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FY2021-34 2020 NOAA Tsunami Hazard Mitigation Program State Grant AgreementTHE STATE 01L xL SKS GoVERNOR Mitm DUNLEAVY February 10, 2021 Michael Powers, Borough Manager Kodiak Island Borough 710 Mill Bay Rd Kodiak, AK 99615 Department of Military and Veterans' Affairs Division of Homeland Security and Emergency Management P.O. Box 5750 JEER, AK 99505-0750 Main: 907.428.7000 Fax: 907.428.7009 ready.alaska.gov Contract No. FY2021-34 RE: 2020 NOAA Tsunami HazarclMitigatioii Program,%NA20NWS4670057 State Grant No.: 20NOAA :GY 2 Mr. Powers: Please review Project Budget ;Detail``s.jforj a pptoved.project specifics.: As. a reminder, all procurement transactions must beconduated iri: a mariner provrdmg 'full and open competition. . - To ensure this, we require::a Procurement Method.Report with eery expense (with the exception of local advertrsmg; Alegal notices; 'and travel arrangements) submitted for: reimbursement under this grant and pre approvals may le:required at multiple steps rn the. procurement process. Please see the Proauremenf Method Reiiort for additional detarls If signatory points of contacts°Dave changed since submittal of the application, please complete and return a Signatory:Authority Form with the signed OAD. The Signatory Authority Form is available for download on our Grants website. If needed, Electronic Payment enrollment forms are also available upon request. Mr. Powers February 10, 2021 Page 2 of 2 If you have any questions, please contact the Division Project Manager for this grant, James Benzschawel, at (907) 428-7049 or by email at james.benzschawel@alaska.gov. Sincerely, William A. Dennis Administrative Operations Manager Enclosure(s): Obligating Award Document Project Budget Details Report cc: David Conrad, Jurisdiction Project Manager Dora Cross, Jurisdiction Chief Financial Officer State of Alaska Division of Homeland Security and Emergency Management Under US Department of Commerce National Oceanic and Atmospheric Administration Grant Programs Directorate Page 1 of 9 August 17 2020 DEitALGRANT PR G§ -.,'r ' 4 2020 NOAA Tsunami Hazard Mitigation Program OBLIGATING AWARD DOCUMENTNA2NWS = 0NWS4700:.6700�l�j 57 E>YIPLEN7;IA1lE'.,-.1A E ' ::'S "`:'`" ....Ix2 SS. PERFORM CE PERI AN -. . QD . :-.,'<:.,AIhENDMEiVT.: ," '. ..::; :-.,"ri` : " "ss ; ; ..'i CFD7# 11.467 Kodlak Island Borough 710 Mill Say Rd1 Kodiak, AK 99615 :BRO1V[i" 01 September 2020 P "•AMENDiv( $91,785.00 August 31, 202.. EFfECTjVE:©ATE: _... _.......,.,,:... :...:....:..: .......:. . STA PROGR�IMNUMRER 20NOAA-GY22 BUNS NUM13R`:F 159043244 : p UNDINC� ASC •. TION:;°, 92-0030845 PLANNING EXERCISE Electronic TRAINING EQUIPMENT $91,785.00 P.URPOSE'OFAN)AitD, _ - The attached Project Budget Details Report Is the funding allocation, Grant program guidelines and federal, state, and local contracting and procurement compliance requirements apply. GRANT 'REQUIRENJENT3•AND;PROGR9M;TERI1il$.ANDCONDITIONS The acceptance of a grant from the United States government creates a legal duty on the part of the recipient to use the funds or property made available in accordance with the conditions of the grant. [GAO Accounting Principles and Standards for Federal Agencies, Chapter 2, Section 16.9(c)] See attached for continued Grant Requirements and Program Terms and Conditions SPEfwIALC�EiNts.ITIONS{GraiwEfuijdSranri4><he.Bic'endedtindl#heseand'itian'shasiebeerimet;$ee_61tg tin'gAward:fptilefafl§ None AGENCY INFORMATION rS ;`rr{,u?•, a;,'- ADDRESS Division of Homeland Security and Emergency Management PO Box 5750 JEER, AK 99505-5750 WEBSITE http://ready.alaska.gov EMAIL mva.grants@alaska.gov PHONE 907-428-7000 FAX 907-428-7009 77777777777777 A. STATE PROJECT MANAGER PHONE FAX EMAIL James Benzschawel (907) 429-7049 (907) 428-7009 )ames.benzschawel@alaska.gov AGENCY APPROVAL RECIPIENT ACCEPTANCE NAME AND TITLE OF APPROVING AGENCY OFFICIAL NAME AND TITLE OF AUTHORIZED RECIPIENT OFFICIAL William A. Dennis, Administrative Operations Manager Michael Powers, Borough Manager SIGNATURE OF APPROVING AGENCY OFFICIAL SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL DATE DATE FOR STATE .USE OKY. DiVistori File Nurribgr 1:6:19.4: Date Returned �PC Fund. Unit. AR UnIt Object Act101` Furt�ti4n Prpgr rrl J 1004 2001 90000200 7001 2012 20 NOAA KIB 2NOAA2020 GYNOAA Y:\Staff SuppoMORANTS SUPPORT12020 Grants\NOAAUurisdictions\Kodiak Island Bor\20 NOAA KIB OAD.docx Program Requirements (A) Monies may not be obligated outside of the time period as stated on the grant document. An obligation occurs when funds are encumbered, as with a purchase order and/or commitment of salaries and benefits. All obligated and encumbered funds must be liquidated within 45 days of the end of the performance period (unless otherwise specified in the Program Terms and Conditions) when the Final Performance Progress Reports are due. (B) The signature of the signatory officials on this award certifies that all financial expenditures, including all supporting documentation submitted for reimbursement, have been incurred by the jurisdiction, and are eligible and allowable expenditures consistent with the grant guidelines for this project. The jurisdiction shall follow the financial management requirements imposed on them by the Division of Homeland Security and Emergency Management (DHS&EM), (C) The signature of the signatory officials on this award attests to the jurisdiction's understanding, acceptance, and compliance with Acknowledgement of Federal Funding; Lobbying; Debarment, Suspension and other responsibility matters; Drug—free Workplace; Conflict of Interest, and Non—Supplanting certifications. Federal funds will not be used to supplant state or local funds. Federal funds may be used to supplement existing funds to augment program activities, and not replace those funds which have been appropriated in the budget for the same purpose. Potentlal supplanting may be the subject of application and pre—award, post—award monitoring, and audit. Any cost allocable to a particular Federal award or cost objectives under the principles provided for in 2 CFR Part 200, subpart E, may not be charged to other Federal awards to overcome fund deficiencies. (D) The jurisdiction shall ensure the accounting system used allows for separation of fund sources. These grant funds cannot be commingled with funds from other federal, state or local agencies, and each award is accounted for separately. (E) The jurisdiction shall comply with the requirements under 2 CFR 25.110, to maintain and keep jurisdiction information current within the System of Award Management (SAM). Also the jurisdiction has the requirement to be non -delinquent to the Federal government as required in OMB Circular A-129. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments (F) The jurisdiction shall comply with Federal Laws and Regulations: Title Vl of the Civil Rights Act of 1964, Title Vlli of the Civil Rights Act of 1968, Section 504 of the Rehabilitation Act of 1973, Title 1X of the Education Amendments of 1972, Age Discrimination Act of 1975, Americans with Disabilities Act of 1990. Per Executive Order 13166, the jurisdiction will take reasonable steps to ensure Limited English Proficient (LEP) persons have meaningful access to its programs and activities. The jurisdiction is required to comply with any applicable provisions of the Buy American Act (41 U.S.C. Sections 8301 — 8305). Executive Order 13347 Individuals with Disabilities in Emergency Preparedness requires government to support safety and security for individuals with disabilities in situations involving disasters, including earthquakes, tornadoes, fires, floods, hurricanes, and acts of terrorism. Executive Order 13224 prohibits transactions with and support to organizations associated with terrorism. Energy Policy and Conservation Act, National Environmental Policy Act (NEPA) of 1969 and the Coastal Wetlands Planning, Protection, and Restoration Act of 1990 (as applicable.) The USA PATRIOT Act of 2001, Trafficking Victims Protection Act of 2000, Hotel and Motel Fire Safety Act of 1990, and the Fly America Act of 1974. Subrecipients who collect Personally Identifiable Information (PII) are required to have a publicly available privacy policy that describes what PII they collect, how they use the PI I, whether they share PI1 with third parties, and how individuals may have their Pill corrected where appropriate. All recipients must comply with statutory requirement for whistleblower protections (if applicable) at 10 U.S.0 2409, 41 U.S.0 4712, and 10 U.S.0 2324, 41 U.S.S 4304 and 4310. All recipients must comply with the equal treatment policies and requirements contained in 6 C. F.R Part 19 and other applicable statues, regulations, and guidance governing the participants of faith -based organizations in individual programs, (G) The jurisdiction certifies that it has an Affirmative Action Plan/Equal Employment Opportunity Plan. An EEOP is not required for subrecipients of less than $25,000.00 or fewer than 50 employees. (H) The jurisdiction certifies that its employees are eligible to work in the U.S. as verified by Form 1-9, Immigration & Naturalization Service Employment Eligibility. (1) It is the responsibility of the jurisdiction as the subrecipient of these federal funds to fully understand and comply with the requirements of: a. Administrative requirements 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards http://www.ecfr:gov/cgi-bin/text-idx?tD=/ecfrbrowse/Title02/2cfr200 main 02.to1 b. Cost Principles 2 CFR Part 200 Subpart E Cost Principles http://www.ecfr._qov/cqi- bin/retrieveECFR?cir)=&SiD=a47Odl6Q403a22547gf2a8a6c7c4O58&n=r)t21.200&r=PART&ty=HTML#sp2 1 200 e c, Audit Requirements 2 CFR Part 200 Subpart FAudit Requirements http://www. ecfr.gov/cgi- bin/retrieveECFR?gp=&SID=a470d16f3403a225479f2a8a6c7c4058&n=pt2 1 200&r=PART&tv=HTML#sp2 1 200 f 1. Federal: The applicant agrees that, as a condition of receiving any federal financial assistance, a Single audit of those federal funds will be performed, if required by law, and further agrees it will comply with all applicable audit requirements. ii. State: If the applicant is an entity that received state financial assistance the applicant shall submit to the State coordinating agency, within one year after the end of the audit period, an annual audit report covering the audit period YAStafr Support\GRANTS SUPPO=2020 Ornnts1NOAAVurisdictians\Kodink Island Bod20 NOAA KIB OAD.docx as required by 2 AAC 45.010. iii. Subrecipients identified as "non-compliant" by the Alaska Dept. of Administration, Division of Finance, Single Audit Coordinator shall be subject to the following grant payment restrictions: 1. The Division of Homeland Security & Emergency Management (DHS&EM) will not process grant payments of any nature directly to the subrecipient. 2. Subrecipients will be required to fully comply with the Single Audit requirements as specified by the Alaska Dept. of Administration, Division of Finance, Single Audit Coordinator. 3. Subrecipients will provide compliance evidence to DHS&EM from the state audit coordinator before any payment will be processed. 4. DHS&EM may process On -Behalf -Of (OBO) payments to vendors for costs directly associated to the scope of work on approved awards. 5. Performance periods will not be extended due to a subrecipient's failure to comply with Single Audit requirement. 6. Payments made in error to subrecipients that are "non-compliant" must be repaid to the State of Alaska within 90 days of receipt of notice from DHS&EM. Procurement and Contracts. Contracts must be of a reasonable cost, generally be competitively bid, and must comply with Federal, State, and local procurement standards. Detailed requirements for eligible procurement methods and contract types can be found in 2 CFR Part 200 Subpart D. The applicant agrees to review and follow procurement and contract requirements necessary for compliance with the grant program. Further, the applicant understands that failure to comply with these requirements may result of loss of funding for the entire project. Debarred/Suspended Vendors. As required by Executive Orders 12549 and 12689, Debarment and Suspension, and implemented at 2 CFR Part 180, the applicant certifies that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared Ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; 2. Have not within a three-year period preceding this award been convicted of a or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public a public (Federal ,State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and 4. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for muse of default. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. e. Conflict of Interest 2 CFR Part 200.112 — the jurisdiction must disclose in writing to DHS&EM any potential conflict of interest per the applicable Federal awarding agency policy in the award's performance period. f. False Claims Act, Program Fraud Civil Remedies, and Mandatory Disclosures i. 31 U.S.C. §3729, no recipient of federal payments shall submit a false claim for payment. ii. 38 U.S.G. §3801-3812, details the administrative remedies for false claims and statements made. iii. 2 CFR Part 200.113 — the jurisdiction must disclose, in a timely manner and in writing to DHS&EM, all violations of Federal criminal law involving fraud, bribery, or gratuity potentially affecting the award. g. Technology Requirements 28 CFR Part 23, Criminal Intelligence System Operating Policies h. Research and Development (R&D) Requirements Grants awarded to DHS&EM are not R&D I. Duplication of Benefits 2 CFR Part 200, Subpart E, Cost Principles j. Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. §5121-5206, and Related Authorities, where applicable. k. Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. I. Reporting of Matters Related to Recipient Integrity and Performance If the total value recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R Part 200, Appendix XII. m. Reporting Subawards and Executive Compensation YAStaff Support\GRANTS SUPPORT12020 GrantANOAAvurisdictions\Kodink Island 13or\20 NOAA KIB OAD.docx All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting Subawards and Executive Compensation located at 2 C.F.R Part 170, Appendix A. SAFECOM All recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply wlth the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. o. All recipients must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. p. State Requirements Alaska State Procurement Code AS 36.30, AS36.30.005—.030 www.state.ak.us/local/akr)ages/ADMIN/das/docs/as3630.doc Alaska Administrative Code Title 2 Chapter 12, 2 AAC 12.74. http://www,legis.state.ak.us/Ceti—bin/fclioisa.dll/aac Alaska Administrative Manual http://doa.alaska.gov/dof/manuals/aam/index,htm YAStnff_Support\GRANTS "PORT\2020 Grants\NOAAVurisdictions\Kodiok Island BoA20 NOAA KID OAD.dacx NOAH Proaram Terms and Conditions The total allocation of the 2019 NOAA Tsunami Activities Grant awarded to the Division of Homeland Security and Emergency Management (DHS&EM) is $758,676.00, under Federal Grant NA20NWS4670057,CFDA# 11.467,Kodiak Island Borough has been awarded 91785 which shall be used to support activities essential to improve tsunami preparedness of at -risk areas. The performance period of this grant award is 9/1/2020 through 813112021. Project conditions must be completed by this date. Kodiak Island Boroughcannot sub -grant all or any part of this award to any other entity or organization. AJI awards require confirmation within the first reporting quarter that activities toward projects will be made, or DHS&EM may execute de -obligation of the funds. (A) Chances to Award: All change requests must be submitted in writing, or electronically to the DHS&EM project manager, accompanied by a justification narrative and budget/spending plan, for review and approval. Changes must be consistent with the scope of the project and grant guidelines. Requests for changes will be considered only if the reporting requirements are current, and if terms and conditions have been met at the time of the request. Changes in the programmatic activities, or purpose of the project, changes in key persons specified on the grant award, contractual services for activities central to the purposes of the award, requests for additional funding, change in project site, or release of special conditions may result in an amendment to this award. No transfers of funds between budget categories will be authorized, only de -obligation of funds, except on a case-by-case basis. (B) Reporting Requirements: The Kodiak island Borough shall submit timely quarterly Performance Progress Reports and Financial Progress Reports to the project manager at DHS&EM. Instructions and blank forms are located electronically at httrOready.alaska.gov/grants. and may be reproduced. Jurisdictions must check the web site quarterly for the most current forms. Use of outdated forms will not be accepted. Quarterly reports are due: Performance Progress Number of Scheduled and Financial Progress Report Due Jurisdiction Performance Period Report Due Dates 1 09/01/2020-09/30/2020 Waived 2 10/01/2020-12/3112020 Waived 3 01/0112021-0313112021 04/20/2021 4 04/01/2021-06/30/2021 07/20/2021 5 07/01/2021-08/31/2021 09/20/2021 6 Final Report 10/15/2021 Invoices with progress reports will be submitted to DHS&EM by the due date as specified in the above schedule. Should the grant period be extended for any reason, a modified report schedule will accompany the award amendment. The Performance Progress Report (PPR) contains an AK -PPR -A cover page form and an AK -PPR -B Program Indicators form. Both forms must be completed and submitted by the report due date. Requests for grant extensions, budget adjustments, project realignments, and significant problems or delays are reported on the AK -PPR -A. An AK -PPR -A must be submitted even if no additional information Is required. The AK -PPR -B shall describe the progress and percent completed of projects and detail any related expenditures submitted on the Financial Progress Report. Financial Progress Reports shall describe the status of the funds, show encumbrances, and receipts of program Income, cash or in-kind contributions to the project, whether or not a local match is required. A final PPR is a summary report, showing project completion, evaluating project activities and measuring performance against project goals for the entire performance period, and is required In addition to the last quarterly PPR. An After -Action Report/Improvement Plan (AARHP) Is required within 30 days of the conduct of an exercise. (C) Signatory Reguirements: The primary signatory official, project manager and financial officer as listed on the Signatory Authority Form must sign the original obligating award document and any amendments. Delegates may sign quarterly and final reports, however, the signatures of the project manager, signatory official and the financial officer must be three different signatures. (D) Reimbursements: Submit on the Financial Progress Report form. Reimbursement shall be based upon authorized and allowable expenditures consistent with project narrative and budget detail and grant guidelines, and submission of timely quarterly Performance Progress and Financial Progress Reports. Payments may be withheld pending correction of deficiencies or for use of outdated forms. Reimbursement of expenditures may be requested at any time within the performance perlod. Expenditures must be supported with source documentation (e.g. copies of invoices, receipts, timesheets with name/wage/hours, cost allocation, warrants, etc.), method of solicitation must be documented with a Procurement Method Report and documentation of payment must be included. • Contracts: All sole -source procurements, single vendor response to a competitive bid, service contracts of any value, and contracts require DHS&EM pre -approval prior to implementation. Final signed copies of all contracts are required for submission to DHS&EM with the request for reimbursement. (E) Non -reimbursable Expenses: • Contracts, service contracts of any value, single vendor response to a competitive bid, and/or procurements over $25,000 not pre -approved by DHS&EM • Sole source contracts and procurements not pre -approved by DHS&EM • Reimbursable training and related travel costs not pre -approved by DHS&EM • Construction and renovation • Indirect costs • Management and Administration (M&A) costs to manage sub -contracts • Supplanting • Maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances) Maintenance and/or wear and tear costs of general use vehicles and emergency response apparatus during exercises. • Equipment purchased for an exercise cannot be used for permanent installation and/or beyond the scope of the conclusion of the exercise, Y;\Staff Support\GRANTS SUPPORT\2020 Grants\NOAA\Jurisdictions\Kodiak Island aor\20 NOAA Kla OAD.docx • Hiring of sworn public safety officers to fill traditional public safety duties or to supplant traditional public safety positions and responsibilities • Weapons, weapons accessories, ammunition • Entertainment and sporting events • Personal Items such as laundry, personal hygiene items, magazines, in—room movies, personal travel • Travel Insurance, visa, and passport charges • Lodging costs in excess of federal per diem, as appropriate • Lodging fees associated with violation of the lodging facility's policies, such as smoking in a non—smoking room • Lunch when travel is wholly within a single day • Stand—alone working meals • Bar charges, alcoholic beverages • Tips • Finance, late fees, or interest charges • Lobbying, political contributions, legislative liaison activities • Organized fund—raising, including salaries of persons while engaged in these activities • Land acquisition • Organizational Costs • Expenditures not supported with appropriate documentation when submitted for reimbursement. Only properly documented expenditures will be processed for payment. Unsupported expenditures will be returned to the jurisdiction for resubmission. (F) Property and Eguioment Management: Kodiak Island Borough shall maintain an effective property management system; safeguards to prevent loss, damage or theft; maintenance procedures to keep equipment in good condition; and disposition procedures. A Property Inventory Report is available at htto://ready.alaska.gov/grants shall be submitted to DHS&EM annually each June 20 with the Financial Progress Report, and continued submission Is required annually until final disposition of the equipment, No equipment purchased with these grant funds maybe assigned to other entities or organizations without the expressed approval in writing from DHS&EM, prior to the jurisdiction's encumbrance or expenditure for that equipment. Management of property and equipment shall be in accordance with state laws and procedures as outlined, and 2 CFR Subpart D (200.210-200.316). For items over $5,000.00, a Single Equipment Reporting Form must be submitted at the time of reimbursement at the time of reimbursement request (G) Procurement: A Procurement Method Report documenting method of solicitation is required for reimbursement for every procurement (with the exception of local advertising, legal notices and travel arrangements). Contractors that develop or draft specifications, requirements, Statements of Work (SOW), and/or Requests for Proposals (RFP) for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. Local bidder's preference is not allowed for federally funded procurements. Procurement transactions shall be conducted to provide maximum open and free competition. Pre -approvals may be required at multiple steps in the procurement process. Please see the Procurement Method Report for additional details. (H) Contracts: Any contract entered into during this grant period shall comply with local, state and federal government contracting regulations. To the extent that subrecipients of a grant use contractors, subrecipients shall use small, minority, women -owned or disadvantaged business concerns and contractors to the extent practicable. Contracts for professional and consultant services must include local, state and federal government required contract language, a project budget, and require pre—approval by DHS&EM prior to implementation. Contract deliverables must meet the intent of the grant application and grant requirements. Justification is required for compensation for individual consultant services, which must be reasonable and consistent with the amount paid for similar services in the market place. Detailed invoices and time and effort reports are required for consultants. A Procurement Method Report documenting method of solicitation is required for reimbursement for every procurement. (1) Environmental Reguirements: The jurisdiction shall comply with Federal Laws and Regulations, these include, but may not be limited to: Flood Disaster Protection Act; The Endangered Species Act; The Coastal Zone Management Act; The Coastal Barriers Resources Act; The Wild and Scenic Rivers Act; The Safe Drinking Water Act of 1974 (as amended); The Resources and Conservation and Recovery Act; The Comprehensive Environmental Response Compensation, and Liability Act; The Community Environmental Response Facilitation Act; and Executive Order 12698. (J) Publications and Copyright: All recipients must affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations) Publications created with funding under this grant should prominently contain the following statement: This Document was prepared undera grant from the Office of State and Local Government Coordination and Preparedness (SLGCP), United States Department of Commerce, and the Alaska Division of Homeland Security and Emergency Management. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of SLGCP, the US Department of Commerce, or the State of Alaska. (K) Acknowledgement of Federal Funding: All subrecipients must acknowledge their use of federal funding when Issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. (L) Federal Debt Status: All subreciplents are required to be non -delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF -424, item number 17 for additional Information and guidance. (M) False Claims Act and Program Fraud Civil Remedies: All subrecipients must comply with the requirements of 31 U.S.C. § 3729 which set forth that no subrecipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false claims and statements made. (N) RecordkeepingReauirements: Grant financial and administrative records shall be maintained for a period of three (3) years following the date of the closure of the grant award, or audit If required. Time and effort, personnel and payroll records for all individuals reimbursed under the award must be maintained. Property and equipment records shall be maintained for a period of three (3) years following the final disposition, replacement or transfer of the property and equipment. (0) Performance Measures: Quarterly Progress Reports shall demonstrate performance and progress relative to: 1. Acceptable performance on applicable critical tasks 2. Progress in achieving project timelines and milestones 3. Percent measurable progress toward completion of project 4. How funds have been expended during reporting period, and explains expenditures related to the project YAStnfr Supportl0RAN75 SUPPORM020 Gr•nlnlS\NOAA\IurisdlclioivAKodlnk Island 13or\20 NOAA KIB OAD.docx (P) Subreciaient Monitoring Policy: Periodic monitoring is required to ensure that program goals, objectives, timelines, budgets and other related program criteria are being met. DHS&EM reserves the right to periodically monitor, review and conduct analysis of Kodiak Island Borough's financial, programmatic and administrative policies and procedures such as, accounting for receipts and expenditures, cash management, maintaining adequate financial records, means of allocating and tracking costs, contracting and procurement policies and records, payroll records and means of allocating staff costs, property/equipment management system(s), progress of project activities, etc. This may include desk and field audits. Technical assistance is available from DHS&EM staff. The Monitoring Policy is available in the Grants Management Handbook at http://ready.alaska.aov/grants. (Q) Penalty for Non—Compliance: For the reasons listed below, special conditions may be imposed, reimbursements may be partially or wholly withheld, the award may be wholly or partly suspended or terminated, or future awards, reimbursements and award modifications may be withheld. DHS&EM may institute the following, but Is not limited to, withholding authority to proceed to the next phase of a project, requiring additional or more detailed financial reports, additional project monitoring, and/or establish additional prior approvals. DHS&EM shall notify Kodiak Island Borough of its decision in writing stating the nature and the reason for imposing the conditions/restrictions, the corrective action required and timeline to remove them, and the method of requesting reconsideration of the imposed conditions/restrictions, Kodiak Island Boroughmust respond within five (5) days of receipt of notification. 1. Unwillingness or inability to attain project goals 2. Unwillingness or inability to adhere to Special Conditions or Grant Assurances. 3. Failure or inability to adhere to grant guidelines and federal compliance requirements 4. Improper procedures regarding contracts and procurements 5. Inability to submit reliable and/or timely reports 6. Management systems which do not meet federal required management standards (R) Termination for Cause: If performance is not occurring as agreed, the award may be reduced or terminated without compensation for reduction or termination costs. DHS&EM will provide five (5) days notice to City of Kodiak Island Borough stating the reasons for the action, steps taken to correct the problems, and the commencement date of the reduction or termination. DHS&EM will reimburse City of Kodiak Island Borough only for acceptable work or deliverables, necessary and allowable costs incurred through the date of reduction or termination. Final payment may be withheld at the discretion of DHS&EM until completion of a final DHS&EM review. Any equipment purchased under a terminated grant may revert to DHS&EM at the option of DHS&EM. (S) Termination for Convenience: Any project may be terminated upon convenience, in whole or in part, for the convenience of the Government. The U.S. Department of Commerce and the DHS&EM, by written notice, may terminate this grant, In whole or in part, when it is in the Government's interest. Allowable costs obligated and/or incurred through the date of termination shall be reimbursed. Any equipment purchased under a terminated grant may revert to DHS&EM at the option of DHS&EM. We certify we have read, understood, and accept the Grant Terms and Conditions, the Grant Requirements, and Assurances and Agreements, and Special Conditions in accordance with this Award. V 4J t t7 1=O"rzA.p Project Manager's Signature YAStaff SupporAGRANTS SUPPORT12020 Grnnts\NOAAUuriadictionslKodiak Island Bor420 NOAA KIB OAD.docx Project Budget Details 2020 NOAA Tsunami Activities Grant Program Kodiak Island Borough Reported Revision 0 of 0 odagv ;Equipment Other emergency management -wwa$() I $U.OU 1 su.uu 0.0 B $91,785.00. 91,785.00: 12- A 1 -4- ren' Purchase and install three sirens. izii 1 ;Equipment Other emergency management -wwa$() I $U.OU 1 su.uu 0.0 EHIP IrICanceled $91,785.00. 91,785.00: 12- A 1 -4- ren' Purchase and install three sirens. $0.00s $0.001 $91,785.00' $91,785.00 $0.00 $91,785.00 $91,785.00 02/05/2021 Page 1 of 1