2023-10-26 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, October 26, 2023, 6:30 p.m.
________________________________________________________________________________________
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the
work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken
at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1.CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2.AGENDA ITEMS
a.Discussion With Senator Gary Stevens And Representative
Louise Stutes
b.Presentation From Borough Lobbyist Mark Hickey
Agenda Item Report - Pdf
4 - 7
c.Discuss The Formation Of The Solid Waste Contract Committee
Agenda Item Report - Pdf
8 - 12
3.PACKET REVIEW
a.PUBLIC HEARING
Ordinance No. FY2024-09 Amending Kodiak Island
Borough Code Title 3 Revenue And Finance, Chapter 3.35
Real Property Tax, Section 3.35.030 Real And Personal
Property Exempted From Taxation And 3.35.050 And
3.35.055 Regarding Board Of Equalization
Ordinance No. FY2024-10, An Ordinance Of The
Assembly Of The Kodiak Island Borough Rezoning Lot 1 &
Lot 2 Isthmus Point, USS 4935, Lot 1a, Isthmus Bay, Lot
2a, Isthmus Bay, From C-Conservation District To RNC-
Rural Neighborhood Commercial District And Lot 12,
Brookers Lagoon, From RR1-Rural Residential One
District to RNC-Rural Neighborhood Commercial District
(P&Z Case 24-002)
NEW BUSINESS
Election Of The 2023-2024 Borough Assembly Deputy
Presiding Officer
Page 1 of 23
RESOLUTIONS
Resolution No. FY2024-06 Conveying Tax Foreclosed
Property To The City Of Larsen Bay As Provided In AS
29.45.450
Resolution No. FY2024-07 Conveying Tax Foreclosed
Property To The City Of Port Lions As Provided In AS
29.45.450
Resolution No. FY2024-11 Adopting A State Legislative
Capital Improvement Project Priority List For the 2024
Legislative Session
Resolution No. FY2024-12 Establishing A Solid Waste
Contract Committee
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2024-08, An Ordinance Of The
Assembly Of The Kodiak Island Borough Amending
Kodiak Island Borough Title 15 Buildings And
Construction, Chapter 40 Building And Lot Numbering,
Section 15.40.080 Procedure For Addressing Newly
Created Lots
OTHER ITEMS
Mayoral Appointments Of Assembly Member
Representatives To Different Boards And Committees
EXECUTIVE SESSION
Borough Manager's Performance Evaluation
4.MANAGER’S COMMENTS
a.Borough Manager's Report
2023-10-26 Manager's Report
13 - 23
5.CLERK'S COMMENTS
6.ASSEMBLY MEMBERS’ COMMENTS
7.MAYOR'S COMMENTS
8.OFFICIAL TRAVEL CALENDAR
December 4, Newly Elected Officials Training
December 5, Alaska Conference of Mayors
December 6, NEO Virtual Training
December 6-8, AML 73rd Annual Conference, Anchorage
Page 2 of 23
_________________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 3 of 23
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 26, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT:Presentation From Borough Lobbyist Mark Hickey
ORIGINATOR:Aimee Williams, Borough Manager
RECOMMENDATION:
Receive a presentation from Borough Lobbyist Mark Hickey.
DISCUSSION:
Lobbyist Mark Hickey will present current State Legislative information to the Assembly, and
he intends to cover the following topics:
1. Status of State’s fiscal situation.
2. Expectations for 33rd Alaska State Legislature.
3. Outlook for FY 2024 budgets (potential challenges/threats).
4. Status of Tustumena Vessel Replacement Project and other pertinent AMHS issues.
5. Status of Kodiak Island Borough Transportation Projects and latest on the
department’s Community Transportation Program.
He will be available also to discuss the upcoming budget and submission of a State Capital
Improvement Project List.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.b.
Presentation From Borough Lobbyist Mark Hickey
Page 4 of 23
KIB Lobbyist Report 1 October 20, 2023
Hickey & Associates
Planning * Management * Lobbying
Telephone (907) 723-8574 303 Seward Street; Suite 3; Juneau, AK 99801
E-mail mshickey@gci.net
Memorandum
To: Mayor Scott Arndt, Borough Assembly
Members & Borough Manager Aimee Williams
Kodiak Island Borough
From: Mark Hickey, Borough Lobbyist
Date: October 20, 2023
Subject: Lobbyist Report
This report provides an update on issues of interest.
No Special Session in Fall/Potential Veto Override on K-12 Funding Not Until January 2024:
Holding a special session of the legislature this fall to address a state fiscal plan was discussed last spring.
Recently, both presiding officers announced this will not occur citing too much distance between the
bodies as far as long-term solutions. One impact of this decision is a delay in the possibility of a vote to
override Governor Dunleavy’s veto of $87.5 million in one-time K-12 public education funding. Unless
something changes, such a vote will not be possible until the legislature reconvenes in January 2024.
Oil Prices Rise, Exceeding Spring Forecast: The Alaska Department of Revenue’s Spring 2023
Revenue Forecast predicted an average Alaska North Slope (ANS) oil price of $73 per barrel for fiscal
year (FY) 2024 (current fiscal year starting July 1, 2023). The legislature developed the current FY 2024
budget based on this forecast. The actual price has exceeded this estimate during the first three months of
FY 2024, ranging between $85 to more than $95 per barrel. If this trend continues, we could see more
willingness to pursue discretionary spending and/or an increase in the 2024 PFD.
Alaska Permanent Fund Board May Propose Fiscal Plan Solution: Recent analyses suggest the
Alaska Permanent Fund could be running out of money available to spend for government services and
the annual dividend. Available reserves could be exhausted within four years due to the size of annual
draws and increasing inflationary pressures. One solution is to combine the corpus and earning reserve
accounts into a single account and then based the annual draw on a fix percentage that the legislature
could not exceed. Implementing this idea requires legislative approval of a constitutional amendment to
put in front of voters. Passage of any such amendment requires a 2/3rds majority in each legislative body,
and then approval by a majority vote of the electorate.
Community Transportation Program/Transportation Alternative Program : The Department of
Transportation & Public Facilities (DOT&PF) has further delayed the final evaluation board meeting to
select projects to be funded. At this point, department staff is unable to say when the meeting will occur.
AGENDA ITEM #2.b.
Presentation From Borough Lobbyist Mark Hickey
Page 5 of 23
KIB Lobbyist Report 2 October 20, 2023
Draft 2024-2027 Statewide Transportation Improvement Program (STI P): The DOT&PF released
the Draft 2024-2027 STIP in July 2023. It includes several Kodiak projects. Public comments were due
by September 3. I recently learned the department will not finalize the new STIP for another six months
and are considering a significant number of schedule changes pushing many projects out to a later date.
I’ll discuss this further at your work session on October 26.
School Debt Reimbursement Funding: Based on recent practice, I expect to see full funding of this
item by the legislature. I also expect to see it as part of Governor Dunleavy’s FY 2025 budget proposal
released in December 2023.
Base Student Allocation (BSA) Increase: Passage of a meaningful increase in the BSA will continue to
receive significant discussion during the upcoming session. Near the end of last session, the Senate
passed Senate Bill No. 52 with a proposed increase of $680 in the BSA, going from $5,960 to $6,640.
The Senate passed version of the BSA bill was rolled into Senate Bill 140 by House Finance at the end
last session but was not put on the floor for a vote. SB 140 also includes more money for pupil
transportation and increased broadband connectivity services for school districts.
Other FY 2025 Budget Challenges/Threats: The following is a list of other potential challenges or
threats that may confront municipalities in the upcoming session. The state’s fiscal situation and possible
changes in legislative organizations will have a bearing on what might become an issue. I’ll discuss these
items in more detail at the work session.
• Reduced community assistance funding.
• Possible passage of Senate Bill No. 88, creating a new defined benefit plan for public
employees and education professionals.
• AMHS operations impacts due to hiring challenges, vessel age and continued provision
of Infrastructure Investment & Jobs Act (IIJA) grant funds.
• Reduction or change in annual state PERS/TRS unfunded liability contribution.
• Revenue measures – state sales tax, motor fuel taxes increase.
Tustumena Vessel Replacement (TVR) Project: The Alaska Marine Highway System (AMHS)
continues work to construct a new ocean-going vessel to replace the M/V Tustumena. AMHS split the
project into three pieces and hopes to issue a new Request for Proposals (RFP) soon to select a team
under the Construction Manager/General Contractor (CM/GC) procurement method for vessel
construction. This is the biggest piece of the work. AMHS still expects delivery of the new vessel in
2027. More information can be found here, including a technical presentation about the new vessel.
Kodiak Island Transportation Projects Status: The following is a brief update on the status of Kodiak
Island transportation projects under active development by DOT&PF. You will see added slippage on the
construction schedule for several projects. I’m investigating the reasons and whether we can do anything
to expedite any of these projects. I will report on what I learn during the work session.
• Chiniak Highway Rehabilitation (Milepost 15 to 31): This is now a three-stage project to preserve and rehabilitate
the roadway subgrade and surface of about 16 miles of the Chiniak Highway from Milepost 15 to the end of pavement
just beyond Milepost 31. Other improvements will include lighting, guardrail, drainage, culverts, and other roadway
needs as required. Construction cost for the first phase is estimated at $18 million. The new plan is to award the
construction contract during federal fiscal year (FFY) 2025. Additional construction stages to complete the project are
shown in years 2028 and 2030 in the Draft 2024-2027 STIP.
AGENDA ITEM #2.b.
Presentation From Borough Lobbyist Mark Hickey
Page 6 of 23
KIB Lobbyist Report 3 October 20, 2023
• Rezanof Drive Resurface – Marine Way to Airport: Scope is to resurface this section and perform minor structural
improvements, drainage repairs, and striping. Construction cost is estimated at $9 million. Construction work is now
planned to occur in 2025.
• Otmeloi Way Reconstruction Project: Scope is to reconstruct and pave Otmeloi Way. Construction cost is estimated
at $8.5 million. The project is now shown in the Draft 2024-2027 STIP as a FFY 2025 project.
• Sargent Creek and Russian River Bridges Planning Study: The department received a planning and environmental
linkage (PEL) grant earlier this year to perform a hydrology study and other planning activity to make
recommendations to mitigate flooding problems in this area. A request for proposals is ready to hire a consultant to
help perform this work but has not been issued awaiting inclusion of the project in the STIP for FFY 2024. Southcoast
Region expects this will happen but doesn’t know when it will occur.
• Sargent Creek Bridge Replacement: Replacement of the Sargent Creek Bridge on Rezanof Drive remains in the
2024-2027 STIP. The current cost estimate is about $4 million. Construction is now shown as FFY 2028. Scope will
depend in part on the outcome of the PEL study mentioned above.
• Kodiak Airport Apron and Taxiways C, D & F Rehabilitation Project: This is a major rehabilitation project
estimated to cost more than $45 million, with construction scheduled to occur over three years. Project scope includes
replacement of existing pavement and airport lighting throughout the facility. The main apron will be reconstructed
and strengthen. A more complete summary and project update can be found here. Phase 1 is estimated to cost $20
million. The anticipated advertising date for this phase is December 2023. Construction is scheduled to start in 2024.
Bidding for Phases 2 & 3 are scheduled for 2025 and 2026.
• Kodiak Airport Perimeter Fencing Upgrade: Project has been delayed since 2021 primarily due to contamination
issues that have now been addressed. Bid package is expected to be advertised in March 2024, with construction to
occur in 2024.
• Port Lions Airport Improvement Project: This project is to realign, lengthen, and widen the existing airport to meet
Federal Aviation Administration (FAA) guidelines. Runway length will go from 2,200-feet to 3,300-feet. The
construction cost estimate is $24 million. Construction is now planned for 2027.
AGENDA ITEM #2.b.
Presentation From Borough Lobbyist Mark Hickey
Page 7 of 23
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 26, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT:Discuss The Formation Of The Solid Waste Contract Committee
ORIGINATOR:Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Assembly to discuss and determine whether to form a standing Solid Waste Advisory
Committee.
DISCUSSION:
of December in Subcommittee Contract Waste a 2020 created Assembly The Solid
comprised of Assembly members Arndt, Williams, and Smith. Four meetings were held by the
subcommittee from December 2020 to January 2021. Since this subcommittee was Adhoc in
nature and it has accomplished its tasking, it was officially disbanded on January 21, 2021.
During the agenda setting of October 4, 2023, it was discussed to form a committee which is
going to be a standing committee and not an Adhoc Committee. A draft resolution is attached
in the packet for Assembly discussion. The Assembly may revise the committee's tasking if it
so desires.
A separate resolution is scheduled for adoption on the November 2, 2023, regular meeting.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.c.
Discuss The Formation Of The Solid Waste Contract Committee
Page 8 of 23
Resolution No. FY2024-NN Page 1 of 2
KODIAK ISLAND BOROUGH 1
RESOLUTION NO. FY2024-NN 2
3
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING 4
A SOLID WASTE CONTRACT COMMITTEE 5
6
WHEREAS, the Solid Waste Contract Committee (SWCC) is established for the purpose of 7
evaluating, developing, and clarifying inconsistencies and ambiguities needed for the proper 8
administration of the Solid Waste contract; and 9
10
WHEREAS, recommendations by the SWCC will be documented and shall advise the Borough 11
Assembly on the development, revisions, and implementation of the solid waste contract. 12
13
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 14
BOROUGH that a Solid Waste Contract Committee is established as follows: 15
16
Section 1: Purpose. Act in an advisory capacity to the Borough Assembly. 17
18
Section 2: Membership/Quorum. The Solid Waste Contract Committee shall consist of three 19
assembly members appointed by the Mayor. Initial appointees are Assembly 20
members (One), (Two), and (Three). Subsequent appointees will be made during 21
annual appointments of assembly members to different committees, committees, 22
and commissions. The Borough Manager and the Engineering and Facilities Director 23
serve as ex-officio members of the Committee. 24
25
Section 3: Powers/Duties. The committee shall serve in an advisory capacity to the Assembly 26
with regards to the development, revisions, and implementation of the solid waste 27
contract. The committee shall not have direct power to affect policy determinations, 28
but it shall make recommendations to the Assembly affecting matters related to the 29
solid waste contract. 30
31
Section 4: Structure. The committee shall elect a chairperson at its first meeting annually. 32
33
Section 5: Agenda Setting/Meeting Materials. The Chairperson shall set the agenda with the 34
Manager and E&F Director. No business may be transacted or considered that is 35
not on the agenda. The committee shall adhere to the Alaska Open Meetings Act 36
and follow the general practices of the Borough regarding public meetings including 37
but not limited to parliamentary procedures, posting meeting notices, and technology 38
use. 39
40
Section 6: Meetings Frequency: The committee shall meet as needed. Agenda packets and 41
minutes shall be kept per the Borough’s records retention schedule. 42
43
Section 7: Administrative Assistance. The Borough manager or her designee shall: 44
AGENDA ITEM #2.c.
Discuss The Formation Of The Solid Waste Contract Committee
Page 9 of 23
Resolution No. FY2024-NN Page 2 of 2
1. Furnish the committee with copies of all requested documents and other 45
information necessary or reasonably related to the performance of committee 46
functions. 47
2. Provide the committee with such supplies, meeting space, and administrative 48
assistance. 49
3. Transmit all recommendations and other communications from the committee to 50
the Assembly. 51
52
Section 8: Duration. The committee shall remain active until this resolution is rescinded by the 53
Assembly. 54
55
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 56
THIS ________ DAY OF NOVEMBER, 2023 57
58
KODIAK ISLAND BOROUGH 59
60
ATTEST: 61
___________________________ 62
Scott Arndt, Mayor ______________________________ 63
Nova M. Javier, MMC, Borough Clerk 64
65
VOTES: 66
Ayes: 67
Absent: 68
AGENDA ITEM #2.c.
Discuss The Formation Of The Solid Waste Contract Committee
Page 10 of 23
Kodiak Island Borough
December 17, 2020
Assembly Regular Meeting Minutes
Page 10 of 11
Kodiak Island Borough Assembly finds that a restriction for Borough property to be sold only for fair
market value is more likely to slow the sale and delay the recovery of amounts due to the Borough. It
is in the public interest to expedite the sale to recover the amounts due to the Borough.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams,
Arndt, Dvorak, and Kavanaugh.
Other Items
1. ADEC Compliance Order By Consent Settlement Documents - Alaska Pollutant
Discharge Elimination System AK0053481 And APDES Multi-Sector General Permit
AKR06AC83 Or MSGP.
ARNDT moved to approve the settlement agreements as presented and negotiated by KIB Staff and
KIB Attorney, Scott Brant-Erickson.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt,
Dvorak, Kavanaugh, and Smith.
2. Confirmation Of Mayoral Appointments To The Different Boards, Committees, And
Commissions.
ARNDT moved to the following mayoral appointments to the different boards, committees, and
commissions:
• Jerrol Friend and Tyler Swanson to the Architectural Engineering Review Board for terms to
expire December 2023.
• Bryan S. Ferris to the Citizen's Board of Equalization for a term to expire December 2023.
• Mr. Craig Holmes Johnson to the Mission Lake "Tidegate" Service Area Board for a term to
expire December 2023.
• Mr. Gregory Hersh and Ben Millstein to the Parks and Recreation Committee for terms to
expire December 2023.
• Mr. Alan Schmitt to the Planning and Zoning Commission City seat for terms to expire
December 2023.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak,
Kavanaugh, Smith, and Symmons.
3. Create a sub-committee for Solid Waste Contract
ARNDT moved to approve the creation of a three-member subcommittee to address Amendment No.
1 Amending Contract No. FY2019-25 Residential and Commercial Solid Waste Collection and
Recycling Services.
ROLL CALL VOTE ON MAIN MOTION CARRIED SIX TO ONE: Williams, Arndt, Dvorak, Kavanaugh,
Smith, Symmons (AYES); Turner (NO).
DVORAK moved to confirm the appointment of Assembly Members; Arndt, Williams, and Smith to the
Solid Waste Contract Subcommittee.
AGENDA ITEM #2.c.
Discuss The Formation Of The Solid Waste Contract Committee
Page 11 of 23
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
Page 9 of 10
ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Williams, Dvorak, Kavanaugh, and
Symmons (AYES); Arndt and Turner (NOES).
DVORAK moved to invite the Mayor, Assembly, Borough Manager, Engineering and Facilities
Director, Projects Manager, Borough Clerk, and Borough Attorney into Executive Session.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Arndt, Dvorak, Kavanaugh,
Symmons, and Williams (AYES); Turner (NO).
After the vote, Mayor Roberts recessed the regular meeting at 8:16 p.m. and convened into executive
session.
Upon returning from the executive session, Mayor Roberts reconvened the regular meeting at 8:47
p.m.
WILLIAMS moved to release Amendment No. 1 to Contract No. FY2019-25 to the public.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Symmons,
Turner, Williams, and Arndt.
DVORAK moved to disband the Solid Waste Subcommittee of the Kodiak Island Borough Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner,
Williams, Arndt, and Dvorak.
TURNER moved to release all executive session documents pertaining to the amendment to the
Solid Waste Contract, including the attorney’s legal opinion cancelling the contract.
ARNDT moved to amend the motion to read: “moved to release the executive session documentation
and the attorney’s opinions on the Solid Waste Contract for FY2019-25 for release after the vote of
the assembly on February 4th.”
WILLIAMS moved to postpone the amended motion until after the vote on Amendment No. 1 to
Contract No. FY2019-25 at the Regular Meeting of the Assembly on February 4th.
ROLL CALL VOTE ON THE AMENDMENT TO THE AMENDED MOTION TO POSTPONE THE
AMENDED MOTION UNTIL AFTER THE VOTE ON AMENDMENT NO. 1 TO CONTRACT NO.
FY2019-25 AT THE REGULAR MEETING OF THE ASSEMBLY ON FEBRUARY 4 2021 CARRIED
FIVE TO ONE: Turner, Williams, Arndt, Dvorak, and Kavanaugh (AYES); Symmons (NO).
ROLL CALL VOTE ON MOTION TO POSTPONE THE AMENDED MOTION UNTIL AFTER THE
VOTE ON AMENDMENT NO. 1 TO CONTRACT NO. FY2019-25 AT THE REGULAR MEETING OF
THE ASSEMBLY ON FEBRUARY 4, 2021 CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak,
Kavanaugh, Symmons, and Turner.
ANNOUNCEMENTS
AGENDA ITEM #5.A.
Page 13 of 188
AGENDA ITEM #2.c.
Discuss The Formation Of The Solid Waste Contract Committee
Page 12 of 23
1
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 TO: Kodiak Island Borough Assembly
FROM: Aimee Williams
RE: Managers Report, October 26, 2023
Manager’s Department
Karluk School –
• KIBSD School Board had an emergency meeting on Monday and voted to close
the school as of November 2, 2023.
• KIB Maintenance staff is planning on accompanying KIBSD staff on a trip to
Karluk prior to closure to make sure that everything goes as it should.
• In January 2023, KIB signed a contract with the Karluk Tribal Council that was an
agreement for the use and operations of the school there. (attached) This
document will be updated and given to the Karluk Tribal Council to sign.
Staff Recruiting –
• Open planner position candidate has offered the position and we are waiting to
hear back from him about accepting the offer.
• Finance job listings are posted for an Accounts Payable Technician and a Payroll
Technician.
Surplus Sale – KIB is putting together items to be sold via a Surplus Sale.
• Online auction with photos and descriptions will be available on Monday, October
30th.
• In-person preview will be available on Wednesday, November 2nd.
• Bidding will close on Thursday, November 3rd at 5PM.
• High bidders will be notified on Friday, November 4th.
Southwest Alaska Municipal Conference – KIB renewed its membership with
SWAMC.
Contracts – Looked through the FY2018-FY2024 contracts in Laserfiche to get a better
idea of how many contracts KIB is involved with.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 13 of 23
2
GIS – Travis added local, state, and national parks to our Lands Viewer. He also added
trails. This is a significant addition to the information that KIB previously had available,
and it adds a substantial benefit to people using the site.
International Brotherhood of Electrical Workers (IBEW) – Working with the IBEW
representative to clarify Section 4.12 -Temporary Assignments in the Collective
Bargaining Agreement.
Letters of Support –
• Wrote a letter to support a grant in support of a play that is being written about
the Larsen Bay Cannery. Every Can a Story: Tales from the Larsen Bay
Cannery would be a production via the Kodiak Arts Council.
• Wrote a letter of support for a grant from Southeast Conference for a feasibility
study of the creation of a mariculture processing center to be developed at
Gibson Cove.
Upcoming Travel –
November 7-8 for family medical appointments
December 3-8 for AMMA and AML meetings in Anchorage
Engineering and Facilities
Solid Waste Contract – Staff has met and reviewed proposed edits. Staff has drafted
the second amendment to the contract with notes for the attorney and the future
contract committee to review.
Landfill –
• Second excavator rented form Brechan will remain in service until the new
excavator arrives in November.
• Taylor Fire has repaired sprinkler system repairs/maintenance.
• Friend Contractors is repairing the alley garage door. Additional parts are
required. This is repair of the original roll up door.
KFRC-
• Discharge Permit – Draft Individual Permit, Draft Fact Sheet, and form 2G has
been public noticed and is now open for comments from both outside agencies
and the general public should they have any. Review period ends November 3,
2023.
• KFRC Building Automated Systems (BAS) troubleshooting, and identification
planning session held today. On site trip to be scheduled.
• Coordination for the final repair of the sewage lift station has been started.
Arrangements for all contractors is underway to complete this project.
Swimming Pool – A discussion was held with staff specific to the concerns expressed
by the assembly. A planning session will be scheduled for the three entities that
participate in the operation and maintenance of the pool.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 14 of 23
3
KIBSD –
• North Star Windows & Siding Phase 2 – Final completion on all work has been
completed except for the replacement hardware on the gym doors. Waiting for
the Contractor to provide the correct hardware.
• East Roof Proposal Package – Work has been ordered.
• North Star Roof Replacement and Skylight Replacement – Work has been
ordered.
• Karluk and Larsen Bay – Replacement parts are on order for planning of a final
repair trip to these two facilities.
• Leachate Treatment Plant – Leachate Treatment Plant additional process
equipment was started last week. Fine tuning and review of the performance of
the installed equipment is continuing. Job due date is late November. Anticipate
final completion will be close to the current defined due date. Punch list is being
discussed as well as the completeness of the required operator training.
Stage 3 Closure – Final rock quantities have been provided to KIB. Anticipate
completion and submission of close out documentation as required.
Health and Facilities Advisory Board – Meeting scheduled for October 30, 2023.
Anticipating an update on the SPD (Sterile Processing Department) renovation
requirements.
Borough Building – Concrete work is continuing. Trench drains, stairs and generator
pads are being formed.
Finance Department
Property Taxes – The next payment due date is Wednesday, November 15th for those
making their second half payment. For those that missed the first half payment date of
August 15th and the full payment date of October 16th, a 10% late payment penalty will
be included in the balance due.
Staffing – Currently advertising for two open positions: an Accounts Payable
Technician and a Payroll Technician.
IT
Infrastructure Backups - Network infrastructure backup automation is mostly
completed. We are still working on getting support for them which then will allow us to
update the software on them.
GIS –
• Creating map tools that are deployed via ARCGS Online, expect this to be an
ongoing process as needed by the rest of the Borough.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 15 of 23
4
• Cleaning up a "KIB Vacant Layer" which will change how it displays its
information.
• Finished printing out and distributing the KIB 2024 Annual calendar.
Windows 11 Deployment – About 80% complete.
• Roughly 5 more workstations need to be updated to 11. These are located at the
two fire stations and so IT will be coordinating with Engineering and Facilities to
get them upgraded with minimal interruption.
• Roughly 10 more laptops need to be updated - need to coordinate with the users
to bring in.
Surplus Auction – Equipment is ready for auction and ready to be transferred to the
sale site.
LTP Project –
• Ongoing with IT mainly waiting on some engineering needs to be completed
first. We are ready to support their installation requirements when they are ready
to install the software.
• There is a meeting tentatively scheduled with Mitchell and the engineer for Friday
the 27th to check on their status and to possibly complete their installation for the
Paradigm/Compuweigh project.
2-Factor Authentication - IT is also reviewing the 2-factor authentication system we
have so we can deploy it. Should have a timeline for this project by next week barring
issues.
Assessing Department –
Exemptions – Assessing staff continues to work on the requests for business / non-
profit tax exemptions. Our goal is to review 2 applicants a quarter. (Currently on hold
due to upcoming ordinance change)
Tax Roll – There are two outstanding applications that we are awaiting information on
from the PFD that cannot be processed until the applicants contact the PFD office
themselves. Assessing checks for updated information weekly. Applicants have until
December 15, 2023, to give us information.
Field work – Assessing continues FY2024 field work in Service District 1 as well as
building permits, new discovery changes that occurred after the roll was certified and
field review requests. Input into our Assessing software for the properties inspected
continues.
Tyler Implementation- Assessing has begun requesting reports from Harris, for data
clean up. Nine of eleven projects are complete.
Community Development –
AGENDA ITEM #4.a.
Borough Manager's Report
Page 16 of 23
5
Parks and Recreation Committee: The Parks and Recreation Committee met with all
6 members attending the meeting. The Committee elected officers and approved
bylaws. The next meeting is scheduled for December 7th at 11 a.m. in the Assembly
Conference Room. The Committee will be discussing an update to the Comprehensive
Parks and Recreation Plan that was adopted in 1981.
PRO-Housing Grant: Borough staff is working on minor changes to the grant
application documents. The grant application deadline has been extended from October
30 to November 6.
Community Development Department: The Community Development Department
has offered the job Associate Planner.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 17 of 23
Kodiak Island Borough
School District
Engaged in Learning.
Prepared for life.
www.kibsd.org 907-486-7550 | Fax: 907-481-6255 722 Mill Bay Rd. Kodiak, Alaska 99615
October 23, 2023
Dear Aimee Williams,
This letter is to notify you of the closure of Karluk School.
In order for Karluk to be a viable school, the school needed 10 students enrolled and in attendance for the 20 days
during the October Count from October 2, 2023 to October 27, 2023. On Thursday, October 19, Karluk school fell
from 10 students to five students residing in Karluk and in attendance. On Monday, October 23, 2023, there were
two students residing in Karluk and in attendance.
The KIBSD Board of Education took action on Monday, October 23, 2023, at an Emergency Special meeting, and
unanimously voted to close enrollment immediately and to permanently close the school in accordance with Alaska
Statute. KIBSD will permanently close the school on November 2, 2023 at the end of the school day after the required
10 day period following notification to parents. At that time, KIBSD will return the school building to the
management of the Kodiak Island Borough. On November 6, 2023, students enrolled at Karluk will transition to
KIBSD’s AKTEACH Homeschool and Correspondence Program.
Please let me know if you have any questions.
Sincerely,
Cyndy A. Mika, Ed.D.
Superintendent
AGENDA ITEM #4.a.
Borough Manager's Report
Page 18 of 23
Kodiak Island Borough
ENGINEERING & FACILITIES DEPT.
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9394 Fax (907) 486-9394
Agreement for Use & Operations
RE: Karluk School Building
Kodiak Island Borough & Karluk Tribal Council
Page 1 of 5
AGREEMENT FOR THE USE AND OPERATIONS OF KARLUK SCHOOL
BETWEEN
KODIAK ISLAND BOROUGH AND KARLUK TRIBAL COUNCIL
This agreement entered into this _____ day of ___________________, 2023, by and between
the Kodiak Island Borough, hereinafter referred to as the BOROUGH, and the IRA Karluk
Tribal Council, hereinafter referred to as the COUNCIL. The Karluk school facility in its
entirety, school gyms, multi-purpose rooms, classrooms, storage areas, and grounds hereinafter
referred to as the SCHOOL.
RECITALS
WHEREAS the BOROUGH has under its jurisdiction the operation and management of the
Karluk School. Said SCHOOL are physically convenient and capable of being used by the
COUNCIL and its programs. Maximum use can be made of said SCHOOL by the joint use there
of the BOROUGH and the COUNCIL and it is in the best interests of the parties hereto and the
public that such use be made thereof.
NOW THEREFORE in consideration of the above premises and the undertaking and covenants
of each of the parties as hereinafter set forth, it is agreed by and between the parties as follows:
AGREEMENT
1.TERMS:
This agreement shall be affective for a term of seven (7) months commencing on
November 1, 2022 and ending June 30, 2023. The agreement may be terminated by
either party giving 30 days’ written notice or immediate termination may occur based
on violation of terms of this agreement.
2.PROGRAM:
BOROUGH and COUNCIL program offerings should be complementary and
supportive and not competitive in nature.
3.FACILITIES:
The SCHOOL, which is the subject of this agreement include the facility in its entirety,
school gym, multi-purpose rooms, classrooms, storage spaces, and grounds.
4th January
Contract FY2023-34AGENDA ITEM #4.a.
Borough Manager's Report
Page 19 of 23
Agreement for Use & Operations
RE: Karluk School Building
Kodiak Island Borough & Karluk Tribal Council
Page 2 of 5
4. PRIORITY OF USE OF SCHOOL FACILITIES:
Priority of use is relative and reflects the intended primary use of the facilities for K-
12 educational purposes and the secondary use of community service for recreation
and leisure-time activities.
5. SUMMARY OF ACTIVITES:
Specific request for use will be made by the COUNCIL to the BOROUGH and will
include the following:
i. Homeschooling classes: 8:30am – 3:25pm Monday through Friday.
ii. High School Students: use gym after home schooling to practice for sports
for an hour each day.
iii. The Community: on occasion for Community events
1. Potlucks, Thanksgiving, Christmas, etc.
iv. On occasion when there are traveling folks that work with the kids for a
school program they stay at the school.
6. DENIAL OF FACILITIES:
The BOROUGH and COUNCIL reserve the right to deny the use of the SCHOOL to
grounds and/or individuals when their behavior may either do physical harm to the
facilities or participants, or by their presence, downgrade or offend the moral and
ethical standards of the BOROUGH and Community. The BOROUGH Manager or
his/her designee is designated to enact this denial on the BOROUGH’S behalf.
7. COUNCIL OBLIGATION:
The COUNCIL’S responsibility is as follows:
i. Provide the following original payments for the building utilities:
1. Heating Fuel
2. Electricity
3. Water/Sewage
ii. Provide a custodian/day man and their original wages to do regular cleaning
and maintenance for the SCHOOL.
1. The custodian shall be an employee of the COUNCIL. All
personnel aspects and the actions of the custodian will be the
responsibility of the COUNCIL.
2. Not to exceed 15 hours per week.
3. Designated Custodian/Day Man: WADE TURNBOW
4. Duties outlined in Attachment A.
iii. Provide the custodian/day man with necessary supplies to perform their
duties.
1. Cleaning/Janitorial supplies
iv. Schedule all COUNCIL programs and activities.
1. Homeschooling program
v. Provide for safe storage and handling of all items used during COUNCIL
education or recreation activities.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 20 of 23
Agreement for Use & Operations
RE: Karluk School Building
Kodiak Island Borough & Karluk Tribal Council
Page 3 of 5
vi. Provide adequate numbers of trained, qualified personnel for supervision
of all COUNCIL sponsored education or recreation activities and ensure
that the COUNCIL education or recreation participants have vacated the
premises prior to the conclusion of any activates.
8. BOROUGH OBLIGATION:
The BOROUGH will:
i. Provide reimbursement for following utilities:
1. Heating Fuel
2. Electricity
3. Water/Sewage
4. Custodian Wages. ($20 per hour, not to exceed 15 hours per week)
ii. Provide all building maintenance to ensure individual health and safety in
the facility.
iii. Handle all major mechanical or building repair work.
9. PROPERTY DAMAGE:
The SCHOOL or property thereon damaged or destroyed by reason of negligence or
acts of the COUNCIL employees or persons using the SCHOOL under the
COUNCIL’S supervision shall be the responsibility of the COUNCIL and
reimbursement for replacement or repair shall be made by the COUNCIL to the
BOROUGH; however nothing herein contained shall be construed to obligate the
COUNCIL to make repairs for damage which is due to ordinary wear and tear.
10. LIABILITY INSURANCE
The COUNCIL shall at all times, maintain and keep in effect liability insurance,
naming the KODIAK ISLAND BROUGH SCHOOL DISTRICT and the KODIAK
ISLAND BOROUGH as additional named insured and agrees to indemnify the
BOROUGH and KODIAK ISLAND BOROUGH SCHOOL DISTRICT for any
injuries which occur on the SCHOOL premises due to the users’ negligence. Proof of
insurance is to be provided to the BOROUGH. The BOROUGH will be given thirty
30) days’ written notice prior to cancellation of liability insurance.
11. ASSIGNMENT:
The COUNCIL shall not assign a portion of, or all of, their duties of this agreement to
a third party without written notification to, and written permission of the BOROUGH.
12. (EXTRA)
AGENDA ITEM #4.a.
Borough Manager's Report
Page 21 of 23
ACKNOWLEDGE OF AGREEMENT
FOR THE KODIAK ISLAND OROUGH: FOR THE IRA KARLUK TRIBAL
COUNCIL:
Davi Conrad Alicia Andrew
Title: Interim Kodiak Island Borough Manager
Date: i
7ATT
S7-0
Nova M. Javier
Title: Borouel. Clerk
2
Date:
Agreement for Use & Operations
RE: Karluk School Building
Kodiak Island Borough & Karluk Tribal Council
Page 4 of 5
Title: President
Date: /" Y,,7-3
AGENDA ITEM #4.a.
Borough Manager's Report
Page 22 of 23
Agreement for Use & Operations
RE: Karluk School Building
Kodiak Island Borough & Karluk Tribal Council
Page 5 of 5
Attachment A – Custodian/ Day Man’s Duties
Custodian Duties Day Man Duties
Daily:
Sweep gym floor/spot clean any spills
etc.
Remove all garbage
Sweep all vinyl floors
Clean whiteboards
Vacuum carpets
Mop food prep area
Wipe down kitchen
Mop bathrooms & wipe down
Mop lunchroom
Check and fill all paper towel and toilet
paper
Take all garbage to the dump
Twice per Week:
Mop all vinyl floors
Deep clean/sanitize bathrooms or more
if needed
Clean bleachers/spot clean walls
Once per Week:
Clean windows inside and out
Wipe desks and furniture or more if
needed
Dust window blinds and sills
Buff vinyl floors
Once per Month:
Clean window blinds with damp cloth
Twice per Year:
Deep clean rubber gym floor *if you
are unsure how to keep the rubber gym
floor clean, please contact Glen
Clough, Old Harbor School Day
Man/Custodian 907-286-2213. The
rubber has bery precise cleaning
procedures.
Shampoo carpets
Once per Year:
Shampoo rugs – spot clean if needed
Strip and re-wax vinyl floors
As Needed:
Clean kitchen stoves
And anything else that is needed
Daily:
Inspect building and determine needs for
repair for the main building and gym.
Manage the up-keep of equipment and
supplies to meet health and safety
standards.
Replace broken items.
Pick up freight as needed from airport or
Post Office.
Put freight away and/or organize.
Pick up personnel as needed from the
airport.
Maintain the furnace room.
Replace light bulbs and fixtures as needed.
Standard plumbing.
AGENDA ITEM #4.a.
Borough Manager's Report
Page 23 of 23
KODIAK ISLAND BOROUGH
Meeting Type: vn •1 IAK SeSS 1 ---*1 Date: O Z -(0 z
Please PRINT your name legibly Phone number