2023-09-07 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Assembly Chambers
Thursday, September 7, 2023, 6:30 p.m.
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube
Channel. Meeting packets are available onlin e. Please subscribe to get meeting notifications when meeting
packets are published.
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people,
and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize
the Alutiiq culture that enriches our community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non-controversial
items by the Assembly and will be approved by one motion.
6. *APPROVAL OF MINUTES
A.
Regular Meeting Minutes of August 17, 2023
2024-08-17 RM Minutes
4 - 8
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
Please call 1(907) 486-3231 or toll free 1(855) 492-9202
8. AWARDS AND PRESENTATIONS
A.
Proclamation Declaring September 18-22, 2023, Adult Education
And Family Literacy Week
Agenda Item Report - Pdf
9 - 10
9. COMMITTEE REPORTS
Page 0 of 36
10. PUBLIC HEARING
Please call 1(907) 486-3231 or toll free 1(855) 492-9202
A.
Ordinance No. FY2023-19 Amending Kodiak Island Borough
Code Section 17.175.050, Off Street Parking - Location
Agenda Item Report - Pdf
11 - 13
11. BOROUGH MANAGER’S REPORT
A.
Borough Manager's Report
2023-09-07 Borough Manager's Report
14 - 18
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1.
Contract No. FY2022-26C, Change Order No. 3,
Authorization For The North Star Siding And Windows
Project With Wolverine Supply
Agenda Item Report - Pdf
19 - 20
2.
Contract No. FY2023-47A, Change Order No. 1,
Authorizing The Peterson Elementary Roof Replacement
Project With Friend Contractors, LLC
Agenda Item Report - Pdf
21 - 22
3.
Contract No. FY2024-12, Authorize Purchase Of MicroC
From Environmental Operating Solutions, Inc.
Agenda Item Report - Pdf
23 - 24
14.B. RESOLUTIONS
1.
Resolution No. FY2024-05 A Joint Resolution Of The
Kodiak Island Borough Assembly And City Council
Appointing Two Members To The Kodiak Fisheries
Development Association’s Board Of Directors
Agenda Item Report - Pdf
25 - 29
14.C. ORDINANCES FOR INTRODUCTION
14.D. OTHER ITEMS
15. CITIZENS' COMMENTS
Page 1 of 36
16. ASSEMBLY MEMBERS’ COMMENTS
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS
A.
Health Facilities Advisory Board Meeting Minutes
2023-07-10 HFAB Minutes
30 - 32
19. REPORTS
A. FY2024 Annual Records Destruction Report
33 - 36
___________________________________________________________________
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting
packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public
comments, please call (907) 486-3231 or (855) 492-9202.
Page 2 of 36
Kodiak Island Borough
August 17, 2023
Assembly Regular Meeting Minutes
Page 1 of 5
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
August 17, 2023
A regular meeting of the Kodiak Island Borough Assembly was held on August 17, 2023, in
the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were
Borough Manager Aimee Williams, E&F Director Dave Conrad, Assessor/Interim CDD
Director Seema Garoutte, Borough Clerk Nova M. Javier, Deputy Clerk Lina Cruz.
1. INVOCATION
The invocation was given by Major David Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Arndt led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq
culture that enriches our community to this day.
4. ROLL CALL
Present were Mayor Scott Arndt, Assembly Member Joseph Delgado, Jared Griffin,
Larry LeDoux, Ryan Sharratt, Scott Smiley, Geoffrey Smith, and James Turner.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
SMILEY moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
A. Regular Meeting Minutes of August 3, 2023
7. CITIZENS' COMMENTS
The following spoke under citizen’s comments:
• Neelam Ibrahim
• David Conrad, E&F Director
• Seema Garoutte, Assessor/Interim CDD Director
• Mike Milligan
• Danae McKinney
8. AWARDS AND PRESENTATIONS – None.
AGENDA ITEM #6.A.
Regular Meeting Minutes of August 17, 2023 Page 4 of 35
Kodiak Island Borough
August 17, 2023
Assembly Regular Meeting Minutes
Page 2 of 5
9. COMMITTEE REPORTS
SMILEY moved to suspend the rules of the Assembly to take action on
Contract No. FY2024-06 Agreement Between the Kodiak Island Borough and
International Brotherhood before Item 10A, Public Hearing.
ROLL CALL VOTE ON MOTION TO SUSPEND THE RULES CARRIED SIX
TO ONE: Delgado, Griffin, LeDoux, Sharratt, Smiley, and Smith (AYES);
Turner (NO).
10. PUBLIC HEARING
A. Ordinance No. FY2024-05 Of The Assembly Of The Kodiak Island Borough
Adopting Proposed Changes To The Kodiak Island Borough Salary Schedules
SMILEY moved to adopt Ordinance No. FY2024-05.
SMILEY moved to amend Ordinance No. FY2024-05 by substitution with
Version 2.
Mayor Arndt opened the public hearing. Hearing and seeing none, Mayor Arndt
closed the public hearing and reconvened the regular meeting.
ROLL CALL VOTE ON AMENDMENT CARRIED SIX TO ONE: LeDoux,
Sharratt, Smiley, Smith, Delgado, and Griffin (AYES); Turner (NO).
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED SIX TO ONE:
Smiley, Smith, Delgado, Griffin, LeDoux, , and Sharratt (AYES); Turner (NO).
11. BOROUGH MANAGER’S REPORT
Borough Manager Williams provided a manager’s report, and it was included in the
meeting packet.
12. MESSAGES FROM THE BOROUGH MAYOR
Mayor Arndt spoke on his attendance to the Alaska Municipal League summer
legislative conference.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
AGENDA ITEM #6.A.
Regular Meeting Minutes of August 17, 2023 Page 5 of 35
Kodiak Island Borough
August 17, 2023
Assembly Regular Meeting Minutes
Page 3 of 5
14.A. CONTRACTS
1. Contract No. FY2024-10 Purchase Of A New Caterpillar 320 Hydraulic
Excavator From NC Machinery
SMILEY moved to authorize the Manager to award Contract No. FY2024-10 to
NC Machinery for the purchase of Caterpillar 320 Hydraulic Excavator in the
amount of $337,348.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith,
Turner, Delgado, Griffin, LeDoux, Sharratt, Smiley, and Smiley.
2. Contract No. FY2024-06 Agreement Between the Kodiak Island Borough and
International Brotherhood of Electrical Workers
Clerk’s Note: This item was voted on before item 10A, Public Hearing
Ordinance No. FY2024-05 Of The Assembly Of The Kodiak Island Borough
Adopting Proposed Changes To The Kodiak Island Borough Salary Schedules.
SMILEY moved to authorize the Borough Manager to execute Contract No.
FY2024-06 agreement between the Kodiak Island Borough and International
Brotherhood of Electrical Workers.
SMILEY moved to convene into executive session to discuss matters involving
negotiations with the IBEW under the authority of KIBC 2.30.030(F)(1)(d) for
the purpose of confidential communications with, and providing direction to, the
Borough's representative regarding negotiations with the IBEW.
ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO THREE: Griffin,
Ledoux, Sharratt, and Smiley (AYES); Smith, Turner, and Delgado (NOES).
SMILEY moved to invite the Mayor, Assembly, Borough Manager Aimee
Williams, Engineering and Facilities Director Dave Conrad, and the Borough
Clerk’s staff into executive session.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
ROLL CALL VOTE ON THE MAIN MOTION CARRIED FOUR TO THREE:
Smiley, Smith, Delgado, and Griffin (AYES); Sharratt, LeDoux, and Turner
(NOES).
14.B. RESOLUTIONS – None.
14.C. ORDINANCES FOR INTRODUCTION
AGENDA ITEM #6.A.
Regular Meeting Minutes of August 17, 2023 Page 6 of 35
Kodiak Island Borough
August 17, 2023
Assembly Regular Meeting Minutes
Page 4 of 5
1. Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section
17.175.050, Off Street Parking - Location
SMILEY moved to advance Ordinance No. FY2023-19 to public hearing at the
next regular meeting of the Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner,
Delgado, Griffin, LeDoux, Sharratt, Smiley, and Smith.
14.D. OTHER ITEMS – None.
15. CITIZENS' COMMENTS
The following spoke under citizen’s comments:
• Mike Milligan
16. ASSEMBLY MEMBERS’ COMMENTS
• Assembly Member Turner spoke on the visit of the Alaska’s U.S. Senate
delegation to Kodiak along with Senate Agriculture Committee Minority
Ranking Member John Boozman. He gave an update regarding the writing of
the next U.S. Farm Bill trying to incorporate fisheries nationwide in the
agricultural department, and making an office in the department of agriculture
so that there could be better funding for issues with disasters or disaster relief.
The support for the Coast Guard was also mentioned in the discussion.
• Assembly Member Delgado had no comment.
• Assembly Member Griffin thanked those who put their name in for elections
this year. He mentioned that he attended AML summer conference where
issues regarding short-term rentals especially in small coastal communities
was discussed. He looked forward to the discussions regarding this topic.
• Assembly Member Smith had no comment.
• Assembly Member LeDoux spoke on a recent complaint about refuse pick up
and he believes that the Borough assembly needs to come up with a citizen
complaint procedure. He attended a presentation with Mr. Delgado where they
had a senior official of HUD present where they discussed infrastructure. He
thanked Manager Williams, Dave Conrad, and the IBEW for the successful
completion of the Union negotiation.
• Assembly Member Smiley had no comment.
• Assembly Member Sharratt expressed sincerest appreciation to Seema for
filling in the role of the Interim Community Davelopment Director. He really
appreciated her wearing two hats. He requested that the Parks and Recreation
Committee have a discussion on the pool improvements. He would like to
make sure that director positions are included in the compensation study.
17. ADJOURNMENT
DELGADO moved to adjourn the meeting at 7:54 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
AGENDA ITEM #6.A.
Regular Meeting Minutes of August 17, 2023 Page 7 of 35
Kodiak Island Borough
August 17, 2023
Assembly Regular Meeting Minutes
Page 5 of 5
KODIAK ISLAND BOROUGH
ATTEST:
Scott Arndt, Borough Mayor
Nova M. Javier, Borough Clerk
AGENDA ITEM #6.A.
Regular Meeting Minutes of August 17, 2023 Page 8 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Proclamation Declaring September 18-22, 2023, Adult Education And Family
Literacy Week
ORIGINATOR: Irene Arellano, Assistant Clerk
RECOMMENDATION:
Mayor Arndt will proclaim September 18-22, 2023, as Kodiak Adult Education and Family
Literacy Week.
DISCUSSION:
This proclamation recognizes September 18-22, 2023, as Kodiak Adult Education and Family
Literacy Week. This encourages all residents to become familiar with the services and benefits
offered by the Adult Education and Literacy programs in Kodiak, Alaska and to support and
participate in these programs.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #8.A.
Proclamation Declaring September 18-22, 2023, Adult Education And Family...Page 9 of 35
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Kodiak Island Boroug ,Alaska
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DECLARING SEPTEMBER 18-22,2023
ADULT EDUCATION AND FAMILY LITERACY WEEK
WHEREAS,Alaska Adult Education and Literacy programs have been serving
Alaskans since 1942 with General Education Development (GED)testing that result in a
High School Equivalency Diplomas,graduating with approximately 400 students
graduates per year;and
WHEREAS,Alaska Adult Education and Literacy programs assist more than 2400
Alaskans receive Adult Education and Literacy services annually from adult education
programs throughout the state and provide more than 53,000 instructional hours annually;
and
WHEREAS,Alaska Adult Education and Literacy programs provide services to
communities throughout Alaska transforming lives through education,and strengthening
Alaska's workforce and economy;and
WHEREAS,Alaska Adult Education and Literacy programs assist Alaskans in
obtaining their High School Equivalency Diplomas to transition into post-secondary
education,training,and/or employment;and
WHEREAS,Alaska Adult Education and Literacy programs provide adult immigrants
and refugees with the opportunity to learn English language and skills for citizenship,
employment,and to integrate successfully into communities;and
WHEREAS,the Kodiak Regional Adult Education Program,housed at Kodiak College,
offers adults on Kodiak Island the opportunity to develop skills and knowledge for
education,employment,and citizenship;to increase self-image and self-direction;and to
Now,therefore,I Scott Arndt,Mayor of the Kodiak Island Borough,do recognizeSeptember18-22,2023,as:Adult Education and Family Literacy Week,and encourageallresidentstobecomefamiliarwiththeservicesandbenefitsofferedbytheAdultEducationandLiteracyprogramsinKodiak,Alaska and to support and participate intheseprograms.In witness whereq?I have here unto set myhandandcausethissealtobeq?ired.
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-AGENDA ITEM #8.A.Proclamation Declaring September 18-22, 2023, Adult Education And Family...Page 10 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT:Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section
17.175.050, Off Street Parking - Location
ORIGINATOR:Seema Garoutte, Assessor/Interim CDD Director
RECOMMENDATION:
Move to adopt Ordinance No. FY2023-19.
DISCUSSION:
The Planning and Zoning Commission at its regular meeting on July 19, 2023, moved to bring
this ordinance forward to the Assembly for public hearing. This ordinance was on several
agendas at the Planning and Zoning Commission level, and no public input was given at any
of the meetings.
The Commission has been dealing with several issues of noncompliance for parking issues in
the past due to the vagueness of the parking ordinance. It was Community Development's
request for the Planning and Zoning Commission to look to the future of the Borough's needs
and revise the ordinance.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #10.A.
Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.1...Page 11 of 35
Ordinance No. FY2023-19 Page 1 of 2
KODIAK ISLAND BOROUGH 1
ORDINANCE NO. FY2023-19 2
3
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 4
KODIAK ISLAND BOROUGH CODE SECTION 17.175.050, OFF-STREET PARKING - 5
LOCATION 6
7
WHEREAS, the Kodiak Island Borough Code 17.175.050 permits parking requirements under 8
KIBC 17.175.040 to be satisfied by securing parking on another lot based upon common 9
ownership, long term easement, license, or permit; and as necessary to describe the reasons for 10
the ordinance; and 11
12
WHEREAS, the Kodiak Island Borough routinely recommends a condition that any parking 13
encumbrance used to satisfy the parking requirements KIBC 17.175.040 on a separate lot be 14
recorded in order to provide notice to potential future buyers; and 15
16
WHEREAS, the Kodiak Island Borough Code does not currently require recording of notice of 17
a parking encumbrance where parking on a separate lot is required to comply with KIBC 18
17.175.040; and as necessary to describe the reasons for the ordinance; and 19
20
WHEREAS, the Kodiak Island Borough Assembly finds that, where off-street parking 21
requirements for a building use are met by an easement, license or permit for parking on another 22
lot, the public interest supports memorializing the parking encumbrance so that potential buyers 23
are aware of the scope of the parking encumbrance and are bound by its terms. 24
25
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 26
BOROUGH that: 27
28
Section 1: This ordinance is of a general and permanent nature and shall become a part of the 29
Kodiak Island Borough Code of Ordinances. 30
31
Section 2: That Section 17.175.050 of the Kodiak Island Borough Code of Ordinances is 32
amended to read as follows: 33
34
17.175.050 Off-street parking – Location. 35
36
All parking spaces required under KIBC 17.175.040 shall be on the same lot as, or any contiguous 37
lot in common ownership as, the principal building or use that they serve; provided, that if the 38
commission finds that it is impractical to locate the spaces on such a lot, it may permit them to be 39
located on any lot within 600 feet of the principal building or use. The lot must be in common 40
ownership or a long-term easement, license, or permit for use of the alternative parking shall be 41
secured. Where parking spaces required for compliance with this Chapter are not located 42
on the same lot as the principle Business use that they serve a notice shall be recorded 43
identifying the benefitted lot and the burdened lot and memorializing the scope of the 44
AGENDA ITEM #10.A.
Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.1...Page 12 of 35
Ordinance No. FY2023-19 Page 2 of 2
parking encumbrance on the lot on which the required parking spaces are located. Once 45
accepted as satisfying the requirements of KIBC 17.175.040, the approved parking 46
encumbrance may not be modified unless the modification is reviewed and approved as 47
provided in KIBC 17.175.100. 48
49
All parking spaces required under KIBC 17.175.040 shall be located in a use district permitting 50
the use which they serve. 51
52
Effective Date: This ordinance takes effect upon __________. 53
54
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 55
THIS _____ DAY OF_________________, 2023. 56
57
KODIAK ISLAND BOROUGH 58
59
ATTEST: 60
___________________________ 61
Scott Arndt, Borough Mayor ______________________________ 62
Nova M. Javier, MMC, Borough Clerk 63
64
Introduced by: Assembly 65
First reading: 66
Second reading/public hearing: 67
68
VOTES: 69
Ayes: 70
Noes: 71
72
73
74
AGENDA ITEM #10.A.
Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.1...Page 13 of 35
1
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 TO: Kodiak Island Borough Assembly
FROM: Aimee Williams
RE: Managers Report, August 31, 2023
Manager’s Department
Resident Comment Form – As requested, I worked with Nova to find the comment
form that KIB used in the past. It has been updated to take out the ability to fax in
comments.
PKIMC – Karl Hertz met with Dave and I this morning about an emergent need for a
sterilizer and steam generator. The price of the sterilizer is approximately $76,000 and
the new steam generator is approximately $15,000. The overall price is expected to
total near $100,000.00. A sterilizer was rebuilt five-years ago and given a projected
two-year lifespan. The COVID pandemic likely extended its lifespan. If sterilization fails
at PKIMC, they will not be able to do elective surgeries, orthopedic surgeries, etc. A
contract will be added to the agenda for the September 7th meeting for this purchase.
E911 System – Chief Putney invited Meagan and I to attend the product
demonstrations for the three new systems that the City of Kodiak is considering. We
were able to learn the behind-the-scenes information about the system and how
technology is changing the process.
State Lobbyist – The visit from Mark Hickey is tentatively scheduled for the work
session on October 26, 2023. The focus will be the CIP list. Mark plans on flying into
Kodiak on the 26th but will also be here on the 27th to meet with interested parties.
IT Director – The vacancy announcement went out today to start recruiting for a
director for the IT department.
Solid Waste Contract – Reviewed proposed changes to the contract and provided
input for the second amendment.
AGENDA ITEM #11.A.
Borough Manager's Report Page 14 of 35
2
Pacific Spaceport Complex – Dave and Seema went out to the open house at the
space port and while they were there, they invited Mr. Greene to an Assembly meeting.
I also saw Mr. Greene at the Kodiak Chamber of Commerce meeting and told him that
we would love to have him speak to the Assembly. I followed up with them today, via
email, and have yet to hear back. We will continue to request an update. The public
comment period for the land management plan was extended until October.
Landfill Discussion Request – KIB found out this week that there is a plan to bring
contaminated materials from off island to the KIB landfill. I am requesting that this topic
be discussed at an upcoming work session.
Superintendent Meeting – Met with KIBSD Superintendent today to discuss remote
school maintenance issues, what is happening with the school in Karluk, and how KIB
can better support KIBSD when it comes to grants / requests.
Strategic Plan – Fell off of this agenda, will request to have it added to an upcoming
agenda.
GSA Inspection – Attended the walkthrough inspection for the NOAA lease at KFRC.
This was Alma’s first physically being in the building in Kodiak. Her previous tours had
been virtual. E&F staff did a great job showing her the building inside of her compressed
timeline.
Biennial Motor Vehicle Tax – Please see the monthly calculations from FY2016 –
FY2023 through August 15th and two ordinances that deal with the motor vehicle tax –
a) FY2019-16 that deals with allocation of the monies collected and b) FY2021-16 that
includes the increase to the tax.
Permanent Registration for Vehicles (over eight years old) and Trailers – Received
a request via Mayor Branson to bring the subject of permanent registration / plates to
the Assembly. Please see the attached information from Alaska DMV.
Engineering and Facilities
Solid Waste Contract – Staff is waiting for two reviewers to comment prior to the final
meeting to prepare the changes for presentation to the assembly. Staff will froward and
discuss the proposed changes with the attorney for review before going to Alaska
Waste for review.
Landfill –
• Volvo excavator has been taken offline due to computer error codes. Sensors
have been replaced and CMI mechanic is in town today for further diagnosis.
• KIB has rented a replacement unit form Brechan to keep production and
operations continuous.
AGENDA ITEM #11.A.
Borough Manager's Report Page 15 of 35
3
• New excavator purchase has been started.
• ADEC on-site inspection is scheduled for September 12, 2023.
KFRC Discharge Permit – Mixing Zone information has been provided to the ADEC for
review, comment, and inclusion for the issuance of the required APDES Permit. KIB is
striving to avoid an assignment of penalty as the final steps are completed to be
compliant.
KFRC –
• Government Services Administration (GSA) inspection has taken place. One
deficiency associated with a small portion of old carpet in a doorway was cited.
This item has been repaired. Several items associated with the current lease
were discussed. Future meetings are anticipated to alter lease agreement
associated with added costs and increased utility expenses.
• Received a proposal for $6599.50 for the evaluation of the KFRC BAS
troubleshooting and identification of deficiencies at KFRC. Proposal includes
training for the current staff.
• Awaiting completion of a base plate from a local vendor. Sewer lift station will be
rebuilt when all materials are on site and assembled.
Swimming Pool – Vendor is interested in defining the scope and joint development of
an acceptable contract with the KIB. Further discussions are pending. Vendor has been
on leave and staff has been involved in the Medical Facilities Workshop. Anticipate
further discussions with Assembly Member Sharratt upon his return to Kodiak in
September.
KIBSD –
• Peterson Elementary – E/F Staff will propose a new substantial completion and
final completion date for 2024 late summer.
• North Star Windows & Siding Phase 2 – Interior work has been completed. All
tools and stored materials and equipment have been removed from the school.
Work is allowed on the siding accessible form the roof or on the exterior first floor
walls after 3:00pm and on weekends.
• East Roof Proposal Package – Awaiting start by architect.
• North Star Roof Replacement and Skylight Replacement – MOA has been
approved and signed. Architect has been notified to begin this design project.
Awaiting revised cost proposal.
• Karluk and Larsen Bay – Larsen Bay trip cancelled for today due to weather. It
has been rescheduled for September 6th. Karluk is scheduled for September 7th.
Leachate Treatment Plant – Work on the addition continues. Painting is nearing
completion. Process piping will begin in earnest next week. Revised schedule has been
AGENDA ITEM #11.A.
Borough Manager's Report Page 16 of 35
4
issued and is being reviewed. Cover for expansion joint has been designed and
awaiting proposed cost.
Stage 3 Closure – Awaiting final quantities and required documentation. Final survey
will be reviewed.
Bayside Fire Department – Dry sprinkler system temporary emergency repairs are
completed. Awaiting update from vendor. Final repairs may include replacement of all
dry system heads based on a sample test of four random heads per NFPA codes. A
revised estimate will be generated after inspection and temporary repairs are
completed.
Health and Facilities Advisory Board – Meeting scheduled for August 21, 2023.
Anticipating a 35% cost for SPD (Sterile Processing Department)
PKIMC – Identifying and prioritizing repairs required to the facility.
Borough Building – Project is continuing. Four-day electrical outage is planned to
begin Friday, September 1st. Awaiting a revised schedule to extend the due date.
KFRC Touch Tank – Facility has been opened Thursdays and Fridays from 11:00 to
4:30 pm weekly for the summer months. Accommodating cruise ships that are making
previous arrangements.
Finance Department/ IT -
FY2023 Final Audit – Staff is preparing for the auditor arrival and the completion of the
FY2023 audit.
IT –
• Preparing for the upcoming 4-day power outage
• Finishing the physical election maps and publishing an online election precinct
finder map
• Fixing the online Zoning Map
• Resolving electrical issues with IT equipment at the landfill
• Prepping surplus equipment for disposal
• Upgraded network file server, increasing resiliency, redundancy and to bring into
alignment with industry best practices.
Assessing Department –
Exemptions – Assessing staff continues to work on the requests for business / non-
profit tax exemptions. There is a backlog on these requests.
Tax Roll – There are as many as forty exemptions from either seniors or disabled
veterans that might still be granted. Assessing processed 32 supplements for SC/DV
AGENDA ITEM #11.A.
Borough Manager's Report Page 17 of 35
5
eligibility as of August 30, 2023. There are 5 outstanding applications that we are
awaiting information on.
Field work – Assessing continues FY2024 field work in Service District 1. Postcards
are working well! Additional field work was done in the Saltery Cove trail area.
Up Next - Commercial modeling class is scheduled for November so that we can
complete the update. Mobile home depreciation tables, and land-valuation will be
reviewed this year.
Community Development –
Planning and Zoning – Planning and Zoning Commission has a work session on
September 13, 2023. There are two cases, and the CIP list scheduled for this meeting.
Parks and Recreation – The August 22 meeting was not held due to lack of quorum.
The next meeting is scheduled for September 6, 2023, at 11 AM; election of officers and
bylaws will be discussed.
CIP Lists- Ouzinkie and Port Lions submitted CIP information.
New Director - Chris French, the new Director for the Community Development
Department started on August 21, 2023.
AGENDA ITEM #11.A.
Borough Manager's Report Page 18 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2022-26C, Change Order No. 3, Authorization For The North
Star Siding And Windows Project With Wolverine Supply
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize Manager to approve Contract No. FY2022-26C, Change Order No. 3, for the
North Star Siding and Windows Project with Wolverine Supply to change the Final Completion
Date.
DISCUSSION:
Work on the North Star Siding and Window Project Phase 2 was commenced on July 5, 2023.
The set substantial completion date was August 15, 2023. At this time, all of the windows have
been replaced, all of the interior window trimming has been completed, and the front of the
building siding replacement is almost complete. Wolverine Supply will need additional time to
finish the exterior portion of this project and complete the necessary documentation for
completion. We are requesting to change the final completion date to October 27th, 2023.
See full original contract document and previous change orders at this link.
ALTERNATIVES:
FISCAL IMPACT:
No change to the financial impact.
OTHER INFORMATION:
AGENDA ITEM #14.A.1.
Contract No. FY2022-26C, Change Order No. 3, Authorization For The North...Page 19 of 35
Revised 09/19 Page 1 of 1
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, ALASKA 99615
CONTRACT CHANGE ORDER
Project Name: Project Number:
North Star Siding and Window Upgrades 470-536 452.150 20008.5
Contractor: Wolverine Supply, Inc. Contract No.: FY2022-26 C Change Order No.: 03
Original Project Budget: $ 502,039.00 Original Contract: $ 787,000.00
Previous Budget Changes: $ 867,467.00 Previous Changes: $ 2,243.25
Adjusted Project Budget: $ 1,369,506.00 This Change: $ 0.00
To-Date Project Expenses: $ 450,171.59 % of Original Contract 0.00%
To-Date Project Encumbrances: $ 444,541.91 Adjusted Contract: $ 789,243.25
Current Remaining Budget: $ 418,997.15
Description of Change Cost
Due to delays in receiving materials at the front end of phase 2 Owner and Contractor agree to extend
the final completion date to October 27th, 2023. The Contractor agrees that there will be no change in
pricing.
$ 0.00
The time provided for completion of the contract is (☐ unchanged) (☒increased) (☐decreased) by 350 calendar days. This
document shall become an amendment to the contract and all provisions of the contract will apply thereto.
Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000,
whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the
absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor.
Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval .
Accepted By: ______________________________________________________________________________ Date: _________
Contractor’s Representative
Recommended: ____________________________ Date: _________ _____________________________ Date: _________
Engineering/Facilities Director Finance Director
Approved By: _____________________________ Date: _________ Attest: _________________________ Date: ________
Borough Manager Borough Clerk
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower)
Approved By: _____________________________ Date: _________ _____________________________ Date: _________
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower)
Approved By: _____________________________ Date: _________ Attest: ________________________ Date: _________
Borough Manager Borough Clerk
AGENDA ITEM #14.A.1.
Contract No. FY2022-26C, Change Order No. 3, Authorization For The North...Page 20 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2023-47A, Change Order No. 1, Authorizing The Peterson
Elementary Roof Replacement Project With Friend Contractors, LLC
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize the Manager to approve Contract No. FY2023-47A, Change Order No. 1, for
the Peterson Elementary Roof Replacement Project with Friend Contractors, LLC to change
the completion date.
DISCUSSION:
Due to the delay in ordering materials the Peterson Roof Replacement Project needs to be
delayed to the 2024 construction season. The original substantially complete date was set to
August 31, 2023, and final completion date set to September 21, 2023. We would like to extend
the date to be the following: construction start date of May 25, 2024, substantially complete
date as August 23, 2024, and final completion date as September 20, 2024.
This will allow time for the materials to arrive and work to be completed.
The full original Contract No. FY2023-47 can be found at this link.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #14.A.2.
Contract No. FY2023-47A, Change Order No. 1, Authorizing The Peterson El...Page 21 of 35
Revised 09/19 Page 1 of 1
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, ALASKA 99615
CONTRACT CHANGE ORDER
Project Name: Project Number:
Peterson Elementary Roof Replacement 432.322.452.150 21008.5G.A
432.321.452.150 21008.5G.B
Contractor: Friend Contractors LLC Contract No.: FY2023-47 Change Order No.: 01
Original Project Budget: $ 0.00 Original Contract: $ 2,516,400.00
Previous Budget Changes: $ 70,000.00 Previous Changes: $ 0.00
Adjusted Project Budget: $ 2,600,393.82 This Change: $ 0.00
To-Date Project Expenses: $ 165,175.00 % of Original Contract 0.00%
To-Date Project Encumbrances: $ 2,505,218.82 Adjusted Contract: $ 2,516,400.00
Current Remaining Budget: $ -2,600,393.82
Description of Change Cost
Due to material delay the Owner and Contractor have agreed to changing the construction start date
to May 25, 2024, work substantially complete date to August 23, 2024, and the final completion date
to September 20, 2024.
$ 0.00
The time provided for completion of the contract is (☐ unchanged) (☒increased) (☐decreased) by 340 calendar days. This
document shall become an amendment to the contract and all provisions of the contract will apply thereto.
Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000,
whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the
absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor.
Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval .
Accepted By: ______________________________________________________________________________ Date: _________
Contractor’s Representative
Recommended: ____________________________ Date: _________ _____________________________ Date: _________
Engineering/Facilities Director Finance Director
Approved By: _____________________________ Date: _________ Attest: _________________________ Date: ________
Borough Manager Borough Clerk
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower)
Approved By: _____________________________ Date: _________ _____________________________ Date: _________
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower)
Approved By: _____________________________ Date: _________ Attest: ________________________ Date: _________
Borough Manager Borough Clerk
AGENDA ITEM #14.A.2.
Contract No. FY2023-47A, Change Order No. 1, Authorizing The Peterson El...Page 22 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2024-12, Authorize Purchase Of MicroC From Environmental
Operating Solutions, Inc.
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize the Manager to approve Contract No. FY2024-12 for the purchase of MicroC
from Environmental Operating Solutions, Inc. in the amount of $46,240.
DISCUSSION:
The Kodiak Island Borough Leachate Treatment Plant (LTP) uses MicroC as part of their
treatment process. MicroC is specifically used as a carbon source for the biological contaminant
removal application in water/wastewater. Nitrogen removal involves the initial transformation of
ammonia and organic nitrogen to nitrates via nitrification, and the subsequent elimination of
nitrogen through denitrification. The limiting factor for effective denitrification is often the
absence of a readily biodegradable carbon source that can be used as an effective substrate
by denitrifying bacteria during the denitrification process. Without the availability of a ready
source of biodegradable carbon, denitrification will not occur, or will occur too slowly for
sufficient nitrogen removal to occur. Unlike true domestic wastewater, the influent coming to
the LTP does not have the same quantity of an available internal carbon source so the addition
of an external source is needed. Successful nitrification/dentification needs to occur due to both
ammonia and nitrate having limits set in the State issued permit.
The current supply is running low and the LTP would like to order more to make sure they are
able to continue all their processes correctly. The last order LTP made for MicroC was in the
fall of 2021 and the cost was $52,003.00 for 4,522 gallons.
ALTERNATIVES:
FISCAL IMPACT:
In FY2024 there is $100,000 budgeted in the Leachate Treatment Plant for Chemicals. The
overall remaining budget in the Leachate Treatment Plant fund is $1,013,206.85.
OTHER INFORMATION:
AGENDA ITEM #14.A.3.
Contract No. FY2024-12, Authorize Purchase Of MicroC From Environmental ...Page 23 of 35
Environmental Operating Solutions, Inc.
53 Portside Drive
Pocasset, MA 02559
Phone: (508)-743-8440 Customer Quote
Toll Free: (866)-MicroC-1
www.MicroC.com Quote Date:6/28/2023
EOSi Representative:Jay Cronin Valid Through:12/31/2023
jay.cronin@microc.com
970-214-5386
Product Packaging Total Gallons Price/Gallon Total Price
MicroC 2000 Bulk 4,000 11.56$ 46,240.00$
Sales Tax not included
Customer Info:Shipping Info:
Dave Conrad Dave Conrad
Kodiak Island Landfill Kodiak Island Landfill
Product
Units
1
1203 Monashka Bay Rd 1203 Monashka Bay Rd
Kodiak, AK 99615 Kodiak, AK 99615
1. Payment Terms: Net 30 days
2. Product Terms: DAP Ship To destination -Incoterms 2020
3. Equipment Terms [if applicable]: --
4. Orders: Minimum 10 business days order lead time
5. Orders: Order lead time < 5 business days may be subject to rush fees
6. Deliveries: 2 free hours of unloading time.Longer unloading time may be subject to additional fees
7. Deliveries: Weekend and holiday deliveries may be subject to additional fees
Page 1 of 1 FORM: COST ANALYSIS MASTER DOCUMENT, Rev. 2023 A
AGENDA ITEM #14.A.3.
Contract No. FY2024-12, Authorize Purchase Of MicroC From Environmental ...Page 24 of 35
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 7, 2023
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough
Assembly And City Council Appointing Two Members To The Kodiak Fisheries
Development Association’s Board Of Directors
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to adopt Resolution No. FY2024-05.
DISCUSSION:
Kodiak was designated as an eligible crab community (ECC) and in connection with such
designation, the Kodiak Island Borough and the City of Kodiak have the authority to jointly
exercise certain rights of first refusal (ROFR) with respect to processor quota shares (PQS)
allocated under the Program. The City of Kodiak and the Kodiak Island Borough have jointly
designated the Kodiak Fisheries Development Association (KFDA) as the region’s eligible crab
community entity (ECCE) having the authority to do so on their behalf.
The Kodiak Fisheries Development Association is composed of seven (7) Directors. Two seats
are City appointees, two are Borough appointees, and the remaining three are jointly appointed
by the Borough and the City. The bylaws of the Kodiak Fisheries Development Association
(KFDA) state, in part, that Directors shall serve for three-year terms and until their successors
are appointed and qualified. Albert Tyler Schmeil and Linda Freed expressed interest to
continue their service on the joint appointee seats.
Aside from assembly confirmation, these particular appointments are also subject to
confirmation of the City Council since the seats are jointly appointed. These seats were duly
advertised on the Kodiak Daily Mirror both by the Borough and the City and there were no other
applications received.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #14.B.1.
Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough...Page 25 of 35
Resolution No. FY2024-05 Page 1 of 2
KODIAK ISLAND BOROUGH 1
RESOLUTION NO. FY2024-05 2
3
A JOINT RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AND CITY 4
COUNCIL APPOINTING TWO MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT 5
ASSOCIATION’S BOARD OF DIRECTORS 6
7
WHEREAS, the North Pacific Fishery Management Council adopted the Bering Sea/Aleutian 8
Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management 9
Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and 10
11
WHEREAS, under the Program, Kodiak was designated as an eligible crab community (ECC) 12
and in connection with such designation the Kodiak Island Borough and the City of Kodiak have 13
the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor 14
quota shares (PQS) allocated under the Program; and 15
16
WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak have 17
jointly designated the Kodiak Fisheries Development Association (KFDA) as the region's eligible 18
crab community entity (ECCE) having the authority to do so on their behalf; 19
20
WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for 21
appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly the 22
Kodiak City Council; and 23
24
WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for three year terms 25
and until their successors are appointed and qualified; and 26
27
WHEREAS, Ms. Linda Freed and Mr. Albert “Tyler” Schmeil , Joint Appointees, have indicated 28
that they wish to continue serving on the KFDA Board of Directors. 29
30
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 31
BOROUGH that Ms. Linda Freed and Mr. Albert “Tyler” Schmeil are appointed as Directors of the 32
Kodiak Fisheries Development Association for three-year terms. 33
34
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 35
THIS DAY OF , 2023 36
37
KODIAK ISLAND BOROUGH 38
39
ATTEST: 40
___________________________ 41
Scott Arndt, Borough Mayor ______________________________ 42
Nova M. Javier, MMC, Borough Clerk 43
AGENDA ITEM #14.B.1.
Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough...Page 26 of 35
Resolution No. FY2024-05 Page 2 of 2
VOTES: 44
Ayes: 45
Noes: 46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
AGENDA ITEM #14.B.1.
Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough...Page 27 of 35
Rev. by IA
On: 05/08/2023
NAME TERM ENDS CONTACT NO. EMAIL
CITY APPOINTEES
1 Crab Processor
Representative
John Whiddon
7/2022
(907) 942-4650
jwhiddon@city.kodiak.ak.us
2 Crab Harvester
Representative
7/2023
JOINT APPOINTEES
3 Stosh Anderson
7/2025
(907) 486-3673
stosh_a@hotmail.com
4 Linda Freed 7/2023 (907) 486-5314
freed@gci.net
5 Albert Tyler Schmeil 7/2023 (907) 486-8587 tmschmeil@gci.net
BOROUGH APPOINTEES
6 Crab Harvester
Representative
Jerry Bongen
7/2024
(702) 308-1654
jbongen@mac.com
7 Crab Processors
Representative
Tuck Bonney
7/2024
(907) 539-2309
tuckness.bonney@gmail.com
STAFF
Borough Manager City Manager
Ms. Aimee Williams
710 Mill Bay Road
Room 126
Kodiak, AK 99615
Phone: (907) 486-9302
Fax: (907) 486-9390
awilliams@kodiakak.us
Mike Tvenge
710 Mill Bay Road
Room 114
Kodiak, AK 99615
Phone: (907) 486-8640
mtvenge@city@city.kodiak.ak.us
Resolution No. FY2008-04 states: “Directors shall be appointed by joint resolution of the Borough
Assembly and City Council. Appointments shall take place annually, at July meetings of the Borough
Assembly and City Council. Directors shall have staggered three (3) year terms of office, assigned by a
random selection method at the first Board meeting, such that as close as possible to one third (1/3) of
the Board is up for appointment each year. Directors shall serve until their successors are appointed and
qualified.”
AGENDA ITEM #14.B.1.
Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough...Page 28 of 35
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
DESIGNATING THE "KODIAK FISHERIES DEVELOPMENT ASSOCIATION" AS
KODIAK'S "ELIGIBLE CRAB COMMUNITY ENTITY" IN CONNECTION WITH THE BERING
SEA /ALEUTIAN ISLANDS CRAB RATIONALIZATION PROGRAM
WHEREAS, the North Pacific Fishery Management Council has adopted the Bering Sea /Aleutian
Islands crab rationalization program (the "Program ") as Amendments 18 and 19 to the Fishery
Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and
WHEREAS, Congress amended the Magnuson- Stevens Fishery Conservation and Management
Act to require the Secretary of Commerce to approve and implement the Program; and
WHEREAS, the National Marine Fisheries Service issued a Final Rule implementing the Program
on March 2, 2005, that takes effect on April 1, 2005; and
WHEREAS, under the Program, Kodiak is designated an "Eligible Crab Community Entity" (ECCE),
and in connection with such designation, the City of Kodiak and the Kodiak Island Borough have
the authority to jointly exercise certain Rights of First Refusal (ROFR) with respect to Processor
Quota Shares (PQS) allocated to entities in Kodiak and certain communities in the Northern Gulf
of Alaska, upon a proposed transfer of such PQS for use in processing outside of the community
within which it is initially allocated; and
WHEREAS, to exercise their ECCE ROFR, the City of Kodiak and the Kodiak Island Borough must
jointly designate an entity (an ECCE) having the authority to do so on their behalf at least thirty
30) days prior to the ending date of the initial application period for crab quota shares under the
Program; and
WHEREAS, the Kodiak Island Borough Assembly has determined that it is in the Borough's best
interests to designate an entity having the authority to exercise Kodiak's ROFR;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
that the "Kodiak Fisheries Development Association" (the "Association ") is hereby designated as
Kodiak's ECCE, to represent the Kodiak Island Borough in connection with exercise of Kodiak's
ROFR under the Program; and
BE IT FURTHER RESOLVED THAT the Articles of Incorporation and Bylaws of the Association are
hereby approved, and that the incorporators of the Association identified in the attached Articles
of Incorporation are hereby authorized to incorporate the Association under the laws of the State
of Alaska, and to take such actions as may be necessary or convenient to cause the Association
to be qualified by the National Marine Fisheries Service as the Kodiak's ECCE.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTEENTH DAY OF MARCH 2005
ATTEST:
udith A.
Kodiak Island Borough, Alaska
e s cMC, Borough Clerk
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2005 -17
KODIAK ISLAND BOROUGH
Introduced by: Mayor Selby
Requested by: Mayor Selby
Introduced: 03/17/2005
Adopted: 03/17/2005
Jere M. Selby, Borough Mayor
Resolution No. FY2005 -17
Paae 1 of 1
AGENDA ITEM #14.B.1.
Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough...Page 29 of 35
1.ROLL CALL
Chair Jared Griffin called the regular meeting to order at 3:04 p.m.Board Members present were
Jared Grif?n,Aimee Williams,and David Conrad.James Turner and Geoffrey Smith were both
absent.A quorum was established.Also present were Kodiak Island Borough Finance Director
Dora Cross,Kodiak Island Borough Special Projects Support Meagan Christiansen,Kodiak
Island Borough Mayor Scott Amdt,Providence Kodiak Island Medical Center Director Karl
Hurtz,Tim Hocum,Lori Mann,and Tyler Steele.
2.APPROVAL OF AGENDA
WILLIAMS MOVED to approve the agenda.
VOICE VOTE PASSED UNANIMOUSLY
3.APPROVAL OF MINUTES
WILLIAMS MOVED to approve the minutes of the May 8,2023,meeting.
VOICE VOTE PASSED UNANIMOUSLY
4.CITIZEN COMMENTS —none.
3.AGENDA ITEMS
A.PKIMC &KCHC Space Planning Analysis —Week of Aug 7"‘to 11"‘2023
David Conrad introduced Corey Wall from Jensen Yorba Wall and David Frum from
DLR Group.Corey and David both summarized the project,what they expect to
accomplish,and what roles they are playing in the study.The end goal of the study is to
have a concept and cost estimate for a three-or four-story addition,have a road map for
the ?xture and current maintenance items on the current building.Their estimate is to
have the study completed by the end of October 2023.
B.MRI Module
David Conrad summarized the situation.The new module is on its way and discussing
best placement,there will be exterior upgrades to help transport patients to and from the
is ageing out and the changes are going to be positive all around.Easier access to theMRIwithalargerunittoallowmorepatientsbeseen.
HEALTH ADVISORYBOA
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A
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MEETING
23at3:00pm
Asse
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Chambers
HEALTHFA
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ADVISO
RY
BOARD,
REGULAR MINUTE
SJULY10,2
0
2
3
—3:00PM
Page 1 of
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272023 AGENDA ITEM #18.A.Health Facilities Advisory Board Meeting MinutesPage 30 of 35
KI
C.Air andling Unit
David Conrad reviewed the topic.Everything in the building is aging out and the
intersection of all the items needs to be thought about and approached as cost effectively
as possible.Karl Hurtz announced that they fixed all the ?re and smoke dampers and
that helped to increase air?ow.The biggest decision on the whole building is when and
how to spend money.All systems are interconnected and any failures cascade into each
other.Tyler Steele announced they are still waiting on cost estimates for other systems
fan wall and chiller,and they asked for a time waver from the Joint Commission.
D.Sterilizers
Karl Hurtz announced that they are planning to purchase a secondary sterilizer unit.
Sterilizers were overhauled four years ago,but the are operating on one currently that the
Kodiak Island Borough purchased last year.They need another to be more ef?cient and
to make sure that the surgery department can continue to provide services.Tyler Steele
provided a history of issues and suggested that they purchase a new steam generator
(quote for $16,000 from Cole Industrial),obtain quotes for the Sterilizer unit itself,and
possibly look at a remodeling the department.
4.COMMITTEE MEMB RS CO MENTS
Jared Griffin —A1aska’s cost of living is one of the highest in the country.Kodiak is
highest in medical costs in the U.S.It is important that we keep costs down for the
community.
Aimee Williams Thank you for the neon sign with the issues that are coming up.This
helps focus our attention on what needs to be done.
David Conrad —Super important that we have this group.Communication and
collaboration to keep our realistic views is very important.This study we are doing is
very important for us to plan for the future.P MC and other health care providers,
5.VISITO COMMENTS —none.6.NEXT MEETING SCHEDUL ——August 215‘,2023 at 3:00pm
HEALTHFA
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REGULAR MINUTE
SJULY10,2
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AGENDA ITEM #18.A.Health Facilities Advisory Board Meeting MinutesPage 31 of 35
HEALTHFA
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REGULAR MINUTE
SJULY10,20
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AGENDA ITEM #18.A.Health Facilities Advisory Board Meeting MinutesPage 32 of 35
Records Destruction Report
Department Record
Series
Total
Retention
Created Destroy Series & Description Records
Location
AO-
Assessing
AO-07 6 Years
Electronic
Format
FY2014
FY2023
BOARD OF EQUALIZATION
Appeal, case presentation evidence, copy of minutes
of hearings, certification of board of equalization
actions from FY2014-FY2016.
Records
Room
CL-
Borough Clerk
CL-01 3 Years
Electronic
Format
FY2016 FY2023 Borough Clerk’s Office – General Correspondence
Mayor, Assembly, and Clerk’s Office incoming and
outgoing correspondence of a general nature
Clerk’s Drive
CL-
Borough Clerk
CL-01 3 Years
Electronic
Format
FY2017 FY2023 Borough Clerk’s Office – General Correspondence
Mayor, Assembly, and Clerk’s Office incoming and
outgoing correspondence of a general nature
Clerk’s Drive
CL-
Borough Clerk
CL-01 3 Years
Electronic
Format
FY2018 FY2023 Borough Clerk’s Office – General Correspondence
Mayor, Assembly, and Clerk’s Office incoming and
outgoing correspondence of a general nature
Clerk’s Drive
CL-
Borough Clerk
CL-01 3 Years
Electronic
Format
FY2019 FY2023 Borough Clerk’s Office – General Correspondence
Mayor, Assembly, and Clerk’s Office incoming and
outgoing correspondence of a general nature
Clerk’s Drive
CL-
Borough Clerk
CL-06 5 Years
Electronic
Format
FY2016 FY2023 Assembly Meeting Audio and Video Recordings
Audio and video recordings of Assembly meetings
used to prepare written minutes only. The minutes will
serve as the official record for meetings.
Clerk’s Drive
CL-
Borough Clerk
CL-06 5 Years
Electronic
Format
FY2017 FY2023 Assembly Meeting Audio and Video Recordings
Audio and video recordings of Assembly meetings
used to prepare written minutes only. The minutes will
serve as the official record for meetings.
Clerk’s Drive AGENDA ITEM #19.A.Page 33 of 35
CL-
Borough Clerk
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3 Years from
end of office
term
Paper format
FY2014
FY2023 Oath of office for elected and appointed municipal
officials 2014 – 2017.
Deputy Clerk’s
Office
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Borough Clerk
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Electronic
Format
FY2002 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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FY2003 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
CL-14 10 Years
Electronic
Format
FY2004 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
CL-14 10 Years
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Format
FY2005 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
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Format
FY2006 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
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Clerk’s Drive AGENDA ITEM #19.A.Page 34 of 35
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FY2007 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
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Borough Clerk
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FY2008 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
CL-14 10 Years
Electronic
Format
FY2009 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
CL-14 10 Years
Electronic
Format
FY2010 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
CL-
Borough Clerk
CL-14 10 Years
Electronic
Format
FY2011 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive
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Borough Clerk
CL-14 10 Years
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Format
FY2012 FY2023 Publications of meetings, public hearings, and other
related Assembly business advertised in the “Borough
News Page” and local newspaper. May contain
copies of affidavits of publications, electronic flyers,
radio psa documents and social media posts.
Clerk’s Drive AGENDA ITEM #19.A.Page 35 of 35
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FY2012 FY2023 State Licenses, Liquor, And Marijuana – Liquor
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FY2012 – FY2021
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AGENDA ITEM #19.A.Page 36 of 35
Page 1 of 5
Kodiak Island Borough
Assembly Regular Meeting Guidelines
Assembly Chambers
Thursday, September 7, 2023, 6:30 p.m.
1. INVOCATION
MAJOR DAVE DAVIS OF THE SALVATION ARMY.
2. PLEDGE OF ALLEGIANCE
MAYOR ARNDT WILL LEAD THE PLEDGE OF ALLEGIANCE.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
KIBC 2.25.070… the chair shall cause the record to reflect the absence of the member,
the reason for the absence, and whether the absence is excused by the assembly.
Recommended motion: Move to excuse Assembly Member Geoff Smith
who is absent due to personal leave.
ROLL CALL VOTE ON MOTION
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non-controversial items by the
Assembly and will be approved by one motion.
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION
6. *APPROVAL OF MINUTES
A.
Regular Meeting Minutes of August 17, 2023
7. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record.
2. Turn on the microphone before speaking.
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in – turn off any listening devices to prevent feedback
Page 2 of 5
8. AWARDS AND PRESENTATIONS
A.
Proclamation Declaring September 18-22, 2023, Adult Education And
Family Literacy Week
Mayor Arndt, please read the proclamation and present it to Adult
Education Program Coordinator Linda Himelbloom.
9. COMMITTEE REPORTS
10. PUBLIC HEARING
A.
Ordinance No. FY2023-19 Amending Kodiak Island Borough Code
Section 17.175.050, Off Street Parking – Location
Recommended motion: Move to adopt Ordinance No. FY2023-19.
Staff report – Seema Garoutte, Assessing Director
Open public hearing.
Read phone numbers: 907-486-3231, Toll Free 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record.
2. Turn on the microphone before speaking.
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in, turn off any listening devices to prevent feedback.
Close the public hearing.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
11. BOROUGH MANAGER’S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
Page 3 of 5
14.A. CONTRACTS
1.
Contract No. FY2022-26C, Change Order No. 3, Authorization For
The North Star Siding And Windows Project With Wolverine
Supply
Recommended motion: Move to authorize the Borough
Manager to approve Contract No. FY2022-26C, Change Order
No. 3, for the North Star Siding and Windows Project with
Wolverine Supply to change the Final Completion Date.
Staff Report: Dave Conrad, E&F Director/Admin Official
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Contract No. FY2023-47A, Change Order No. 1, Authorizing The
Peterson Elementary Roof Replacement Project With Friend
Contractors, LLC
Recommended motion: Move to authorize the Borough
Manager to approve Contract No. FY2023-47A, Change Order
No. 1, for the Peterson Elementary Roof Replacement Project
with Friend Contractors, LLC to change the completion date.
Staff Report: Dave Conrad, E&F Director/Admin Official
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
3.
Contract No. FY2024-12, Authorize Purchase Of MicroC From
Environmental Operating Solutions, Inc.
Recommended motion: Move to authorize the Borough
Manager to approve Contract No. FY2024-12 for the purchase
of MicroC from Environmental Operating Solutions, Inc. in an
amount not to exceed $46,240.
Staff Report: Dave Conrad, E&F Director/Admin Official
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
Page 4 of 5
14.B. RESOLUTIONS 1. Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island
Borough Assembly And City Council Appointing Two Members To
The Kodiak Fisheries Development Association’s Board Of
Directors
Recommended motion: Move to adopt Resolution No. FY2024-
05.
Staff Report: Nova Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.C. ORDINANCES FOR INTRODUCTION
14.D. OTHER ITEMS
15. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record.
2. Turn on the microphone before speaking.
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in – turn off any listening devices to prevent feedback
16. ASSEMBLY MEMBERS’ COMMENTS
An Assembly Special Meeting is scheduled on Thursday, September 14, 2023,
at 6:30 p.m. in the Borough Assembly Chambers, which will be followed by a
work session. The next regular meeting is scheduled on Thursday, September
21, 2023, at 6:30 p.m. in the Borough Assembly Chambers.
Early Voting for the upcoming October 3, 2023, Municipal Election will be
available from 10 a.m. to 4 p.m. starting on Monday, September 18 through
Monday, October 2 in the Borough Assembly Chambers.
Page 5 of 5
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION
KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the
votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by
a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for
resumption of the meeting.
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2024, No. 4 September 08, 2023
At Its Regular Meeting Of September 07, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On September 21, 2023, At
6:30 P.M. In The Borough Assembly Chambers.
PROCLAIMED The Week Of September 18-22, 2023, Adult Education And Family Literacy Week
Encouraging All Residents To Become Familiar With The Services And Benefits Offered By The Adult
Education And Literacy Programs In Kodiak, Alaska And To Support And Participate In These Programs
ADOPTED Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.175.050, Off
Street Parking - Location
AUTHORIZED The Borough Manager To Approve Contract No. FY2022-26C, Change Order No. 3, For
The North Star Siding And Windows Project With Wolverine Supply To Change The Final Completion
Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2023-47A, Change Order No. 1, For
The Peterson Elementary Roof Replacement Project With Friend Contractors, LLC, To Change
The Completion Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2024-12 For The Purchase Of Microc
From Environmental Operating Solutions, Inc. In An Amount Not To Exceed $46,240
ADOPTED Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough Assembly And
City Council Appointing Two Members To The Kodiak Fisheries Development Association’s Board Of
Directors
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2024, No. 4 September 08, 2023
At Its Regular Meeting Of September 07, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On September 21, 2023, At
6:30 P.M. In The Borough Assembly Chambers.
PROCLAIMED The Week Of September 18-22, 2023, Adult Education And Family Literacy Week
Encouraging All Residents To Become Familiar With The Services And Benefits Offered By The Adult
Education And Literacy Programs In Kodiak, Alaska And To Support And Participate In These Programs
ADOPTED Ordinance No. FY2023-19 Amending Kodiak Island Borough Code Section 17.175.050, Off
Street Parking - Location
AUTHORIZED The Borough Manager To Approve Contract No. FY2022-26C, Change Order No. 3, For
The North Star Siding And Windows Project With Wolverine Supply To Change The Final Completion
Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2023-47A, Change Order No. 1, For
The Peterson Elementary Roof Replacement Project With Friend Contractors, LLC, To Change
The Completion Date
AUTHORIZED The Borough Manager To Approve Contract No. FY2024-12 For The Purchase Of Microc
From Environmental Operating Solutions, Inc. In An Amount Not To Exceed $46,240
ADOPTED Resolution No. FY2024-05 A Joint Resolution Of The Kodiak Island Borough Assembly And
City Council Appointing Two Members To The Kodiak Fisheries Development Association’s Board Of
Directors