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2023-11-16 Regular MeetingKodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, November 16, 2023, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Page 1.INVOCATION 2.PLEDGE OF ALLEGIANCE 3.STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4.ROLL CALL 5.APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non-controversial items by the Assembly and will be approved by one motion. 6.*APPROVAL OF MINUTES A.Regular Meeting Minutes of November 2, 2023 RM Minutes 4 - 9 7.CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Please call 1(907) 486-3231 or toll free 1(855) 492-9202 8.AWARDS AND PRESENTATIONS 9.COMMITTEE REPORTS 10.PUBLIC HEARING Please call 1(907) 486-3231 or toll free 1(855) 492-9202 A.Ordinance No. FY2024-08 An Ordinance Of The Assembly Of 10 - 18 Page 0 of 83 The Kodiak Island Borough Amending Kodiak Island Borough Title 15 Buildings And Construction, Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For Addressing Newly Created Lots Agenda Item Report - Pdf 11.BOROUGH MANAGER’S REPORT A.Borough Manager's Report 2023-11-16 Borough Manager's Report 19 - 26 12.MESSAGES FROM THE BOROUGH MAYOR 13.CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14.CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A.CONTRACTS 14.B.RESOLUTIONS 14.C.ORDINANCES FOR INTRODUCTION 14.D.OTHER ITEMS 1.Approval Of Reimbursement To Providence Kodiak Island Medical Center For The Approval From 35% Design Status To 65% Design Of Air Handling Unit Fan Wall At A Cost Of $38,000 Agenda Item Report - Pdf 27 - 58 2.Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Automatic Transfer Switches To 35% At A Cost Of $45,033 Agenda Item Report - Pdf 59 - 63 3.Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Chiller Replacement To 65% At A Cost Of $187,824 Agenda Item Report - Pdf 64 - 71 4.Approval Of The Parks and Recreation Committee By- Laws Agenda Item Report - Pdf 72 - 74 5.Approval Of The Amendments To The Solid Waste Advisory Board's By-Laws Agenda Item Report - Pdf 75 - 81 Page 1 of 83 15.CITIZENS' COMMENTS 16.ASSEMBLY MEMBERS’ COMMENTS 17.ADJOURNMENT 18.INFORMATIONAL MATERIALS A.Kodiak Island Borough School District Board Of Education Special Meeting Summaries Of October 30, 2023, And November 6, 2023 BOE Meeting Summaries 82 - 83 ___________________________________________________________________ This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 83 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 1 of 6 KODIAK ISLAND BOROUGH Assembly Regular Meeting November 2, 2023 A regular meeting of the Kodiak Island Borough Assembly was held on November 2, 2023, in the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough Manager Aimee Williams, Assessor Seema Garoutte, CDD Director Chris French, Finance Director Dora Cross, Borough Clerk Nova M. Javier, and Deputy Clerk Lina Cruz. 1. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Arndt led the Pledge of Allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Mayor Scott Arndt, Assembly Member James Turner, Steve Ames, Jared Griffin, Larry LeDoux, Bo Whiteside, Ryan Sharratt, and Scott Smiley. 5. APPROVAL OF AGENDA AND CONSENT AGENDA SMILEY moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (Approved under consent agenda) A. Regular Meeting Minutes Of October 19, 2023 7. CITIZENS' COMMENTS The following spoke under citizen’s comments: • Dora Cross, Finance Director • Cynthia Stone 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS Assembly Member Griffin gave an update on the Health Facilities Advisory Board meeting, which was held on Monday, October 30. They will be forwarding some items for Assembly approval, and he looked forward to seeing them on the assembly agenda AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 4 of 82 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 2 of 6 soon. He encouraged the Mayor to add the increase of the manager spending authority to the agenda. 10. PUBLIC HEARING A. Ordinance No. FY2024-09 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation and 3.35.050 And 3.35.055 Regarding Board Of Equalization SMILEY moved to adopt Ordinance No. FY2024-09. Mayor Arndt opened the public hearing. Hearing and seeing none, Mayor Arndt closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ames, Griffin, LeDoux, Sharratt, Smiley, Turner, and Whiteside. B. Ordinance No. FY2024-10, An Ordinance Of The Assembly Of The Kodiak Island Borough Rezoning Lot 1 & Lot 2 Isthmus Point, USS 4935, Lot 1a, Isthmus Bay, Lot 2a, Isthmus Bay, From C-Conservation District To RNC-Rural Neighborhood Commercial District And Lot 12, Brookers Lagoon, From RR1-Rural Residential One District to RNC-Rural Neighborhood Commercial District (P&Z Case 24-002) SMILEY moved to adopt Ordinance No. FY2024-10. Mayor Arndt opened the public hearing. The following spoke under public hearing: • Timothy Brady • Woody Koning • David O’Dell • Lindsey Hilsinger • Cynthia Stone • Jeremy Stone • Mark Patterson • Brenda Friend • Brandon Boeck • Victor Hilsinger • Calista Boeck • Patricia Ossowski • Susan Patterson • Fred Patterson • Bertha Koning • Carlene McChesney • Jerrol Friend ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: LeDoux, Sharratt, Smiley, Turner, and Ames (AYES); Griffin and Whiteside (NOES). AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 5 of 82 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 3 of 6 11. BOROUGH MANAGER’S REPORT Borough Manager Williams provided a manager’s report, and it was included in the meeting packet. 12. MESSAGES FROM THE BOROUGH MAYOR Mayor Arndt urged the public to be careful and take more precautions while driving due to changing weather conditions. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS A. Election Of The 2023-2024 Borough Assembly Deputy Presiding Officer SHARRATT moved to nominate Assembly Member Jared Griffin as Deputy Presiding Officer. LEDOUX moved to nominate Assembly Member Scott Smiley as Deputy Presiding Officer. The Clerk distrusted ballots for the Assembly members to cast their ballots. Assembly member Smiley received the majority votes and was nominated as Deputy Presiding Officer. 14.A. CONTRACTS - None. 14.B. RESOLUTIONS 1. Resolution No. FY2024-06 Conveying Tax Foreclosed Property To The City Of Larsen Bay As Provided In AS 29.45.450 SMILEY moved to adopt Resolution No. FY2024-06. ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: LeDoux, Smiley, Turner, Whiteside, Ames, Griffin (AYES); Sharratt (NO). 2. Resolution No. FY2024-07 Conveying Tax Foreclosed Property To The City Of Port Lions As Provided In AS 29.45.450 SMILEY moved to adopt Resolution No. FY2024-07. ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Smiley, Turner, Whiteside, Ames, Griffin, and LeDoux (AYES); Sharratt (NO). 3. Resolution No. FY2024-12 Establishing A Solid Waste Contract Committee SMILEY moved to adopt Resolution No. FY2024-12. AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 6 of 82 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 4 of 6 ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Smiley, Turner, Whiteside, Ames, Griffin (AYES); LeDoux and Sharratt (NOES). 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Title 15 Buildings And Construction, Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For Addressing Newly Created Lots SMILEY moved to advance Ordinance No. FY2024-08 to public hearing at the next regular meetings of the Assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Whiteside, Ames, Griffin, LeDoux, Sharratt, Smiley. 14.D. OTHER ITEMS 1. Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees SMILEY moved to confirm the mayoral appointments of assembly member representatives to different boards and committees as included in the meeting packet. Assembly member Sharratt declared a conflict of interest pertaining to his appointment to the Solid Waste Contract Committee. He noted he may compete when the contract is put out again for bid. Mayor Arndt ruled he had no conflict. Griffin moved to amend the mayoral appointments by striking Assembly Member Ryan Sharratt’s name from the Solid Waste Contract Committee. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED SIX TO ONE: Whiteside, Ames, Griffin, LeDoux, Sharratt, Smiley (AYES); Turner (NO). Griffin moved to amend by adding Assembly Member LeDoux’s name as the appointee on the Solid Waste Contract Committee. ROLL CALL VOTE ON MOTION TO AMEND CARRIED : Ames, Griffin, LeDoux, Sharratt, Griffin, Smiley, Turner, and Whiteside. ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED: Whiteside, Ames, Griffin, LeDoux, Sharratt, Smiley, Turner. 15. CITIZENS' COMMENTS – None. 16. ASSEMBLY MEMBERS’ COMMENTS • Assembly Member Turner had no comment. • Assembly Member Ames had no comment. AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 7 of 82 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 5 of 6 • Assembly Member Griffin congratulated the Manager on her work as the borough manager. • Assembly Member Whiteside thanked all those who helped him settle in as a new assembly member including the Clerk, Department Directors, and staff members. • Assembly Member LeDoux congratulated Manager Williams for the hard work she does for the citizens of Kodiak. He expressed concerns about the emergency services procedures, and he would like to have a public review of the procedures. Lastly, he expressed his road safety concerns for the children crossing Mill Bay Road at the vicinity of the schools. • Assembly Member Smiley thanked everyone that showed up for the rezone public hearing. He also thanked the manager for the great job she’s been doing since stepping into the position. • Assembly Member Sharratt echoed Assembly Smiley’s comments and thanked all the citizens that testified during the public hearing. He also thanked the Planning and Zoning Commission for all the work they put into the approval of rezoning at Isthmus Point. He looked forward to the opening of the new KANA Marketplace. Lastly, he thanked Major Dave Davis for continually giving the invocation during Assembly meetings. 17. EXECUTIVE SESSION 1. Borough Manager's Performance Evaluation SMILEY moved to convene into executive session under the authority of KIBC 2.30.030 (F)(1)(C) to discuss borough manager’s performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice a character or reputation of any person. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Sharratt, Smiley, Turner, Whiteside, and Ames. SMILEY moved to invite the Mayor, Assembly, and Borough Manager into executive session. Manager Williams was invited in at a later time. The Assembly came out from executive session at 9:29 p.m. and announced that the manager will continue her employment with the Kodiak Island Borough. She is granted a step increase in addition to the increase that was given to the Borough employees earlier this fiscal year. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 18. ADJOURNMENT SMILEY moved to adjourn the meeting at 9:40 pm. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 8 of 82 Kodiak Island Borough November 2, 2023 Assembly Regular Meeting Minutes Page 6 of 6 ATTEST: Scott Arndt, Borough Mayor Nova M. Javier, Borough Clerk AGENDA ITEM #6.A. Regular Meeting Minutes of November 2, 2023 Page 9 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Title 15 Buildings And Construction, Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For Addressing Newly Created Lots ORIGINATOR:Seema Garoutte, Assessor RECOMMENDATION: Move to adopt Ordinance No. FY2024-08. DISCUSSION: When the GIS department moved from CDD to IT, interpretation of who could and could not request and Assessing both that shows practice issue. an became address an Past Community Development could request an address change, but the code is not clear, as it states in some cases who can. Interpretation would lead one to believe that if you state who can ask for an address, that any others would not be able to. The Community Development director is the platting Authority for KIB, and Assessing staff creates new parcels in our software system. Assessing staff then passes on to the GIS analyst to draw into GIS. Assessing also inputs the addresses into the software, which is where GIS pulls the data from. If Assessing does not have a situs address, then properties are input in the system as No House Number (NHN) and sometimes a street name or sometimes just the town name. (such as Akhiok or Larsen Bay). Senior exemptions are tied to addresses. Assessing needs updated information from GIS to be able to track and assign correct information, but at this time, cannot ask GIS to create an address. Assessing is asking that the code be updated to include both Assessing and Community Development departments to be able to request addressing from GIS/IT staff, as it is reasonable for both departments to need this information. This is also part of the cleanup activities that Assessing is trying to accomplish in the current software before we transfer information over. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 10 of 82 Ordinance No. FY2024-08 Page 1 of 2 KODIAK ISLAND BOROUGH 1 ORDINANCE NO. FY2024-08 2 3 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 4 KODIAK ISLAND BOROUGH TITLE 15 BUILDINGS AND CONSTRUCTION, CHAPTER 40 5 BUILDING AND LOT NUMBERING, SECTION 15.40.080 PROCEDURE FOR ADDRESSING 6 NEWLY CREATED LOTS 7 8 WHEREAS, Kodiak Island Borough Code section 15.40.080 prescribes the procedure for 9 assigning addresses to lots; and 10 11 WHEREAS, the current Kodiak Island Borough procedure for assigning addresses calls for 12 assigning addresses at the preliminary plat stage, which may result in assignment of addresses 13 to lots which may be further subdivided or not developed for some time and may create confusion 14 if addresses change upon further subdivision or development; and 15 16 WHEREAS, this Ordinance will amend KIBC 15.40.080 to modify the procedure to have 17 addresses assigned upon the earlier of site development or construction on a lot or the request 18 of the owner. 19 20 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 21 BOROUGH that: 22 23 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 24 Code of Ordinances of the Kodiak Island Borough. 25 26 Section 2: Kodiak Island Borough Code section 15.40.080, Procedure, is amended to read as 27 follows: 28 29 15.40.080 Procedure 30 31 A. Kodiak Island Borough GIS is responsible for assigning addresses and 32 maintaining address information. 33 B. Addresses will be implemented within 30 days upon receipt of an E911 34 address application, along with any other required or relevant information. 35 C. E911 address application shall be made available on the borough website 36 and/or in borough offices. 37 D. Addresses for newly created lots will be assigned at the earliest to occur of: 38 issuance of a driveway permit; issuance of a building permit, or other permit 39 for construction on the lot; initiation of construction of structures on the lot; or 40 upon a request by the owner, the Assessing Department or the Community 41 Development Department. 42 E. Address notifications will be sent to relevant parties, including, but not limited 43 to: 44 1. Kodiak police public safety answering point (PSAP). 45 2. U.S.P.S. 46 AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 11 of 82 Ordinance No. FY2024-08 Page 2 of 2 3. Assessing department. 47 4. Community development department. 48 5. City of Kodiak. 49 6. Fire departments. 50 7. Communication companies. 51 8. Kodiak police department. 52 9. Emergency operations center (EOC). 53 10. Property owner 54 55 Effective Date: This ordinance takes effect at midnight upon adoption. 56 57 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 58 THIS ______ DAY OF _______, 2023 59 60 KODIAK ISLAND BOROUGH 61 62 ATTEST: 63 ___________________________ 64 Scott Arndt, Mayor ______________________________ 65 Nova M. Javier, MMC, Borough Clerk 66 67 Introduced by: Borough Manager 68 First reading: 11/02/2023 69 Second reading/public hearing: 11/16/2023 70 71 VOTES: 72 Ayes: 73 Noes: 74 AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 12 of 82 15.40.010 15.40.020 15.40.030 15.40.040 15.40.050 15.40.055 15.40.060 15.40.070 15.40.080 Chapter 15.40 BUILDING AND LOT NUMBERING Sections: Compliance required. Baselines. Streets classified by points of the compass. Progression of numbers. Location of odd and even numbers. Numbering. Duties of the manager. Compliance with regulations of borough – Size of numbers – Duty to erect. Procedure. 15.40.010 Compliance required. The numbering of all buildings and lots fronting public streets within and around Kodiak Island Borough and all incorporated municipalities shall conform to the system of rules set forth in this chapter. [Ord. FY2016-20 §3, 2016; Ord. 84-27-O §1, 1984. Formerly §15.32.010]. 15.40.020 Baselines. Numbering buildings and lots on all public streets shall begin at the baselines established for the geographic areas defined in this section. Map image provided for reference at the end of this section. A. Road System Baseline. The baseline for numbering all public or private streets that are generally oriented northeast and southwest shall be based on a line (trending southeast to northwest) that parallels Center Avenue or the alignment of Center Avenue extended from its intersection with East Rezanof Drive and West Rezanof Drive. This line serves as the baseline for Kodiak Urban Area, Womens Bay (Bells Flats) and the Kodiak Island Road System. B. Kodiak Urban Area Baseline. The baseline for numbering all public or private streets that are generally oriented northwest and southeast shall be based on a line (trending southwest to northeast) that parallels West Rezanof Drive (from Deadman’s Curve to Center Avenue), Lower Mill Bay Road, and Mill Bay Road (extending to the intersection of Mill Bay Road and East Rezanof Drive), then running through the intersection of Mill Bay Road and East Rezanof Drive and along Woodland Drive to its terminus. Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 1 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 13 of 82 C. Womens Bay Baseline. The baseline for numbering all public or private streets that are generally oriented northwest and southeast shall be based on a line (trending southwest to northeast) that parallels Womens Bay Drive, Lake Orbin Drive, running through the center of the intersection of Salmonberry Creek Road, Lake Orbin Drive and Bells Flats Road to the west of that intersection. D. Remote Municipality Baselines. 1. Identify two lines that will represent the baseline for numbering all public streets. [Ord. FY2016-20 §3, 2016; Ord. 84-27-O §1, 1984. Formerly §15.32.020]. 15.40.030 Streets classified by points of the compass. A. All public streets running generally northwest and southeast and lying northwest of the baseline shall be designated by the prefix “North,” and all public streets running generally northwest and southeast and being southeast of the baseline shall be designated by the prefix “South.” B. All public streets running generally northeast and southwest and lying northeast of the baseline shall be designated by the prefix “East,” and all public streets running generally northeast and southwest and being southwest of the baseline shall be designated by the prefix “West.” [Ord. FY2016-20 §3, 2016; Ord. 84-27-O §1, 1984. Formerly §15.32.030]. Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 2 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 14 of 82 15.40.040 Progression of numbers. A. General Guidelines. 1. From the baseline, the first number of all streets shall be 100. Numbers shall progress at the rate of 1,000 numbers of each 5,280 feet from the baseline. 2. Where streets change general direction, numbering shall progress at the rate of 1,000 numbers per 5,280 feet of centerline length. 3. Where street numbers already exist, new numbers will generally be assigned based on the difference between two existing numbers and the distance between them. [Ord. FY2016-20 §3, 2016; Ord. 84-27-O §1, 1984. Formerly §15.32.040]. 15.40.050 Location of odd and even numbers. A. Odd numbers shall be assigned to the left side of each public street, proceeding away from the baseline. B. Even numbers shall be assigned to the right side of each public street, proceeding away from the baseline. [Ord. FY2016-20 §3, 2016; Ord. 84-27-O §1, 1984. Formerly §15.32.050]. 15.40.055 Numbering. A. The number assigned to each structure shall be that of the numbered interval falling closest to the front door or the driveway of said structure if the front door cannot be seen from the main road. B. Every structure with more than one principal use or occupancy shall have a separate number for each use or occupancy, i.e., duplexes will have two separate numbers; apartments will have one road number with an apartment number, such as 235 Maple Road, Apt. 2. C. When a road can be accessed by two different adjoining roads, numbering should begin at that entrance which emergency responders are most likely to enter. Numbers will then ascend as responders search for a location. D. The general logical order of address elements should follow Postal Service conventions: road number, predirectional (if any), primary road name, suffix, post-directional (if any), and secondary number (if any), e.g., 100 W. Main St., Apt. 201. 1. Multi-Family Housing. Assign a primary road address, with numbers (not letters) as secondary location indicators, e.g., 111 Main St., Apt. 1. Use apartment numbers to indicate the floor location, e.g., Apt. 303 (or 3C) is the third apartment on the third floor. Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 3 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 15 of 82 2. Circular Roads. Numbering should begin at the point where emergency responders are most likely to enter the road, so numbers will ascend as responders search for a location. Where there is no obvious end with greater traffic flow, it is recommended that the starting point be selected at the end closer to the designated numbering origin. Whatever method is selected, apply it consistently within the community. 3. Corner Lots. Assign a number according to where the front door faces the road. There may be instances, however, when a corner lot might be numbered based on its driveway, if it made more sense from an emergency responder perspective. 4. Cul-de-Sacs. Those without buildings in the center portion should be numbered as if the center line of the street bisects the cul-de-sac with odd numbers on the right and even numbers on the left. The numbers meet at the far end of the center area. When a structure occurs in the middle of the circle, number that structure in a way that best fits, such as according to where the front door faces. 5. Duplexes. Assign a primary road address. 6. Islands and Peninsulas. On river, lake, or coastal islands with roads, properties should be numbered as any area with roads. On islands without roads, properties can be numbered as follows: Pick a compass point on the island, zero degrees North, for example. Assign odd addresses to lots on the west side of the island, with numbers ascending towards the south. Assign even numbers to lots on the east side, with numbers also ascending towards the south. Use the minimum water frontage requirement for lots on the island as a numbering interval to leave room for additional structures to be built on vacant lots. The road name will be that of the island, resulting in an address such as “4 Goat Island.” If an island does not have a name, consider naming it as a formerly unnamed road might be. 7. Mobile Home Parks. A mobile home park can be assigned one address on the main road, followed by a numeric unit or lot number for the individual homes, such as an apartment building would be numbered. 8. Office Suites. Numbers should be assigned with a primary road address, followed by a numbered (not lettered) secondary location indicator, e.g., 325 Memorial Drive, Suite 312. Suite numbers should also be used to indicate which floor location. 9. Shopping Center. Numbers can be assigned to businesses within the range available to the property. 10. Historical Addresses. Addresses for Akhiok, Old Harbor, Ouzinkie, Port Lions, Larsen Bay, and Karluk are based on historical addressing maps maintained by the Kodiak Island Borough. 11. Remote Areas. Properties in remote and unincorporated areas will be assigned a geoaddress, based on the United States National Grid (USNG). Example: AFOGNAK WILDERNESS LODGE USNG: 5VNE4444070833 SEAL BAY, AFOGNAK ISLAND Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 4 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 16 of 82 KODIAK, AK 99615 [Ord. FY2016-20 §3, 2016]. 15.40.060 Duties of the manager. It is the duty of the manager, or designee, to establish and assign all building numbers on the public streets within the borough. He shall prepare the necessary records of the numbers so assigned by him, and such records shall be evidence of all building numbers so assigned. He shall, on demand, furnish to each owner or occupant of a building, or such person as may be employed in numbering the buildings, with all necessary information relevant to the number belonging to each building. [Ord. FY2016-20 §3, 2016; Ord. 98-24 §2, 1998; Ord. 89-21-O §2, 1989; Ord. 84-27-O §1, 1984. Formerly §15.32.060]. 15.40.070 Compliance with regulations of borough – Size of numbers – Duty to erect. All numbering shall conform strictly with the directions and regulations of the borough. The size of numbers on all buildings shall be not less than four inches in height and shall be clearly visible from the public street fronting the property containing the building. All owners or occupants of buildings now erected, or which may hereafter be erected, within the borough are required to number their buildings to conform with the provisions of this section and with the regulations of the borough established to ensure compliance with this chapter. [Ord. FY2016-20 §3, 2016; Ord. 89-21-O §3, 1989; Ord. 84-27-O §1, 1984. Formerly §15.32.070]. 15.40.080 Procedure. A. Kodiak Island Borough GIS is responsible for assigning addresses and maintaining address information. B. Addresses will be implemented within 30 days upon receipt of an E911 address application, along with any other required or relevant information. C. E911 address application shall be made available on the borough website and/or in borough offices. D. Addresses for newly created lots will be assigned at the earliest to occur of: issuance of a driveway permit; issuance of a building permit, or other permit for construction on the lot; initiation of construction of structures on the lot; or upon a request by the owner. E. Address notifications will be sent to relevant parties, including, but not limited to: 1. Kodiak police public safety answering point (PSAP). 2. U.S.P.S. 3. Assessing department. Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 5 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 17 of 82 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. Disclaimer: The borough clerk’s office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk’s office for ordinances passed subsequent to the ordinance cited above. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Hosted by Code Publishing Company, A General Code Company. 4. Community development department. 5. City of Kodiak. 6. Fire departments. 7. Communication companies. 8. Kodiak police department. 9. Emergency operations center (EOC). 10. Property owner. [Ord. FY2023-12 §2, 2023; Ord. FY2016-20 §3, 2016]. Ch. 15.40 Building and Lot Numbering | Kodiak Island Borough Code Page 6 of 6 The Kodiak Island Borough Code is current through Ordinance FY2024-05, and legislation passed through September 7, 2023. AGENDA ITEM #10.A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Islan...Page 18 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 19 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 20 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 21 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 22 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 23 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 24 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 25 of 82 AGENDA ITEM #11.A.Borough Manager's ReportPage 26 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Approval Of Reimbursement To Providence Kodiak Island Medical Center For The Approval From 35% Design Status To 65% Design Of Air Handling Unit Fan Wall At A Cost Of $38,000 ORIGINATOR:Dave Conrad, E&F Director/Admin Official RECOMMENDATION: Move to authorize the Manager to reimburse Providence Kodiak Island Medical Center for the authorization for design services from 35% to 65% for the Air Handling Unit Fan Wall in the amount of $38,000. DISCUSSION: Providence Kodiak Island Medical Center (PKIMC) performed an evaluation on the Heating, Ventilation, and Air Conditioning (HVAC) system. It was discovered that they are unable to provide adequate air flow to various sections of the building. PKIMC would like to replace the fan wall with a fan array (modular) system to increase capacity and capability for the future. This item was discussed at the Health Facilities Advisory Board meeting, and the Board encouraged movement forward for approval of the Assembly. PKIMC will coordinate with their vendor for the design work to 65%. Once completed, PKIMC will provide the design documents and drawings. An invoice will be generated for reimbursement. ALTERNATIVES: Take no action. Deny the reimbursement. FISCAL IMPACT: The reimbursement would be paid from the Hospital R&R Fund, which as of June 30, 2023, has $3,784,068 available. OTHER INFORMATION: This fan wall system component is one portion of the multiple equipment items that directly contribute to the Sterile Processing Department's (SPD) equipment. The various components are required to sterilize needed hospital instruments and equipment. The SPD discussion includes multiple systems that interact including steam generation, facility and component chillers, fan walls, etc. AGENDA ITEM #14.D.1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 27 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 1 of 3 General: This narrative summarizes the electrical engineering design concept infrastructure assessment and Basis of Design (BOD) for the Chiller Replacement Project at the Providence Kodiak Island Medical Center (PKIMC) in Kodiak, Alaska. The scope includes design, support, and coordination required to accommodate, architectural, mechanical, electrical, and program changes for the chiller replacement. Codes and Standards The design will incorporate the anticipated codes to be adopted by the Kodiak Island Borough (AHJ) in 2022 including the 2012 IBC, the 2018 UPC, and the 2017 NEC. Other Codes and Standards to be used include the 2018 Federal Guidelines Institute (FGI) Guidelines for Design and Construction of Health Care Facilities, and 2012 NFPA 99 Health Care Facilities Code. Basic Materials and Methods: Conduit for use on this project will be of the following types: Galvanized rigid steel conduit – GRC Intermediate metal conduit - IMC Electrical metallic tubing - EMT Low temperature Liquid-tight flexible metallic conduit – LTFMC Conductors for use on this project will be of the following types: Conductors will be copper. Indoor conductors will be provided with type THHN/THWN insulation. Indoor conductors supplying power to or from a VSD will be type XHHW-2. Outdoor conductors will be provided with Type XHHW or XHHW-2 insulation. Molded case circuit breakers will be suitable for individual as well as panelboard mounting and match existing short circuit rating of the panelboard. Exposed raceway use will be limited to above ceilings, mechanical and utility spaces. Power: General: A major renovation and addition to the hospital was constructed in 1995. The construction included new Patient Rooms and Services, Emergency Department, Surgery Suites, Laboratory, Radiology, Records/Archive spaces, Business/Office spaces and Mechanical Electrical and Communications utility spaces. The renovation provided a completely new electrical distribution system that included a new main service, main and secondary electrical AGENDA ITEM #14.D.1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 28 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 2 of 3 distribution, automatic and manual transfer switches and standby/emergency generators serving the Life Safety, Critical, Equipment, and Non-Essential branches throughout the new addition in the hospital. The main electrical service is rated at 1,600 Amps, 480Y/277V, 3-Phase, 4-Wire. There are two 600kW, 480Y/277V, 3-Phase, 4-wire standby/emergency generators that supply facility electrical loads via separate; Main, Life Safety Branch, Critical Branch, Essential Equipment Branch, and Non-Essential Equipment Branch automatic and manual transfer switches. Renovation Areas - General: Electrical for the power branch circuits for the existing chiller system (put in the existing chiller MCA and breaker size) is provided via existing distribution panel DP1. Distribution panel DP1 is connected to the Normal Branch of the hospital electrical distribution system. Note: Electrical information for the hospital is very limited. It consists of a partial set of electrical as-built drawings. What is severely lacking is existing, design, or as-built loading information for the existing electrical distribution system. Although the scope of electrical work is not extensive, and additional distribution equipment is not anticipated. Renovation Areas – Mechanical/Equipment Support: New electrical will include revisions to the existing electrical branch systems to support new mechanical equipment on level 1 and the rooftop. There are currently 3 separate design options being proposed. Option 1: Packaged Air Cooled Chiller The rooftop ACC (air cooled condenser) and CH-1 will be demolished and replaced by a new chiller on the rooftop, the existing 400A breaker in DP-1 will be replaced with a 350A breaker and feeder conductors provided to power the new unit, routing to be confirmed during subsequent design phases. The other associated chiller equipment on the first floor that will be demolished includes pumps CWP-1 and CWP-2 with their associated VSDs. Two new pumps and two replacement chilled water pumps will each be rated at 15HP and will each have a new VSD. Option 2: Modular Split Chiller with Air Cooled Condenser The rooftop ACC will be demolished and replaced with three new ACCs located on the roof, new circuits provided from normal branch panel. CH-1 will be replaced by a new modular chiller, the existing 400A breaker in DP-1 will be replaced with a 300A breaker and feeder conductors provided to power the new unit, routing to be confirmed during subsequent design phases. CWP-1, CWP-2 and their associated VSDs will be replaced by two chilled water pumps each rated at 15HP, and two new VSDs. Option 3: Modular Water Cooled Chiller with Drycooler AGENDA ITEM #14.D.1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 29 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 3 of 3 The rooftop ACC will be demolished and replaced with a dry cooler located on the roof, new circuits provided from normal branch panel. Two new 1 HP pump will be powered by a single branch circuit to support the new heat exchangers. An additional two new 15HP pumps will be added with a VSD for each. CH-1 will be replaced with a modular chiller, the existing 400A breaker in DP-1 will be replaced with a 225A breaker and feeder conductors provided to power the new unit, with routing to be confirmed during subsequent design phases. CWP-1, CWP-2 and their associated VSDs will be replaced by two chilled water pumps at 15HP a piece, with two new VSDs. Lighting: Supplemental lighting will be considered during subsequent design phase based on new mechanical equipment layout and locations. Fire Alarm: No modifications anticipated. Other Electrical Systems: Telecom: Telecom work is anticipated to provide new telecom receptacles to support the building automation system connections. New telecom outlets, jacks, cabling and installation will comply with ANSI/TIA/EIA and BICSI standards to meet Category 6 performance level. Public Address: No modifications required. Nurse Call: No modifications required. Security: No modifications anticipated. Access Control: No modifications required. Commissioning: Commissioning of systems is recommended per the 2018 FGI. Commissioning would focus on the functional check outs and system documentation. Proper commissioning will verify systems meet intended criteria, functions, design intent, and operation. AGENDA ITEM #14.D.1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 30 of 82 'I..1 .I i ._. ...‘I,.-..I _.l I ‘1 ! 1 ‘I T. --'nr nu:ma I .-_.' -'|_-.5 --. 1-'I_._I.' I.'.'|.'I ‘I.‘I 'In I I -I‘.-'-"Inn. '-1|T H 1'”*-. 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J _..:1,. .—.3..M. _.._L_.____.7..%.3 ......j..:i_._.._..._.:..“ —AGENDA ITEM #14.D.1.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 56 of 82 K" r./‘K AGENDA ITEM #14.D.1.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 57 of 82 AIH -......_=__..__.%___.___.. ___#__%_.__M_ .2.,.:_,...,__.,_._._,__._.._ ._...._...%.._.._..-..;......._..Z...:... =-2._..j 1 - -._L.._.....__,. __E_._._,____:1....._.f__:.___ _._%_%,_%.%i___ .I. .I.r -AGENDA ITEM #14.D.1.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 58 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Automatic Transfer Switches To 35% At A Cost Of $45,033 ORIGINATOR:Dave Conrad, E&F Director/Admin Official RECOMMENDATION: Move to authorize the Manager to reimburse Providence Kodiak Island Medical Center for the purchase of the design services for the Automatic Transfer Switches (ATS) in the amount of $45,033. DISCUSSION: Providence Kodiak Island Medical Center (PKIMC) facility Automatic Transfer Switches (ATS) associated with the emergency generators require replacement. The ATS's allow for the emergency standby generators to automatically switch from commercially supplied power (KEA) to generator power during a commercial power outage. This minimizes the "gap" in power required by the facility. The existing switches are aging and require replacement as they have failed recently during required scheduled preventative maintenance testing and associated with actual power outages. This item was discussed at the Health Facilities Advisory Board meeting, and the Board encouraged movement froward for approval of the Assembly. PKIMC will coordinate with their vendor for the design work to 35% at an estimated cost of $45,033.00. Once completed PKIMC will invoice the Borough for reimbursement. The switches are being maintained to the extent possible. Failure could mean reduced service at the hospital facility associated with a power outage. ALTERNATIVES: Take no action. Deny the reimbursement. FISCAL IMPACT: The reimbursement would be paid from the Hospital R&R Fund, which as of 6/30/2023 has $3,784,068 available. OTHER INFORMATION: architectural and analysis spatial a require the switches and of replacement The will engineering design as new replacement equipment will likely require additional space for installation as compared to the original, existing switches. The switches have been attended by an Anchorage Onan dealer and recommended for replacement due to the age and frequency that these devices have been exposed throughout their lifespan. The switches are becoming antiquated. AGENDA ITEM #14.D.2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 59 of 82 Plan of Corrective Action S.B.A.R Automatic Transfer Switch Replacement Situation: Automatic transfer switches at Providence Kodiak Island Medical Center failed to transfer back to Utility power after Kodiak Electric Association had restored utility power. Background: The Non-essential automatic transfer switch and the Essential power transfer switch on numerous occasions have failed to transfer either to emergency power or from emergency power. This has happened both in testing and in emergency situations. Assessment: After having Onan (Cummins Sale and Service) technician fly out to Kodiak on two separate visits it has been determined that our transfer switches are at end of life and obsolete. Recommendation(s): It is the recommendation of Facilities to replace existing automatic transfer switches with new and updated switches to alleviate any potential risk to patients and infrastructure from failed attempts to transfer to utility power after an event has occurred. AGENDA ITEM #14.D.2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 60 of 82 Project Number:P3589 Date:8/18/2023 Project Code:PKIMCATS Approved by:KAC Prepared by:JEH, KAC Providence Kodiak Island Medical Center (PKIMC) - Six (6) ATS Replacements SUMMARY OF DESIGN SERVICES Mechanical Electrical Total Basis 35% Schematic Design $0 $45,700 $45,700 LSFF 65% Design Development $0 $13,700 $13,700 LSFF 95% Design Development $0 $27,400 $27,400 LSFF 100% Permit/Bid Documents $0 $4,600 $4,600 LSFF Design Travel Expenses $0 $4,500 $4,500 NTX Total Design Services $0 $95,900 $95,900 SUMMARY OF CONSTRUCTION SERVICES Mechanical Electrical Total Basis Contractor Proposal/Estimate Review $0 $3,900 $3,900 NTX Construction Administration/ Commissioning (CA/CX)$0 $18,200 $18,200 NTX Record Documents/ProvCAD $0 $2,800 $2,800 NTX CA Travel Expenses $0 $1,400 $1,400 NTX Total Construction Services $0 $26,300 $26,300 Note that numbers have been rounded to the nearest $100 increment. Key: LSFF = Lump Sum Fixed Fee, T&E = Time and Expense, NTX = Time and Expense Not to Exceed, NIC = Not in Contract. Thank you for selecting AMC Engineers to work with you on this project! The purpose of this project is to replace all six (6) Automatic Transfer Switches (ATSes) at Providence Kodiak Island Medical Center (PKIMC). As required for a hospital environment, our design will include detailed cut over sequences for replacement of each of the ATSes to minimize downtime to the greatest extent practical. Cut over sequencing for critical branch, equipment branch, and life safety ATSes will require multiple steps and extensive coordination to ensure that patient care is not impacted during the replacements. In addition to showing the existing and revised equipment configuration in the drawings, we will detail routing and connections of temporary feeders for each step of the cut over sequences. Our deliverables will include one set of PDF design documents at the end of each design phase. Design documents will include drawings and specifications based on CSI 49 Division format. During construction, AMC will review submittals and shop drawings, provide clarification and interpretation of the contract documents and preform one substantial completion site visit including a written report. After substantial completion, we will draft record documents and ProvCAD from contractor redlines. Our commissioning services will include the creation of PC/FT checklists to be completed by the contractor and onsite field observations as part of an extended substantial site visit. Our Standard Rate Schedule applies to all additional services. The prevailing rate schedule will apply to all services provided on a Time & Expenses basis. Any task or service with a zero total can be added as an additional service if requested. One set of electronic PDF drawings will be transmitted at the end of each phase. Interim plots will be electronic PDF drawings. Hardcopy bond drawings can be provided as an additional service upon request. A portion of expenses and other costs will be charged at each applicable phase. Our design fee includes two (2) design site visits to Kodiak from Anchorage as well as the travel costs associated with each one (1) day trip. Our construction services fee includes one (1) substantial completion site visit to Kodiak from Anchorage as well as the travel costs associated with this two (2) day trip. Additional site visits requested by owner can be added as additional services. Cost estimating if required, will be by others. Permitting fee by others. ___________________________________________________________________________________________ Adams, Morgenthaler and Company, Inc. AGENDA ITEM #14.D.2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 61 of 82 Wired AK, LLC 600 West 58th Avenue, Unit J Anchorage AK 99518 T: (907) 562-2444 F: (907) 562-2488 From:Aric Bartlett Date: August 18, 2023 Attn:John Bush - Providence Subject:PAMC Kodiak ATS Replacement Re:Electrical ROM Proposal Wired AK, LLC is pleased to provide the following estimate for electrical services in support of the PAMC Kodiak ATS Replacement. Budgetary ROM Proposal Price:$1,222,000.00 Proposal Includes: 1. Freight, travel costs, and per-diem. 2. Electrical demo and temporary feeds as needed for ATS replacement. 3. Provision and installation 6ea new ATS’s, feeders, and startup. The new location of ATS’s will be near the existing locations. 4. Fire sealing for electrical penetrations only. 5. Field red line as-built drawings. 6. Core drilling for electrical penetrations, if required. 7. All necessary conduit and wire. 8. Project field coordination and documentation. 9. Electronic product data files for submittals and technical manuals. Proposal Excludes: 1. Temporary power, lighting, telephone, and heating. 2. Cost of bonds, builders all-risk Insurance and department of labor charges. 3. Federal, state, utility, or municipal fees or charges, not included above. 4. Electrical, seismic, or other engineering. 5. Mechanical/DDC controls and wiring. 6. Patching, painting, and painted ID. 7. Expedited shipping fees. 8. Revisions to generator and generator breakers. 9. Architectural changes/revisions required for ATS’s. 10. Temporary ATS if required Should you have any questions please contact me at your earliest convenience. Regards, Aric Bartlett, Estimator Wired AK, LLC AGENDA ITEM #14.D.2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 62 of 82 AGENDA ITEM #14.D.2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 63 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Chiller Replacement To 65% At A Cost Of $187,824 ORIGINATOR:Dave Conrad, E&F Director/Admin Official RECOMMENDATION: Move to authorize the Manager to reimburse Providence Kodiak Island Medical Center for the purchase of the design services for the Chiller Replacement in the amount of $187,824. DISCUSSION: Providence Kodiak Island Medical Center's (PKIMC) current Chiller system is operating at 45% capacity and is not able to keep up with the demands on the system. They have chosen a modular unit to be able to expand easier in the future and replacements can be easily completed. A discussion was conducted at the recent Health Facilities Advisory Board (HFAB) meeting. After discussion, the Board encouraged the request be placed on the Assembly agenda for consideration and approval of the Assembly. The design has reached the 35% design completion stage at this time. PKIMC will coordinate with their vendor for the design work to 65%. Once completed PKIMC will invoice the Borough for reimbursement after reviews and consideration by the HFAB. ALTERNATIVES: Take no action. Deny the reimbursement. FISCAL IMPACT: The reimbursement would be paid from the Hospital R&R Fund, which as of 6/30/2023 has $3,784,068 available. OTHER INFORMATION: Direct conversation and progress reporting specific to this project is continuing with staff from both entities. Agreement to proceed with modular equipment that allows for addition and reduction of chiller segments is desirable for the facility as demand may vary. Consideration of the building ability to support the equipment on the roof structure is required. Weight, vibration, location, roof condition are all factors associated with this design. Relocation off of the roof structure will be evaluated specific to the building structural loads and safety. AGENDA ITEM #14.D.3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 64 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 1 of 3 General: This narrative summarizes the electrical engineering design concept infrastructure assessment and Basis of Design (BOD) for the Chiller Replacement Project at the Providence Kodiak Island Medical Center (PKIMC) in Kodiak, Alaska. The scope includes design, support, and coordination required to accommodate, architectural, mechanical, electrical, and program changes for the chiller replacement. Codes and Standards The design will incorporate the anticipated codes to be adopted by the Kodiak Island Borough (AHJ) in 2022 including the 2012 IBC, the 2018 UPC, and the 2017 NEC. Other Codes and Standards to be used include the 2018 Federal Guidelines Institute (FGI) Guidelines for Design and Construction of Health Care Facilities, and 2012 NFPA 99 Health Care Facilities Code. Basic Materials and Methods: Conduit for use on this project will be of the following types: Galvanized rigid steel conduit – GRC Intermediate metal conduit - IMC Electrical metallic tubing - EMT Low temperature Liquid-tight flexible metallic conduit – LTFMC Conductors for use on this project will be of the following types: Conductors will be copper. Indoor conductors will be provided with type THHN/THWN insulation. Indoor conductors supplying power to or from a VSD will be type XHHW-2. Outdoor conductors will be provided with Type XHHW or XHHW-2 insulation. Molded case circuit breakers will be suitable for individual as well as panelboard mounting and match existing short circuit rating of the panelboard. Exposed raceway use will be limited to above ceilings, mechanical and utility spaces. Power: General: A major renovation and addition to the hospital was constructed in 1995. The construction included new Patient Rooms and Services, Emergency Department, Surgery Suites, Laboratory, Radiology, Records/Archive spaces, Business/Office spaces and Mechanical Electrical and Communications utility spaces. The renovation provided a completely new electrical distribution system that included a new main service, main and secondary electrical AGENDA ITEM #14.D.3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 65 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 2 of 3 distribution, automatic and manual transfer switches and standby/emergency generators serving the Life Safety, Critical, Equipment, and Non-Essential branches throughout the new addition in the hospital. The main electrical service is rated at 1,600 Amps, 480Y/277V, 3-Phase, 4-Wire. There are two 600kW, 480Y/277V, 3-Phase, 4-wire standby/emergency generators that supply facility electrical loads via separate; Main, Life Safety Branch, Critical Branch, Essential Equipment Branch, and Non-Essential Equipment Branch automatic and manual transfer switches. Renovation Areas - General: Electrical for the power branch circuits for the existing chiller system (put in the existing chiller MCA and breaker size) is provided via existing distribution panel DP1. Distribution panel DP1 is connected to the Normal Branch of the hospital electrical distribution system. Note: Electrical information for the hospital is very limited. It consists of a partial set of electrical as-built drawings. What is severely lacking is existing, design, or as-built loading information for the existing electrical distribution system. Although the scope of electrical work is not extensive, and additional distribution equipment is not anticipated. Renovation Areas – Mechanical/Equipment Support: New electrical will include revisions to the existing electrical branch systems to support new mechanical equipment on level 1 and the rooftop. There are currently 3 separate design options being proposed. Option 1: Packaged Air Cooled Chiller The rooftop ACC (air cooled condenser) and CH-1 will be demolished and replaced by a new chiller on the rooftop, the existing 400A breaker in DP-1 will be replaced with a 350A breaker and feeder conductors provided to power the new unit, routing to be confirmed during subsequent design phases. The other associated chiller equipment on the first floor that will be demolished includes pumps CWP-1 and CWP-2 with their associated VSDs. Two new pumps and two replacement chilled water pumps will each be rated at 15HP and will each have a new VSD. Option 2: Modular Split Chiller with Air Cooled Condenser The rooftop ACC will be demolished and replaced with three new ACCs located on the roof, new circuits provided from normal branch panel. CH-1 will be replaced by a new modular chiller, the existing 400A breaker in DP-1 will be replaced with a 300A breaker and feeder conductors provided to power the new unit, routing to be confirmed during subsequent design phases. CWP-1, CWP-2 and their associated VSDs will be replaced by two chilled water pumps each rated at 15HP, and two new VSDs. Option 3: Modular Water Cooled Chiller with Drycooler AGENDA ITEM #14.D.3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 66 of 82 Providence Kodiak Island Medical Center – Kodiak, AK Chiller Replacement Electrical Infrastructure Assessment and Concept Basis of Design Narrative 2 May 2022 Adams, Morgenthaler and Company, Inc. AMC Project # 21346 Page 3 of 3 The rooftop ACC will be demolished and replaced with a dry cooler located on the roof, new circuits provided from normal branch panel. Two new 1 HP pump will be powered by a single branch circuit to support the new heat exchangers. An additional two new 15HP pumps will be added with a VSD for each. CH-1 will be replaced with a modular chiller, the existing 400A breaker in DP-1 will be replaced with a 225A breaker and feeder conductors provided to power the new unit, with routing to be confirmed during subsequent design phases. CWP-1, CWP-2 and their associated VSDs will be replaced by two chilled water pumps at 15HP a piece, with two new VSDs. Lighting: Supplemental lighting will be considered during subsequent design phase based on new mechanical equipment layout and locations. Fire Alarm: No modifications anticipated. Other Electrical Systems: Telecom: Telecom work is anticipated to provide new telecom receptacles to support the building automation system connections. New telecom outlets, jacks, cabling and installation will comply with ANSI/TIA/EIA and BICSI standards to meet Category 6 performance level. Public Address: No modifications required. Nurse Call: No modifications required. Security: No modifications anticipated. Access Control: No modifications required. Commissioning: Commissioning of systems is recommended per the 2018 FGI. Commissioning would focus on the functional check outs and system documentation. Proper commissioning will verify systems meet intended criteria, functions, design intent, and operation. AGENDA ITEM #14.D.3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 67 of 82 SCALE:3M1DIAGRAM - EXISTING SYSTEMNONESHEET NOTESKEY PLANSCALE:1M1LEVEL 1 - MECHANICAL - DEMOLITION1/4" = 1'-0"SCALE:2M1ROOF - MECHANICAL - DEMOLITION1/8" = 1'-0"CJDCJDPLOTTED:FILE NAME:X:\21346 PKCHILL\Dwgs\Mdwg\Sheet Files\21346 - M1.dwgcdougherty 5/2/2022 10:32 PM 1 INCH AT FULL SIZEIF NOT 1 INCH,SCALE ACCORDINGLY1" ACTUALRevisionsNo.DateDescriptionPROVIDENCE KODIAK MEDICAL CENTER CHILLER REPLACEMENT 1915 E REZANOF DRIVE KODIAK, AK 99615 Sheet TitleSheet NumberDate:Checked by:Designed by:Project PhaseAMC Project:2134605/02/2022CONCEPT DESIGN21346Cwww.amc-engineers.comAdams, Morgenthaler & Co., Inc.CoA No. C0342 - 907.257.9100701 E. Tudor Rd. Suite 250Anchorage, AK 99503M1DEMO FLOORPLANS & DIAGRAMAGENDA ITEM #14.D.3.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 68 of 82 SCALE:3M2DIAGRAM - OPTION 1 PACKAGED AIR COOLED CHILLERNONESHEET NOTESKEY PLANSCALE:1M21/4" = 1'-0"SCALE:2M21/8" = 1'-0"LEVEL 1 - OPTION 1PACKAGED AIR COOLED CHILLERROOF PLAN - OPTION 1PACKAGED AIR COOLED CHILLERCJDCJDPLOTTED:FILE NAME:X:\21346 PKCHILL\Dwgs\Mdwg\Sheet Files\21346 - M2.dwgcdougherty 5/2/2022 10:32 PM 1 INCH AT FULL SIZEIF NOT 1 INCH,SCALE ACCORDINGLY1" ACTUALRevisionsNo.DateDescriptionPROVIDENCE KODIAK MEDICAL CENTER CHILLER REPLACEMENT 1915 E REZANOF DRIVE KODIAK, AK 99615 Sheet TitleSheet NumberDate:Checked by:Designed by:Project PhaseAMC Project:2134605/02/2022CONCEPT DESIGN21346Cwww.amc-engineers.comAdams, Morgenthaler & Co., Inc.CoA No. C0342 - 907.257.9100701 E. Tudor Rd. Suite 250Anchorage, AK 99503M2OPTION 1 -PACKAGED AIRCOOLED CHILLERAGENDA ITEM #14.D.3.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 69 of 82 KEY PLANSCALE:1M31/4" = 1'-0"SCALE:2M31/8" = 1'-0"LEVEL 1 - OPTION 2 SPLIT SYSTEM -AIR COOLED CONDENSERROOF PLAN - OPTION 2 SPLIT SYSTEM -AIR COOLED CONDENSERSHEET NOTESSCALE:3M3DIAGRAM - OPTION 2 SPLIT SYTEM - AIR COOLED CONDENSERNONECJDCJDPLOTTED:FILE NAME:X:\21346 PKCHILL\Dwgs\Mdwg\Sheet Files\21346 - M3.dwgcdougherty 5/2/2022 10:32 PM 1 INCH AT FULL SIZEIF NOT 1 INCH,SCALE ACCORDINGLY1" ACTUALRevisionsNo.DateDescriptionPROVIDENCE KODIAK MEDICAL CENTER CHILLER REPLACEMENT 1915 E REZANOF DRIVE KODIAK, AK 99615 Sheet TitleSheet NumberDate:Checked by:Designed by:Project PhaseAMC Project:2134605/02/2022CONCEPT DESIGN21346Cwww.amc-engineers.comAdams, Morgenthaler & Co., Inc.CoA No. C0342 - 907.257.9100701 E. Tudor Rd. Suite 250Anchorage, AK 99503M3OPTION 2 - SPLITSYSTEM - AIRCOOLEDCONDENSERAGENDA ITEM #14.D.3.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 70 of 82 KEY PLANSCALE:2M4ROOF PLAN - OPTION 3 WATER COOLED CHILLER1/8" = 1'-0"SCALE:1M4LEVEL 1 - OPTION 3 WATER COOLED CHILLER1/4" = 1'-0"SHEET NOTESSCALE:3M4DIAGRAM - OPTION 3 WATER COOLED CHILLERNONECJDCJDPLOTTED:FILE NAME:X:\21346 PKCHILL\Dwgs\Mdwg\Sheet Files\21346 - M4.dwgcdougherty 5/2/2022 10:33 PM 1 INCH AT FULL SIZEIF NOT 1 INCH,SCALE ACCORDINGLY1" ACTUALRevisionsNo.DateDescriptionPROVIDENCE KODIAK MEDICAL CENTER CHILLER REPLACEMENT 1915 E REZANOF DRIVE KODIAK, AK 99615 Sheet TitleSheet NumberDate:Checked by:Designed by:Project PhaseAMC Project:2134605/02/2022CONCEPT DESIGN21346Cwww.amc-engineers.comAdams, Morgenthaler & Co., Inc.CoA No. C0342 - 907.257.9100701 E. Tudor Rd. Suite 250Anchorage, AK 99503M4OPTION 3 - WATERCOOLED CHILLERAGENDA ITEM #14.D.3.Approval Of Reimbursement To Providence Kodiak Island Medical Center For...Page 71 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Approval Of The Parks and Recreation Committee By-Laws ORIGINATOR:Lina Cruz, Deputy Clerk RECOMMENDATION: Move to approve the Parks and Recreation Committee by-laws as presented. DISCUSSION: The Parks and Recreation Committee met on October 24, 2023, and adopted their by-laws as shown in the packet. Per KIBC 2.100.150 Procedure Procedural rules and order of business shall be established, except as otherwise provided by law, subject to approval by the assembly. An appeal, or quasi-judicial board, committee, or commission shall establish rules governing proceedings before the board or commission, subject to approval by the assembly. In all matters of procedure not covered by rules adopted by the board, committee, or commission, Robert’s Rules of Order, as revised, shall be applicable and shall govern. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.D.4. Approval Of The Parks and Recreation Committee By-Laws Page 72 of 82 6/28/2023 Drafted by NJ KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE BY-LAWS ARTICLE 1 – AUTHORITY Procedural rules and order of business shall be established, except as otherwise provided by law, subject to approval by the assembly. An appeal, or quasi-judicial board, committee, or commission shall establish rules governing proceedings before the board or commission, subject to approval by the assembly (KIBC 2.100.150). ARTICLE II – DEFINITIONS As used in this by-laws: “AS” means Alaska Statutes “Assembly” means the Kodiak Island Borough (KIB) Assembly “Chairperson” means the presiding officer of the Parks and Recreation Committee “Committee” means the KIB Parks and Recreation Committee “Commission” means KIB Planning and Zoning Commission “Member” means a member of the KIB Parks and Recreation Committee “KIBC” means Kodiak Island Borough Code “Staff” means staff members of the Community Development Department ARTICLE III – POWERS AND DUTIES The committee is empowered to: A. Identify existing and future recreation demands including indoor and outdoor recreation; B. Evaluate existing and future recreation needs; C. Generate priorities and action plans including a capital improvement program for parks and recreation; and D. Review and recommend revisions as necessary to the adopted comprehensive parks and recreation plan. All such plans and recommendations shall be reviewed by the Planning and Zoning Commission prior to presentation to the manager and assembly (KIBC 2.120.010). ARTICLE IV – MEMBERSHIP The established Parks and Recreation Committee consists of seven voting members, who are residents of the borough and represent a cross-section of the social and economic structure of the community. Four members shall constitute a quorum for conducting business of the committee. One assembly member, one planning and zoning commissioner, the city parks and recreation director, the state park ranger, and a school representative shall be nonvoting ex officio members of the committee and may participate in all discussions and assigned duties(KIBC 2.120.010). ARTICLE V – OFFICERS AND DUTIES A. The committee shall annually designate its chairperson, vice-chairperson, and other officers as provided in these bylaws approved by the assembly. The vice-chair shall act in the absence of the chair or in the inability of the chair to act. B. In the absence of the chairperson and vice-chairperson, the most senior committee member shall preside at the meeting (KIBC 2.100.110 and KIBC 2.120.020). ARTICLE VI – QUORUM AND VOTING REQUIREMENTS A majority (four) of the seven voting members of the committee constitutes a quorum for transaction of business at all committee meetings (regular and special). The affirmative votes of four members AGENDA ITEM #14.D.4. Approval Of The Parks and Recreation Committee By-Laws Page 73 of 82 6/28/2023 Drafted by NJ are required to carry a question. In the absence of a quorum, any number less than a quorum may recess a meeting to a later time and date. ARTICLE VII – MEETINGS A. The committee shall meet at least quarterly at times and places designated by the chair, but meetings need not be held if no business is pending. B. The chairperson or a majority of the committee may call a special meeting. C. The committee shall give reasonable public notice of its meetings in compliance to the Open Meetings Act and follow the general practices of the Borough regarding meeting publishing practices, locations, and timeliness of posting meeting notices, agendas, and technology use (KIBC 2.100.110 and KIBC 2.120.020). D. Permanent records or minutes shall be kept per the Borough’s Records Retention Schedule. E. The preferred procedure for meetings is that committee members should be physically present, and teleconferencing may not be used as a regular form of participation for meetings. However, physical presence may be waived if a committee member notifies CDD staff and the chairperson. A committee member participating by telephone or by web-based format shall make every effort to participate in the entire meeting. The vote at a meeting when a member participates by teleconference shall be taken by roll call. ARTICLE VIII – CONFLICT OF INTEREST A. Every member shall vote on all questions unless he has a direct or substantial indirect financial interest in the matter being discussed. No member shall represent any person before the committee of which he is a member (KIBC 2.100.140). B. Committee members shall observe the rules outlined in KIBC 2.35.010 Conflicts of interest prohibited. ARTICLE IX – PROCEDURE A. A collaborative process that includes CDD Staff member(s) and the chairperson shall determine and prepare items for the agenda. No business may be transacted, nor any measure be considered that is not on the agenda. The order of business for meetings shall be as follows: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes 5. Citizens Comments 6. Unfinished Business 7. New Business 8. Citizens Comments 9. Committee Members Comments 10. Adjournment 11. Informational Materials Only a. Set Next Meeting Schedule b. Communications and Other Reports B. The Community Development Department (CDD) Secretary or designee shall act as parliamentarian to the committee. C. The manager or designee shall provide all other administrative assistance per KIBC 2.120.030. D. In all matters of procedure not covered by rules adopted by the committee, Robert’s Rules of Order, as revised, shall be applicable and shall govern (KIBC 2.100.150). AGENDA ITEM #14.D.4. Approval Of The Parks and Recreation Committee By-Laws Page 74 of 82 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Approval Of The Amendments To The Solid Waste Advisory Board's By-Laws ORIGINATOR:Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Move to approve the amendments to the Solid Waste Advisory Board's By-Laws as presented. DISCUSSION: The Solid Waste Advisory Board met on October 4, 2023, and approved the amendments to their by-laws. Per KIBC 2.100.150 Procedure Procedural rules and order of business shall be established, except as otherwise provided by law, subject to approval by the assembly. An appeal, or quasi-judicial board, committee, or commission shall establish rules governing proceedings before the board or commission, subject to approval by the assembly. In all matters of procedure not covered by rules adopted by the board, committee, or commission, Robert’s Rules of Order, as revised, shall be applicable and shall govern. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.D.5. Approval Of The Amendments To The Solid Waste Advisory Board's By-Laws Page 75 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 76 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 77 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 78 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 79 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 80 of 82 AGENDA ITEM #14.D.5.Approval Of The Amendments To The Solid Waste Advisory Board's By-LawsPage 81 of 82 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting – October 30, 2023 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda as submitted. APPROVED: Motion to nominate Dave Johnson for the office of President. APPROVED: Motion to nominate Judy Carstens for the office of Vice President. APPROVED: Motion to nominate Jim Pryor for the office of Clerk. APPROVED: Motion to nominate Kerry Irons for the office of Treasurer. APPROVED: Motion to certify the 2023-2024 Small Schools Advisory School Board election results for Ouzinkie and Old Harbor as presented. APPROVED: Motion to approve the minutes of the October 23, 2023 Emergency Special meeting as presented. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District’s website at www.kibsd.org. AGENDA ITEM #18.A. Kodiak Island Borough School District Board Of Education Special Meeting...Page 82 of 82 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting – November 6, 2023 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda as submitted. APPROVED: Motion to enter into Executive Session for the purpose of discussing matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the school district and to include Superintendent Cyndy Mika, Assistant Superintendent Kim Saunders, Chief CFO Sandy Daws, Assistant CFO Krista Cowley, and Interim Secretary to the Board Jamie Bennett. Entered into Executive Session at 8:15 p.m. Returned from Executive Session at 9:03 p.m. APPROVED: Motion to approve a budget revision of $850,000 to be paid to School District employees with $425,000 to be paid on a per capita basis based on the proportional hours of employment within each employee group, full- time, half-time, etcetera. And $425,000 to be paid on a proportional basis within each employee group. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District’s website at www.kibsd.org. AGENDA ITEM #18.A. Kodiak Island Borough School District Board Of Education Special Meeting...Page 83 of 82 Page 1 of 4 Kodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, November 16, 2023, 6:30 p.m. 1. INVOCATION MAJOR DAVE DAVIS OF THE SALVATION ARMY. 2. PLEDGE OF ALLEGIANCE MAYOR ARNDT WILL LEAD THE PLEDGE OF ALLEGIANCE. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL KIBC 2.25.070… the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly. Recommended motion: Move to excuse Assembly Members LeDoux and Griffin who are absent due to personal leave. ROLL CALL VOTE ON MOTION 5. APPROVAL OF AGENDA AND CONSENT AGENDA Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION 6. *APPROVAL OF MINUTES A. Regular Meeting Minutes of November 2, 2023 7. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record. 2. Turn on the microphone before speaking. 3. Address all remarks to the assembly as a body and not to any member thereof. 4. If calling in – turn off any listening devices to prevent feedback. Page 2 of 4 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS 10. PUBLIC HEARING A. Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Title 15 Buildings And Construction, Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For Addressing Newly Created Lots Recommended motion: Move to adopt Ordinance No. FY2024-08. Staff report – Aimee Williams, Borough Manager Open public hearing. Read phone numbers: 907-486-3231, Toll Free 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record. 2. Turn on the microphone before speaking. 3. Address all remarks to the assembly as a body and not to any member thereof. 4. If calling in, turn off any listening devices to prevent feedback. Close the public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION 11. BOROUGH MANAGER’S REPORT 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS – None. 14.B. RESOLUTIONS – None. 14.C. ORDINANCES FOR INTRODUCTION – None. 14.D. OTHER ITEMS 1. Approval Of Reimbursement To Providence Kodiak Island Medical Center For The Approval From 35% Design Status To 65% Design Of Air Handling Unit Fan Wall At A Cost Of $38,000 Page 3 of 4 Recommended motion: Move to authorize the Borough Manager to reimburse Providence Kodiak Island Medical Center for the authorization for design services from 35% to 65% for the Air Handling Unit Fan Wall in the amount of $38,000. Staff report – Aimee Williams, Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Automatic Transfer Switches To 35% At A Cost Of $45,033 Recommended motion: Move to authorize the Borough Manager to reimburse Providence Kodiak Island Medical Center for the purchase of the design services for the Automatic Transfer Switches (ATS) in the amount of $45,033. Staff report – Aimee Williams, Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION 3. Approval Of Reimbursement To Providence Kodiak Island Medical Center For Payment For The Design Of Chiller Replacement To 65% At A Cost Of $187,824 Recommended motion: Move to authorize the Borough Manager to reimburse Providence Kodiak Island Medical Center for the purchase of the design services for the Chiller Replacement in the amount of $187,824. Staff report – Aimee Williams, Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION 4. Approval Of The Parks and Recreation Committee By-Laws Recommended motion: Move to approve the Parks and Recreation Committee by-laws as presented. Staff report – Lina Cruz, Deputy Clerk Page 4 of 4 Assembly discussion. ROLL CALL VOTE ON THE MOTION 5. Approval Of The Amendments To The Solid Waste Advisory Board's By- Laws Recommended motion: Move to approve the amendments to the Solid Waste Advisory Board's By-Laws as presented. Staff report – Aimee Williams, Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION 15. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record. 2. Turn on the microphone before speaking. 3. Address all remarks to the assembly as a body and not to any member thereof. 4. If calling in – turn off any listening devices to prevent feedback. 16. ASSEMBLY MEMBERS’ COMMENTS The next Assembly Work Session is scheduled on Thursday, December 14, 2023, at 6:30 p.m. in the Borough Assembly Chambers. The next Assembly Regular Meeting is scheduled on Thursday, December 21, 2023, at 6:30 p.m., in the Borough Assembly Chambers. The Borough Offices and all other Borough facilities will be closed to the public on Thursday, November 23 and Friday, November 24 in observance of the Thanksgiving Holiday. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2024, No. 12 November 17, 2023 At Its Regular Meeting Of November 16, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On December 21, 2023, At 6:30 p.m. In The Borough Assembly Chambers. ADOPTED Ordinance No. FY2024-08 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Title 15 Buildings And Construction, Chapter 40 Building And Lot Numbering, Section 15.40.080 Procedure For Addressing Newly Created Lots AUTHORIZED The Borough Manager To Reimburse Providence Kodiak Island Medical Center For The Design Services From 35% To 65% For The Air Handling Unit Fan Wall In The Amount Of $38,000 AUTHORIZED The Borough Manager To Reimburse Providence Kodiak Island Medical Center For The Purchase Of Design Services For The Automatic Transfer Switches (ATS) In The Amount Of $45,033 AUTHORIZED The Borough Manager To Reimburse Providence Kodiak Island Medical Center For The Purchase Of Design Services For The Chiller Replacement In The Amount Of $187,824 APPROVED The Parks and Recreation Committee By-Laws As Presented APPROVED The Amendments To The Solid Waste Advisory Board's By-Laws As Presented