.0000 OTHER PURCHASED SERVICES $ 1,258,483.00 $ - $ 1,258,483.00 $ 1,258,483.00 100.000.000.0000.450.0000 3 U P P LI E.SIM E D INMATERIALS. $ 1,527,160.00 $ - $ 1,527,160.00 $ 1,527,160.00 100.000.000.0000.490.0000 OTHER EXPENSES $ 78,817.00 $ - $ 78,817.00 $ 78,817.00 100.000.000.0000.510.0000 EQUIPMENT $ - $ - $ - $ 100.000.000.0000.550.0000 TRANSFERS TO OTHER FUNDS $ 390,000.00 $ - $ 390,000.00 $ 390.000.00 Sub -total Hon Personnel S 9,D92,153.00 $ - S 9,D92,153.DD 9,D92,153.DD Total Expense $ 48.220,196.03 $ 762,000.00 $ 48,982,196.03 $ 417 402 17 $ 49,399,598.20 Non -Balanced Bud et Projected Revenue $ 47,258,032.03 Difference $ 962,164.00 Balanced Budget $ 48,982,196.03 Balanced Budget $ 49,399,598.20 BUDGET BY FUNCTION 700: Student Activities 600: Operations and $531,681.96 1% Maintenance 500: District Administ $4,286,212.43 9% 400: School Administrati $2,400,505.68 5% ■ 100: Instruction ■ 200: Special Education ■ 300: Support Services ■ 400: School Administration ■ 500: district Administration ■ 600: Operations and Maintenance 0 700: Student Activities 300: Support $6,622,75 13% ]0:1 nstruction 17,077,008.37 35% 200: Special Education $11,338,148.56 23% AOL Thank You Question s .' t� 4 44 &iW� C �J 4 —4, City of Kodiak 710 Mill Bay Road Kodiak Island Borough 710 Mill Bay Road, 404.. r,[,r,.�]W_ E -1-�-�„ 1\ JJ Kodiak Island Borough Kodiak, AK 99615 Kodiak AK 99615 ' School District 722 Mill Bay Road, Kodiak, AK 99165 JOINT AGREEMENT FOR THE USE AND OPERATION OF CITY OF KODIAK, KODIAK ISLAND BOROUGH AND KODIAK ISLAND BOROUGH SCHOOL DISTRICT FACILITIES between CITY of KODIAK, KODIAK ISLAND BOROUGH and KODIAK ISLAND BOROUGH SCHOOL DISTRICT This Agreement entered into this 31" day of July, 2009, by and between the CITY OF KODIAK, hereinafter referred to as the "City," the KODIAK ISLAND BOROUGH, hereinafter referred to as the "Borough," and the KODIAK ISLAND BOROUGH SCHOOL DISTRICT, hereinafter referred to as the "District." PREAMBLE Since the completion of Baranof Park in 1973, the Kodiak Island Borough (Borough), the City of Kodiak (City), and the Kodiak Island Borough School District (District have pooled their resources to meet continuous youth and community demands for developmental and recreational opportunities. The Borough, City and District have cooperated in planning and jointly using their separately owned facilities and grounds for the benefit of students and community members. The Borough/City/District partnership has effectively maximized the use of their respective facilities to meet community and student needs, beyond what each could do alone. In addition to creating more opportunities for their respective constituent groups, sharing facilities has led to greater efficiencies in cost and operations. The Borough, City and District acknowledge the value of their collaboration and seek to extend their working relationship. In order to maximize the use of their facilities for the benefit of the community, the three agencies will continue to provide priority access to each other, continue to equitably share their resources, and continue to give priority to programs that benefit Kodiak youth and the community as a whole. Additionally, the Borough, City and District believe that they can best accomplish their objectives and, at the same time, encourage other community-based recreational activities by forming a cooperative partnership involving the Borough, City, District, and the community. All three agencies support the goal of increasing community access and use of Borough, City and District facilities and grounds. Now, Therefore, in consideration of the foregoing, the parties agree as follows: I. VISION STATEMENT: All public facilities and grounds, owned by the Borough, City and District, shall benefit and be available to Kodiak children, adults, and families to the maximum extent possible. The Borough, City and District have mutual interests in helping young people learn and develop recreation skills and in providing opportunities for people of all ages to participate in recreation activities. It is incumbent upon the Borough, City and District to develop a unified approach to serving the community's recreation needs and to cooperatively maintain Borough, City and District facilities and grounds in order to foster community learning and vitality. II. PURPOSE OF THE AGREEMENT: This Agreement is intended to enhance and not interfere with the primary mission of Borough, City and District governance. In establishing this Agreement the Borough, City and District seek to: City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2009-2012 A. Effectively and efficiently manage the use of Borough, City and District facilities and grounds for the benefit of Kodiak's youth and citizens; B. Encourage joint use of their respective facilities and grounds and give priority usage, after the owning agency's programming and/or on-going community obligations are met, to the requests submitted by the other agency; C. Provide facilities and grounds usable for Borough, City and District programs; D. Establish procedures to encourage cooperative working relationships between Borough, City and District personnel at all levels and to quickly resolve issues; E. Encourage joint and cooperative ventures, including facility maintenance and development. III. TERMS: This Agreement shall be effective for a term of 36 months commencing on July 31, 2009 and ending June 30, 2012. The Agreement may be terminated by any of the three parties with 30 days' written notice. IV. PROGRAM: Borough, City and District program and facility offerings should be complementary and supportive and not competitive in nature. Joint planning, reporting and evaluation are necessary to achieve this end. V. FACILITIES: District facilities subject to this Agreement, include the pool, gyms (high school, middle school, Main Elementary, East Elementary and North Star), locker rooms, and specifically designated classrooms and other areas together with a limited amount of office and storage space. Borough facilities, subject to this Agreement, include the two fields at Woody Way, Dark Lake Field, East Elementary Field and Coon Field. City facilities, subject to this Agreement, include the Baranof Park track, football field, baseball field and ice rink, East Addition Park softball field, Teen Center and other City parks and facilities. VI. ISSUANCE OF FACILITY KEYS: Keys shall be issued, or other means of access provided, for curriculum/program events and activities approved under this Agreement. Issuance of keys to agency personnel for use of another agency's facilities shall be limited to those necessary to implement this Agreement. All agencies agree to not duplicate keys issued by another agency. VII. TIME PERIODS FOR SPECIFIC NEGOTIATED USE: A. Monday - Friday during the period of the regular school year, roughly September through May, 7:30 a.m. - 5:30 p.m.; B. Monday - Friday during the period of the regular school year, roughly September through May, 5:30 p.m. - 7:30 a.m.; C. Weekends, September through May, including extended school closures such as Thanksgiving, Winter Break, and Spring Break.; D. Summer, roughly June through August. VIII. PRIORITY OF USE: Each agency will make its buildings and grounds available for use by the other agencies on a first priority basis after the scheduling requirements for its own programs have been met. A. School District Facilities: Priority of use is relative and reflects the intended primary use of the facilities for educational purposes and the secondary use of community service for recreation, education, and leisure -time activities. In the time period "A." the District shall have the exclusive right to use of District facilities. The District may share the space. In the time period `B.," joint use will be assumed with first priority given to District sponsored activities. In time period "C." and "D." the District and City will assume joint -use with mutual access. In the scheduling of space, the District will recognize the City's needs first and then the needs of other community agencies or groups. The District will not retain the gym or pool for daily practice of District teams beyond 7:30 p.m. B. Borough Facilities: The Borough will regulate use of Borough facilities under the following guidelines: Priority of use is given to Borough needs. In the absence of Borough needs, the City shall have management authority over Borough facilities. City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2009-2012 C. City Facilities: The City will regulate use of City Facilities under the following guidelines: Priority of use is given to District interscholastic athletic practices and competition. In the time period "A.," the School District shall have preferential use of City Facilities. In other time periods the needs of City, District and community programs will be evaluated and access allocated according to the needs of each. IX. SCHEDULING OF ACTIVITIES: Specific requests for use will be made by the one agency to another, and will include the following: person in charge, space desired, approximate number of participants, time, description of the activities involved, plan of supervision and control, and person(s) designated to assist in set-up and take down of equipment needed. Approval rests with the Borough Engineering/Facilities Director, District Maintenance and Operations Director and the City Parks and Recreation Director, or their designee. After the initial approval is granted, each agency must provide the other with at least one week's advance notice prior to commencement of or change in the schedule of the approved activity. Once an agency establishes its schedule, each must give the other at least one week's advance notice before changing their schedule. Use of District facilities by groups outside the realm of the Borough, City or District, at times other than during regular school hours, will be scheduled by the District Community Schools Supervisor after notification and review of affected City and District staff. X. CHANGES IN POLICY, BUDGET OR ORGANIZATION: When the Borough, City or District contemplate a change in policy, budget or organization that could impact the joint -use access of the other, that agency will consult with the other agencies far enough in advance so that the other agencies can analyze the impacts and plan for the change. XI. DENIAL OF FACILITIES: The Borough, City and District reserve the right to deny the use of their facilities to groups and/or individuals when their behavior may either do physical harm to the facilities or other participants, or by their presence, downgrade or offend the moral and ethical standards of the community. The Borough, City and District will designate individuals responsible to effect this denial. Specific rules will be posted in areas of use. Attention to the rules will be accomplished by each activity and as needed throughout the duration of the schedule. XII. CITY OBLIGATION FOR DISTRICT FACILITIES—The City's responsibility is restricted to public use of District facilities for those activities under their sponsorship. This means that the City will: A. Hire, terminate, pay and supervise all City personnel; B. Schedule all City programs and activities; coordinate with the Community Schools Office; C. Provide pool vacuuming, filtration and chemical upkeep; D. Provide for safe storage and handling of all items used daily, especially hazardous chemicals; E. Ensure that all activities will normally conclude by 10:00 p.m. and provide for policing of area used at end of each activity; F. Provide reimbursement to the District for custodial overtime required due to use incurred by the City over and beyond the approved schedule; G. Provide custodial service for activities outside the normal school year, i.e. time period "D."; H. Provide adequate numbers of trained, qualified personnel for supervision of all City recreation activities and ensure that City participants have vacated District facilities prior to supervisor's conclusion of duties. Provide lifeguard personnel with advanced lifesaving certificate or equivalent, and a system of locker room surveillance for the City recreation program; 1. Provide reasonable advanced notification of special supply needs, e.g. pool chemicals; J. The City will inform the District, and the District will inform the City of any equipment or items that are not functioning; K. The City will provide lawn maintenance during the summer months (time period D.) on an as needed basis for East Elementary, Main Elementary, North Star Elementary, Kodiak Middle School, and Kodiak High School. City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2009-2012 XIII. CITY OBLIGATION FOR BOROUGH FACILITIES—The City's responsibility for use of Borough facilities is to manage, maintain and operate said facilities as if they were City facilities. This means that the City will: A. Maintain the playing surfaces of Borough fields to include mowing, dragging, lining and other basic maintenance procedures; B. Do limited maintenance on fences, buildings, bleachers, goal posts, bases and other amenities and support structures; C. Schedule the use of facilities to ensure appropriate maximum use and benefit by the community. XIV. DISTRICT OBLIGATION—The District will: A. Provide heat, light, power, chemical supplies and equipment, and water necessary for both District and City use; B. Handle all major mechanical work and the annual pool overhaul; C. Provide proper and safe storage for the annual inventory of pool chemicals; D. Provide all normal building maintenance and special maintenance to ensure individual health and safety in the gyms and supporting facilities; E. Provide regular custodial services during the regular school year, i.e., Monday through Friday, September through May, when City participants and supervisors vacate facilities by 10:30 p.m. XV. BOROUGH OBLIGATION—The Borough will: A. Provide major and special maintenance to ensure individual health and safety on the fields and supporting facilities; B. Include the City in the planning and design stages of Borough and District facilities, which are or could be subject to this Agreement. XVI. ACCESS TO STORAGE: Wherever possible, each agency shall make available storage space on site for joint -use program equipment and supplies. XVII. FEES: All fees charged for participation in one agency's programs in another agency's facilities belong to the agency sponsoring the program, not to the agency that owns the facility. XVIII. COOPERATIVE CAPITAL DEVELOPMENT FINANCING: The Borough, City and District will cooperatively plan development at appropriate joint -use sites or facilities, exploring whenever possible avenues for blending fund sources and resources to accomplish mutual goals. Where possible, the three agencies will work together to use other public and private financing opportunities to accomplish mutual objectives and to develop facilities with standards sufficient to meet the programming requirements of all three agencies. XIX. INTERAGENCY TRAINING: The Borough, City and District shall conduct annual training and orientation program for key personnel involved in implementing this Agreement including school principals, coaches, teachers, secretaries and custodians. Topics to be covered include the history and purpose of joint use, benefits to students/families and community residents, specific provisions established by this Agreement and key implementation procedures. XX. LIABILITY INSURANCE: The Borough, City and District shall, at all times, maintain and keep in effect liability insurance with limits not less than $1,000,000 per occurrence and/or aggregate combined single limit, personal injury, bodily injury and property damage, naming the each other as an additional insured. The Borough, City and District will provide each other with proof of insurance and give thirty (30) days written notice prior to cancellation of liability. XXI. INDEMNIFICATION: The Borough, City and District shall, to the fullest extent permitted by law, defend, indemnify and hold harmless each other, including each others elected and appointed officials, employees, and volunteers against any and all liabilities, claims, demands, lawsuits, or losses including City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2009-2012 costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with this Agreement. XXII. PROPERTY DAMAGE: The Borough, City and District will reimburse each other for damage to the other's facilities due to negligence or acts of employees or persons using the facilities during times that said facilities are subject to the exclusive use of the Borough, City or District. Nothing herein contained shall be construed to obligate the Borough, City or District to make repairs for damage due to ordinary wear and tear. City of Kodiak City Manta er -Uvlfiq Date/ Attest/City Clerk -I�Jlkf Date City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2009-2012 Kodiak Island Borough k 1d4z000V Borough M /.!f 9, Attest/Boro k fiapt Date �:Oo J�;VNND K. I. B. Sch ct Su intendent 7Dat ,qa G . l * School Board President 8/2 D Date ll - � \_k. L C�—� School Board Clerk - 09 Date of + Q City of Kodiak 'U 710 Mill Bay Road Kodiak, AK 99615 ASKP Contract FY2019-32 O Kodiak Island Borough < <' !J J .;�J,;:,o,,1c, v�:r•,,r 710 Mill Bay Road, Kodiak, AK 99615 Kodiak Island Borough School District 722 Mill Bay Road, Kodiak, AK 99165 JOINT AGREEMENT FOR THE USE AND OPERATION OF CITY OF KODIAK, KODIAK ISLAND BOROUGH AND KODIAK ISLAND BOROUGH SCHOOL DISTRICT FACILITIES Between CITY of KODIAK, KODIAK ISLAND BOROUGH and KODIAK ISLAND BOROUGH SCHOOL DISTRICT This Agreement entered into this 1st day of September 2018, by and between the CITY OF KODIAK, hereinafter referred to as the "City," the KODIAK ISLAND BOROUGH, hereinafter referred to as the "Borough," and the KODIAK ISLAND BOROUGH SCHOOL DISTRICT, hereinafter referred to as the "District." PREAMBLE Since the completion of Baranof Park in 1973, the Kodiak Island Borough (Borough), the City of Kodiak (City), and the Kodiak Island Borough School District (District) have pooled their resources to meet continuous youth and community demands for developmental and recreational opportunities. The Borough, City and District have cooperated in planning and jointly using their separately owned facilities and grounds for the benefit of students, community members and visitors. The Borough/City/District partnership has effectively maximized the use of their respective facilities to meet community and student needs, beyond what each could do alone. In addition to creating more opportunities for their respective constituent groups, sharing facilities has led to greater efficiencies in cost and operations. The Borough, City and District acknowledge the value of their collaboration and seek to extend their working relationship. In order to maximize the use of their facilities for the benefit of the community, the three parties will continue to provide priority access to each other, continue to equitably share their resources, and continue to give priority to programs that benefit Kodiak youth and the community as a whole. Additionally, the Borough, City and District believe that they can best accomplish their objectives and, at the same time, encourage other community-based recreational activities by forming a cooperative partnership involving the Borough, City, District, and the community. All three parties support the goal of increasing community access and use of Borough, City and District facilities and grounds. Now, Therefore, in consideration of the foregoing, the parties agree as follows: VISION STATEMENT: All public facilities and grounds, owned by the Borough, City and District, shall benefit and be available to Kodiak children, adults, and families to the maximum extent possible. The Borough, City and District have mutual interests in helping young people learn and develop recreation skills and in providing opportunities for people of all ages to participate in recreation activities. It is incumbent upon the Borough, City and District to develop a unified approach to serving the community's City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 recreation needs and to cooperatively maintain Borough, City and District facilities and grounds in order to foster community learning and vitality. I. PURPOSE OF THE AGREEMENT: This Agreement is intended to enhance and not interfere with the primary mission of Borough, City and District governance. In establishing this Agreement the Borough, City and District seek to: A. Effectively and efficiently manage the use of Borough, City and District facilities and grounds for the benefit of Kodiak's youth and citizens; B. Encourage joint use of their respective facilities and grounds and give priority usage, after the owning agency's programming and/or on-going community obligations are met, to the requests submitted by the other party C. Provide facilities and grounds usable for Borough, City and District programs; D. Establish procedures to encourage cooperative working relationships between Borough, City and District personnel at all levels and to quickly resolve issues; E. Encourage joint and cooperative ventures, including facility maintenance and development. II. TERMS: This Agreement shall be effective for a term of 36 months. The Agreement commencing on September 1, 2018 and ending August 31, 2021. The agreement may continue as a month to month agreement by written consent by all parties. The agreement may be terminated by any of the three parties with 30 days' written notice. III. PROGRAM: Borough, City and District program and facility offerings should be complementary and supportive and not competitive in nature. Joint planning, reporting and evaluation are necessary to achieve this end. IV. FACILITIES: District facilities subject to this Agreement, include the pool, gyms (high school, middle school, Main Elementary, East Elementary and North Star), locker rooms, and specifically designated classrooms and other areas together with a limited amount of office and storage space. Borough facilities, subject to this Agreement, include the two fields at Woody Way, the Dark Lake Field, East Elementary Field and Coon Field. City facilities, subject to this Agreement, include the Baranof Park track, football field, baseball field and ice rink, East Addition Park softball field, Teen Center and other City parks and recreation facilities. V. ISSUANCE OF FACILITY KEYS: Keys shall be issued, or other means of access provided, for curriculum/program events and activities approved under this Agreement. Issuance of keys to agency personnel for use of another agency's facilities shall be limited to those necessary to implement this Agreement. All agencies agree to not duplicate keys issued by another agency. VI. TIME PERIODS FOR SPECIFIC NEGOTIATED USE: A. Monday - Friday during the period of the regular school year, 7:30 a.m. - 5:30 p.m.; B. Monday - Friday during the period of the regular school year, 5:30 p.m. - 7:30 a.m.; C. Weekends, September through May, including extended school closures such as Thanksgiving, Winter Break, and Spring Break.; D. Summer, June 1" — September I". City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 VII. PRIORITY OF USE: Each agency will make its buildings and grounds available for use by the other agencies on a first priority basis after the scheduling requirements for its own programs have been met. A. School District Facilities: Priority of use is relative and reflects the intended primary use of the facilities for educational purposes and the secondary use of community service for recreation, education, and leisure -time activities. In the time period VI "A." the District shall have the exclusive right to use of District facilities. The District may share the space. In the time period VI "B.," joint use will be assumed with first priority given to District sponsored activities. In time period VI "C." and ''D." the District and City will assume joint -use with mutual access. In the scheduling of space, the District will prioritize- the City's needs first and then the needs of other community agencies or groups. The District will not retain the gym or pool for daily practice of District teams beyond 7:30 p.m. B. Borough Facilities: The Borough will regulate use of Borough facilities under the following guidelines: Priority of use is given to Borough needs. In the absence of Borough needs, the City shall have management authority over Borough facilities. C. City Facilities: The City will regulate use of City Facilities under the following guidelines: Priority of use is given to District interscholastic athletic practices and competition. In the time period VI "A.," the School District shall have preferential use of City Facilities. In other time periods the needs of City, District and community programs will be evaluated and access allocated according to the needs of each. VIII. SCHEDULING OF ACTIVITIES: Specific requests for use will be made party to party, and will include the following: person in charge, space desired, approximate number of participants, time, description of the activities involved, plan of supervision and control, and person(s) designated to assist in set-up and take down of equipment needed. Approval rests with the Borough Engineering/Facilities Director, District Maintenance and Operations Director and the City Parks and Recreation Director, or their designee. After the initial approval is granted, each party must provide the other with at least one week's advance notice, whenever possible, prior to commencement of or change in the schedule of the approved activity. Once a party establishes its schedule, each must give the other at least one week's advance notice before changing their schedule. Use of District facilities by groups outside the realm of the Borough, City or District, at times other than during regular school hours, will be scheduled by the District Community Schools Supervisor after notification and review with affected City and District staff. IX. CHANGES IN POLICY, BUDGET OR ORGANIZATION: When the Borough, City or District contemplates a change in policy, budget or organization that could impact the joint -use access, each party will consult with the other parties, with sufficient notice, so each party can analyze the impacts and plan for the change. X. DENIAL OF FACILITIES: The Borough, City and District reserve the right to deny the use of their facilities to groups and/or individuals. The Borough, City and District will designate individuals responsible to effect this denial. Specific rules will be posted in areas of use. Attention to the rules will be accomplished by each activity and as needed throughout the duration of the schedule. City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 XI. CITY OBLIGATION FOR DISTRICT FACILITIES the City's responsibility is restricted to public use of District facilities for those activities under the City's sponsorship. This means that the City will: A. Supervise all City staff and volunteers. B. Schedule all City programs and activities; coordinate with the Community Schools Office; C. Provide pool vacuuming, filtration and chemical upkeep; D. Provide for safe storage and handling of all items used daily, including hazardous chemicals; E. Ensure that all scheduled activities will conclude by 10:30 p.m. and provide for policing of area used at end of each activity; F. Provide trained, qualified personnel for supervision of all City recreation activities and ensure that City participants have vacated District facilities prior to supervisor's conclusion of duties. Provide lifeguard personnel with lifeguard certificate. G. Provide advanced notification of supply needs, e.g. pool chemicals. H. The City will inform the District, and the District will inform the City of any known equipment or items that are not functioning properly; I. The City will schedule and provide lawn mowing during the summer months as needed for East Elementary, Main Elementary, North Star Elementary, Peterson Elementary, Kodiak Middle School, and Kodiak High School XII. CITY OBLIGATION FOR BOROUGH FACILITIES—The City's responsibility for use of Borough facilities is to manage, maintain and operate said facilities as if they were City facilities. This means that the City will: A. Maintain the playing surfaces of Borough fields to include mowing, dragging, lining and other basic maintenance procedures; B. Do limited maintenance on fences, buildings, bleachers, goal posts, bases and other amenities and support structures; C. Schedule the use of facilities to ensure appropriate maximum use and benefit by the community. XIII. DISTRICT OBLIGATION—the District will: A. Provide heat, light, power, chemical supplies and equipment, and water necessary for both District and City use; B. Pr e all major me poo ov ; C. Provide proper and safe storage area for the inventory of pool chemicals; D. Provide all building maintenance including required maintenance to ensure individual health and safety in the gyms and supporting facilities; E. Provide all custodial services. XIV. BOROUGH OBLIGATION the Borough will: A. Provide necessary maintenance in addition to section XIII A and B to ensure individual health and safety on the fields and supporting facilities; City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 B. Include the City in the planning and design stages of Borough and District facilities, which are or could be subject to this Agreement. XV. ACCESS TO STORAGE: Wherever possible, each agency shall make available storage space on site for joint -use program equipment and supplies. XVI. FEES: All fees charged for participation in one party's programs in another party's facility belong to the party sponsoring program, not to the party that owns the facility. XVII. COOPERATIVE CAPITAL DEVELOPMENT FINANCING: The Borough, City and District will cooperatively plan development at appropriate joint -use sites or facilities, exploring whenever possible avenues for blending fund sources and resources to accomplish mutual goals. Where possible, the three parties will work together to use other public and private financing opportunities to accomplish mutual objectives and to develop facilities with standards sufficient to meet the programming requirements of all three parties. XVIII. INTERAGENCY TRAINING: The Borough, City and District shall conduct annual training and orientation programs for key personnel involved in implementing this Agreement; including school principals, coaches, teachers, secretaries and custodians. Topics to be covered include the history and purpose of this Joint Use Agreement, benefits to students/families and community residents, specific provisions established by this Agreement and key implementation procedures. XIX. LIABILITY INSURANCE: The Borough, City and District shall, at all times, maintain and keep in effect liability insurance with limits not less than $1,000,000 per occurrence and/or aggregate combined single limit, personal injury, bodily injury and property damage, naming each subsequent party as an additional insured. The Borough, City and District will provide upon request, a copy of the required Certificate of Insurance and provide thirty (30) days written notice prior to cancellation of insurance policy. XX. INDEMNIFICATION: The Borough, City and District shall, to the fullest extent permitted by law, defend, indemnify and hold harmless each other, including each others elected and appointed officials, employees, and volunteers against any and all liabilities, claims, demands, lawsuits, or losses including costs and reasonable attorney fees incurred in defense thereof, arising out of or in any way connected or associated with this Agreement. XXI. PROPERTY DAMAGE: The Borough, City and District will reimburse each other for damage to the other's facilities due to negligence or acts of employees or persons using the facilities during times that said facilities are subject to the exclusive use of the Borough, City or District. Nothing herein contained shall be construed to obligate the Borough, City or District to make repairs for damage due to ordinary wear and tear. City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 City of Kodiak Kodiak Is"d Borough City ManagerBoro g anager 7-18_ 7I� Date Date A6 fit V G/ fes_ a4,Attest/City Clerk Attest/Borough Clerk Date . n City of Kodiak, Kodiak Island Borough, and Kodiak Island Borough School District Joint Use Agreement 2018-2021 K. I. B. School District Scl V Superintendent' 14P) / o Date School Board Pr sided 0/ I k3 Date School Board Clerk i6 (8 Date �� City of Kodiak 4..." Kodiak Island Borough �j 710 Mill Bay Road 710 Mill Bay Road,Kodiak Island Borough School District k Kodiak, AK 99615 Kodiak, AK 99615 722 Mill Bay Road, Kodiak, AK 99165 AS JOINT AGREEMENT FOR THE USE AND OPERATION OF CITY OF KODIAK, KODIAK ISLAND BOROUGH AND KODIAK ISLAND BOROUGH SCHOOL DISTRICT FACILITIES Between CITY of KODIAK, KODIAK ISLAND BOROUGH and KODIAK ISLAND BOROUGH SCHOOL DISTRICT This Agreement entered into this 1st day of March 2024, by and between the CITY OF KODIAK, hereinafter referred to as the "City," the KODIAK ISLAND BOROUGH, hereinafter referred to as the "Borough," and the KODIAK ISLAND BOROUGH SCHOOL DISTRICT, hereinafter referred to as the "District." PREAMBLE Since the completion of Baranof Park in 1973, the Kodiak Island Borough (Borough), the City of Kodiak (City), and the Kodiak Island Borough School District (District) have pooled their resources to meet continuous youth and community demands for developmental and recreational opportunities. The Borough, City and District have cooperated in planning and jointly using their separately owned facilities and grounds for the benefit of students, community members and visitors. The Borough/City/District partnership has effectively maximized the use of their respective facilities to meet community and student needs, beyond what each could do alone. In addition to creating more opportunities for their respective constituent groups, sharing facilities has led to greater efficiencies in cost and operations. The Borough, City and District acknowledge the value of their collaboration and seek to extend their working relationship. In order to maximize the use of their facilities for the benefit of the community, the three parties will continue to provide priority access to each other, continue to equitably share their resources, and continue to give priority to programs that benefit Kodiak youth and the community as a whole. Additionally, the Borough, City and District believe that they can best accomplish their objectives and, at the same time, encourage other community-based recreational activities by forming a cooperative partnership involving the Borough, City, District, and the community. All three parties support the goal of increasing community access and use of Borough, City and District facilities and grounds. Now, Therefore, in consideration of the foregoing, the parties agree as follows: VISION STATEMENT: All public facilities and grounds, owned by the Borough, City and District, shall benefit and be available to Kodiak children, adults, and families to the maximum extent possible. The Borough, City and District have mutual interests in helping young people learn and develop recreation skills and in providing opportunities for people of all ages to participate in recreation activities. It is incumbent upon the Borough, City and District to develop a unified approach to serving the community's recreation needs and to cooperatively maintain Borough, City and District facilities and grounds in order to foster community learning and vitality. City of Kodiak, Kodiak Island Borough, and Page 1 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20263 I. PURPOSE OF THE AGREEMENT: This Agreement is intended to enhance and not interfere with the primary mission of Borough, City, and District governance. In establishing this Agreement, the Borough, City and District seek to: A. Effectively and efficiently manage the use of Borough, City, and District facilities and grounds for the benefit of Kodiak's youth and citizens; B. Encourage joint use of their respective facilities and grounds and give priority usage, after the owning agency's programming and/or on-going community obligations are met, to the requests submitted by the other party, C. Provide facilities and grounds usable for Borough, City and District programs; D. Establish procedures to encourage cooperative working relationships between Borough, City, and District personnel at all levels and to quickly resolve issues; E. Encourage joint and cooperative ventures, including facility maintenance and development. II. TERMS: This Agreement shall be effective for a term of 27-36 months. The Agreement commencing on September 1 '^"March 1, 2024 and ending August 312025June 30 2026 -The agreement may continue as a month -to= -month agreement by written consent by all parties. The agreement may be terminated at the end of the fiscal year by any of the three parties with a minimum 90 day 3n�"ps=written notice to all parties. III. PROGRAM: Borough, City, and District program and facility offerings should be complementary and supportive and- issues should be resolved in an equitable process with the overall mission in consideratio . Joint planning, reporting and evaluation are necessary to achieve this end. IV. FACILITIES: District facilities subject to this Agreement, include the community pool, gyms (high school, middle school, Main Elementary, East Elementary and North Star), , locker rooms, and specifically designated classrooms and other areas together with a limited amount of office and storage space. Borough facilities, subject to this Agreement, include the paved bike/walking path from Benny Benson to Abercrombie Park, two fields at Woody Way, the Dark Lake Field, East Elementary Field, and Coon Field. City facilities; subject to this Agreement, include the Baranof Park track, football field, baseball field and ice rink, East Addition Park softball field, Teen Center and other City parks and recreation facilities. V. ISSUANCE OF FACILITY KEYS: Keys shall be issued, or other means of access provided, for curriculum/program events and activities approved under this Agreement. Issuance of keys to agency personnel for use of another agency's facilities shall be limited to those necessary to implement this Agreement. All agencies agree to not duplicate keys issued by another agency. VI. TIME PERIODS FOR SPECIFIC NEGOTIATED USE: A. Monday - Friday during the period of the regular school year, 7:30 a.m. - 5:30 p.m.; B. Monday - Friday during the period of the regular school year, 5:30 p.m. - 7:30 a.m.; C. Weekends, September through May, including extended school closures such as Thanksgiving, Winter Break, and Spring Break.; D. Summer, June I" — September Is'. City of Kodiak, Kodiak Island Borough, and Page 2 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20263 VII. PRIORITY OF USE: Each agency will make its buildings and grounds available for use by the other agencies on a first priority basis after the scheduling requirements for its own programs have been met. A. School District Facilities: Priority of use is relative and reflects the intended primary use of the facilities for educational purposes and the secondary use of community service for recreation, education, and leisure -time activities. In the time period VI "A." the District shall have the exclusive right to use of District facilities. The District may share the space. In the time period VI `B.," joint use will be assumed with first priority given to District sponsored activities. In time period VI "C." and "D." the District and City will assume joint -use with mutual access. In the scheduling of space, the District will prioritize- the City's needs first and then the needs of other community agencies or groups. The District will not retain the gym or pool for daily practice of District teams beyond 7:30 p.m. B. Borough Facilities: The Borough will regulate use of Borough facilities under the following guidelines: Priority of use is given to Borough needs. In the absence of Borough needs, the City shall have management authority over Borough facilities. C. City Facilities: The City will regulate use of City Facilities under the following guidelines: Priority of use is given to District interscholastic athletic practices and competition. In the time period VI "A.," the School District shall have preferential use of City Facilities. In other time periods the needs of City, District and community programs will be evaluated and access allocated according to the needs of each. VIII. SCHEDULING OF ACTIVITIES: Specific requests for use will be made party to party, and will include the following: person in charge, space desired, approximate number of participants, time, description of the activities involved, plan of supervision and control, and person(s) designated to assist in set-up and take down of equipment needed. Approval rests with the Borough Engineering/Facilities Director, District Maintenance and Operations Director, and the City Parks and Recreation Director, or their designee. After the initial approval is granted, each party must provide the other with at least one week's advance notice, whenever possible, prior to commencement of or change in the schedule of the approved activity. Once a party establishes its schedule, each must give the other at least one week's advance notice before changing their schedule. Use of District facilities by groups outside the realm of the Borough, City, or District, at times other than during regular school hours, will be scheduled by the District Community Schools Supervisor after notification and review with affected City. Borough, and District staff. IX. CHANGES IN POLICY, BUDGET, OR ORGANIZATION: When the Borough, City, or District contemplates a change in policy, budget, or organization that could impact the joint -use access, each parry will consult with the other parties, with sufficient notice, so each party can analyze the impacts and plan for the change. X. DENIAL OF FACILITIES: The Borough, City, and District reserve the right to deny the use of their facilities for cause to groups and/or individuals. The Borough, City, and District will designate individuals responsible to enact effee, this denial. Specific rules will be posted in areas of use. Attention to the rules will be accomplished by each activity and as needed throughout the duration of the schedule. XI. CITY OBLIGATION FOR DISTRICT FACILITIES: —the City's responsibility is restricted to public use of District facilities for those activities under the City's sponsorship. This means that the City will: City of Kodiak, Kodiak Island Borough, and Page 3 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20263 A. Supervise all City staff and volunteers. B. Schedule all City programs and activities; coordinate with the Community Schools Office; C. Provide pool vacuuming, filtration, and chemical upkeep; C— D. Provide for safe storage and handling of all items used daily, including hazardous chemicals; E. Ensure that all scheduled activities will conclude by 10:30 p.m. and provide for policing of area used at end of each activity; F. Provide trained, qualified personnel for supervision of all City recreation activities and ensure that City participants have vacated District facilities prior to supervisor's conclusion of duties. Provide lifeguard personnel with lifeguard certificate. G. Provide advanced notification of supply needs, e.g. pool chemicals. H. The City will inform the District, and the District will inform the City of any known equipment or items that are not functioning properly; I. The City will schedule and provide lawn mowing during the summer months as needed for East Elementary, Main Elementary, North Star Elementary, Peterson Elementary, Kodiak Middle School, and Kodiak High School XII. CITY OBLIGATION FOR BOROUGH FACILITIES—The City's responsibility for use of Borough facilities is to manage, maintain, and operate said facilities as if they were City facilities. This means that the City will: A. Maintain the playing surfaces of Borough fields to include mowing, dragging, lining and other basic maintenance procedures; B. Do limited maintenance on fences, buildings, bleachers, goal posts, bases and other amenities and support structures; C. Schedule the use of facilities to ensure appropriate maximum use and benefit by the community. XIII. DISTRICT OBLIGATION—the District will: A. Provide heat, light, power, chemical supplies and equipment, and water necessary for both District and City use; B. Provide all fAaf@F minor mechanical workjaG1Hdiffg aFAM94 P081 8V0Fh&H1 Formatted: Strikethrough C. Provide proper and safe storage area for the inventory of pool chemicals; Formatted: Strikethrough D. Provide all building maintenance including required maintenance to ensure individual health and safety in the gyms and supporting facilities; E. Provide all custodial services. XIV. BOROUGH OBLIGATION—the Borough will: A. Provide necessary maintenance in addition to section XIII A and B to ensure individual health and safety on the fields and supporting facilities; B. Include the City in the planning and design stages of Borough and District facilities, which are or could be subject to this Agreement. City of Kodiak, Kodiak Island Borough, and Page 4 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20263 XV. ACCESS TO STORAGE: Wherever possible, each agency shall make available storage space on site for joint -use program equipment and supplies. XVI. FEES: All fees charged for participation in one party's programs in another party's facility belong to the party sponsoring program, not to the party that owns the facility, XVII. COOPERATIVE CAPITAL DEVELOPMENT FINANCING: The Borough, City and District will cooperatively plan development at appropriate joint -use sites or facilities, exploring whenever possible avenues for blending fund sources and resources to accomplish mutual goals. Where possible, the three parties will work together to use other public and private financing opportunities to accomplish mutual objectives and to develop facilities with standards sufficient to meet the programming requirements of all three parties. XVIII. INTERAGENCY TRAINING: The Borough, City and District shall conduct oneoine at+tta-training and orientation programs for key personnel involved in implementing this Agreement; including school principals, coaches, teachers, secretaries, maintenance technicians, and custodians. Topics to be covered include the history and purpose of this Joint Use Agreement, benefits to students/families and community residents, specific provisions established by this Agreement and key implementation procedures. XIX. LIABILITY INSURANCE: The Borough, City, and District shall, at all times, maintain and keep in effect liability insurance with limits not less than $1,000,000 per occurrence and/or aggregate combined single limit, personal injury, bodily injury and property damage, naming each subsequent party as an additional insured. The Borough, City and District will provide upon request, a copy of the required Certificate of Insurance and provide thirty (30) days written notice prior to cancellation of insurance policy. XX. INDEMNIFICATION: The Borough, City, and District shall, to the fullest extent permitted by law, defend, indemnify and hold harmless each other, including each other's elected and appointed officials, employees, and volunteers against any and all liabilities, claims, demands, lawsuits, or losses including costs and reasonable attorney fees incurred in defense thereof, arising out of or in any way connected or associated with this Agreement. XXI. PROPERTY DAMAGE: The Borough, City, and District will reimburse each other for damage to the other's facilities due to negligence or acts of employees or persons involved with sponsored activities hosted in using the -facilities during times that said facilities are subject to the exclusive use of the Borough, City or District. Nothing herein contained shall be construed to obligate the Borough, City or District to make repairs for damage due to ordinary wear and tear. City of Kodiak, Kodiak Island Borough, and Page 5 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20265 City of Kodiak City Manager Date Attest/City Clerk Date Kodiak Island Borough Borough Manager Date Attest/Borough Clerk Date K. I. B. School District School Superintendent Date School Board President Date School Board Clerk Date City of Kodiak, Kodiak Island Borough, and Page 6 of 6 Kodiak Island Borough School District Joint Use Agreement 20242-20263 Kodiak Island Borough School District BOARD OF EDUCATION/ASSEMBLY Joint Work Session March 6, 2024 6:30 p.m. District Services Conference Room F140 All attendees: Please PRINT your name so that we may spell it correctly in the minutes. 1 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.