2024-01-22 Regular MeetingKODIAK ISLAND BOROUGH
Architectural and Engineering Review Board
January 22, 2024
Held in the Borough Conference Room of the Kodiak Island Borough Building.
CALL TO ORDER
Jerrol Friend called the regular meeting to order at 3:00 p.m. Board Members present were Jerrol
Friend, Jascha Zbitnoff, Jon Melin, Ty Swanson, Codi, Allen and Doug Mathers. Dan Rohrer was
absent. A quorum was established. Also present were Kodiak Island Borough Manager Aimee
Williams, Kodiak Island Borough Engineering & Facilities Director David Conrad, Kodiak Island
Borough Solid Waste Manger Jena Hassinger, Providence Kodiak Island Medical Center Victor
Weaver, Kodiak Island Borough School District Darin Hargraves and Cyndi Mika, Kodiak Island
Borough Mayor Scott Arndt, and CRW Engineering Group Ryan Moyers.
APPROVAL OF AGENDA
MELIN MOVED to approve the agenda as written. FRIEND seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
ZBITNOFF MOVED to approve the minutes from November 28, 2022. SWANSON
seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
NEW BUSINESS
a. Election of Officers
Open the floor for nominations for Chair and Vice Chair.
Jon Melin nominated Jascha Zbitnoff for Chairman.
Doug Mathers nominated Jon Melin for Vice -Chairman
VOICE VOTE ON BOTH NOMINATIONS CARRIED UNANIMOUSLY.
b. Kodiak Fisheries Research Center (KFRC) Decontamination System
David Conrad introduced the project and reviewed the scope with the Board. Ryan Moyers
of CRW Engineers provided additional information. Board discussion ensued.
Changes Noted:
• Not full wall painting, just patching.
• Add fire wall penetrations and how to address them.
• Add flow meter for influent and effluent.
• Verify pumps are being replaced.
• Add UL List of Equipment.
Kodiak Island Borough Architectural and Engineering Review Board Minutes
January 22, 2024 Page 1 of 3
FRIEND MOVED to approve the specifications and drawings with changes noted.
MELIN seconded.
ROLL -CALL VOTE ON MOTION CARRIED UNANIMOUSLY
C. Elevator Upgrades at Providence Kodiak Island Medical Center (PKIMC)
d. Elevator Upgrade at Kodiak Island Borough Middle School (KIBSD Middle
School)
David Conrad introduced the project and scope for both PKIMC and KIBSD Middle
school with the Board. Victor Weaver presented the specific issues they are having with
the PKIMC Elevators. Darin Hargraves and Cyndi Mika presented the issues they are
having with the KIBSD Middle School elevators. Board discussion ensued. Ryan
Sharratt discussed the need for a Service Contract for all elevators owned by the
Borough.
Changes Noted:
• Add critical parts list.
• Verify working hours
• Verify liquidated damages for overtime hours.
• Add extended warranty for post retro -fit.
FRIEND MOVED to approve the specifications with changes noted. MELIN seconded.
ROLL -CALL VOTE ON MOTION CARRIED UNANIMOUSLY
e. Sterilizers and Associated Building Components Providence Kodiak
David Conrad reviewed the history of R&R fund for PKIMC, the overall issues with scope
creep, and the discussions had at the Health Facilities Advisory Board (HFAB). Victor
Weaver discussed the St. Elias sterilizer that is currently being installed to help the
hospital continue to function while this is being planned and the issues they are facing.
Board discussion ensued.
FRIEND MOVED to approve the 35% drawings and work on 65% next. MELIN
seconded.
ROLL -CALL VOTE ON MOTION CARRIED UNANIMOUSLY
f. Kodiak Island Borough - Staff Discussion Items
David Conrad reviewed building permit and plan review process (for ARB). Dave read
the Architectural Review Board Code out loud. The Board discussed what items should
be qualified for review and how they want information to flow between the Board and
Staff.
Kodiak Island Borough Architectural and Engineering Review Board Minutes
January 22, 2024 Page 2 of 3
BOARD MEMBERS' COMMENTS
David Conrad — Thank you all, it has been a while since we last met. The next project
Iyou will see is North Star Roof Replacement.
Ty Swanson — None.
Jerrol Friend — 3-5pm in the winter works. Think about summer schedule or having a
hiatus.
Ryan Sharratt — Thank you for allowing me to represent you. Feel free to share opinions
with me on how I am doing.
Doug Mathers — Thank you.
Codi Allen — None.
Jon Melin — I want to make sure that we understand our role as a board.
ADJOURNMENT
FRIEND MOVED to adjourn at 4:59pm. MELIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
ff SUBMITTED BY: APPROVED BY:
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Pat cra Valerio, Jas ha Zbit off,
Engineering and Facilities Department Archr ural Review Board Chairman
Date: Z/ 13 I zQZ(% Date: �)- 13 I)- Li
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Kodiak Island Borough Architectural and Engineering Review Board Minutes
January 22, 2024 Page 3 of 3