2023-12-21 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Assembly Chambers
Thursday, December 21, 2023, 6:30 p.m.
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube
Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting
packets are published.
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people,
and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize
the Alutiiq culture that enriches our community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
6. *APPROVAL OF MINUTES
A. Special Meeting Minutes of November 9, 2023 and Regular 4 - 9
Meeting Minutes of November 16, 2023
Minutes Binder
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
11. BOROUGH MANAGER'S REPORT
A. Borough Manager's Report 10-36
20231221 Borough Manager's Report
Page 0 of 91
12. MESSAGES FROM THE BOROUGH MAYOR
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14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2020-08C Amending Contract No. 37-44
FY2020-08 Agreement For Lobbying Services Between
The Kodiak Island Borough And Hickey And Associates
Agenda Item Report - Pdf
14.13. RESOLUTIONS
1. Resolution No. FY2023-20A Amending Resolution No. 45-46
FY2023-20 To Extend The Sunset Date Of The Health
Facilities Advisory Board (HFAB) To June 30, 2025
Agenda Item Report - Pdf
2. Resolution No. FY2024-13 Adopting An Alternative 47-70
Allocation Method For The FY24 Shared Fisheries
Business Tax Program And Certifying That This Allocation
Method Fairly Represents The Distribution Of Significant
Effects Of Fisheries Business Activity In FMA 13: Kodiak
Area
Agenda Item Report - Pdf
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2024-04 An Ordinance Of The Assembly 71 -75
Of The Kodiak Island Borough Amending Title 2
Administration And Personnel, Chapter 2.30 Rules Of The
Assembly, Section 2.30.080 Order Of Speaking
Agenda Item Report - Pdf
2. Ordinance No. FY2024-11 Amending Title 2 Administration 76-78
And Personnel, Chapter 100 Boards, Committees, And
Commissions Section 2.100.040 Qualifications To Allow
Residents To Serve On Various Boards, Committees, And
Commissions
Agenda Item Report - Pdf
14.D. OTHER ITEMS
15. CITIZENS' COMMENTS
16. ASSEMBLY MEMBERS' COMMENTS
Page 1 of 91
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS
A. Womens Bay Service Area Board Minutes of November 7, 2023 79
WBSAB Minutes
B. Health Facilities Advisory Board Meeting Minutes of September 80-83
18 and October 30, 2023
Minutes Binder
C. Kodiak Island Borough School District Board Of Education 84
Special Meeting Summaries Of October 30, 2023, And November
6, 2023
BOE Meeting Summaries
19. REPORTS
A FY2024 December Records Destruction Report 85-91
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube Channel. Meeting
packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public
comments, please call (907) 486-3231 or (855) 492-9202.
Page 2 of 91
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
November 9, 2023
A special meeting of the Kodiak Island Borough Assembly was held on November 9, 2023, in the
Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough
Manager Aimee Williams, Assessor Seema Garoutte, CDD Director Chris French, and Borough
Clerk Nova M. Javier.
ROLL CALL
Present were Mayor Scott Arndt, Assembly Member Steve Ames, Jared Griffin, Larry LeDoux,
Ryan Sharratt, Scott Smiley, James Turner, and Bo Whiteside.
CITIZENS COMMENTS — None.
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
A. EXECUTIVE SESSION - Discussion Of Litigation Strategy Regarding Kodiak Area
Native Association v. Kodiak Island Borough, Case No. 3 KO-21-57CI
SMILEY moved to convene into executive session to discuss litigation strategy
regarding Kodiak Area Native Association v. Kodiak Island Borough, Case No. 3 KO-
21-57CI Under The Authority Of KIBC. 2.30.030 (F)(1)(A) To Which The Borough Is A
Party And To Provide Direction Regarding That Litigation.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Ames, Griffin, LeDoux,
Smiley, Whiteside (AYES); Sharratt and Turner (NOES).
SMILEY moved to invite the Mayor, Assembly, Manager, and Clerk into Executive
Session. The Borough Attorney and Assessor, Seema Garoutte were invited in at a later
time.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
After the vote, Mayor Arndt recessed the special meeting and convened the executive
session at 8:10 p.m.
Upon returning from the executive session, Mayor Arndt reconvened the special
meeting at 9:18 p.m.
SMILEY moved to authorize the Borough Manager to direct the Borough Attorney to
proceed with the steps necessary to enter into mediation with KANA regarding the
issues that the Borough is facing.
ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Griffin, LeDoux, Smiley,
Turner, Whiteside, and AMES (AYES); Sharratt (NO).
ADJOURNMENT
LEDOUX moved to adjourn the meeting at 9:20 p.m.
Kodiak Island Borough
November 9, 2023
Assembly Special Meeting Minutes
Page 1 of 2
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 4 of 90
AGENDA ITEM #6.A.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
Scott Arndt, Borough Mayor
Kodiak Island Borough
November 9, 2023
ATTEST:
Nova M. Javier, Borough Clerk
Assembly Special Meeting Minutes
Page 2 of 2
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 5 of 90
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
November 16, 2023
A regular meeting of the Kodiak Island Borough Assembly was held on November 16, 2023, in
the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were
Borough Manager Aimee Williams, Community Development Director Chris French, E&F
Director Dave Conrad, Deputy Borough Clerk Lina Cruz, and Assistant Clerk Irene Arellano.
INVOCATION
The invocation was given by Major David Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Arndt led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
Present were Mayor Scott Arndt, Assembly Member Steve Ames, Ryan Sharratt, Scott
Smiley, James Turner, and Bo Whiteside.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
SMILEY moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
A. Regular Meeting Minutes of November 2, 2023
7. CITIZENS' COMMENTS
Dave Conrad, Engineering and Facilities Director spoke under citizen's comments.
8. AWARDS AND PRESENTATIONS — None.
9. COMMITTEE REPORTS
Borough Manager Williams reported on the recent Southwest Alaska Municipal
Conference (SWAMC) meeting and announced that Assembly Member Griffin will be
the new Kodiak Island Borough representative. He will be attending the SWAMC Board
of Directors Retreat in Anchorage after the Alaska Municipal League Annual
Conference.
Kodiak Island Borough
November 16, 2023
Assembly Regular Meeting Minutes
Page 1 of 4
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 6 of 90
AGENDA ITEM #6.A.
10. PUBLIC HEARING
A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Island
Borough Amending Kodiak Island Borough Title 15 Buildings And Construction,
Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For
Addressing Newly Created Lots
SMILEY to adopt Ordinance No. FY2024-08.
Mayor Arndt opened the public hearing. Hearing and seeing none, Mayor Arndt
closed the public hearing and reconvened the regular meeting.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ames,
Sharratt, Smiley, Turner, and Whiteside.
11. BOROUGH MANAGER'S REPORT
Borough Manager Williams provided a manager's report, and it was included in the
meeting packet.
12. MESSAGES FROM THE BOROUGH MAYOR
Mayor Arndt wished everybody a wonderful Thanksgiving holiday.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS — None.
14.B. RESOLUTIONS — None.
14.C. ORDINANCES FOR INTRODUCTION — None.
14.D. OTHER ITEMS
1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For
The Approval From 35% Design Status To 65% Design Of Air Handling Unit Fan
Wall At A Cost Of $38,000
SMILEY moved to authorize the Borough Manager to reimburse Providence
Kodiak Island Medical Center for the authorization for design services from 35%
to 65% for the Air Handling Unit Fan Wall in the amount of $38,000.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Sharratt,
Smiley, Turner, Whiteside, and Ames.
Kodiak Island Borough
November 16, 2023
Assembly Regular Meeting Minutes
Page 2 of 4
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 7 of 90
AGENDA ITEM #6.A.
2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For
Payment For The Design Of Automatic Transfer Switches To 35% At A Cost Of
$45,033
SMILEY moved to authorize the Borough Manager to reimburse Providence
Kodiak Island Medical Center for the purchase of the design services for the
Automatic Transfer Switches (ATS) in the amount of $45,033.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Turner, Whiteside, Ames, and Sharratt.
3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For
Payment For The Design Of Chiller Replacement To 65% At A Cost Of $187,824
SMILEY moved to authorize the Borough Manager to reimburse Providence
Kodiak Island Medical Center for the purchase of the design services for the
Chiller Replacement in the amount of $187,824.
ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO ONE: Turner,
Whiteside, Ames, and Smiley (AYES); Sharratt (NO).
4. Approval Of The Parks and Recreation Committee By -Laws
SMILEY moved to approve the Parks and Recreation Committee by-laws as
presented.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Whiteside,
Ames, Sharratt, Smiley, and Turner.
5. Approval Of The Amendments To The Solid Waste Advisory Board's By -Laws
SMILEY moved to approve the amendments to the Solid Waste Advisory
Board's By -Laws as presented.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ames,
Sharratt, Smiley, Turner, and Whiteside.
15. CITIZENS' COMMENTS
None.
16. ASSEMBLY MEMBERS' COMMENTS
• Assembly Member Turner wished Borough Clerk Nova M. Javier a happy
birthday.
• Assembly Member Ames had no comment.
• Assembly Member Whiteside congratulated the Finance Department on their
Award for Outstanding Achievement in Popular Annual Financial Reporting from
the Government Finance Officers Association. He also congratulated the Landfill
Crew and support staff on their very high rating achievement during the
Kodiak Island Borough Assembly Regular Meeting Minutes
November 16, 2023 Page 3 of 4
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 8 of 90
AGENDA ITEM #6.A.
inspection from the Alaska Department of Conservation and thanked them for
their hard work.
• Assembly Member Smiley echoed Assembly Member Whiteside's remarks for
both the Finance Department and the Engineering and Facilities Department for
their success.
• Assembly Member Sharratt expressed his appreciation to the United States
Coast Guard for their services and gave his gratitude specifically to team Sitka
during the search and rescue recent events on Red Island, Juneau, Alaska. He
gave a shout out to the Wounded Warriors who were here in town. He mentioned
he would like to see progress in the Borough professional project management
office including inspections of facilities and movement in the rural and remote
representatives' position. Lastly, he mentioned he would like to see the rural
communities take a proactive approach in their own development and strategies,
especially Chiniak.
17. ADJOURNMENT
SMILEY moved to adjourn the meeting at 7:03 pm.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
Scott Arndt, Borough Mayor
Kodiak Island Borough
November 16, 2023
ATTEST:
Nova M. Javier, Borough Clerk
Assembly Regular Meeting Minutes
Page 4 of 4
Special Meeting Minutes of November 9, 2023 and Regular Meeting Minutes ... Page 9 of 90
AGENDA ITEM #11.A.
Kodiak Island Borough
OFFICE of the MANAGER
TO: Kodiak Island Borough Assembly
,Y06]kT,I_ i�fT� lViII11wir
RE: Managers Report, December 21, 2023
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
Manager's Department
Trident Seafoods — Mayor Arndt, Seb O'Kelly, and I met with Stephanie Mooreland
and Shannon Carroll of Trident yesterday to get a community briefing from the
company. They shared with us some of their goals for Alaska and how they are dealing
with the transition across Alaska. We are scheduled to meet with them again in mid-
January.
NOAA - With the announcement of this sale, there has been a spotlight on NOAA's
Federal Fisheries Finance Loan Program (FFP).
Earlier today, the law firm of Robertson, Monagle & Eastaugh discussed the details of
the program with staff at NOAA's Financial Services Division in Silver Spring, MD.
Here are some highlights of that conversation.
• The FFP currently has $36M of unobligated loan authority available from
FY2023. The federal government is operating under a Continuing Resolution
("CR") into early 2024. We expect but are not 100% certain the FFP will soon be
provided with a full $100M of loan authority for FY2024, which runs through
September 30, 2024
• If $100M is not sufficient loan authority to meet the national interest, that amount
can be increased by Congress
• Local governments can apply for FFP loans, as well as seafood companies if
they are at least 75% U.S. owned
Borough Manager's Report Page 10 of 90
AGENDA ITEM #11.A.
• FFP loans can cover up to 80% of the purchase price
• Loan maturities are a maximum of 25 years
• Loan rates are 2% interest over the U.S. Treasury's cost of funds
• There are no maximum or minimum loan amounts
• FFP loans to purchase existing seafood processing plants are the same as
purchasing a used fishing vessel, all applicants are screened for collateral,
guarantees, and ability to service the debt, among other program requirements
• The FFP Branch Chief for NOAA's Financial Services Division for the
Northwest/Alaska is Mr. Scott Houghtaling. He can be reached at 206.526.6122
and Scott. Houghtaling()_noaa.gov
• There is a flyer for the program included.
Staffing Update — The Finance Department has had two successful interviews for open
positions. The candidate for the Accounts Payable technician was offered the position
and accepted. There was also an applicant for the open Appraiser Tech job in
Assessing. We will be scheduling an interview in the beginning of January for that
position.
Department of Education & Early Development — Please find a memo from DEED
Commissioner Deena Bishop to the Finance Committee Co -Chairs that offers insight
into school operating funds, special revenue funds, capital project funds, and other
government funds.
City of Kodiak Lease — Still waiting on the City Manager to sign the lease. I have
reviewed the lease, updated the increased square footage request, and new monthly
payment amount.
Parking Lots — We have requested help from community members to address the
airport parking lot and the Anton Larsen Boat Launch parking lot. We will be reaching
out to the responsible agencies to pass on the concerns.
Holiday Cheer — Tomorrow at 3:30PM is the staffs holiday celebration. Please stop by
if you are available to do so. There is a gingerbread house contest, a Christmas cookie
contest, and a small potluck scheduled.
Engineering and Facilities
Tree Blow Down —
• Multiple trees were damaged and blown over on both Borough land, road right of
way and private property. One structure was reported as damaged. KIB
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AGENDA ITEM #11.A.
insurance is not a factor as the damage was determined to be an "Act of God"
KIB is in the process of having the affected trees removed from resident's
property.
Solid Waste Advisory Board —
• SWAB and Staff are collaborating with Boy Scout Troop 626 for the collection of
natural Christmas trees. January 6, 2024, the scouts will come to your location
and pick up your bare tree. Please call or contact the scouts via Facebook
(Kodiak Troop 626) to arrange pick up. The trees will be taken to the landfill and
ground for landfill cover.
• Meeting held December 20, 2023. Discussions specific to the board involvement
in contracts associated with Solid Waste Disposal were held. Specific events and
outreach projects are being planned for next calendar year.
Solid Waste Contract Committee —Next meeting is scheduled for Tuesday, January
9th at 1:00pm in the Borough Conference Room.
XTIT IE
• New Excavator is scheduled to ship on December 13 sailing with Sampson Tug
and Barge. Brechan Construction has been hired to transport the machine to the
landfill. Brechan rental excavator will be utilized until factory training can be
arranged. Staff is in discussions with the vendor.
• Staff has been contacted by the Denali Commission to proceed into the second -
round consideration for funding associated with funding request for landfill
planning. Awaiting discussions with KANA regarding the disposition of joint
application.
KFRC-
Discharge Permit —Permit has been accepted and begins January 2024.
Discussion specific to the funding of the project and the costs associated with the
facility operation is scheduled for the December 28th Work Session.
Awaiting discussion with Long Technologies regarding upgrade and review of
system coverage and possible additional monitoring. This meeting is being
delayed minimizing cost and perform work and analysis on several facilities.
Consideration to develop and add elevator refurbishing has been delayed due to
enterprise fund budgetary constraints and prioritization of required work.
KIBSD —
• East Roof Proposal Package — Work has been ordered.
• North Star Roof Replacement and Skylight Replacement — Architect is focused
on this roof and skylight replacement. Anticipate preliminary design and cost
estimate in January.
• Karluk and Larsen Bay — Replacement parts are on order for planning of a final
repair trip to these two facilities. KIB has been informed that the KIBSD will not
be going to Karluk. KIB will plan to travel and facilitate repairs after the holidays.
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AGENDA ITEM #11.A.
• Petersen Roof — Regular bi -monthly meetings are being held. Submittal process
has started. Upon submittal approval contractor will begin ordering materials.
Meeting with KIBSD to discuss possible lay down areas. Anticipate on site work
to begin in Spring of 2024. Weather dependent.
Leachate Treatment Plant — Leachate Treatment Plant process equipment is
functional. Alterations to the piping are required and are being discussed to adapt for
maximum design flows to be achieved. Design and construction teams are collaborating
to diagnose not providing the 200 gallons per minute that the specification required. KIB
staff is asking for consideration due to not meeting the designed specifications.
Discussions are ongoing. Due to performance issues a request for an end date
extension will be made for a date in the future.
Health and Facilities Advisory Board — Met on December 11, 2023. Discussions
regarding reimbursement for design was held. Status update on the various funded
design stages was given. Architectural Review Board members will be sent email
specific to the sterilization and associated component design at the 65% design level for
informational purposes. Next meeting is scheduled for January 8, 2024, at 3:OOpm in
the KIB Conference Room.
Long Term Care — Spill costs and lease are to be discussed soon. Furnace upgraded
and repairs are completed, and the heating is functioning and stabilized.
Borough Building — Concrete has been poured. Contractor has heated the tented
concrete for ten days to 50 F. KEA has energized the new transformer and power is
provided to the electric boiler. Proctor Sales will be scheduled for a site visit and boiler
startup. Generator work will continue. No projected completion date has been provided
to the KIB. Asphalt patching required cannot be completed until summer of 2024.
Finance Department
Property Taxes — Delinquent Notices are in the mail to those taxpayers who have not
paid their taxes. Staff will start preparing the real property foreclosure documents and
annual newspaper publication in January for those properties with balances due.
Staffing — Currently advertising for three open positions: a General Accountant, an
Accounts Payable Technician, and a Payroll Technician. The Accounts Payable
Technician candidate has accepted the job.
IT Department
Network Infrastructure Backups - Our Network Analyst (Mitchell) is continuing to work
on updating and documenting the KIB switch infrastructure — we have updated the
firmware of 15 out of 19 switches.
i. Project to harden and standardize our network devices.
a. Shut down unneeded ports.
b. Update passwords and password policy
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AGENDA ITEM #11.A.
c. Documentation of network devices
d. Evaluate management software.
e. Update any end -of -life devices either via patches or
replacement.
f. 802.11x Wireless implementation.
g. Evaluate VPN solutions.
h. Audit DMZ and public facing network devices and servers.
Exchange 2019 upgrade — IT is working on upgrading our Exchange on premise
server to 2019 and migrating it and the Borough mailboxes to a new resource Forest
named mail. kodiakak.us.
Upgrade kib.local to kib.kodiak.us — IT is researching a project to rename the
kib.local Microsoft Windows forest to kib.kodiakak.us — this will align our systems with
Microsoft best practices, and provide a solid foundation for subsequent additional
infrastructure and security measures. — currently in early inventory phase, IT is also
acquiring additional server resources for testing purposes.
GIS- Aggregating and simplifying tools for Borough and public use:
i. Spoke to GIS about this and he is continuing to create map
tools that are deployed via ARCGS Online, expect this to be an
ongoing process as needed by the rest of the Borough.
ii. Working on moving archival data to current GIS website for
backwards compatibility.
iii. Cleaned up an additional 85 missing parcel ids from US
fish/wildlife.
iv. Working on the Parcel Fabric (Basically making the parcel lines
more accurate to reality through a long arduous process)
V. Assisting Community Development with data for their
Comprehensive plan.
vi. Working on Documentation of our GIS Data and what's
critical/how we edit it/why we edit it in this way.
vii. Working on Identification of Missing Parcel IDs within our
system.
viii. Continuing with his project to Identify, organize and standardize
our GIS data.
Windows 11 Deployment - approximately 85% completed.
IT is setting up infrastructure for updating to windows 11 which
will standardize and speed up the process.
Two -Factor Authentication - IT is reviewing the 2 -factor authentication system we
have so we can deploy it. Should have a timeline for this project by next week barring
issues.
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AGENDA ITEM #11.A.
Project is pending until we complete the rename of kib.local and
the migration of exchange 2019.
Network Security - Ongoing efforts to improve overall network security.
i. Active directory accounts review
1. Active Directory reorganization
ii. Group policy review
iii. Firewall and network review
iv. Network device vulnerability scanning
V. System Patch policy and enforcement
Office 365 training and deployment - Microsoft Teams will be rolled out for
communication use.
i. Review deployment methods and group policy settings
ii. Put together training material for users to review.
iii. Configuring current phone system for Teams integration.
iv. Offer training via zoom for interested employees.
V. Review and refine deployment for issues and learned lessons.
Win911 review — IT is also working with Jacobs Engineering and our Engineering &
Facilities Department to review and update if needed our Win911 system.
Assessing Department —
Senior Citizen / Disabled Veterans Exemptions —
Reminder postcards were sent out on December 13, 2023. Reaction to receiving
the postcard is mixed, but most are grateful for the reminder.
• If you are interested in helping contact seniors and disabled veterans who do not
have their paperwork filed by the first week of January, please contact Seema.
Tax Roll — There are two outstanding applications that we are awaiting information on
from the PFD that cannot be processed until the applicants contact the PFD office
themselves. Assessing checks for updated information weekly. Applicants have until
December 29, 2023, to provide information to the PFD for us to adjust their taxes.
Up Next — Entering the results of inspections into the Assessing software and
completing work on building permits and new discovery changes that occurred after the
roll was certified.
Vacancy- The Assessing Department has one open position for Appraiser Tech
position.
Borough Manager's Report Page 15 of 90
AGENDA ITEM #11.A.
Community Development —
Planning & Zoning Commission — The Planning and Zoning Commission had a
regular meeting last night and moved its business to the next regular meeting to allow
for more public outreach.
PRO -Housing Grant Update — Applications for the grant are still under review,
however, we were contacted earlier this week for some clarifying information about our
application, so the process is moving.
Community Development staff is reviewing the criteria for an AARP grant for technical
assistance to assist with housing research in case the Borough is not selected for the
PRO -Housing Grant. Calls for AARP grant applications typically begin in mid-January.
Borough Manager's Report Page 16 of 90
THE STATE
°'ALASKA
GOVERNOR MIKE DUNLEAVY
December 19, 2023
The Honorable DeLena Johnson
Co -Chair, House Finance Committee
Alaska State Capitol Room 505
Juneau, AK 99801
The Honorable Bryce Edgmon
Co -Chair, House Finance Committee
Alaska State Capitol Room 410
Juneau, AK 99801
The Honorable Neal Foster
Co -Chair, House Finance Committee
Alaska State Capitol Room 511
Juneau, AK 99801
Re: Legislative Intent Language — House Bill 39
Dear Finance Committee Co -Chairs:
AGENDA ITEM #11.A.
Department of Education
& Early Development
OFFICE OF THE COMMISSIONER
333 Willoughby Ave., 911, Floor, SOB
P.O. Box 110500
Juneau, Alaska 99811-0500
Main: 907.465.2800
TTY/TDD: 907.465.2815
Fax: 907.465.2806
The Honorable Bert Stedman
Co -Chair, Senate Finance Committee
Alaska State Capitol, Room 518
Juneau, AK 99801
The Honorable Lyman Hoffman
Co -Chair, Senate Finance Committee
Alaska State Capitol Room 516
Juneau, AK 99801
The Honorable Donald Olson
Co Chair, Senate Finance Committee
Alaska State Capitol Room 508
Juneau, AK 99801
Enclosed, please find the Department of Education and Early Development's response to the
legislative intent language from House Bill 39 (Chapter 1, FSSLA 2023, Section 1, Pages 10-11,
Lines 2--4) on school district balances for each of the following funds: 1) school operating fund,
2) special revenue funds, 3) capital project funds, and 4) other governmental funds.
Please feel free to contact me if we can provide any additional information.
Sincerely,
eena Wihop, Ed. D.
Commissioner
Enclosure (1) FY2024 Intent Language Fund Balance Report Final
cc: Alexei Painter, Director, Legislative Finance Division
Lace} Sanders, Director, Office of Management and Budget
Borough Manager's Report Page 17 of 90
AGENDA ITEM #11.A.
EDUCATION
& EARLY DEVELOPMENT
Report to the Legislature
School District Fund Balances
as required by HB 39 (Chapter 1, FSSLA 2023)
December 19, 2023
Borough Manager's Report Page 18 of 90
AGENDA ITEM #11.A.
Introduction
During the 2023 legislative session the 33rd Legislature included the following legislative intent
language in the operating budget (Chapter 1, FSSLA 2023, Section 1, Pages 10-11, Lines 27-4
(HB 39)):
It is the intent of the legislature that a school district report to the Department twice
annually, once by the end of the count period set out in AS 14.17.500, and on February 1,
2024, the balance of each of the following funds: 1) school operating fund, 2) special
revenue funds, 3) capital project funds, 4) other governmental funds. Additionally, each
fund shall be reported based on the following classifications: 1) nonspendable fund
balance, 2) restricted fifnd balance, 3) committed fund balance, 4) assigned fund balance,
5) unassigned balance. The Department shall provide these reports and associated data in
electronic format to the Co -Chairs of Finance and the Legislative Finance Division by
December 20, 2023 and by February 15, 2024.
This language tasked the Department of Education and Early Development with collecting data
from the 53 school districts regarding fund balances.
Report Sections
This report consists of.
1. District -provided data by each identified fund type, by the five classifications.
2. District -provided comments regarding the reported data.
3. Definitions of the Fund Types and Fund Balance Classifications.
Unreserved Fund Balance Reporting
This data collection is separate from the "unreserved" school district operating fund balance
collections and reports. Audited fiscal year end fund balance data is submitted to the department
under AS 14.17.505 and is defined by 4 AAC 09.160; this monitors the requirement for a district
to not exceed a year-end unreserved operating fund balance of 10 percent of annual expenditures.
The 10 percent fund balance limit was waived through the end of fiscal year 2025 (June 30,
2025), during which time a report on the forecasted unreserved operating fund balance is due to
the legislature by February 15 (Chapter 2, SLA 2021, Section 10, Page 10, Lines 16-21 (HB 76)).
Data Variations
Due to the mid -fiscal year dates identified, the data can fluctuate between and within districts
due to many reasons, including:
• Districts that receive Impact Aid have the balance of their current application receipts
transfer from committed to unassigned at the beginning of the fiscal year.
• Municipal districts receive local contributions at different times, based on local processes.
Some districts may receive a lump sum at the beginning of the fiscal year, some may
receive monthly payments, and some may receive all or a portion of funds at different
times of the year.
• Bulk purchases of fuel, food, etc. may occur at the beginning of the school year.
• The fund balance reporting will be impacted by budget true ups that occur as a result of
the student count data reconciliation, projections to actuals.
School District Fund Balances Legislative Intent Language December 19, 2023
Alaska Department of Education and Early Development Page 1
Borough Manager's Report Page 19 of 90
AGENDA ITEM #11.A.
Alaska Department of Education & Early Development
FY2024 School District OPERATING FUND: Current Fund Balance as of October 31, 2023
School District
Nonspendable Fund
Balance
Restricted Fund
Balance
Committed Fund
Balance
Unassigned Fund
Assigned Fund Balance Balance Total
Alaska Gateway
267,969
477,556
(1,661,842)
(916,317)
Aleutian Region
96,598
53,094
28,747
128,130
306,569
Aleutians East
505,803
-
561,969
56,166
823,709
1,947,647
Anchorage
4,270,366
29,119,270
95,165,820
31,767,704
160,323,160
Annette Island
30,468
1,284,804
-
1,315,272
Bering Strait
1,930,298
-
-
1,930,298
Bristol Bay
32,495
54,613
91,359
(322,829)
(144,362)
Chatham
244,724
-
-
1,308,046
(363,770)
1,189,000
Chugach
106,605
896,478
1,148,165
2,151,248
Copper River
156,351
535,148
-
-
691,499
Cordova
121,845
-
-
797,017
918,862
Craig
-
873,631
-
1,457,980
-
2,331,611
Delta/Greely
938,151
697,785
186,207
439,653
2,261,796
Denali
149,025
-
-
2,727,984
779,092
3,656,101
Dillingham
3,344
318,247
-
-
321,591
Fairbanks
999,483
1,951,302
-
8,345,451
-
11,296,236
Galena
251,154
8,245,171
-
612,335
5,578,048
14,686,708
Haines
-
-
251,070
705,679
-
956,749
Hoonah
21,111
-
824,159
845,270
Hydaburg
8,883
-
-
-
(110,782)
(101,899)
Iditarod
321,398
-
-
1,143,483
1,464,881
Juneau
382,461
253,035
17,890
3,028,014
-
3,681,400
Kake
8,409
-
-
337,335
345,744
Kashunamiut
512,330
-
-
3,093,291
-
3,605,621
Kenai Peninsula
2,000,320
2,916,112
4,225,327
2,877,353
16,696,081
28,715,193
Ketchikan
-
-
7,219,252
7,219,252
Klawock
735,885
593,239
-
345,440
1,674,564
Kodiak
362,173
-
1,500,000
5,466,780
5,209,606
12,538,559
Kuspuk
399,346
315,000
5,176,911
5,891,257
Lake and Peninsula
236,218
236,054
74,292
-
546,564
Lower Kuskokwim
10,263,501
-
8,487,117
11,507,238
30,257,856
Lower Yukon
1,154,503
-
17,045,963
18,200,466
Mat -Su
7,634,554
2,230,799
9,865,353
Nenana
93,720
1,273,962
-
1,397,001
2,764,683
Nome
421,555
183,073
2,518,196
3,122,824
North Slope
1,253,862
3,973,172
6,083,112
-
-
11,310,146
Northwest Arctic
1,520,272
-
8,395,071
-
9,915,343
Pelican
-
65,000
97,171
162,171
Petersburg
252,353
212,554
464,907
Pribilof
-
569,242
176,350
745,592
Saint Mary's
Sitka
1,092,000
1,092,000
Skagway
10,617
-
1,900,930
1,911,547
Southeast Island
99,275
1,026,773
-
1,126,048
Southwest Region
1,350,636
5,900,672
1,554,211
8,805,519
Tanana
147,765
-
-
-
147,765
Unalaska
216
24,482
1,175,607
1,200,305
Valdez
-
-
-
-
Wrangell
198,035
513,806
711,841
Yakutat
-
529,989
(13,333)
516,656
Yukon Flats
228,903
548,349
777,252
Yukon Koyukuk
5,720,688
1,900,000
-
-
7,620,688
Yu iit
583,247
-
5,729,128
6,312,375
Total
46,026,915
1 54,419,013
1 24,085,384
159,623,704
104,526,396 1
388,681,411
District did not respond to information requests as of 12/11/2023.
School District Fund Balances - Legislative Intent Language
Alaska Department of Education Early Development
December 19, 2023
Page 2
Borough Manager's Report Page 20 of 90
AGENDA ITEM #11.A.
Alaska Department of Education & Early Development
FY2024 School District SPECIAL REVENUE FUNDS: Current Fund Balance as of October 31, 2023
School District
Nonspendable
Fund Balance
Restricted
Fund Balance
Committed
Fund Balance
Assigned
Fund Balance
Unassigned
Fund Balance Total
Alaska Gateway
2,734,106
2,161,625
4,895,731
Aleutian Region
-
51,459
51,459
Aleutians East
-
-
-
1,889,047
844,480
2,733,527
Anchorage
2,865,782
7,037,971
8,703,059
18,606,812
Annette Island
5,251
-
1,320,340
18,533
187,532
1,156,592
Bering Strait
665,167
2,421,686
-
(279,054)
2,807,799
Bristol Bay
5,578
332,998
(4,783)
333,793
Chatham
17,578
-
342,413
-
(43,919)
316,072
Chugach
-
3,387
209,149
110,097
322,633
Copper River
-
(433,161)
(433,161)
Cordova
18,618
191,803
357,494
10,494
557,421
Craig
-
465,184
465,184
Delta/Greely
32,724
-
316,983
1,046,359
1,396,066
Denali
-
1,384,835
1,384,835
Dillingham
36,181
-
2,230,910
-
1,050,262
3,317,353
Fairbanks
1,108,453
4,744,881
3,116,458
-
8,969,792
Galena
-
-
282,000
-
282,000
Haines
-
-
170,137
61,653
(25,551)
206,239
Hoonah
47,431,636
6,236
55,253
-
47,370,147
Hydabur
-
-
146,778
146,778
Iditarod
54,400
180,578
18,044
-
253,022
Juneau
31,324
-
984,024
3,046,115
4,061,463
Kake
15,811
-
-
15,512
31,323
Kashunamiut
-
115,485
87,476
74,901
(243,834)
34,028
Kenai Peninsula
345,069
1,022,056
4,099,928
752,620
(774,879)
5,444,794
Ketchikan
-
1,031,943
1,031,943
Klawock
61,585
143,910
665,480
49,775
920750
Kodiak
1,508,707
-
1,508,707
Kuspuk
15,254
-
-
1,670,469
1,685,723
Lake and Peninsula
67,582
113,492
-
(329,264)
(148,190)
Lower Kuskokwim
-
LowerYukon
-
(1,061,083)
(1,061,0831
Mat -Su
455,671
17,959,878
6,944,059
(2,639,592)
22,720,036
Nenana
-
-
13,430
13,430
Nome
2,475
381,230
2,270,891
221,845
(26,590)
2,849,851
North Slope
1,153,667
2,210,901
2,720,466
6,198,174
(1)
12,283,207
Northwest Arctic
585
-
189,536
(957,824)
(767,704)
Pelican
-
4,885
4,885
Petersburg
6,798
610,307
617,105
Pribilof
-
21,099
21,099
Saint Mary's'
Sitka
1,042,456
86,449
-
1,128,905
Skagway
-
633,771
667,371
1,301,142
Southeast Island
11,709
185,702
1,020,352
38,816
(60,399)
1,196,180
Southwest Region
278,054
1,233,795
-
1,511,849
Tanana
-
100,255
100,255
Unalaska
11,947
126,720
60,688
(149,933)
49,422
Valdez
25,859
1,027,506
1,053,365
Wrangell
378,000
342,428
-
720,428
Yakutat
-
96,666
119,822
-
216,488
Yukon Flats
-
161,944
161,944
Yukon Koyukuk
-
(81,585)
(81,585)
upiit
538,247
18,307
115
(339,262)1
217,407
Total
57,540,855
20,064,230
42,244,151
1 38,732,506
(4,491,522)1
154,090,221
' District did not respond to information requests as of 12/11/2023.
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 3
Borough Manager's Report Page 21 of 90
AGENDA ITEM #11.A.
Alaska Department of Education & Early Development
FY2024 School District CAPITAL PROJECT FUNDS: Current Fund Balance as of October 31, 2023
School District
Nonspendable Restricted
Fund Balance Fund Balance
Committed
Fund Balance
Assigned
Fund Balance
Unassigned
Fund Balance Total
Alaska Gateway
Aleutian _Region
Aleutians East
_
1,156,200
1,263,996
1,156,200
1,263,996
Anchorage
24,958,101
56,242,623
81,200,724
Annette Island
7,446,869
4,650
(239,937)
7,211,582
Bering Strait
13,876,189
-
13,876,189
Bristol Bay
144,274
144,274
Chatham
154,350
154,350
Chugach
343,144
343,144
Copper River
792,269
792,269
Cordova
456,895
456,895
Craig
841,513
355,000
1,196,513
Delta/Greely
1,544,952
1,544,952
Denali
2,218,795
(1,956,800)
261,995
Dillingham
207,770
207,770
Fairbanks
474,718
474,718
Galena
-
12,421,374
12,421,374
Haines
539,244
19,611
7,882
566,737
Hoonah
721,902
721,902
Hydaburg
Iditarod
2,406,590
2,406,590
Juneau
Kake
172,797
295,887
468,684
Kashunamiut
221,822
221,822
Kenai Peninsula
Ketchikan
(506,748)
(506,748)
Klawock
1,229,603
-
1,229,603
Kodiak
1,235,437
1,235,437
Kuspuk
1,385,681
1,385,681
Lake and Peninsula
186,888
-
(34,200)
152,688
Lower Kuskokwim
50,901,509
50,901,509
Lower Yukon
3,053,262
3,053,262
Mat -Su
4,261,182
142,418.
(1,058,515)
3,345,085
Nenana
Nome
3,334,071
(472,681)
2,861,390
North Slope
Northwest Arctic
53,385
-
2,971,774
(687,841)
2,337,317
Pelican
573,633
573,633
Petersburg
568,202
568,202
Pribilof
162,450
162,450
Saint Mary's •
" •
•
•
"
Sitka
Skagway
117,277
117,277
Southeast Island
560,841
(1,069,019)
(508,178)
Southwest Region
936,469
936,469
Tanana
276,042
276,042
Unalaska
1,592,465
1,592,465
Valdez
1,405,304
1,405,304
Wrangell
1,349,065
1,349,065
Yakutat
1,257,044
1,257,044
Yukon Flats
3,389,958
3,389,958
Yukon Koyukuk
(1,398,560)
(1,398,560)
Yuplit
172,402
172,402
Total
1,369,616
1 129,809,729
77,932,105
(6,129,972)
202,981,477
" District did not respond to information requests as of 12/11/2023.
School District Fund Balances- Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 4
Borough Manager's Report Page 22 of 90
AGENDA ITEM #11.A.
Alaska Department of Education & Early Development
FY2024 School District OTHER GOVERNMENTAL FUNDS: Current Fund Balance as of October 31, 2023
School District
Nonspendable Restricted
Fund Balance Fund Balance
Committed
Fund Balance
Assigned
Fund Balance
Unassigned
Fund Balance Total
Alaska Gateway
Aleutian Region
Aleutians East
Anchorage
Annette Island
Bering Strait
-
672,000
(25,372,175)
-
-
(25,372,175)
-
672,000
Bristol Bay
217,633
-
217,633
Chatham
-
-
-
-
Chugach
-
640,256
119,097
486,672
272,681
Copper River
180,357
103,405
282,957
-
566,719
Cordova
Craig
Delta/Greely
Denali
493,273
(450,840)
42,433
Dillingham
Fairbanks
Galena
Haines
Hoonah
Hydaburg
-
Iditarod
Juneau
38,257
(38,257)
-
Kake
-
Kashunamiut
26,005
26,005
Kenai Peninsula
-
Ketchikan
87,920
87,920
Klawock
Kodiak
Kuspuk
Lake and Peninsula
260,048
2,706
257,342
Lower Kuskokwim
1,413,761
1,413,761
Lower Yukon
-
Mat -Su
1,091,797
(466,536)
625,261
Nenana
Nome
-
-
-
North Slope
Northwest Arctic
Pelican
11,169
11,169
Petersburg
69,966
-
69,966
Pribilof
60,751
60,751
Saint Mary's •
•
•
'
'
Sitka
-
Skagway
-
Southeast Island
Southwest Region
-
Tanana
-
-
Unalaska
190,135
97,602
28,561
(149,582)
166,716
Valdez
-
-
Wrangell
-
Yakutat
Yukon Flats
Yukon Koyukuk
Yu iit
Total
218,614
867,192
2,186,088
1 2,813,056
(26,966,768)
(20,881,818)
' District did not respond to information requests as of 12/11/2023,
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 5
Borough Manager's Report Page 23 of 90
AGENDA ITEM #11.A.
FY2024 HB 39 Fund Balance Report School District Comments
Alaska Gateway
No comments.
Aleutian Region
Special Revenue: This entire balance is related to student activity funds.
Capital: Funds committed to capital projects for deteriorating infrastructure.
Aleutians East
Operating: Fund balance could be needed, as the budget was based on an increase in the base student
allocation (BSA).
Special Revenue: Special revenue fund balances to maintain programs.
Capital: Capital funds for future needs (old Sand Point School building and King Cove School
playground).
Anchorage
Operating: Anchorage has two fund balances reservations that are included in the State's definition of
unreserved but are classified elsewhere in compliance with GASB 54. The first is $26.3 million that is
restricted by the municipality of Anchorage to preserve the municipality's bond rating. The second item is
$32.5 million that is assigned for subsequent year's expenditures, or the amount of fund balance the board
has authorized to use to balance the FY2024 budget.
Anchorage cautions users of this report against extrapolating the data for the entire year as there are a
number of timing issues that significantly change the amount of fund balance available. A few examples
are: 1.) The district does not receive any tax payments from the municipality until December. Not
receiving payments in 12 equal installments will lend itself to underreporting of fund balance. 2.) The
teachers payroll is paid from September through June with two additional payments being made in May
which would lend itself to overreporting fund balance. 3.) The district will not receive any one-time funds
until February or March and any adjustment to State revenue based on the OASIS count won't begin to be
adjusted until April.
Special Revenue: Includes Student Transportation, Food Service, and Student Activities Funds. Grants
have been excluded as revenues are equal to expenditures and no net fund balance is reported.
Capital: Residual funds are mostly due to State Bond Debt Reimbursement that has been assigned to
capital needs within the district.
Other Governmental: Debt Service Fund reduction is due the timing of bond payments and not
receiving any tax payments from the municipality until December. Anchorage expects this fund to be
positive by the fiscal year end.
School District Fund Balances - Legislative Intent Language December 19, 2023
Alaska Department of Education and Early Development Page 6
Borough Manager's Report Page 24 of 90
AGENDA ITEM #11.A.
Annette Island
Operating: FY2024 Budget is $650k into fund balance, $5.7 million of Impact Aid was moved into
unreserved as of T-1,2023.
Special Revenue: The committed fund balance is money designated for Early Education grades PreK-1.
Capital: $4.2 million of the committed fund balance is for a facilities building.
Bering Strait
Operating: Higher unreserved fund balance due to committed Impact Aid monies received in FY2023 to
be used in FY2024.
Bristol Bay
Operating: Borough appropriation does not arrive until November, assigned is negative due to deficit of
revenue over expenses as of 10/31/2023.
Special Revenue: Food service fund negative at 6/30/2023 and costs will exceed revenue in FY2024.
Other Governmental: Student, sports, community, and scholarship funds.
Chatham
Operating: Cash Basis.
Special Revenue: Cash Basis.
Capital: Cash Basis.
Other Governmental: Cash Basis.
Chugach
No comments.
Copper River
Special Revenue: Transportation and Food Service.
Capital: Building Improvements.
Cordova
Operating: At the Cordova School District, Certificated Teaching salaries are distributed to staff between
August and June, which causes an inflated position perspective when comparing the point -in -time
General Fund balance to the annual budget. If operating costs and revenue flow according to the annual
budget, the projected Fund Balance, as a percentage of current year budgeted expenses, drops below eight
percent.
Special Revenue: The deficit in the Unassigned Fund Balance reflects costs that will be covered by
transfers from the General Fund later in the year. Additionally, since the district was discouraged from
reporting the deficit balances in their cost reimbursement grant funds, it should at least be noted that,
while the district is waiting for reimbursement, cash needed to initially cover the costs incurred under
those grants is provided by the General Fund balance. As of l013 1 12023, the General Fund - Due From
School District Fund Balances Legislative Intent Language December 19, 2023
Alaska Department of Education and Early Development Page 7
Borough Manager's Report Page 25 of 90
AGENDA ITEM #11.A.
Other Funds balance related to those grants was $153,306. This accounts for 200 o of the point -in -time
fund balance. This is but one example of why carrying a fund balance is crucial to district operations.
Capital: Around 80% of this balance is identified for future facility needs and major equipment
replacements.
Craig
No comments.
Delta.'Greely
Special Revenue: Removed the $44,251 from the $617,400 to get the assigned fund balance.
Capital: $654,675 is from page 63 school replacement match combined with $890,277 which is a capital
project from FY2021.
Denali
No comments.
Dillingham
No comments.
Fairbanks
Operating: What appears as a large unreserved FY2024 fund balance as of 10/31/2023 is related to the
Borough Appropriation of $54 million being provided as a lump sum at the beginning of the school year.
Special Revenue: Assigned fund balance is related to transfers from the General Fund to the
Transportation Fund in order to cover the cost of transportation that exceeds current State of Alaska Pupil
Transportation Funding.
Galena
Special Revenue: Grants are usually zeroed out. $282k is transfers to offset program shortages.
Capital: Estimated for projects in process or in planning.
Haines
Operating: Committed Insurance Expense.
loonah
No comments.
H ydaburg
No comments.
Iditarod
No comments.
School District Fund Balances — Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 8
Borough Manager's Report Page 26 of 90
AGENDA ITEM #11.A.
Juneau
Operating: Fund Balance is committed based upon board approval. Juneau School District receives its
local contribution in July.
Capital: No fund balance in Capital Funds.
Other Governmental: Nanny Dryden Permanent Fund.
Kake
No comments.
Kashunamiut
This is a snapshot in time and because the district does not perform a hard close each month, the
following has not been adjusted/calculated because that is only done once a year at year-end when the
district closes the books using the modified accrual basis of accounting. Small districts do not perform a
hard close every month because that would require an additional staff member who did nothing but
closing entries, etc. and the district does not have the budget for that. Therefore, interim fund balance
reports have many assumptions and simplifications -- such as:
• Special Education - the district does not know until the school year is underway what mandated
services will be for the number of intensives students until count - that would also affect our fund
balance if additional services are required for which the district has not budgeted because they
were unknown at the time the budget was drafted.
• The district pays for the entire years' worth of software, auto, property, crime, liability insurance,
worker's compensation insurance up front in July.
• Teachers are paid in 24 paychecks but work mid-August through May, so the district starts the
year with a lag in expenses and then has large payrolls in May `June to pay the remainder of the
teacher contracts. This increases the district's interim fund balance until payment occurs.
Salaries/Benefits are 55% of the district's total budget.
• Fuel inventory - purchased in bulk up front but the majority of the bulk fuel purchased resides at
the tank farm.
• Other lags in expenses - i.e. the district pays expenses after they are incurred so all food service,
maintenance and operations (M&O) (General Fund), professional services, etc. are not paid until
the district receives the services and the invoice and pays same; this results in what appears to be
a higher fund balance.
• Kashunamiut School District performs a true -up on their current year budgets once they know all
the newly hired staff salaries and health coverages chosen as well as any changes to revenues
once the count period has concluded. This will affect the fund balance percent calculation.
• Impact Aid - the district has received minimal payments to date, but will likely receive the bulk
in the winter/spring.
• Professional Services - the district has many professional service contracts that are not showing
as encumbrances, however, the budget line item in which they will be paid is budgeted for those
amounts and nothing more.
Special Revenue: Cash Basis.
Capital: Cash Basis.
Other Governmental: Cash Basis.
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 9
Borough Manager's Report Page 27 of 90
AGENDA ITEM #11.A.
Kenai Peninsula
Operating: This calculation does not include salaries and benefits that are obligated and encumbered. In-
kind budget is $14,292,451 and is not encumbered. Utilities are not encumbered. This number is not an
accurate representation of fund balance. It truly is a snapshot in time that does not take into account items
like teachers' pay, that is earned and obligated, but will be paid later in the year. The Kenai Peninsula
Borough School District's regular payroll runs happen on a monthly basis, so there are wages for all staff
that was earned in the second half of October (10: 16-10.31) that will not be paid until 1130:2023. That
is approximately 1,100 employees plus substitutes and temporary hires. Utilities that are owed but not
paid as of the date of the report.
Ketchikan
Operating: The Ketchikan Gateway Borough (KGB) appropriated all required and approved
discretionary funds at the beginning of FY2023-2024, which means the Ketchikan Gateway Borough
School District (KGBSD) has access to those funds as of October 31, 2023. However, with a negative
beginning fund balance and an approved budget that had only a slight excess of $18,000, the reported
fund balance (cash basis), is assigned for expenditures for the remainder of the fiscal year. Additional
comment: Without the KGB appropriation being booked for the entire year, the district would be in a
negative fund balance position as of October 31, 2023.
Special Revenue: The balance is the combined fund balances of Food Service and Student Transportation
on a cash basis.
Capital: Amount represents, on a cash basis, unreimbursed expenditures for capital projects and major
maintenance.
Klawock
Operating: Received 2024 Impact Aid in early October - $497k.
Kodiak
Operating: $2,544,144.86 of fund balance has been used to balance the FY2024 Budget.
Kuspuk
No comments.
Lake and Peninsula
Special Revenue: 6'302023 Food Service Fund Balance ($135,433).
Other Governmental: Student, Community, Housing deposits, and Scholarships. New GASB rules
changed these agency funds.
Lower Kuskokwim
No comments.
Lower Yukon
Special Revenue: Teacher housing, Residential, and Food Service.
Mat -Su
No comments.
School District Fund Balances Legislative Intent Language December 19, 2023
Alaska Department of Education and Early Development Page 10
Borough Manager's Report Page 28 of 90
AGENDA ITEM #11.A.
Nenana
No comments.
Nome
Operating: Cash Basis. Additionally, budgeted expenditures will rise as the district has not yet submitted
the FY2024 first budget revision to include the five percent salary schedule increase that went into effect
after conclusion of negotiations, which was after the original FY2024 budget process. Additionally, a
higher intensive student count means more needs for one-to-one teachers (more expense).
Special Revenue: Cash Basis.
Capital: Cash Basis.
North Slope
No comments.
Northwest Arctic
Operating: Nonspendable Fund Balance based on inventory. Unreserved is projected FY2024 fund
balance. Committed fund balance is prior year fund balance, minus expenditures, plus revenue, minus
nonspendable and unreserved. Committed by Board Approval of general funds for instructional purposes.
Pelican
No comments.
Petersburg
Operating: Cash Basis. Only encumbrances that the district has purchase orders open for are accounted
for under the assigned fund balance.
Special Revenue: Cash Basis.
Capital: Cash Basis.
Other Governmental: Cash Basis.
Pribilof
No comments.
Saint Nlary's
District did not respond to information requests as of 1211112023.
Sitka
Operating: Sitka receives $641,000 monthly city contributions with the exception of two payments in
May, which is for both May and June.
Special Revenue: Committed balances include student activities and other non -reimbursing grants.
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 11
Borough Manager's Report Page 29 of 90
AGENDA ITEM #11.A.
Skagway
No comments.
Southeast Island
This is a snapshot in time and because the district does not perform a hard close each month, the
following has not been adjusted/calculated because that is only done once a year at year-end when the
district closes the books using the modified accrual basis of accounting. Small districts do not perform a
hard close every month because that would require an additional staff member who did nothing but
closing entries, etc. and the district does not have the budget for that. Therefore, interim fund balance
reports have many assumptions and simplifications such as:
• Special Education — the district does not know until the school year is underway what the
mandated services will be for the number of intensives students until count — that would also
affect the fund balance if additional services were required for which the district did not budget
because they were unknown at the time the budget was drafted.
• The district pays for the entire years' worth of software, liability insurance, and worker's
compensation insurance up front in July.
• Teachers are paid in 12 paychecks but work mid-August through May, so the district starts the
year with a lag in expenses and then have large payrolls in May/June to pay the remainder of the
teacher contracts. This increases the district's interim fund balance until payment occurs.
Salaries/Benefits are 65% of the district's total budget.
• Fuel inventory — purchased in bulk up front for some site, but the majority of the bulk fuel
purchased resides at the tank farm; the district budgets for what they have used historically with
any increases based on the market.
• Other lags in expenses — i.e. the district pays expenses after they are incurred so all food service,
pupil transportation, maintenance and operations (M&O) (General Fund), professional services,
etc. are not paid until the district receives the services and the invoice and pays the bills; this
results in what appears to be a higher fund balance.
• Districts usually perform a true -up on their current year budgets once they know all the newly
hired staff salaries and health coverages chosen as well as any changes to revenues once the count
period has concluded. This will affect the fund balance percent calculation.
• Timber Receipts — historically Southeast Island School District has received these funds in one
lump sum in May or June.
• Professional Services — The district has many professional service contracts that are not showing
as encumbrances, however, the budget line item in which they will be paid is budgeted for those
amounts and nothing more.
Operating: One time negotiated rural pay differential not budgeted will reduce the fund balance as will
additional special education services required to ensure the district is in compliance will Federal and State
regulations.
Special Revenue: The district has applied for a housing grant and will need to match 1516 which could be
as much as $400k.
Capital: Cash Basis.
Southwest Region
Operating: Working with a tight budget and not able to retain teachers with our beginning salary.
Limited resources so no additional steps can be added to their current schedule.
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 12
Borough Manager's Report Page 30 of 90
AGENDA ITEM #11.A.
Capital: Funds needed for aging infrastructure on eight schools and district office.
Tanana
Operating: Nonspendable is Inventory and Prepaid items.
Special Revenue: Assigned - Food Service and Activities Funds. The Tanana City School District
historically did not participate in the National School Lunch Program; FY2024 is the first year.
Unalaska
Operating: June, July, and August (2023) Certified Staff payrolls are posted in June 2023 (FY2023). The
same will happen for FY2024. This is a fourth of the budgeted certified salary that will only show as
expenses in the end of FY2024. Budget revisions happen in December, so there are currently no changes
in budgeted expenditures.
Valdez
No comments.
Wrangell
Operating: Wrangell receives two payments from the City, 50% of total city funding for FY2024 is
included. Our payroll expenses lag by one month, so October time/contracts are not paid until November
and are therefore not included. Our two principals are currently paid from ESSER III which expires at the
end of FY2024, so the Unreserved Fund balance will be used in FY2025 against increased expenses
(--$290,000) in this area that is not budgeted in the General Fund in FY2024.
Special Revenue: Restricted balance is an Environmental Protection Agency (EPA) grant for a new,
electric bus and cannot be spent on anything else. Committed balances include student activities and other
non -reimbursing grants.
Capital: Funds for emergency repairs maintenance, and also for grant matching for upcoming major
capital projects.
Yakutat
Operating: Cash Basis.
Special Revenue: Cash Basis.
Capital: Both buildings are in need of repairs. The roof at the high school is in the process of being
repaired/replaced.
Other Governmental: Cash Basis.
Yukon Flats
No comments.
School District Fund Balances — Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 13
Borough Manager's Report Page 31 of 90
AGENDA ITEM #11.A.
Yukon Koyukuk
Operating: The district is finalizing their audit this week and will have updated numbers. Reported
information is FY2022 audit numbers with an adjustment for current revenue and expenditures, and the
capital commitment that has not been transferred.
Special Revenue: Expenditures exceed funds received.
Capital: Expenditures exceed capital funds received.
Yupnt
No comments.
School District Fund Balances - Legislative Intent Language December 19, 2023
Alaska Department of Education and Early Development Page 14
Borough Manager's Report Page 32 of 90
AGENDA ITEM #11.A.
Current Fund Balance Report - Fund Definitions
p! o*.akjng;
i -
General Fund (School Operating Fund) is the fund used to account for all operations of the
0
school district not required by law or administrative action to be accounted for in another
fund. Fund code 100.
all Revonue
Special Revenue Funds are funds used to account for the proceeds of specific revenue
pIB
sources (other than trusts or major capital projects) that are legally restricted or committed
to expenditure for specified purposes other than debt service or capital projects. More than
one special revenue fund may need to be established. Fund codes 200 - 399.
tat Projoa
Capital Projects Fund is a fund used to account for financial resources that are restricted,
gi7d5
committed, or assigned to expenditure for capital outlays, including the acquisition or
construction of capital facilities and other capital assets (other than those or proprietary
funds or trust funds). To account for resources used for acquiring capital facilities including
real property, initial equipment, additions and major repairs or improvements to facilities. All
i
projects funded by state construction grants, bonded indebtedness, and district designated
capital projects. Fund codes 500 - 579.
Oar Coverhmerltal
Other Governmental Funds includes (1) Debt Service and (2) Permanent Funds.
Lf1AC1IdP
DEBT SERVICE FUND - A fund used to account for financial resources that are restricted,
committed, or assigned to expenditures for principal and interest. Debt service funds should
be used if legally mandated, as well as for the accumulation of resources for, and the
payment of, general long-term debt obligations maturing in future years. Fund Code 400.
PERMANENT FUND - A fund used to account for resources that are legally restricted to the
extent that only earnings, and not principal, may be used for purposes that support the
school district's programs. Fund codes 580 - 599.
Excluded Funds
Please EXCLUDE the following funds from this report. The previous version of this report
inaccurately listed non-governmental funds in the Other Governmental Funds category.
ENTERPRISE FUND - A fund used to account for any activity for which a fee is charged to
external users for goods or services. These funds are used to account for activities, that are
self-supporting either on a short term or long term basis such as a swimming pool or a resale
house construction project. More than one enterprise fund may need to be established.
Fund codes 600 - 649.
INTERNAL SERVICE FUND - A fund used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the
governmental unit, or to other governmental units, on a cost -reimbursement basis. Fund
codes 650 - 699.
AGENCY FUND - A fund used to account for assets held by the district acting as an agent for
others. Fund codes 700 - 759.
TRUST FUND - These funds account for assets held by a school district in a trustee capacity
for others - e.g., members and beneficiaries of pension plans and other post employment
benefit (OPEB) plans, external investment pools, or private -purpose trust arrangements - and
that therefore cannot be used to support the school district's own programs. Trust funds
include pension trust funds, investment trust funds, and private -purpose trust funds. More
than one trust fund may need to be established. Fund codes 760 - 769.
Taken from: Alaska Department of Education & Early Development, Uniform Chart of Accounts, 2018 Edition
https://education.alaska.gov/publications/chart_of_accounts.pdf
Section: Fund Classifications
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 15
Borough Manager's Report Page 33 of 90
AGENDA ITEM #11.A.
Current Fund Balance Report - Fund Balance Definitions
Taken from: Alaska Department of Education & Early Development Uniform Chart of Accounts, 2018 Edition
https:Heducation.alaska.gov/publications/chart_of_accounts.pdf
Section: Object Codes - Balance Sheet/Statement of Net Position
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 16
Borough Manager's Report Page 34 of 90
1 J
Nonspendable Fun ` .
Nonspendable fund balance represents the amount of fund balance that cannot be spent
Balance
because either (a) it is not in spendable form (most commonly evidenced by inventory,
prepaid assets, and long-term portions of receivables); or (b) it is legally or contractually
required to remain intact (most commonly evidenced by the nonexpendable principal in a
permanent fund). There is an enforceable requirement that the money be maintained intact
and thus cannot be used. This would include items that are not in cash or not expected to be
converted to cash such as inventory, supplies, and prepaid amounts. It may also include the
long-term amount of loans and receivables, as well as property acquired for resale and the
corpus (principal) of a permanent fund. For example, a donation to the district that
stipulates only the interest earnings on that donation can be spent would be considered as a
part of "nonspendable" fund balance. Object code 810.
Restricted Fund
Restricted fund balance should be reported to reflect legally enforceable constraints placed
Balance
on the use of resources that are either (a) externally imposed by creditors (e.g., debt
covenants), grantors, contributors, or laws or regulations of other governments or (b)
imposed by law through constitutional provisions or enabling legislation. This would include
an unexpended student allotment provided through a correspondence study program.
Object code 819.
Committed Fund
Committed fund balance represents formal constraints imposed through formal action at the
Balance
district's highest level of decision making authority (generally the school district's governing
board). Object code 820.
Assigned Fund
Assigned fund balance represents intentional constraints placed on resources by the
Balance
governing board or its appointees' intent to be used for specific purposes, but meet neither
the restricted nor the committed forms of constraint. The creation of these constraints does
not require formal action, although formal action to enact is not prohibited and formal
action is not required to reverse that classification. Also, the assigned fund balance
classification is the residual classification for the special revenue, debt service, capital
projects, and/or permanent funds after nonspendable, restricted, and committed balances
have been identified (unless the residual amount is negative, which would require
presentation as unassigned fund balance). This would include encumbrances, Impact Aid
advances, and self-insurance. Object code 830.
Unassigned Fund
The unassigned fund balance classification is the residual classification, for the general fund
Balance
only, after nonspendable, restricted, committed, and assigned balances have been
identified. For the general fund, unassigned fund balance may represent either a positive or
negative balance. In funds other than the General Fund, an Unassigned Fund Balance may be
used only if their respective residual balances are negative. The unassigned fund balance
classification is used for special revenue, debt service, capital projects, or permanent funds
only if the residual amount of fund balance is negative. It is also used to report the residual
amount for all other governmental funds after nonspendable, restricted, and committed
balances have been identified, if the residual amount is negative. Object code 845.
Unreserved Fund
Per Alaska Statute 14.17.505 (https://www.akleg.gov/basis/statutes.asp#14.17.505) and
Balance
4 AAC 09.160 (https://www.akleg.gov/basis/aac.asp#4.09.160)
Taken from: Alaska Department of Education & Early Development Uniform Chart of Accounts, 2018 Edition
https:Heducation.alaska.gov/publications/chart_of_accounts.pdf
Section: Object Codes - Balance Sheet/Statement of Net Position
School District Fund Balances - Legislative Intent Language
Alaska Department of Education and Early Development
December 19, 2023
Page 16
Borough Manager's Report Page 34 of 90
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NOAA's Fisheries Finance Program is Now Conducting Reviews for Potential Loan Applicants
The Federal Fisheries Finance Program
is a direct government loan program that
receives an annual loan authority from
Congress to provide long-term loans to
the commercial fishing and aquaculture
industries.
Eligible Projects
Fishing Vessels
• Purchase existing vessel
• Acquisition of vessel equipment
• Reconstruction that doesn't materially increase
harvesting capacity
• Upgrades to improve collection and reporting
of fisheries data, to reduce bycatch, to improve
selectivity or reduce adverse impacts of fishing gear,
or to improve safety
Federal Harvesting Rights
• Purchases involving harvesting rights in federally
managed limited access systems
Fisheries Shoreside Facilities
• Purchase existing facility
• Acquisition of facility equipment or improvements
• New construction
• Reconstruction
Aquaculture & Mariculture Facilities
• Purchase existing facility
• Acquisition of facility equipment or improvements
• New construction
• Reconstruction
The program can also refinance existing debt that
originated for the above purposes.
If you paid for the purchase, construction,
reconstruction or reconditioning of your project out
of your own funds, a loan can be used to reimburse
a portion of what you paid.
What are the benefits of the program?
• Long-term, fixed rate loans with interest rates
2 percent over the U.S. Treasury's cost of funds.
Call the Regional Financial Services Office in your
area for current rates.
• Loan maturities up to 25 years, but not
exceeding the economic useful life of your project.
With a fixed-rate, long-term loan, you know what
your payments will be for the life of the loan.
• Program loans may be prepaid at anytime
without penalty.
Is there a minimum or maximum loan
amount?
No. The loan amount cannot exceed 80 percent of
the eligible project cost. The only constraint is the
amount of loan authority Congress authorizes for
the Program on an annual basis, and the annual loan
priorities.
Most financing available to the fishing industry
restricts the term to meet the needs of the financial
institution not the fisheries borrower. Additionally,
most available financing is variable rate rather
than fixed rate.
Program financing considers the useful life of the
fishery asset in determining the term and establishes
a fixed rate for the term of the loan.
A fixed rate can save money and will stabilize cash
flows. The increased term allows you to repay the
loan over the earnings life of the fishery asset.
What are the eligibility requirements?
• Individuals must be U.S. citizens. Businesses must
be at least 75 percent U.S.-owned.
• Good earnings record, net worth, and liquidity
behind project.
• Fully secured with borrower's assets.
• Guarantees and additional collateral may be
required.
• Good credit record.
• Strong primary collateral.
You should have at least a 3 -year history of owning
or operating the fisheries project which will be the
subject of your proposed application or a 3 -year
history owning or operating a comparable project.
How do I apply for a loan?
Contact the Regional Financial Services Office in
your area. A loan officer will be glad to discuss
or review your project with you to determine its
eligibility under the program.
Northwest Region
NOAA Fisheries, Financial Services Division
7600 Sand Point Way, N.E., Bldg 1
Seattle, WA 98115-6349
Scott Houghtaling, Branch Chief
(206)526-6122
Email: Scott.Houghtaling@noaa.gov
Northeast Region
NOAA Fisheries, Financial Services Division
55 Great Republic Drive, Suite 02-700
Gloucester, MA 01930
Phone: (978) 281-9202 Fax: (978) 281-9375
Southeast Region
NOAA Fisheries, Financial Services Division
263 13th Avenue South
St. Petersburg, FL 33701-5505
Phone: (727) 824-5377 Fax: (727) -5380
AGENDA ITEM #14.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
DECEMBER 21, 2023
r ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For
Lobbying Services Between The Kodiak Island Borough And Hickey And
Associates
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
Move to authorize the manager to sign Contract No. FY2020-08C amendment to Contract No.
FY2020-08 for lobbying services between the Kodiak Island Borough and Hickey and
Associates.
DISCUSSION:
The existing lobbying services Contract No. FY2020-08 with Hickey and Associates is set to
expire December 31, 2023. This amendment proposes to extend the contract to December
31, 2025, and it also amends paragraph 6 of the contract to state that the fixed fee of $45,000
remains the same until the end of the contract extension.
Mr. Mark Hickey confirmed his interest to continue providing lobbying services for the Kodiak
Island Borough.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 37 of 90
AGENDA ITEM #14.A.1.
CONTRACT NO. FY2020-08C
AMENDING CONTRACT NO. 2020-08
AGREEMENT FOR LOBBYING SERVICES BETWEEN
THE KODIAK ISLAND BOROUGH AND HICKEY & ASSOCIATES
The Kodiak Island Borough and Hickey and Associates amend paragraph 1 of the existing
contract by changing the end date of the contract period from "December 31, 2023" to
"December 31, 2025."
2. The Kodiak Island Borough and Hickey and Associates amend paragraph 6 of the existing
contract to reflect as follows:
The fixed fee for the above services in 2024 and 2025 will be $45,000 per year. $33,000 of
the annual fee will be payable on the first of the month during the six months of the session
(January through June). The remaining $12,000 will be payable on a quarterly basis for the
last two quarters of the year (September 1 and December 1). Extraordinary out-of-pocket
expenses defined as direct expenses for borough -directed travel and major
entertainment/meal expenses shall be reimbursed over and above the fixed fee and must be
approved in advance by the KIB Manager. The Contractor will pay for the annual trips required
under paragraph #3 above.
KODIAK ISLAND BOROUGH HICKEY & ASSOCIATES
Aimee Williams, Borough Manager Mark S. Hickey, President
Date Date
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Date
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 38 of 90
AGENDA ITEM #14.A.1.
AGREEMENT FOR LOBBYING SERVICES BETWEEN
KODIAK ISLAND BOROUGH AND HICKEY & ASSOCIATES
I . Hickey & Associates (hereinafter the "Contractor") agrees to represent the Kodiak Island
Borough (hereinafter the `Borough") from January 1, 2020 through December 31, 2023.
The fine will represent the Kodiak Island Borough before the Alaska State Legislature
and State Administration. Representation will be focused on the various projects and
issues the Borough will have before the Legislature and administrative agencies of the
State of Alaska. Borough representatives will assist with representation as appropriate on
any legislative or agency issues.
The firm will report directly to the Borough Manager of the Kodiak Island Borough. Mr.
Hickey will travel to Kodiak to meet with the Manager, Mayor and Assembly at least
once each year during the term of the contract at a mutually agreeable time.
4. The firm will provide the Borough Manager with regular updates by phone with the
progress of the Borough's projects during the term of this contract. A monthly, written
status report during session and supplemental written reports during the interim as well as
notification of opportunities to testify or provide comments on behalf of the community,
as events warrant, is required. When representatives of the Kodiak Island Borough travel
to Juneau, a schedule of appointments in advance of the travel date is to be provided.
Kodiak Island Borough priorities for this agreement are the following items:
A. Representation of all Kodiak Island Borough i sues and concerns before legislative
bodies and administrative agencies of the State df Alaska.
B. The Kodiak Island Borough Capital Improvement Program as adopted by resolution
of the Assembly.
b. The fixed fee for the above services will be $45,000 per year, or a total of $135,000 for
the contract period. $33,000 of the annual fee will be payable on the first of the month
during the six months of the session (January through June). The remaining $12,000 will
be payable on a quarterly basis for the last two quarters of the year (September I and
December 1). Extraordinary out-of-pocket expenses defined as direct expenses for
borough -directed travel and major entertainment/meal expenses shall be reimbursed over
and aboye the fixed fee and must be approved in advance by the KIB Manager. The
Contractor will pay for the annual trips required under paragraph #3 above.
The parties agree the contract may be terminated by either party with or without cause, by
providing the other party with a written notice of 30 (thirty) days. If the Borough
Contract No, FY2020-08
FY2020-08lickey &Awoeiates
n4 tn4 t'Immn - 4111411nr"
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 39 of 90
AGENDA ITEM #14.A.1.
terminates this agreement and termination falls between scheduled payment dates, the
Contractor shall be compensated on a pro -rated basis.
This agreement constitutes the full agreement between the parties.
KODIAK ISLAND BOROUGH
R, PW
ichael Powers, Borough Manager
December 13, 2019
Date
ATTEST:
Q41
ra Welinsky, BorouglWwrl
December 13 2019
Date
HICKEY & ASSOCIATES
mka.�Ic/��
Mark S. Hickey, President
Date
December 12, 2019
ED
DEC 202019
QEFICE
Contract No. FY2020-08
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 40 of 90
AGENDA ITEM #14.A.1.
C4�'e� ND. �yao2o-os-�
AGREEMENT FOR LOBBYING SERVICES BETWEEN
KODIAK ISLAND BOROUGH AND HICKEY & ASSOCIATES
1. Hickey & Associates (hereinafter the "Contractor") agrees to represent the Kodiak Island
Borough (hereinafter the "Borough") from January 1, 2020 through December 31, 2023.
2. The firm will represent the Kodiak Island Borough before the Alaska State Legislature
and State Administration. Representation will be focused on the various projects and
issues the Borough will have before the Legislature and administrative agencies of the
State of Alaska. Borough representatives will assist with representation as appropriate on
any legislative or agency issues.
3. The firm will report directly to the Borough Manager of the Kodiak Island Borough. Mr.
Hickey will travel to Kodiak to meet with the Manager, Mayor and Assembly at least
once each year during the tern of the contract at a mutually agreeable time.
4. The firm will provide the Borough Manager with regular updates by phone with the
progress of the Borough's projects during the term of this contract. A monthly, written
status report during session and supplemental written reports during the interim as well as
notification of opportunities to testify or provide comments on behalf of the community,
as events warrant, is required. When representatives of the Kodiak Island Borough travel
to Juneau, a schedule of appointments in advance of the travel date is to be provided.
Kodiak Island Borough priorities for this agreement are the following items:
A. Representation of all Kodiak Island Borough issues and concerns before legislative
bodies and administrative agencies of the State of Alaska.
B. The Kodiak Island Borough Capital Improvement Program as adopted by resolution
of the Assembly.
6. The fixed fee for the above services in 2022 will be $40,000 per year. $30,000 of the
annual fee will be payable on the first of the month during the six months of the session
(January through June). The remaining $10,000 will be payable for the last two quarters
of the year (September 1 and December 1). Extraordinary out-of-pocket expenses
defined as direct expenses for borough -directed travel and major entertainment/meal
expenses shall be reimbursed over and above the fixed fee and must be approved in
advance by the KIB Manager. The Contractor will pay for the annual trips required under
paragraph #3 above.
Contract No. FY2020-08 A'
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 41 of 90
AGENDA ITEM #14.A.1.
7. The parties agree the contract may be terminated by either party with or without cause, by
providing the other party with a written notice of 30 (thirty) days. If the Borough
terminates this agreement and termination falls between scheduled payment dates, the
Contractor shall be compensated on a pro -rated basis.
This agreement constitutes the full agreement between the parties.
KODIAK ISLAND BOROUGH
Roxanne Murp y, Borough Manager
DAVID CONRAD — L10
Date
Dat
HICKEY & ASSOCIATES
Al i- W46��_
Mark S. Hickey, President
1/5/22
Date
Contract No. MUMS k
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 42 of 90
AGENDA ITEM #14.A.1.
CONTRACT NO. FY2020-08B
AGREEMENT FOR LOBBYING SERVICES BETWEEN
KODIAK ISLAND BOROUGH AND HICKEY & ASSOCIATES
1. Hickey & Associates (hereinafter the "Contractor") agrees to represent the Kodiak
Island Borough (hereinafter the "Borough") from January 1, 2020, through
December 31, 2023.
2. The firm will represent the Kodiak Island Borough before the Alaska State
Legislature and State Administration. Representation will be focused on the
various projects and issues the Borough will have before the Legislature and
administrative agencies of the State of Alaska. Borough representatives will assist
with representation as appropriate on any legislative or agency issues.
3. The firm will report directly to the Borough Manager of the Kodiak Island Borough.
Mr. Hickey will travel to Kodiak to meet with the Manager, Mayor, and Assembly
at least once each year during the term of the contract at a mutually agreeable
time.
4. The firm will provide the Borough Manager with regular updates by phone with the
progress of the Borough's projects during the term of this contract. A monthly,
written status report during session and supplemental written reports during the
interim as well as notification of opportunities to testify or provide comments on
behalf of the community, as events warrant, is required. When representatives of
the Kodiak Island Borough travel to Juneau, a schedule of appointments in
advance of the travel date is to be provided.
5. Kodiak Island Borough priorities for this agreement are the following items:
A. Representation of all Kodiak Island Borough issues and concerns before
legislative bodies and administrative agencies of the State of Alaska.
B. The Kodiak Island Borough Capital Improvement Program as adopted by
resolution of the Assembly.
6. The fixed fee for the above services in 2023 will be $45,000 per year. $33,000 of the
annual fee will be payable on the first of the month during the six months of the session
(January through June). The remaining $12,000 will be payable on a quarterly basis
for the last two quarters of the year (September 1 and December 1). Extraordinary
out-of-pocket expenses defined as direct expenses for borough -directed travel and
major entertainment/meal expenses shall be reimbursed over and above the fixed fee
and must be approved in advance by the KIB Manager. The Contractor will pay for the
annual trips required under paragraph #3 above.
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 43 of 90
AGENDA ITEM #14.A.1.
7. The parties agree the contract maybe terminated by either party with or without cause,
by providing the other party with a written notice of 30 (thirty) days. If the Borough
terminates this agreement and termination falls between scheduled payment dates,
the Contractor shall be compensated on a pro -rated basis.
This agreement constitutes the full agreement between the parties.
KODIAK ISLAND BOROUGH
'� U -
David Conrad, Borough Manager
Date
ATTEST:
I -Am _W (1_1�1
Nova M. Javier, MM orough Clerk
01 I DCe�
Date
HICKEY & ASSOCIATES
Aic
Mark S. Hickey*residnt
Date
Contract No. FY2020-08C Amending Contract No. FY2020-08 Agreement For Lo... Page 44 of 90
AGENDA ITEM #14.8.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
DECEMBER 21, 2023
4 '
�s ASSEMBLY REGULAR MEETING
SUBJECT: Resolution No. FY2023-20A Amending Resolution No. FY2023-20 To Extend
The Sunset Date Of The Health Facilities Advisory Board (HFAB) To June 30,
2025
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to adopt Resolution No. FY2023-20A.
DISCUSSION:
The Health Facilities Advisory Board was formed for the purpose of reviewing, evaluating,
developing, and issuing criteria requirements used in the planning, design, construction,
operation, and maintenance of Providence health care facilities in Kodiak. HFAB was formed
on February 2, 2023, with a duration to remain active for one year unless extended by the
Assembly by resolution. The Mayor and Borough staff feel that there is a need and value in
extending the sunset date of this board to June 30, 2025, in order to complete its purpose.
ALTERNATIVES:
Adopt, amend, or fail the resolution.
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Resolution No. FY2023-20AAmending Resolution No. FY2023-20 To Extend Th... Page 45 of 90
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AGENDA ITEM #14.6.1.
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2023-20A
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
RESOLUTION NO. FY2023-20 TO EXTEND THE SUNSET DATE OF THE HEALTH
FACILITIES ADVISORY BOARD (HFAB) TO JUNE 30, 2025
WHEREAS, the Health Facilities Advisory Board (HFAB) is established for the purpose of
reviewing, evaluating, developing, and issuing criteria requirements used in the planning, design,
construction, operation, and maintenance of Providence health care facilities in Kodiak; and
WHEREAS, HFAB's major focus is in developing generic standards to provide continuity and
consistency in Providence's health care facilities; and
WHEREAS, recommendations by the HFAB will be documented and based on past experience,
sound judgment, deductive risk management, strategic planning for the future, suitability for
standardization, inspection regulatory requirements, compliance with medical standards, and
medical regulations; and
WHEREAS, the Assembly finds that there is a need and value in extending the sunset date of
this board to complete its purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that Resolution No. FY2023-20 is hereby amended to extend the duration of the
Health Facilities Advisory Board's until June 30, 2025.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS OF , 2023
KODIAK ISLAND BOROUGH
Scott Arndt, Mayor
VOTES:
Ayes:
Absent:
Resolution No. FY2023-20A
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Page 1 of 1
Resolution No. FY2023-20AAmending Resolution No. FY2023-20 To Extend Th... Page 46 of 90
AGENDA ITEM #14.6.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
DECEMBER 21, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Resolution No. FY2024-13 Adopting An Alternative Allocation Method For The
FY24 Shared Fisheries Business Tax Program And Certifying That This
Allocation Method Fairly Represents The Distribution Of Significant Effects Of
Fisheries Business Activity In FMA 13: Kodiak Area
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Resolution No. FY2024-13.
DISCUSSION:
The State of Alaska, Department of Commerce, Community and Economic Development's Shared
Fisheries Business Tax Program was created in 1990 to help municipalities impacted by the effects of
the rapidly expanding offshore fish processing industry by collecting a tax from fish processors and
sharing the collected taxes with affected municipalities. Applications must be submitted annually by
municipalities to receive an allocation from the program. This year the deadline is February 15, 2024.
Kodiak Island Borough, along with the other municipalities in the FMA 13: Kodiak Area, have agreed
to use an alternative allocation method instead of the standard allocation method. For the FY2024
Shared Fisheries Business Tax applications, the agreed to alternative allocation method calculation for
FMA 13: Kodiak is:
• 50% of the allocation is shared equally between all municipalities in the area
• the remaining 50% of the allocation is shared on a per capita basis
o Kodiak Island Borough's population is reduced by the population of the cities of
Akhiok, Kodiak, Larsen Bay, Old Harbor, Ouzinkie and Port Lions.
The total calculated allocation to the Kodiak Area FMA is $116,174. The Borough's calculated share of
Business taxes is $36,174 and Landing Tax is $3,186, for a total of $39,360. In FY23, the Borough
received a total of $83,074.
This resolution, indicating the assembly has approved the Alternative Allocation Method, is a required
attachment to the FY2024 Shared Fisheries Business Tax Program application.
ALTERNATIVES:
Not approving the resolution would mean the Borough would not participate in the State of Alaska's
Shared Fisheries Business Tax Program, and would not receive $39,360 of revenues.
FISCAL IMPACT:
Estimated revenues to the Borough through the State of Alaska's Shared Fisheries Business
Tax Program of $39,360.
OTHER INFORMATION:
History of Shared Fisheries Revenues
Kodiak Island Borough
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 47 of 90
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AGENDA ITEM #14.6.2.
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2024-13
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING AN
ALTERNATIVE ALLOCATION METHOD FOR THE FY24 SHARED FISHERIES BUSINESS
TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY
REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS
ACTIVITY IN FMA 13: KODIAK AREA.
WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY24 Shared
Fisheries Business Tax Program, the municipality must demonstrate to the Department of
Commerce, Community and Economic Development that the municipality suffered significant
effects during calendar year 2022 from fisheries business activities; and
WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible
municipalities located within fisheries management areas specified by the Department of
Commerce, Community and Economic Development; and
WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of
Commerce, Community, and Economic Development, of alternative allocation methods which
may be used within fisheries management areas if all eligible municipalities within the area agree
to use the method, and the method incorporates some measure of the relative significant effects
of fisheries business activity on the respective municipalities in the area; and
WHEREAS, the Kodiak Island Borough proposes to use an alternative allocation method for
allocation of FY24 funding available within the FMA 13: KODIAK AREA in agreement with all other
municipalities in this area participating in the FY24 Shared Fisheries Business Tax Program;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that this resolution certifies that the following alternative allocation method fairly
represents the distribution of significant effects during 2022 of fisheries business activity in FMA
13: Kodiak Area:
• All municipalities share equally 50% of allocation; all municipalities share remaining 50%
on a per capita basis.
• Kodiak Island Borough population is reduced by the population of the Cities of Akhiok,
Kodiak, Larsen Bay, Old Harbor, Ouzinkie and Port Lions.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2023
KODIAK ISLAND BOROUGH
Resolution No. FY2024-13
ATTEST:
Page 1 of 2
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 48 of 90
AGENDA ITEM #14.6.2.
45 Scott Arndt, Mayor
46 Nova M. Javier, MMC, Borough Clerk
47
48 VOTES:
49 Ayes:
50 Noes:
51
52
53
54
55
56
57
58
59
60
61
62
Resolution No. FY2024-13 Page 2 of 2
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 49 of 90
AGENDA ITEM #14.6.2.
State Fisheries Business & Landing Tax Revenues Last
10 years
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
-Fisheries Business Tax Landing Tax
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 50 of 90
AGENDA ITEM #14.6.2.
Kodiak Island Borough
SOA Fisheries Business and Landing Tax and Local Severance Tax Revenue Summary
Fiscal Year 1999-2024 (as of 11/03/2023)
NOTE. State year end final payments are received by the Borough after their fiscal year end. This creates differences between annual State
reporting payment totals as found on the State website and annual Borough income totals.
State DOR is State Department of Revenue (usually receive in October/November)
State DCCED is State Department of Commerce, Community and Economic Development (usually receive in April)
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
KIB State & Local Fisheries Tax Revenues
FY1999 - 2023
Ooi O 01 O'L O^v Ob Oh ro 01 O$ Oo' y0 y1 titi ti3 ,yb yh yro y1 yrb 10' .y0 titi titi ti''
tie ,yoo ,yo ,yo ,yo ,yo ,yo ,yoo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo
-State Tax Total -Local (KIB) Severance Tax -Combined Tax Total
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 51 of 90
Fisheries Business Tax
Landing Tax
State Tax
Local (KIB)
Combined Tax
Fiscal Year
State - DOR/DCCED
State - DOR/DCCED
Total
Severance Tax
Total
1999
$
855,077
$
62,933
$ 918,009
$
900,331
$
1,818,340
2000
$
728,557
$
105,423 I
$ 833,980
$
1,051,377 I
$
1,885,357
2001
$
948,364
$
58,583
$ 1,006,947
$
791,233
$
_1,798,180
2002
$
1,287,345
$
76,904
$ 1,364,248
$
674,612
$
2,038,860
2003
$
796,373
$
44,395
$ 840,768
$
639,487
$
1,480,255
2004
$
573,595
$
76,333
$ 649,928
$_
746,118
$
1,396,046
-------------------------------------
2005
$
717,066
$
56,224 I
---------
$ 773,289
-----------'------------
$
980,109 I
$
1,753,399
2006
$
802,313
$
62,877
$ 865,190
$
1,108,742
$
1,973,932
2007
$
958,965
$
66,235
$ 1,025,200
$
1,285,298
$
2,310,498
2008
$
1,059,161
$
41,811
$ 1,100,973
$
1,409,253
$
2,510,226
2009
$
1,288,927
$
55,382
$ 1,344,309
$
1,289,695
$
2,634,004
2010
$
1,339,575
$
68,855 I
$ 1,408,430
$
1,287,693 I
$
2,696,123
2011
$
1,026,385
$
88,859
$ 1,115,244
$
1,583,276
$
2,698,520
2012
$
1,405,360
$
101,364
$ 1,506,723
$
1,892,754
$
3,399,477
2013
-2014 -
$
1,647,025
- - -
$
110,53_2 I
-
$_1,757,556
$
1,654,1_48 I
-
$
_3,411,704_
$
1,546,308
$
97,679
$ 1,643,986
$-
1,715,495
$
3,359,481
2015
$
1,561,675
$
92,730
$ 1,654,405
$
1,550,706
$
3,205,111
2016
----------
- $
1,382,320 -
-----
$
------------
20,370
$ 1,402,690
$_
---------
1,395,610-
-
$
2,798,300
------
2017
$
1,270,403
$
60,422
$ 1,330,825
$
1,182,923
$
2,513,748
2018
$
1,103,101
$
14,867 I
$ 1,117,968
$
1,660,842 I
$
2,778,810
-2019
---------------
$
1,816,530 -
$
184,559-
---------�----------
$ 2,001,089
'
$
------------1------------
1,163,238
$
3,164,327
2020
$
718,307
$
210,075
$ 928,382
$
1,170,360
$
2,098,742
2021
$
1,023,975
$
38,655 I
$ 1,062,630
$
996,832 I
$
2,059,462
2022
$
854,209
$
95,843
$ 950,052
$
1,641,429
$
2,591,481
2023
$
1,347,362
$
59,341
$ 1,406,703
$
1,554,470
$
2,961,173
2024
$
1,296,262
$
67,434
$ 1,363,696
$
419,278
$
1,782,974
(as of 11/04/23)
FY24 Budget
$ 1,100,000
$
1,300,000
$
1,400,000
25 year Annual
Average (thru FY2023)
$ 1,200,381
$
1,253,041
$
2,453,422
NOTE. State year end final payments are received by the Borough after their fiscal year end. This creates differences between annual State
reporting payment totals as found on the State website and annual Borough income totals.
State DOR is State Department of Revenue (usually receive in October/November)
State DCCED is State Department of Commerce, Community and Economic Development (usually receive in April)
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
KIB State & Local Fisheries Tax Revenues
FY1999 - 2023
Ooi O 01 O'L O^v Ob Oh ro 01 O$ Oo' y0 y1 titi ti3 ,yb yh yro y1 yrb 10' .y0 titi titi ti''
tie ,yoo ,yo ,yo ,yo ,yo ,yo ,yoo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo ,yo
-State Tax Total -Local (KIB) Severance Tax -Combined Tax Total
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 51 of 90
October 26, 2023
THE STATE
°ALAS- - -
GOVERNOR MIKE DUNLEAVY
Dora Cross
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Dora:
AGENDA ITEM #14.6.2.
Department of Commerce, Community,
and Economic Development
DIVISION OF COMMUNITY .AND REGIONAL AFFAIRS
NOV 0 3 2013
Kodiak Island Borough
Finance Department
550 W 711- Ave, Suite 1650
Anchorage, Alaska 99501
Main: 907.269.4501
Fax: 907.269.4563
The Department of Commerce, Community, and Economic Development is pleased to announce availability
of the FY 2024 Shared Fisheries Business Tax Program. The purpose of the program is to allocate a share
of state fish tax collected outside municipal boundaries with municipalities affected by fishing industry activities.
Municipalities around the state will share approximately $1.3 million based on 2022 fisheries activity as reported
by fish processors on their fish tax returns. Details of how the program works are included in the application
under Program Description.
Historically, your municipality along with the other communities in your fisheries management area,
FMA 13: Kodiak Island has filed using the Alternative Method found on the last four pages of this
application. A breakdown is included that details the communities in your FMA, in addition to the anticipated
payment based on the agreed upon allocation method for your FMA. If this agreement is still in place with your
FMA, you will only need to have your Council/Assembly pass the enclosed alternative method sample
resolution in order to participate in the program.
If your FMA intends to change the alternative method of allocation, the new proposal must be submitted to
our office no later than January 15, 2024. If an agreement cannot be made with all communities in your FMA,
you will need to file using the standard method and claim your significant effects. Instructions on both of these
methods are detailed in the application packet.
DEADLINE FOR SUBMISSION OF COMPLETED APPLICATION IS
FEBRUARY 15, 2024
Applications can be scanned and emailed to caa e,alaska.gov with the subject line "Kodiak Island Borough,
FY24, SFBT". If you have any questions about the program or require assistance in completing the application,
please contact me at zoe.olson&a,alaska.gov or call (907) 263-2156.
Sincerely,
le lson
Grants Administrator 2
Enclosure
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 52 of 90
K
M
W
O
0
n
c�
rn
FMA 13: Kodiak Island
FY 22 Landing Tax Allocation Reference
$s,aoa.7s Number
Total allocation:
50% Divided Equally
50% per Capita
$106,769.52
$53,384.76
$53,384.76
Calculated
Calculated
Total
Community
Population
50% divided share
50% per Capita
Allocation
Allocation Distribution
City of Akhiok
65
$7,626.39
$270.42
$7,896.81
$695.59 24-SF13-01 $
8,592.40
City of Kodiak
5,396
$7,626.39
$22,448.89
$30,075.28
$2,649.17 24-SF13-02 $
32,724.46
Kodiak Island Borough
6,862
$7,626.39
$28,547.87
$36,174.26
$3,186.40 24-SF13-03 $
39,360.66
City of Larsen Bay
28
$7,626.39
$116.49
$7,742.88
$682.03 24-SF13-04 $
8,424.91
City of Old Harbor
200
$7,626.39
$832.06
$8,458.45
$745.06 24-SF13-05 $
9,203.51
City of Ouzinkie
116
$7,626.39
$482.59
$8,108.99
$714.28 24-SF13-06 $
8,823.26
City of Port Lions
165
$7,626.39
$686.45
$8,312.84
$732.23 24-SF13-07 $
9,045.08
Totals
12,832
$53,384.76
$53,384.76
$106,769.52
$9,404.76 $
116,174.28
Community Count
7
* 50% Divided Equally and 50%
n
c�
rn
on a Per Capita Basis.
** Kodiak Island Borough population =population (12,832) less pop. of cities
AGENDA ITEM #14.6.2.
DCCED
Shared Fisheries Business Tax Program
FY24 Long -Form Application
For
FMA 13: KODIAK AREA
APPLICATION MUST BE SUBMITTED TO DCCED
NO LATER THAN FEBRUARY 15, 2024
State of Alaska
Mike Dunleavy, Governor
Department of Commerce, Community, and
Economic Development
Julie Anderson, Commissioner
Division of Community and Regional Affairs
Sandra Moller, Director
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 54 of 90
AGENDA ITEM #14.6.2.
FY24 SHARED FISHERIES BUSINESS
TAX PROGRAM DESCRIPTION
The purpose of the Shared Fisheries Business Tax Program is to provide for an annual sharing of fish tax
collected outside municipal boundaries to municipalities that can demonstrate they suffered significant
effects from fisheries business activities. This program is administered separately from the state fish tax
sharing program administered by the Department of Revenue which shares fish tax revenues collected
inside municipal boundaries.
Program Eligibility
To be eligible for an allocation under this program, applicants must:
1. Be a municipality (city or borough); and
2. Demonstrate the municipality suffered significant effects as a result of fisheries business activity
that occurred within its respective fisheries management area(s).
Program Funding
The funding available for the program this year is equal to half the amount of state fisheries business tax
revenues collected outside of municipal boundaries during calendar year 2022.
Program funding is allocated in two stages:
1st Stage: Nineteen Fisheries Management Areas (FMAs) were established using existing commercial
fishing area boundaries. The available funding is allocated among these 19 FMAs based on the pounds
of fish and shellfish processed in the whole state during the 2022 calendar year. For example, if an area
processed 10% of all the fish and shellfish processed in the whole state during 2022, then that area would
receive 10% of the funding available for the program this year. These allocations are calculated based on
Fisheries Business Tax Return information for calendar year 2022.
2nd Stage: The funding available within each FMA will be allocated among the municipalities in that
area based on the level of fishing industry significant effects suffered by each municipality compared to
the level of effects experienced by the other municipalities in that FMA.
Some municipalities, because of their extensive area, are included in more than one fisheries management
area. In these cases, the municipality must submit a separate program application for each area.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 55 of 90
AGENDA ITEM #14.6.2.
FY24 SHARED FISHERIES BUSINESS
TAX PROGRAM DESCRIPTION
There are two possible application methods:
Standard and Alternative
Standard Method: In the Standard Method, established by the department, each municipality in the
FMA must determine and document the cost of fisheries business impacts experienced by the community
in 2022. These impacts are submitted by each municipality in their applications. The department will
review the applications and determine if the impacts submitted are valid. Once the impacts have been
established for each of the municipalities in the FMA, the department will calculate the allocation for
each municipality using the following formula:
One half of the funding available within an FMA is divided up among participating
municipalities on the basis of the relative dollar amount of impact in each municipality.
The other half of the funding available to that area is divided equally among all eligible
municipalities.
Alternative Method: Alternative allocation methods may be proposed by the municipalities within the
FMA. The department will consider approving the use of a proposed alternative method only if all the
municipalities in the area agree to use the method, and if the method includes some measure of the
relative effects of the fishing industry on the respective municipalities in the area.
This application packet contains the instructions and forms applying under:
• STANDARD METHOD
• ALTERNATIVE METHOD
The chart on the following page summarizes the process for these two methods.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 56 of 90
FY24 SHARED FISHERIES BUSINESS
TAX PROGRAM DESCRIPTION
PROCESS FOR METHODS
November 15
Commerce mails program
applications to municipalities
11 IlU I BU_Y_ 1, 0) C
No later than February 15
Each municipality determines and documents
the cost of fisheries impacts on the community
and submits this information with their
application.
No later than April 15
Department of Commerce reviews applications,
makes a determination as to the validity of the
submitted impacts, and notifies the municipalities
of this determination.
Within 30 days
Municipalities have 30 days in which to appeal
Commerce's determinations regarding
submitted impacts.
Within 20 days
Commerce will respond to appeals within 20
days after receiving them.
After all appeals are resolved
Commerce will perform the formula calculations
for each FMA based on the relative impacts
approved for each municipality in the FMA, and
distribute the funding allocations.
AGENDA ITEM #14.6.2.
ALTERNATE METHOD
No later than January 15
All municipalities in an FMA work together to develop
an alternate allocation formula and submit their
proposal to the Department of Commerce.
Municipalities are encouraged to consult with
Commerce during this effort regarding the
acceptability of alternative methods.
No later than February 1
Commerce reviews alternate proposals,
determines if proposals are acceptable, and
notifies the municipalities of this determination.
If the proposal is accepted, municipalities may
then use the Alternative Method application. If
the proposal is not acceptable to Commerce,
they will work with municipalities in an area to
resolve problems. If the problems cannot be
resolved, the municipalities in that FMA must
apply using the Standard Method application.
No later than February 15
Each municipality must submit an Alternative
Method application. Commerce will distribute
allocations after all applications within that FMA
have been received and verified.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 57 of 90
AGENDA ITEM #14.6.2.
FY24 Shared Fisheries Business Tax Program
Application Instructions
STANDARD METHOD
• In the standard method application process each municipality determines and documents the
cost to the municipality of fisheries industry significant effects suffered by the community
in 2022.
• Details for each of these effects are submitted by municipalities using the Declaration of
Significant Effects application forms provided on the following pages.
• The municipality must also submit an approved resolution by the governing body certifying
that the information submitted in the application is correct and complete. A sample resolution
is included in this packet.
• The department will review the applications and determine if the significant effects
submitted are valid.
• Once the effects have been established for each of the municipalities in a Fisheries
Management Area, the department will calculate the funding allocation for each municipality
using the following formula:
One half of the funding available within an FMA is divided up among participating
municipalities on the basis of the relative dollar amount of impact in each municipality.
The other half of the funding available to that area is divided equally among all eligible
municipalities.
Guidelines for Completing the Declaration of Significant Effects Forms
Some important definitions: The Shared Fisheries Business Tax Program provides for a sharing of
State Fisheries Business Tax with municipalities that can demonstrate they suffered significant effects
during the program base year from fisheries business activity in their respective fisheries management
area.
For the purposes of this program, "fisheries business activity" means:
• activity related to fishing, including but not limited to the catching and sale of fisheries
resources;
• activity related to commercial vessel, moorage and gear maintenance;
• activity related to preparing fisheries resources for transportation; and,
• activity related to processing fisheries resources for sale by freezing, icing, cooking, salting,
or other method and includes but is not limited to canneries, cold storages, freezer ships, and
processing plants.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 58 of 90
AGENDA ITEM #14.6.2.
And, "significant effects" means:
• municipal expenditures during the program base year demonstrated by the municipality to
the department to be reasonable and necessary that are the result of fisheries business
activities on the municipality's:
• population;
• employment;
• finances;
• air and water quality;
• fish and wildlife habitats; and,
• ability to provide essential public services, including health care, public safety,
education, transportation, marine garbage collection and disposal, solid waste
disposal, utilities, and government administration.
And, "program base year" means:
• calendar year 2022.
A municipality does not need to have actual expenditures in 2022 in order to include them as
significant effects in the application. If a fishing business activity impacts a municipality in a manner
that will result in a cost to the municipality, then the municipality can claim that impact as a significant
effect. For example, a municipality's pier might have been damaged by an improperly docked fish
processing vessel. The municipality might not have the funds to repair the pier during 2022, but the
municipality has obtained final engineering estimates for the cost of repairs. In this case, the municipality
could declare the repair cost estimates as significant effects on their application. However, these costs
may not be claimed again if the municipality subsequently expended the monies to repair the pier at a
later date (this would result in a double counting of significant effects).
If a significant effect claimed in the application reflects expenditures that were determined by the
municipality to be necessary, but for which the municipality was unable to make an expenditure during
the program base year, the application must include a finding by the municipal governing body which
documents and clearly describes the procedures and methods by which the need and the estimated cost
of such expenditures were determined.
Only that part of overall community impacts which are directly attributable to fishing business
activity should be included as significant effects in the application. For example, a municipality water
supply system may be impacted by the fresh water needs of the local fishing fleet and fish processing
facilities. However, a municipality in this situation should not claim the entire cost of operating or
maintaining the water system as a "significant effect" for the purposes of this program. In this case, the
municipality must determine and document its estimate of the share of the use, and "wear and tear," of
the water system that can reasonably be attributed to fisheries business activity. A place is provided on
the Declaration of Significant Effects forms for municipalities to explain how they arrived at such
estimates.
Examples of eligible significant effects. The kinds of negative effects which a municipality might
possibly claim to have suffered are many. It is the responsibility of each municipality to describe,
document and justify its particular claims of negative impacts during 2022 resulting from fisheries
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 59 of 90
AGENDA ITEM #14.6.2.
business activities. For the purposes of this program, all significant effects must be presented in terms of
expenditures of municipal funds, either actual or determined necessary. For example, a sudden
population increase of 1,000 people is not in itself a negative effect. It is the demonstrable impacts on
the municipality budget of dealing with these extra people that may be considered as significant effects
for this program. The following examples represent the kinds of community impacts which are clearly
eligible for inclusion in a municipality's Declaration of Significant Effects forms.
• a municipality's expenses during 2022 in repairing a dock damaged by a fishing vessel;
• a municipality's costs of hiring extra police, teachers or medical staff to cover periods during
2022 when fish processing workers or fishing crew and their families expanded the
municipality's population;
• a municipality's 2022 loan which was used to improve the municipality's water system to
meet increased demands for fresh water by local fish processors. Only that part of the debt
service which can be directly attributable to supporting the fishing industry may be counted
as a significant effect.
• special expenditures made by a municipality during 2022 to assist or help re-train workers
who lost their jobs in the fishing industry because of a downturn in fishing activity;
• a municipality's expenditures for operating and maintaining harbor facilities during 2022;
• operating and maintaining a municipality's water and sewer system or landfill during 2022
that is directly attributable to the fishing industry.
Examples of events which are not eligible to be significant effects
The following are examples of municipal expenditures or events which are not eligible for inclusion in
a municipality's Declaration of Significant Effects forms:
• Municipal expenditures that occurred before or after 2022 which are the result of fishing
business activities;
• Revenues which a municipality did not receive during 2022 because of a downturn in local
fishing business activity.
If you're not sure whether an event is a valid "significant effect" or not, contact DCCED.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 60 of 90
AGENDA ITEM #14.6.2.
Instructions for Completing
the Standard Method Application
The completed standard method application submitted by each municipality will contain three elements:
• a set of Declaration of Significant Effects forms (one separate form for each significant effect
claimed by the municipality). Three copies of this form are included in the application- please
make as many additional copies of this form as you need.
• a Cover Page that provides the total number and cost of the significant effects claimed by the
municipality.
• an approved resolution by the governing body adopting the application as true and correct. A
sample resolution is included in the application.
Instructions for the
Cover Page/Summary
The Cover Page must be completed and submitted as part of the application. This form summarizes the
information found in the application. The number of significant effects claimed should be equal to the
number of Declarations of Significant Effects forms submitted with the application and the total dollar
amount should equal the sum of all the dollar amounts stated in Part 2 on the Declarations of Significant
Effects forms.
Instruction for the Resolution form
Municipalities may use this form, or a similar form, to comply with the requirement that the submitted
application be certified by the municipality's governing body.
Submit completed application
no later than February 15, 2024, to:
E-mail
caa(&alaska.2ov
Subject Line
"Municipality Name, FY24, SFBT"
Or
Mail
State of Alaska DCCED
Shared Fisheries Business Tax Program
550 W 71h Ave, Suite 1650
Anchorage, Alaska 99501
If you have any questions regarding this program, contact
Zoe Olson at (907) 263-2156.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 61 of 90
AGENDA ITEM #14.8.2.
FY24 SHARED FISHERIES BUSINESS TAX PROGRAM
STANDARD METHOD APPLICATION
for
FMA 13: KODIAK AREA
Name of Municipality;
Mailing Address:
Contact Person:
Title:
Phone Number:
Email Address:
Total # of Significant Effects Claimed:
Total $ of Significant Effects Claimed: $
Return with, Declaration of Significant Effects forms, and resolution
E-mail
caa(a,alaska.2ov
Subject Line
"Municipality Name, FY24, SFBT"
Or
Mail
State of Alaska DCCED
Shared Fisheries Business Tax Program
550 W 7" Ave, Suite 1650
Anchorage, Alaska 99501
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 62 of 90
AGENDA ITEM #14.6.2.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 63 of 90
FY24 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1.
Provide a description of the fisheries business activity which resulted in the significant effect:
2.
Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business
activity listed in #1: $
3.
Municipal expenditure is: ❑ actual ❑ determined necessary
(Every municipal expenditure marked "determined necessary" must be supported by a resolution)
4.
Describe how the municipal expenditure figure listed under Part 2 was determined:
5.
Is the fisheries business activity part of a larger fiscal impact on the municipality?
❑ yes ❑ no
If yes, describe how the fisheries business-related part of the overall fiscal impact was determined.
6.
Describe the documentation that supports the municipality's claim of this significant effect
(this documentation must be readily available to the department upon request):
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 63 of 90
AGENDA ITEM #14.6.2.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 64 of 90
FY24 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1.
Provide a description of the fisheries business activity which resulted in the significant effect:
2.
Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business
activity listed in #1: $
3.
Municipal expenditure is: ❑ actual ❑ determined necessary
(Every municipal expenditure marked "determined necessary" must be supported by a resolution)
4.
Describe how the municipal expenditure figure listed under Part 2 was determined:
5.
Is the fisheries business activity part of a larger fiscal impact on the municipality?
❑ yes ❑ no
If yes, describe how the fisheries business-related part of the overall fiscal impact was determined.
6.
Describe the documentation that supports the municipality's claim of this significant effect
(this documentation must be readily available to the department upon request):
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 64 of 90
AGENDA ITEM #14.6.2.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 65 of 90
FY24 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Provide a description of the fisheries business activity which resulted in the significant effect:
2.
Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business
activity listed in #1: $
3.
Municipal expenditure is: ❑ actual ❑ determined necessary
(Every municipal expenditure marked "determined necessary" must be supported by a resolution)
4.
Describe how the municipal expenditure figure listed under Part 2 was determined:
5.
Is the fisheries business activity part of a larger fiscal impact on the municipality?
❑ yes ❑ no
If yes, describe how the fisheries business-related part of the overall fiscal impact was determined.
6.
Describe the documentation that supports the municipality's claim of this significant effect
(this documentation must be readily available to the department upon request):
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 65 of 90
AGENDA ITEM #14.6.2.
FY24 Shared Fisheries Business Tax Program
Standard Method Resolution
(City or Borough)
RESOLUTION NO.
A RESOLUTION CERTIFYING THE FY 22 SHARED FISHERIES BUSINESS TAX PROGRAM
APPLICATION TO BE TRUE AND CORRECT
WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY24 Shared Fisheries Business
Tax Program, the municipality must demonstrate to the Department of Commerce, Community, and Economic
Development that the municipality suffered significant effects during calendar year 2022 from fisheries business
activities; and
WHEREAS, the Department of Commerce, Community, and Economic Development has prepared specific
application forms for the purpose of presenting the municipality's claims as to the significant effects suffered by
the municipality during calendar year 2022; and
WHEREAS, 3 AAC 134.100 requires the governing body of the municipality to include with the municipality's
FY24 program application an approved resolution certifying the information contained in the application to be
true and correct;
NOW THEREFORE BE IT RESOLVED THAT:
The by this resolution certifies the information contained in
(Governing Body)
the
(City or Borough)
FY24 Shared Fisheries Business Tax Program Application to be true and correct to the best of our knowledge.
PASSED AND APPROVED by a duly constituted quorum of the
day of , 20 _
SIGNED
ATTEST
Mayor
Clerk
(Governing Body)
this
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 66 of 90
AGENDA ITEM #14.6.2.
FY24 Shared Fisheries Business Tax Program
Application Instructions
ALTERNATIVE METHOD
• In the alternative method application process all municipalities in a fisheries management
area may work together to develop an alternative allocation formula for distributing the
available program funding among municipalities in the area. It is advised that the Department
of Commerce be consulted during this process if the municipalities have questions or
concerns about what constitutes an acceptable alternative to the standard allocation method.
• All the municipalities in an area must reach an agreement in writing on an alternative
allocation formula.
• By January 15, the department must receive the proposed alternative method. If the
alternative method is not acceptable, the department will work with the municipalities to
resolve the problems.
• If the municipalities in an area fail to satisfy the department regarding the acceptability of
the alternative allocation method proposed, then each municipality in the region must return
to the standard application process and submit separate applications as required by that
process.
• If the department finds the alternative allocation method satisfactory, each municipality must
then complete an alternative method application consisting of a cover page and resolution.
The resolution must be adopted by the governing body and it must clearly describe the
approved alternative allocation method within that area. After all alternative method
applications within an area have been received and approved; the department will perform
the allocations and distribute program funds.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 67 of 90
AGENDA ITEM #14.6.2.
Instructions for
Alternative Method Application
In the alternative method application, an approved resolution constitutes the application. No other forms
need to be submitted. A sample resolution has been attached for your use.
General Guidelines for Developing an Alternative Allocation Method
All municipalities in a fisheries management area must agree on the alternative method: There
must be unanimous agreement among all eligible municipalities in a fisheries management area with
regard to alternative allocation methods. It is the responsibility of community leaders in the area to work
together to negotiate an alternative which is acceptable to all municipalities. The department may be
consulted at any time regarding what kinds of formula approaches are considered acceptable by the
department.
Alternative methods must incorporate some measure of the relative significant effects experienced
by the respective municipalities in the area. The measure of significant effects may take many forms.
One area might agree to use the number of commercial fishing boat visits -per -year per community as a
measure of significant effects. Another area might use the linear foot -length of public docks as a measure.
Another area might use community population figures as an indication of the significant effects of
fisheries business activity. Another area might share one half of the funding equally between the
respective municipalities and share the other half based upon community population figures. Areas may
decide to use one measure or may use a combination of measures.
Submit your completed application
no later than
February 15, 2024 to:
E-mail
caa(&alaska.gov
Subject Line
"Municipality Name, FY24, SFBT"
Or
Mail
State of Alaska DCCED
Shared Fisheries Business Tax Program
550 W 7' Ave, Suite 1650
Anchorage, Alaska 99501
If you require assistance in completing this application, contact
Zoe Olson at (907) 263-2156.
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 68 of 90
AGENDA ITEM #14.6.2.
FY24 SHARED FISHERIES BUSINESS TAX PROGRAM
ALTERNATE METHOD APPLICATION
For
FMA 13: KODIAK AREA
Name of Municipality:
Mailing Address:
Contact Person:
Title:
Email Address:
Phone Number:
Return with resolution
E-mail
caa(&alaska.gov
Subject Line
"Municipality Name, FY24, SFBT"
Or
Mail
State of Alaska DCCED
Shared Fisheries Business Tax Program
550 W 7' Avenue, Suite 1650
Anchorage, Alaska 99501
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 69 of 90
AGENDA ITEM #14.6.2.
FY24 Shared Fisheries Business Tax Program
Alternative Method Resolution
(City or Borough)
RESOLUTION NO.
A RESOLUTION ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY24
SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS
ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT
EFFECTS OF FISHERIES BUSINESS ACTIVITY IN FMA 13: KODIAK AREA
WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY24 Shared Fisheries Business
Tax Program, the municipality must demonstrate to the Department of Commerce, Community, and Economic
Development that the municipality suffered significant effects during calendar year 2022 from fisheries business
activities; and,
WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities
located within fisheries management areas specified by the Department of Commerce, Community, and Economic
Development; and,
WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of Commerce, Community,
and Economic Development, of alternative allocation methods which may be used within fisheries management
areas if all eligible municipalities within the area agree to use the method, and the method incorporates some
measure ofthe relative significant effect of fisheries business activity on the respective municipalities in the area;
and,
WHEREAS, The proposes to use an alternative allocation method for
(Governing Body)
allocation of FY24 funding available within the FMA 13: KODIAK AREA in agreement with all other
municipalities in this area participating in the FY24 Shared Fisheries Business Tax Program;
NOW THEREFORE BE IT RESOLVED THAT: The by this resolution
(Governing Body)
certifies that the following alternative allocation method fairly represents the distribution of significant effects
during 2022 of fisheries business activity in FMA 13: KODIAK AREA:
• All municipalities share equally 50% of allocation; all municipalities share remaining 50% on a
per capita basis.
• Kodiak Borough population is reduced by the population of the Cities of Akhiok, Kodiak, Larsen
Bay, Old Harbor, Ouzinkie & Port Lions
PASSED and APPROVED by a duty constituted quorum of the
(Governing Body)
of 20
SIGNED
Mayor
ATTEST
Clerk
this day
Resolution No. FY2024-13 Adopting An Alternative Allocation Method For T... Page 70 of 90
AGENDA ITEM #14.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
DECEMBER 21, 2023
4 '
�s ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak
Island Borough Amending Title 2 Administration And Personnel, Chapter 2.30
Rules Of The Assembly, Section 2.30.080 Order Of Speaking
ORIGINATOR: James Turner, Assembly Member
RECOMMENDATION:
Move to advance Ordinance No. FY2024-04 to public hearing at the next regular meeting of
the Assembly.
DISCUSSION:
KIBC 2.30.020 (D) currently states that Robert's Rules of Order (RRO) Current Edition shall
govern the proceedings of the Assembly in all cases. RRO states that each member has the
right to speak twice on the same question on the same day and the limit is 10 minutes each
time. Per KIBC 2.30.070 (N), the Assembly may amend, repeal, rescind, or reconsider an
ordinance by enacting another ordinance. The Assembly wishes to shorten the length of
speech from 10 minutes to 5 minutes.
This agenda item was requested by Assembly member Turner on July 20, 2023, to amend
KIBC 2.30.080 (B) Debate by adding a line to Section 2.30.080 Order of Speaking. This item
was reviewed at the December 14, 2023, work session and a request was made to add
language that the 5 -minute limit does not apply to the reports given when introducing an item
on the agenda.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Islan... Page 71 of 90
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AGENDA ITEM #14. C.1.
Corrected Version
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2024-04
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 2.30 RULES OF THE ASSEMBLY,
SECTION 2.30.080 ORDER OF SPEAKING
WHEREAS, KIBC 2.30.020 (D) currently states that Robert's Rules of Order (RRO) Current
Edition shall govern the proceedings of the Assembly in all cases; and
WHEREAS, RRO states that each member has the right to speak twice on the same question
on the same day on the same day and the limit is 10 minutes each time; and
WHEREAS, per KIBC 2.30.070 (N), the Assembly may amend, repeal, rescind, or reconsider
an ordinance by enacting another ordinance; and the Assembly wishes to shorten the length of
speech from 10 minutes to 5 minutes.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of a general and permanent nature and shall become a part of the
Kodiak Island Borough Code of Ordinances.
Section 2: That Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly,
Section 2.30.080 Order of Speaking of the Kodiak Island Borough Code of
Ordinances is amended to read as follows:
A. Decorum in Debate. When any assembly member is about to speak in debate or deliver
any matter to the assembly, he shall address himself to the chair and, being recognized,
confine himself to the question under debate. No assembly member shall impugn the
motive of any assembly member's vote or argument and shall avoid personalities. An
assembly member who is speaking may not be interrupted to make a motion, even one
with high priority like the motion to adjourn.
B. Order of Speaking.
1. The manager, a delegate to the assembly, or any assembly member, when desiring
to speak at an assembly meeting, shall respectfully address the chair and shall refrain
from speaking until recognized.
2. No assemblv member can sneak more than twice to each debatable motion with a
limit of five minutes per speech. The second time take place after everyone wishing to
debate the motion has had an opportunity to speak once. The five-minute limit does
not apply when the mavor or assemblv is aivina the report to an item thev introduced
on the agenda
23. When two or more persons request recognition at the same time, the chair shall
determine which one shall speak first.
Effective Date: This ordinance takes effect upon adoption.
Ordinance No. FY2024-04
Page 1 of 2
Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Islan... Page 72 of 90
AGENDA ITEM #14.C.1.
51 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
52 THIS DAY OF , 2023
53
54 KODIAK ISLAND BOROUGH
55
56 ATTEST:
57
58 Scott Arndt, Borough Mayor
59 Nova M. Javier, MMC, Borough Clerk
60 Introduced by: Assembly Member Turner
61 First reading:
62 Second reading/public hearing:
63
64 VOTES:
65 Ayes:
66 Noes:
67
68
69
Ordinance No. FY2024-04 Page 2 of 2
Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Islan... Page 73 of 90
AGENDA ITEM #14. C.1.
0
Kodiak Island Borough Assembly Agenda Item Request Form
l-- PLEASE FILL OUT AND RETURN TO THE CLERK
Below Are The Adopted Powers Of The Kodiak Island Borough. Circle the adopted power your request
falls under.
Mandatory Powers of the Assembly: . Solid Waste Collection and Disposal (non-areawide/on
• Education road system)
• General Administration and Finance • Parks and Recreation (non-areawide/outside cities)
• Tax Assessment and Collection • Economic Development (non-areawide/outside cities)
• Planning and Zoning • Animal Control (non-areawide/outside cities)
• Fire Protection and First Responder Emergency
• Adopted Powers of the Assembly: Medical Services (service areas)
• Emergency Services Planning . Road Maintenance and Construction (service areas)
• Community Health (restricted . Street Lighting (service areas)
areawide) -7
Assembly Member: l J�� Date Submitted: /17—PI �3
Agenda Date Requested:71-7 1Meeting Type: ( ) WS RM
It is recommended that you turn in request at least a month prior to the meeting date requested. The Mayor retains
discretion when to place items on the agenda per KIBC 2.60.0608.
Description of the item you are requesting to have placed on the agenda. Please submit one form
for each item and submit any applicable documents with this form.
�i aPJ
30, o 14
J
For Staff Use:
Received date: W a1�+✓ Distributed to: Mayor`y"�'DPOJ/Manager
Discussed at the agenda setting on: `J�2 r f
Approved and scheduled on: WS Date: 1 "t.Ti RM Date: i`'q 020'ae,
Notes:
C:\Users\iarellano\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DTJFKJZT\Assembly Agenda Item
Request Form Rev.docx
Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Islan... Page 74 of 90
25 ROBERT'S RULES OF ORDER NEWLY REVISED 38 9
he Consideration of a Main Motion: Basic Steps 4:29
4:25 Once a main motion has been brought before the assem-
bly through the three steps described above, there are three
further basic steps by which the motion is considered in the
ordinary and simplest case (unless it is adopted by unanimous 4:30
consent, as explained in 4:58-63). These normal steps are as
follows:
1) Members debate the motion (unless no member claims the
floor for that purpose).
2) The chair puts the question (that is, puts it to a vote).
3) The chair announces the result of the vote.
4:26 In addition, while the motion is open to debate, the assem- 4:31
bly may wish to take a number of actions as a part of the mo-
tion's consideration—which can themselves be the subject of
certain parliamentary motions, as explained in 5 and 6. In the
following description of the three principal steps in the con-
sideration of a main motion, it is assumed that none of these
other motions are introduced.
1.27
f:28
Debate on the Question. Immediately after stating the ques-
tion, the chair turns toward the maker of the motion to see if
he wishes to be assigned the floor first in debate—to which the
maker has the right if he claims it before anyone else has been
recognized, even though others may have risen and addressed
the chair first.
A member who desires to speak in debate must obtain the
floor as described in 3:30-35. In assigning the floor, the chair
follows the rules explained in the same paragraphs and in 42.
In the debate each member has the right to speak twice on
the same question on the same day, but cannot make a secon
speech on the same question so long as any member who has
not spoken on that question desires the floor. A member who
has spoken twice on a particular question on the same day has
exhausted his right to debate that question for that day.
For procedures where greater freedom of debate is desired, see 15 and 52.
4:32
4:33
AGENDA ITEM #14.C.1.
§4 THE HANDLING OF A MOTION 4:34
Without the permission of the assembly, no one can speak
longer than permitted by the rules of the body—or, in a non-
legislative assembly that has no rule of its own relating to the
length of speeches, longer than ten minutes.
Debate must be confined to the merits of the pending ques-
tion. Speakers must address their remarks to the chair, maintain
a courteous tone, and—especially in reference to any diver-
gence of opinion—avoid injecting a personal note into debate.
To this end, they must never attack or make any allusion to the
motives of members. As already noted, speakers should refer
to officers only by title and should avoid the mention of other
members' names as much as possible.
Except in committees and small boards, the presiding officer
does not enter into discussion of the merits of pending questions
(unless, in rare instances, he leaves the chair until the pending
business has been disposed of, as described in 43:29-30). While
members are speaking in debate, the presiding officer normally
remains seated unless the view between him and the members
would be obstructed. In the latter case, he should step back
slightly while a member is speaking. Although the presiding offi-
cer should give close attention to each speaker's remarks during
debate, he cannot interrupt the person who has the floor so long
as that person does not violate any of the assembly's rules and
no disorder arises. The presiding officer must never interrupt a
speaker simply because he knows more about the matter than
the speaker does.
The presiding officer cannot close debate so long as any
member who has not exhausted his right to debate desires the
floor, except by order of the assembly, which requires a two-
thirds vote (15, 16, 43).
(For additional rules and information related to debate, see
43.)
4:34 Putting the Question. When the debate appears to have closed,
the chair may ask, "Are you ready for the question?" or "Is
there any further debate?" If no one then rises to claim the
Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Islan... Page 75 of 90
AGENDA ITEM #14.C.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
DECEMBER 21, 2023
4 '
�s ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2024-11 Amending Title 2 Administration And Personnel,
Chapter 100 Boards, Committees, And Commissions Section 2.100.040
Qualifications To Allow Residents To Serve On Various Boards, Committees,
And Commissions
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to advance Ordinance No. FY2024-11 to public hearing at the next regular meeting of
the Assembly.
DISCUSSION:
The Kodiak Island Borough Mayor and Assembly find that in some circumstances it may be
beneficial to the Borough to permit residents who have lived in the community for some time
but who are ineligible to vote due to citizenship status to be appointed to and serve on board
or commissions which do not require voting eligibility, but to retain the voter eligibility
requirement for boards and commissions, such as service area boards, whose members may
be elected by the voters, and for boards and commissions which specify registered voter
status as a qualification for service.
There is a desire to allow residents who are ineligible to vote based on citizenship status to
participate and serve on various boards and committees where: members are not elected;
voter eligibility is not essential to the operation of the board; and the resolution or ordinance
creating the board or commission does not provide for election of members or require that
members be registered voters.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2024-11 Amending Title 2 Administration And Personnel, C... Page 76 of 90
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AGENDA ITEM #14.C.2.
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2024-11
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 100 BOARDS, COMMITTEES,
AND COMMISSIONS SECTION 2.100.040 QUALIFICATIONS TO ALLOW RESIDENTS TO
SERVE ON VARIOUS BOARDS, COMMITTEES, AND COMMISSIONS
WHEREAS, the Kodiak Island Borough Mayor and Assembly find that in some circumstances
it may be beneficial to the Borough to permit residents who have lived in the community for some
time but who are ineligible to vote due to citizenship status to be appointed to and serve on board
or commissions which do not require voting eligibility, but to retain the voter eligibility requirement
for boards and commissions, such as service area boards, whose members may be elected by
the voters, and for boards and commissions which specify registered voter status as a
qualification for service; and
WHEREAS, Kodiak Island Borough Code 2.100.040 currently requires that, in addition to the
qualifications of specific boards or commissions, all members of boards and commissions must
be qualified voters; and
WHEREAS, the Kodiak Island Borough Mayor and Assembly desire to allow residents who are
ineligible to vote based on citizenship status to participate and serve on various boards and
committees where: members are not elected; voter eligibility is not essential to the operation of
the board; and the resolution or ordinance creating the board or commission does not provide for
election of members or require that members be registered voters.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of a general and permanent nature and shall become a part of the
Kodiak Island Borough Code of Ordinances.
Section 2: That Section 2.100.040 Qualifications of the Kodiak Island Borough Code of
Ordinances is amended to read as follows:
2.100.040 Qualifications.
In addition to any other qualifications required by this code, a member:
A Shall be a salified voter of the bore ugh; and -Shall either be a qualified voter of the
borough or have been a resident of the borough for at least one year: and
B.
B—shall remain a resident of the borough while in office.
Effective Date: This ordinance takes effect upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF , 2024
Ordinance No. FY2024-11
Page 1 of 2
Ordinance No. FY2024-11 Amending Title 2 Administration And Personnel, C... Page 77 of 90
AGENDA ITEM #14.C.2.
49 KODIAK ISLAND BOROUGH
50
51 ATTEST:
52
53 Scott Arndt, Borough Mayor
54 Nova M. Javier, MMC, Borough Clerk
55 Introduced by: Mayor Arndt
56 First reading:
57 Second reading/public hearing:
58
59 Votes:
60 Ayes:
61 Noes:
Ordinance No. FY2024-11 Page 2 of 2
Ordinance No. FY2024-11 Amending Title 2 Administration And Personnel, C... Page 78 of 90
AGENDA ITEM #18.A.
WOM ENS BAY SERVICE BOARD
REGULAR MEETING MINUTES
Date: Tuesday, November 7, 2023 5:30 p.m.
Call to Order: 5:30
Commissioners Present: Travis Cooper, Billy Ecret, Greg Egle-vice chair, Dave Heuman and
Bill Roberts
Dave Conrad, Fire Chief, and Kevin Arndt, contractor
Approval of amended agenda by unanimous vote.
Approval of minutes by unanimous vote for:
1. Regular Meeting of October 3, 2023
Citizen's Comments:
1. D Conrad; J Chandlers' lobbying efforts at P&Z meeting was critical for keeping the Sgt
Ck Entrance flooding issue on the CIP list.
Contractor Comments:
1. Minor grading and pot hole repair.
2. Sgt Ck Flooding on Nov 1 & 2, placed warning lights and barricades, essentially creating
a 1 lane road, depth of flooding up to 12 inches over the asphalt at times.
Chairman's Report:
1. Work orders
a)
Need RAP in areas on BF Rd
b)
Otter Ditch needs Repair from Contractor damage
c)
Grading for gravel roads as indicated
2. Budget
updates
a)
FD; -15% expended ytd
b)
RS; -50% expended ytd
Old Business:
1. Fire Dept
a)
Repeater install pending
b)
Parking lot paving tbd
c)
Brush Truck Recall pends
scheduling w/ fent' trip
d)
Fire Truck Repair pends
scheduling
e)
Water line repair pends
scheduling
2. Road Service
a)
October elections; GE and DH
reelected, need to take oath
b)
Election of officers;
i) Greg Egle-Chair
ii) Billy Ecret-Vice Chair
iii) Dave Heuman-Secretary
iv)
Page 1 of 2
Womens Bay Service Area Board Minutes of November 7, 2023 Page 79 of 90
AGENDA ITEM #18.B.
KODIAK ISLAND BOROUGH
Health Facilities Advisory Board
September 18, 2023
Conference Room 121 of the Kodiak Island Borough Building.
ROLL CALL
Chair Jared Griffin called the regular meeting to order at 3:02 p.m. Board Members present were
Jared Griffin, James Turner, Aimee Williams, and David Conrad. Geoffrey Smith was absent. A
quorum was established. Also present were Kodiak Island Borough Special Projects Support
Meagan Christiansen, Providence Kodiak Island Medical Center Director Karl Hurtz, Tim Hocum,
Codi Allen, and Tyler Steele.
APPROVAL OF AGENDA
CONRAD MOVED to approve the agenda as presented. TURNER seconded.
VOICE VOTE PASSED UNANIMOUSLY
APPROVAL OF MINUTES
TURNER MOVED to approve the minutes of the August 21, 2023, meeting. CONRAD seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS (Limited To Three Minutes Per Speaker)
AGENDA ITEMS
a. Providence Kodiak Island Medical Center (PKIMC) Report
Tyler Steele reviewed the report provided. PKIMC is requested $43,033 to do a 35%
design for the Auto Transfer Switches. There is a temporary solution in place but are not
confident that it will last more than 6 months. He also added that there may be an option
to purchase a Sterilizer Unit that is like the one they currently have but smaller from St.
Elias. If PKIMC does move forward with that it will help them "limp along" until the design
is completed, and construction can begin on the Sterile Processing Department. The
Fan Wall is designed to 35% and they are waiting for cost approval of $38,000 to move
to 65% design.
There was discussion among the board as to what an emergency is and how the public
perceives them. Also discussed the goal is to try to get to a renewal and replacement
schedule verses having to do reactive or emergent purchases.
b. PKIMC Chiller Replacement: Cool Air Proposal (35%)
Tyler Steele continued reviewing his report. PKIMC is requesting cost approval of
$187,824 to move the Chiller design from 35% to 65%. Current Chiller is at 45%
operating capacity and is not able to keep up with the demands on the system. They
have chosen Option 2 a modular unit that can expand easier in the future and
replacements can be easily completed. There were concerns regarding the size and the
Kodiak Island Borough Health Facilities Advisory Board Minutes
September 18, 2023 Page 1 of 2
Health Facilities Advisory Board Meeting Minutes of September 18 and Oct... Page 80 of 90
AGENDA ITEM #18.B.
weight of the new unit and weather the roof would be able to support it. There was a
small discussion making sure to consider this in the design stage.
Operating and Recovery Room 2 Door needs replacement and PKIMC is waiting for a
quote. The quote should be available before the next meeting. Again, hoping to get
these types of items on a renewal and replacement schedule instead of having to do
reactive purchasing. There were concerns about the redesign of the Sterile Processing
Department and how that would affect the purchase of the new doors. Tyler reassured
the Board that that was thought about and can configure the replacement to not throw
away money spent on new doors when the redesign happens.
BOARD MEMBERS COMMENTS
David Conrad - Per discussion with PKIMC the EF department is looking into having a fence
installed on the perimeter of the wall to address the liability concerns. It will be a chain
link fence set 2-3 feet back from the wall on the top and we are getting signs to prevent
pedestrians from going up onto it. EF Department has had discussions with Curt
Burgoyne from Elevator Access & Fire regarding the modernization of the elevators.
Aimee Williams — None.
James Turner — None.
Jared Griffin — Couple of items in the queue with the Assembly. We are looking at the managers
spending authority for enterprise funds. And would like to start a global conversation
regarding the short-term fixes with long term changes in mind.
Karl Hurtz — Appreciate the continued partnership and help regarding navigating the new world
of this relations ship. Again, thank you to all those who participated in the space study.
Victor Weever is our new facilities manager and will attending the next meeting.
SET NEXT MEETING DATE AND TIME
October 30`h, 2023, at 3:00pm in Borough Conference Room 121
ADJOURNMENT
TURNER MOVED to approve the Adjourn meeting at 3:43pm. WILLIAMS seconded.
VOICE VOTE PASSED UNANIMOUSLY A
fflum
INFORMATION MATERIALS
SUBMITTED BY:
Patricia Valerio,
Engineering and Facilities Department
Y:
i { 12 2023
.EWS OFFICE
a ALASKA
s Advisory Board Chairman
Date: Z� 1 12 �Z Date: I Z1 ((� 2c2 Z�
Kodiak Island Borough Health Facilities Advisory Board Minutes
September 18, 2023
Health Facilities Advisory Board Meeting Minutes of September 18 and Oct... Page 81 of 90
AGENDA ITEM #18.B.
KODIAK ISLAND BOROUGH
Health Facilities Advisory Board
October 30, 2023
Conference Room 121 of the Kodiak Island Borough Building
ROLL CALL
James Turner called the regular meeting to order at 3:01 p.m. Board Members present were James
Turner, Aimee Williams, and David Conrad. Jared Griffin arrived a few minutes late. A quorum
was established. Also present were Kodiak Island Borough Special Projects Support Meagan
Christiansen, Providence Kodiak Island Medical Center Director Karl Hurtz, Victor Weaver, Tim
Hocum, Codi Allen, and Tyler Steele, and Kodiak Community Health Center Carol Austerman.
APPROVAL OF MINUTES
CONRAD MOVED to approve the agenda as presented. WILLIAMS seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS (Limited To Three Minutes Per Speaker)
None.
AGENDAITEMS
a. PKIMC & KCHC Space Analysis & Planning Study
David Conrad provided an overview of the status of the space study. DLR Group has some questions
about the numbers provided for the Kodiak Community Health Center portion for space. There is going to
be a meeting on Friday November 3`d to discuss. This should be the last piece to get the report completed.
b. PKIMC Hospital Report
1. ATS (Automatic Transfer Switches) - Update on Request for Reimbursement Approval
at the Cost of $45,033.
2. SPD (Sterile Processing Department) - Update on Request for Written Approval to
Purchase Suitable Replacement Alternative Not to Exceed $100,000.
3. Air Handling Unit (AHU) Fan Wall - Update on Request to Approve Transition from
35% Design to 65-100% Design at the Cost of $38,000.
4. Chiller - Update on Request to Approve Transitioning from 35% Design to 65%
Design at the Cost of $187,824.
5. Operating Room (OR) Door Replacements - Review of Quotes
6. Outstanding Repair & Replacement (R&R) Projects Ready for Reimbursement.
Discussion among the Board and those present regarding the status of the items listed.
Reviewed what is needed to move things forward for reimbursement as well as how to get
items on the agenda for the Assembly to approve.
Discussion among the Board regarding a preventative/regular maintenance item verses a
remove and replacement (R&R) scheduled process.
Kodiak Island Borough
October 30, 2023
Health Facilities Advisory Board Minutes
Health Facilities Advisory Board Meeting Minutes of September 18 and Oct... Page 82 of 90
r
AGENDA ITEM #18.B.
Aimee Williams, Borough Manager, agreed to authorize payment of the Operating Room
Doors ($14,500 from Davis Construction) and the St. Elias small steam sterilizer unit to be
shipped and installed ($18,759.95).
BOARD MEMBERS COMMENTS
Aimee Williams - Pre -meeting was really helpful. Communications continue to get better between us.
This is now we will continue to maintain a good relationship and a functional facility.
Jared Griffin -- I have requests in get some of these global conversations on an Assembly Work Session.
Dave Conrad - Please make sure we are getting eyes on the fuel tanks and lines. Long Term Care fuel
tank scheduled to be installed (Tyler said there were some hiccups but was on the schedule for
Oct 27`1 waiting for new date from contractor]. KIB hired an elevator inspector to help write the
specification for modernizations of the elevators. I will be contacting Dale to ask for a previous
specification for other hospital elevator modernizations to help us get this out ASAP.
Victor Weaver - This is all new to me and I am winging it. If anyone wants to see the facility or needs
anything please don't hesitate to ask. Dave and I will work closer together doing deeper dives
into items and their life spans. I want to start planning for long term things. There will be changes
to come as I settle in, but my ultimate goal here is to bridge the gap between KIB and PKIMC
and to be as transparent as possible.
James Turner - none.
SET NEXT MEETING DATE AND TIME
December 11 `h, 2023, at 3:OOpm in the Barometer Conference Room at PKIMC Bldg.
ADJOURNMENT
GRIFFIN MOVED to approve the Adjourn meeting at 3:48pm. CONRAD seconded.
VOICE VOTE PASSED UNANIMOUSLY
INFORMATION MATERIALS
SU ITTED BY:
PaMncia Valerio,
Engineering and Facilities Department
Date: 2 - Id 2 ��2_
APP BY:
irdif —
Jai fii
Hea h Facilities Advisory Board Chairman
Date: 2 j IZ3
DEC 12 2023
H CLEWS OFFICS -
Kodiak Island Borough HOMMIRM99Msory Board Minutes
October 30, 2023
Health Facilities Advisory Board Meeting Minutes of September 18 and Oct... Page 83 of 90
AGENDA ITEM #18.C.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — November 20, 2023
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve the Agenda as submitted.
APPROVED: Motion to approve the Consent Agenda to include: FY24 Grant Summary
Report, Minutes of the October 16, 2023 Regular Meeting, Minutes of the
October 30, 2023 Special Meeting, and Minutes of the November 6, 2023
Special Meeting, as submitted.
APPROVED: Motion to certify the 2023-2024 Small Schools Advisory School Board
election results for Chiniak, as submitted.
APPROVED: Motion to acknowledge the receipt of the October 2023 Report of
Revenues and Expenditures, year-to-date general fund revenues in the
amount of $15,892,531.76 and year-to-date general fund expenditures of
$12,832,086.71.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kibsd.org.
Kodiak Island Borough School District Board Of Education Special Meeting... Page 84 of 90
Records Destruction Report
Department
Record
Total
Created
Destroy
Series & Description
Records
Series
Retention
Location
AO -
AO -08
2 Yrs / Cen.:
FY2017
FY2024
Personal Property Assessment Returns.
F-3-08
ASSESSOR'S
4 Yrs
CONFIDENTIAL.
OFFICE
AO -
AO -08
2 Yrs / Cen.:
FY2019
FY2024
Personal Property Assessment Returns.
F-3-10
ASSESSOR'S
4 Yrs
CONFIDENTIAL.
OFFICE
BC -BOROUGH
BC -05
Onsite: 2 Yrs
FY2008
FY2024
Agenda packets containing backup
E-3-12
CLERK
Cen.: 15 Yrs
correspondence & reports distributed to assembly
members for discussion at assembly meetings.
Not Confidential.
BC -BOROUGH
BC -05
Onsite: 2 Yrs
FY2008
FY2024
Agenda packets containing backup
E-7-06
CLERK
Cen.: 15 Yrs
correspondence & reports distributed to assembly
members for discussion at assembly meetings.
Not Confidential.
CD-
CD -10
Onsite: 2 Yrs
FY2008
FY2024
Agendas, public hearing records, and items
E-3-13
COMMUNITY
Cen.: 13 Yrs
presented to the commission for action.
(shared box)
DEVELOPMENT
Not Confidential.
CD-
CD -23
Onsite: 2 Yrs
FY2008
FY2024
Agenda packets, rosters and correspondence
E-3-13
COMMUNITY
Cen.: 13 Yrs
relating to Borough recreational activities. This
(shared box)
DEVELOPMENT
includes advisory boards.
Not Confidential.
CD-
CD -11
Onsite: 2 Yrs
FY2008
FY2024
Correspondence, reports, ownership files related
E-3-13
COMMUNITY
Cen.: 13 Yrs
to animal control issues, junk removal, including
(shared box)
S)EVELOPMENT
vehicles, solid waste, and litter control, and
0
building official administration.
R
Not Confidential.
0
CD
DC - CHILD
DC -06
Permanent
FY1993
Permanent
FY93 Policy Changes; FY81-89 Handbook; FY91-
H-3-15
CARE
93 Purchasing forms/records.
ASSISTANCE
CONFIDENTIAL
OFFICE
DC - CHILD
DC -06
Permanent
FY2007
Permanent
FY07 Audit/FY06 Monitor - CCA Program Policy &
H-4-01
CARE
Procedures Manual.
ASSISTANCE
CONFIDENTIAL.
OFFICE
FI - FINANCE
FI -15
Onsite: 1 Yrs
FY2016
FY2024
Second copy of cash receipts filed. Filed in
A-3-06
Cen.: 6 Yrs
folders by month.
Not Confidential.
FI - FINANCE
FI -33
Onsite: 1 Yrs
FY2016
FY2024
Property Tax Accounting - Tax billing, payments,
A-6-12
Cen.: 6 Yrs
adjustments, and interest and penalties
calculations. Monthly reports. FY2016 PACS
Reconciliation and JE Postings This box also
contains (Combined box)
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable July 2015 to June 2016 Copies
A-7-03
Cen.: 6 Yrs
of invoices, checks issued, and requests for
payment.
Not Confidential.
FI - FINANCE
FI -15
Onsite: 1 Yrs
FY2016
FY2024
Second copy of cash receipts filed. Filed in
A-7-04
Cen.: 6 Yrs
folders by month. December 18, 2015, to June 30,
2016.
Not Confidential.
FI - FINANCE
FI -15
Onsite: 1 Yrs
FY2016
FY2024
Second copy of cash receipts filed. Filed in
A-4-04
Cen.: 6 Yrs
folders by month. October 8, 2015, to December
17, 2015.
v
Not Confidential.
LO
co FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. A Copies of invoices, checks
A-3-05
co
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. B -C Copies of invoices, checks
A-2-05
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. D -J Copies of invoices, checks
A-5-02
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. K Copies of invoices, checks
A-4-12
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. L -Q Copies of invoices, checks
A-4-05
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. W -Z Copies of invoices, checks
A-7-09
Cen.: 6 Yrs
issued, and requests for payment.
Not Confidential.
FI - FINANCE
FI -28
Onsite: 2 Yrs
FY2016
FY2024
Record of purchases made using purchase order
A-6-11
Cen.: 5 Yrs
process. July 2015 thru June 2016.
Not Confidential.
FI - FINANCE
FI -06
Onsite: 1 Yrs
FY2016
FY2024
Journal Vouchers - Accounting Reports. Journal
A-6-05
Cen.: 6 Yrs
Entries July 2015 thru February 2016.
Not Confidential.
FI - FINANCE
FI -22
Onsite: 1 Yrs
FY2016
FY2024
Completed health and life insurance forms,
F-7-07
Cen.: 6 Yrs
duplicate of personnel actions and cafeteria plan
(shared box)
records (pre-tax deductions). Retention time
begins with employee termination. Employee
v
Insurance and Other mis. Forms - Employees
terminated in FY2016.
004
CONFIDENTIAL
FI - FINANCE
FI -13
Onsite: 1 Yrs
FY2016
FY2024
Account Payable. Aflac, Wage Works, AK
H-7-08
Cen.: 6 Yrs
Electrical, ICMA, MassMutual, Standard, Assurant
(shared box)
This box also contains FI -22 Workers
Compensation, FI -22 Termed Employees, FI -29
PERS.
CONFIDENTIAL
FI - FINANCE
FI -22
Onsite: 1 Yrs
FY2016
FY2024
Completed health and life insurance forms,
H-7-08
Cen.: 6 Yrs
duplicate of personnel actions and cafeteria plan
(shared box)
records (pre-tax deductions). Retention time
begins with employee termination. Workers
Compensation Reports, This box also contains FI -
13 Aflac, WageWorks, AK Electrical, ICMA,
MassMutual, Standard, Assurant, Terminated
Employees, FI -29 PERS.
CONFIDENTIAL
FI - FINANCE
FI -29
Onsite: 1 Yrs
FY2016
FY2024
Statements of employee earnings - W -2's; W -4's;
H-7-08
Cen.: 6 Yrs
FICA; PERS; 1098's; and 1099's. IAW Alaska
(shared box)
Guidelines. PERS, This box also contains FI -13
Aflac, WageWorks, AK Electrical, ICMA,
MassMutual, Standard, Assurant, FI22 Workers
Compensation Reports and Employee
Terminated. CONFIDENTIAL.
MA - MAYORS'
MA -01
Onsite: 2 Yrs
2009 thru
FY2024
Outgoing letters, memos, etc.
I-1-01
OFFICE
Cen.: 8 Yrs
2013
Not Confidential.
MG -
MG -18
Onsite: 1 Yrs
FY2016
FY2024
Files related to the administration of Borough
I-2-06
MANAGER'S
Cen.: 6 Yrs
appropriations to local Non-profit organizations.
OFFICE
Not Confidential.
AGENDA ITEM #19.A.
From:
Hss DPA Child Care Policy (H55 snonsored)
To:
Nova ]avier
Ca
Kuael. Emily A (DOH snonsoredl: H55 DPA Child Care Policy (HSS sponsored); Lina Cruz
Subject:
FN: Child Care Program Fles Held by Kodiak Island Borough
Date:
Monday, December 11, 2023 3:55:10 PM
Attachments:
scanned from a Xerox Multifunction Printer.ndf
Hi Nova, I don't have access to those grants or the policies and procedures back to those dates. The longest retention schedule Public Assistance currently has is 10
years. Since those documents are more than 10 years old, you can destroy them.
Since the documents could have confidential information, please use a method to destroy the documents that will maintain that confidentiality.
Thank You,
Ronda Buckingham
Public Assistance Analyst II
Child Care Program Office
Phone (907) 419-4284
Fax (907) 269-4536
CCFOWtA3askss
LiWd Cuc l4krwn �llGa
Mission: "We support families in accessing quality child care.
Confidentiality Notice: This email, including attachments, is intended for the use of the person or entity to which it is addressed and may contain CONFIDENTIAL or
privileged information that is protected by federal and state regulation. If the reader of this email is not the intended recipient or his or her agent, the reader is
notified that any dissemination, distribution or copying of this email is prohibited. If you think you have received this email in error, please advise the sender by reply
email and delete this email immediately
From: Emily Kugel <emilyk@akafs.org>
Sent: Monday, December 11, 2023 2:02 PM
To: HSS DPA Child Care Policy (HSS sponsored) <DPACCP@alaska.gov>
Cc: HSS DPA Child Care Program Office (HSS sponsored) <ccpo@alaska.gov>
Subject: FW: Child Care Program Files Held by Kodiak Island Borough
ICAUTION: This email originated from outside the State of Alaska mail system. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
From: Nova Javier <niavier(@kodiakak.us>
Sent: Monday, December 11, 2023 12:28 PM
To: coastal.cca <coastal.cca(aakafs.ore>
Cc: Lina Cruz <Icruzna kodiakak.us>
Subject: Child Care Program Files Held by Kodiak Island Borough
Hello and Happy Holidays,
The Kodiak Island Borough Child Care Assistance Office closed in 2013. We have two boxes of files that were marked permanent, and the retention series is below
See attached transmittal forms also.
I am inquiring if you like us to mail these to you or if you can let me know if there is a State Department who may be able to take these since the KIB does not have a
Child Care Office anymore. If not, is there anyone who can give us authorization to destroy the records?
DC -06 POLICIES AND PROCEDURES MANUAL JONSITE: CENTER
XREF: State requirements regarding the da care rants program administration. File superseded guidelines at close of fiscal ENTER: PERMANENT
AS 44.47.250 9 9 9 Y 9 P 9 P
year. TOTAL: PERMANENT
Thank you in advance for your assistance.
Nova
Nova M. Javier, MMC
Borough Clerk
710 Mill Bay Road, Room 234
Kodiak, AK 99615
Phone: (907) 486-9312
Email: niaviern-kodiakak.us
PUBLIC RECORDS LAW DISCLOSURE: This email, including any attachments, may be subject to disclosure under the law.
Page 89 of 90
CD
co
0
0
0
KODIAK ISLAND BOROUGH
RECORDS TRANSFER LIST
DEPARTMENT: Child Care Assistance CUSTODIAN'S NAME: Zoe Pierson
DATE: 8/14/07 (s/h/b 7/1/07) CUSTODIAN'S SIGNATURE: _
HISTORICAL VALUE: YES:® NO: ❑ CONFIDENTIAL: S: Ej NO:
SERIES
NO.
INCLUSIVE
DATES
FISCAL
YEAR
TOTAL
RETENTION
CONTENT SUMMARY/COMMENTS
(SAMPLE)FI-34
07/2000-06/2001
2001
7YEARS
SANITATIONMONTHLYACCOUNTINGREPORTS/JULY2000-JUNE2001
DC -06 '//
07/2002-
06/2007
2007
Permanent
FY07 Audit (5/07);
FY06 Monitor
Child Care Assistance Program Policy & Procedures Manual
& all materials pertaining to implementation thereof/changes thereto
RETAINED ON-SITE: YES 0NOU
VERIFIED TOTAL RETENTION: YES tK NO❑
DATA BASE LOtD,:o A
j )JES NOM
SIGNATURE:
LOCATION:
EXPIRATION DATE:
TOTAL VOLUME ARCHIVED*
DATE ARCHIVED: /�/ 0A
a copy of the original form and place the copy inside the box,
ial should be placed outside the box in a plastic label holder.
For instructions, see file NBorough/Records Management/instructions.
For the Records Retention Schedule, see file NBorough/Records Management/schedule.
Form RM -02
N/Borough/recordsmanagement/transferl ist
Revised April 22, 2003
SERIES: DC -06 LOCATION: H-3-15
RECORD SERIES: POLICIES AND PROCEDURES MANUAL
CONTENT SUMMARY: State requirements regarding the day care grants program
administration. File superseded guidelines at close of fiscal
year.
COMMENTS: Program Monitor Reports
FY 93 Policy Changes
FY 81-89 Handbook
FY 91-93 Purchasing Forms/Records
EXPIRATION DATE:
PERMANENT
Kodiak Island Borough
Assembly Regular Meeting Guidelines
Assembly Chambers
Thursday, December 21, 2023, 6:30 p.m.
1. INVOCATION
MAJOR DAVE DAVIS OF THE SALVATION ARMY.
2. PLEDGE OF ALLEGIANCE
MAYOR ARNDT WILL LEAD THE PLEDGE OF ALLEGIANCE.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
KIBC 2.25.070... the chair shall cause the record to reflect the absence of the member, the
reason for the absence, and whether the absence is excused by the assembly.
Recommended motion: Move to excuse Assembly Members LeDoux and
Turner who are absent due to personal leave.
ROLL CALL VOTE ON MOTION
5. APPROVAL OF AGENDA AND CONSENT AGENDA
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION
6. *APPROVAL OF MINUTES
A. Special Meeting Minutes of November 9, 2023 and Regular Meeting
Minutes of November 16, 2023
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record.
2. Turn on the microphone before speaking.
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in — turn off any listening devices to prevent feedback.
Page 1 of 4
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
11. BOROUGH MANAGER'S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2020-08C Amending Contract No. FY2020-08
Agreement For Lobbying Services Between The Kodiak Island
Borough And Hickey And Associates
Recommended motion: Move to authorize the Borough Manager
to sign Contract No. FY2020-08C amending Contract No. FY2020-
08 for lobbying services between the Kodiak Island Borough and
Hickey and Associates.
Staff report — Aimee Williams, Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.13. RESOLUTIONS
1. Resolution No. FY2023-20A Amending Resolution No. FY2023-20
To Extend The Sunset Date Of The Health Facilities Advisory
Board (HFAB) To June 30, 2025
Recommended motion: Move to adopt Resolution No. FY2023-
20A.
Staff report — Aimee Williams, Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
Page 2 of 4
2. Resolution No. FY2024-13 Adopting An Alternative Allocation
Method For The FY24 Shared Fisheries Business Tax Program
And Certifying That This Allocation Method Fairly Represents The
Distribution Of Significant Effects Of Fisheries Business Activity In
FMA 13: Kodiak Area
Recommended motion: Move to adopt Resolution No. FY2024-
13.
Staff report — Aimee Williams, Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The
Kodiak Island Borough Amending Title 2 Administration And
Personnel, Chapter 2.30 Rules Of The Assembly, Section
2.30.080 Order Of Speaking
Recommended motion: Move to advance Ordinance No.
FY2024-04 to public hearing at the next regular meeting of the
Assembly.
Staff report — Nova Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Ordinance No. FY2024-11 Amending Title 2 Administration And
Personnel, Chapter 100 Boards, Committees, And Commissions
Section 2.100.040 Qualifications To Allow Residents To Serve On
Various Boards, Committees, And Commissions
Recommended motion: Move to advance Ordinance No.
FY2024-11 to public hearing at the next regular meeting of the
Assembly.
Staff report — Scott Arndt, Mayor
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
Page 3 of 4
14.D. OTHER ITEMS
15. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record.
2. Turn on the microphone before speaking.
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in — turn off any listening devices to prevent feedback
16. ASSEMBLY MEMBERS' COMMENTS
The next Assembly Work Session is scheduled on Thursday, December 28,
2023, at 6:30 p.m. in the Borough Assembly Chambers. The next Assembly
Regular Meeting is scheduled on Thursday, January 4, 2024, at 6:30 p.m. in the
Borough Assembly Chambers.
The Borough offices will be closed on Monday and Tuesday, December 25 and
26, 2023, in observance of the Holidays.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the
votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by
a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for
resumption of the meeting.
Page 4 of 4
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular V Special Date:
Convened:
Recessed:
Reconvened:
Adjourned:
BY:
SECOND:
L
BY:
SECOND:
*J.A
VqV�
BY:
SECOND, -IJ
_
BY: 0
SECOND: J6
6
-�
BY:
SECOND:
4C/N
YES
NO
YES
NO
YES
NO
YES
NO
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. LeDoux
. eftux-
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
'WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE?
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may q6t
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor ArndtIV
�
� Mayor Arndt
Mayor Arndt
Mayor Arndt
Mayor ArndtI
I
Regular `� Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Date:
Recessed:
Reconvened:
Adjourned: V
BY:
SECOND: .f
I�
BY:
SECONDJ�
BY: 95
SECOND:
BY:
SECOND:
BY:
SECOND:
YES.
.NO
YES NO
VOPYEIS
IL
YES
NO
YES NO
Mr. Ames
V
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Ames
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr.
Mr. Sharratt
—V
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Sharratt
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Turner
Mr. Turner V
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Whiteside
Mr. Whiteside d,
Mr. Whiteside
Mr. Whiteside
Mr. Whiteside
'WOULD
ANYONE LIKE TOCHANGE THEIR VOTE? WOULD
ANYONE LIKE TO CHANGE THEIR VOTE
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor ma not
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Arndt
Mayor Arndt
Mayor Arndt
Mayor Arndt
. Mayor Arndt
ASSEMBLY'S PREROGATIVE IN JUDGING VOTING PROCEDURE
Unless the bylaws provide otherwise, the Assembly itself is the judge of all questions arising that are incidental to the voting or the counting
of the votes. In an election by ballot, for example, the tellers (p.401, I. 16-21) should refer to the Assembly for decision on all questions on
which there is any uncertainty.
REQUIRED VOTES FOR MOTIONS
• (Motions reauirina 2/3 vote to carry (7 present requires 5
✓ Reconsideration on the same day
✓ Suspension of rules
✓ Limit of extend debate
✓ Declaring vacancy on the Assembly and Office of the Mayor
✓ Budget Adoption Veto — Override
✓ Extending the adjournment time beyond 11 p.m.
Attorney's opinion dated April 6, 2023
Absences do not reduce the vote requirement. Otherwise, if there were only four (4) present, it might mean that 3 votes would
approve a motion. The court is more likely to treat it as the number of votes of the fully constituted body, and would only reduce the
number of persons were disqualified not just absent. He expected a court to read the voting requirement to include 2/3 of the FULL
membership not just those who are in attendance.
Majority vote is majority of the membership (quorum)
✓ Point of Order (KIBC 2.30.080)
✓ Previous Question
✓ Recess — not to exceed 20 minutes
✓ Appealing the decision of the chair when it comes to conflict of interest
✓ Extending the adjournment time beyond 10:30 p.m.
✓ Appointing the DPO requires majority
✓ Appointing a Manager (no sooner than one year after leaving Mayor/Assembly office)
✓ Calling a special meeting
✓ The same motion that receives the same outcome two meetings in a row shall not be revisited for six months unless the
members by a majority vote agree to do so.
KODIAK ISLAND BOROUGH
Meeting Type: 4 Date:
J
Please PRINT your name legibly Phone number
��iah �����v►� gn�'�86-0�2�
ori LUb �`�
Kodiak Island Borough
Assembly Newsletter
Vol. FY2024, No. 13 December 22, 2023
At Its Regular Meeting Of December 21, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On January 4, 2024, At 6:30
p.m. In The Borough Assembly Chambers.
AUTHORIZED The Borough Manager to sign Contract No. FY2020-08C Amending Contract No.
FY2020-08 Agreement For Lobbying Services Between The Kodiak Island Borough And Hickey And
Associates
ADOPTED Resolution No. FY2023-20A Amending Resolution No. FY2023-20 To Extend The Sunset
Date Of The Health Facilities Advisory Board (HFAB) To June 30, 2025
ADOPTED Resolution No. FY2024-13 Adopting An Alternative Allocation Method For The FY24 Shared
Fisheries Business Tax Program And Certifying That This Allocation Method Fairly Represents The
Distribution Of Significant Effects Of Fisheries Business Activity In FMA 13: Kodiak Area
ADVANCED Ordinance No. FY2024-04 An Ordinance Of The Assembly Of The Kodiak Island Borough
Amending Title 2 Administration And Personnel, Chapter 2.30 Rules Of The Assembly, Section 2.30.080
Order Of Speaking To Public Hearing At The Next Regular Meeting Of The Assembly
ADVANCED Ordinance No. FY2024-11 Amending Title 2 Administration And Personnel, Chapter 100
Boards, Committees, And Commissions Section 2.100.040 Qualifications To Allow Residents To Serve
On Various Boards, Committees, And Commissions
View our website: Visit our Facebook page: � Follow us on
www.kodiakak.us www.facebook.com/KodiakislandBorough Twitter:
@KodiakBorough